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Home My WebLink About062816 Board of Public Works Agenda CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING June 28, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda ReviewSession:June 9, 2016; Regular Meeting: June 14, 2016;Claims ReviewMeeting:June 21, 2016 2.OPENING OF BIDS A.Century Center Service Court Improvements–Project No.116-006 1.Funding:Hotel/Motel Tax(7304.42010.0000.0099) B.Century Center CEO Suites, Suite 17 Remodel–Project No. 116-010 1.Funding:Hotel/Motel Tax(7304.42010.0000.0099) 3.OPENING OF QUOTATIONS A.North Station Filtration PlantVessel No. 5 Raw Water Stainless SteelPipe Replacement 1.Funding:Water Works Operations (620.0640.602.36.05/620.0640.604.23.10) B.2016 Downspout Disconnect Program –Project No. 115-098 1.Funding: Wastewater Other Contractual (641.0630.793.63.35) 4.AMENDED BID EXTENSION A.Six (6), More or Less, 2016 or Newer, ¾ Ton, Four-Wheel Drive Pick-Up Trucks, Spec K 1.Company: Gates Chevrolet 2.Description: Bid Award Extended on June 14, 2016 for Base Bid only; Add CNG Optionat $10,350 for Two 3.Amount: Amended Bid Extension Amount: $78,808 ($39,404 each) 4.Funding: Parks Department Capital 5.AWARD BIDS AND APPROVE CONTRACTS A.2016 Janitorial Supplies 1.Company: a)HP Products (1)Sec. 1, Line Items 1,2,4,5,6,7,8,9,10,15,16,18,21,22,25,26, 27,28, and 31 (2)Sec. 2, Line Items 36,42,44,46,47,48,51,56,60,63,64,70,71, and 73 (3)Sec. 3,Line Items 75,77,78, and 79 (4)Sec. 4,Line Item 87 b)Kabelin Commercial (1)Sec. 1, Line Items 3,11,12,13,14,17,19,20,23,24,30,32, and 33 (2)Sec. 2, Line Items 35,37,49,50,57,59,61,62,65,66,67,68, and 72 (3)Sec. 3, Line Items 74 and 80 GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING June 28, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 (4)Sec. 4, Line Item 85 c)Sanco Distributing (1)Sec. 1, Line Item 34 (2)Sec. 2, Line Item 69 d)South Bend Chemical (1)Sec. 1, Line Item 29 (2)Sec. 2, Line Items 38,39,41,and 58 (3)Sec. 3, Line Item 76 e)Hartman (1)Sec. 2, Line Items 40,43,45,52,53,54,and 55 f)Central Poly Corp. (1)Sec. 4, Line Items 82 and 86 g)All American Poly (1)Sec. 4, Line Items 81 and 84 h)Unipak Corp. (1)Sec. 4, Line Item 83 2.Amounts: Unit Bid Prices 3.Funding: Various Department’s Funding B.I/N Tek and I/N Kote Sanitary Sewer Chemical Feed Facilities –Project No. 114- 051 1.Company: Selge Construction Co., Inc. 2.Amount: NTE$167,850 3.Funding: Utilities, Wastewater, Other Equipment(641.0630.793.36.05) C.Wastewater Treatment Plant Compressor Building Roof Replacement –Project No. 116-052 1.Company: Dudeck Roofing and Sheet Metal, Inc. 2.Amount:NTE$248,800 3.Funding: Utilities, Wastewater, Maintenance Services Building (641.0630.793.36.01) D.Wastewater Treatment Plant Belt Filter Press No. 3 Rehabilitation –Project No. 116-051 1.Company: Alfa Laval, Inc. 2.Amount: NTE $192,665 (Includes $5,000 Allowance) 3.Funding: Utilities, Wastewater, Other Equipment(641.0630.793.36.05) E.Marriott Hotel Site Development at Hall of Fame, Phase 1–Project No. 116-021 1.Company: Majority Builders, Inc. 2.Amount:Unit Prices, NTE $731,348.93 a)Note: Corrected Bid Totaldue to Line Item No. 44, Sanitary Manhole, Math Errorin Carry-Over to Total Column(IncreasedBidTotal from $727,805.93) GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING June 28, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding:RWDA TIF(324.1050.460.31.02) 6.CHANGE ORDERS A.East Bank Sewer Separation,Phase 5, Division B–Project No. 114-062A 1.Company: Walsh & Kelly, Inc. 2.Change Order No.: 1 3.Increase Amount: $54,921.61; Twenty (20) Days a)$41,400 –Sewer Bond b)$13,521.61 –TIF Bond 4.Percent ofIncrease: 1.08% 5.ModifiedContract Amount: $5,135,729.66($2,326,007.11: TIF Bond/ $2,809,722.55: Sewer Bond) B.South Bend One-Way to Two-Way Conversion, Division A –Project No. 116- 001 1.Company: Rieth Riley Construction Co., Inc. 2.Change Order No.: 2 3.Increase Amount: $43,825.41 4.Percent of Increase: 1.29% 5.Total Percent of Change: 1.29% 6.ModifiedContract Amount: $3,441,846.78 7.Funding: SSDA TIF (430.1050.460.31.36) C.South Bend One-Way to Two-Way Conversion, Division B –Project No. 116- 001 1.Company: Rieth Riley Construction Co., Inc. 2.Change Order No.: 2 3.Increase Amount: $63,516.09 4.Percent of Increase: 0.39% 5.Total Percent of Change: 0.39% 6.ModifiedContract Amount: $16,385,158.09 7.Funding: TIF Bond 7.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Bus Shelter Installation–Project No. 115-089 1.Company:Gibson-Lewis 2.Change Order No.: 1(Final) 3.Decrease Amount: ($46.89) 4.Percent of Decrease: (0.06%) 5.RevisedContract Amount: $74,281.11 6.Funding:COIT(404.1001.460.42.03) GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING June 28, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 8.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Two (2), More or Less, 2016 or Newer, Refurbished Medic Units (Spec AA) 1.Funding: One: Fire Department Capital(287.0902.422.43.02); One:County 9.RESOLUTION A.No. 31-2016–A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Description: Retiring Firefighter Helmets and Boots a)Thomas Pennino b)Nick Kowalski 10.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Release of Easement –David Weinberg aka William David Weinberg 1.Description:City to Release Temporary Easement at Former Sears Store on South Michigan St. originally Granted for Constructing a Driveway and/or Lawn Grading and/or Walk Construction and/or Curb Installation B.Contract –Swizek Enterprises, Inc.d/b/aServpro of South Bend 1.Description: Add Servpro to Emergency Board-Up ContractList C.Easement & Right of Way –Indiana Michigan Electric Company 1.Description: Allow AEP an Easement on the North Side of Sample St., on Central ServicesProperty,to run a Line from Oliver Plow Sub-Station to Ignition Park for the Notre DameTurbo 2.Amount: $1.00 D.Professional Services Agreement –Abonmarche Consultants, Inc. 1.Description: Design of Western Avenueand Olive StreetIntersectionfor Truck Turning,and Improvements to Western Avenue,West of Bendix Drive 2.Amount: NTE $166,800 3.Funding: RWDA TIF(324.1050.460.31.02) E.Professional Services Agreement –Donohue & Associates, Inc. 1.Description: Fellows St. and Dubail St. Neighborhood Improvements, Phase 1, Assessment and Design of Sidewalk and Curbs 2.Amount: NTE $67,200 3.Funding: RWDA TIF(324.1050.460.31.02) F.Maintenance Agreement Renewal -IBM 1.Description: Renewal of Maintenance and Support for Maximo CMMS for Utilities 2.Amount: $22,014.77 3.Funding: Utilities Operations and Maintenance(622.0630.793.39.10) 11.LICENSES AND PERMITS GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING June 28, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 A.Block Party –Residential 1.Applicant: Jenica Cory a)Event: East Washington Street’sSecond Annual Block Party b)Location: East Washington St.from SunnysideAve.to JacobSt. c)Date/Time: July 9, 2016; 11:00 a.m.to 8:00 p.m. d)Favorable Recommendations 2.Applicant: Judd McNally a)Event: Madison Street Block Party b)Location: East Madison St. from GreenlawnAve.to CoquillardDr. c)Date/Time: July 16, 2016; 11:00 a.m.to10:00 p.m. d)Favorable Recommendations B.Block Party–Non-Residential 1.Applicant: Our Lady of Hungary Parish a)Event: Our Lady of Hungary Parish Festival b)Location: Chapin St. from Calvert St. to Bruce St. and Bruce St. from Catalpa St. to Chapin St. c)Date/Time: July 16, 2016; 11:00 a.m.to10:00 p.m. d)Favorable Recommendations 2.Applicant: Northern Indiana Mountain Bike Association a)Event: Rum Village Time Trial Race b)Location: Gertrude St. from Chippewa St. to Rum Village Entrance c)Date/Time: June 26, 2016; 7:00 a.m. to 3:00 p.m. d)Ratify C.Processions 1.Applicant:Fraternal Order of Police No. 36 a)Event:Fallen Officer Scholarship Ride b)Date/Time: August 6, 2016; 12:00 p.m.to 5:00 p.m. c)Police Revising Route 2.Applicant:Sandra Kazmierczak rd a)Event: 3Annual Ride & Charity Event in Honor of Dominik b)Date/Time: August 13, 2016; 12:45 p.m. to 4:00 p.m. c)Police Department gives Unfavorable Recommendation D.Sidewalk Café 1.Applicant: The General Deli & Café a)Location: 609 and 613 E. Jefferson Blvd. b)Daysand Times: Monday-Friday: 7:00 a.m. to 7:00 p.m.; Saturday: 9:00 a.m. to 5:00 p.m. c)Favorable Recommendations 12.TRAFFIC CONTROL DEVICES GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING June 28, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 A.New Installation -Handicapped Accessible Parking Space Sign 1.Locations: a)130 East AltgeldSt. b)2615 FredricksonSt. 2.All criteria has been met 13.CONSENT TO ANNEXATION, WAIVER OF RIGHTS TO REMONSTRATE, AND ACKNOWLEDGEMENT OF CITY COMPACT FEES A.John and Jacqueline Dimpel–Water 1.54140 Burdette St.; Key No. 002-1085-3937 14.RATIFY BONDS A.Contractor Bonds 1.Cornerstone Construction Group LLC, Approved June 9, 2016 B.Excavation Bonds 1.Michiana Contracting,Inc., Approved June 10, 2016 15.CLAIMS 16.PRIVILEGE OF THE FLOOR 17.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page6