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Home My WebLink About062316 Agenda Review CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 23, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1.OPENING OF BIDS A.Marriott Hotel Site Development at Hall of Fame, Phase 1 – Project No. 116-021 1.Funding: RWDA TIF (324.1050.460.31.02) 2.AWARD PROPOSAL A.Lawn Maintenance & Mentorship Program 1.Company: Greater Impact Lawn Care, 2.Description: Sole Responsive Proposal 3.Amount: $30/Lawn, NTE $20,000; Subject to Compliance with State of Indiana Child Labor Laws 4.Funding: EDIT (408.1050.460.39.89) REGULAR MEETING 1.REVIEW OF MINUTES A.Agenda Review Session: June 9, 2016; Regular Meeting: June 14, 2016; Claims Review Meeting: June 21, 2016 2.OPENING OF BIDS A.Century Center Service Court Improvements – Project No. 116-006 1.Funding: Hotel/Motel Tax (7304.42010.0000.0099) B.Century Center CEO Suites, Suite 17 Remodel – Project No. 116-010 1.Funding: Hotel/Motel Tax (7304.42010.0000.0099) 3.OPENING OF QUOTATIONS A.North Station Filtration Plant Vessel No. 5 Raw Water Stainless Steel Pipe Replacement 1.Funding: Water Works Operations (620.0640.602.31.06/620.0640.604.23.10) B.2016 Downspout Disconnect Program – Project No. 115-098 1.Funding: Wastewater Other Contractual (641.0630.793.63.35) 4.AMENDED BID EXTENSION 1.Six (6), More or Less, 2016 or Newer, ¾ Ton, Four-Wheel Drive Pick-Up Trucks, Spec K 2.Company: Gates Chevrolet 3.Description: Bid Award Extended on June 14, 2016 for Base Bid only; Add CNG Option at $10,350 for Two 4.Amount: Amended Bid Extension Amount: $78,808 ($39,404 each) 5.Funding: Parks Department Capital GA.GDP.REA.M TJ.DJA.M ARY ILOT AVID ELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 23, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 5.AWARD BIDS AND APPROVE CONTRACTS A.2016 Janitorial Supplies 1.Company: a)HP Products (1)Sec. 1, Line Items 1, 2, 4, 5, 6, 7, 8, 9, 10, 15, 16, 18, 21, 22, 25, 26, 27, 28, and 31 (2)Sec. 2, Line Items 36, 42, 44, 46, 47, 48, 51, 56, 60, 63, 64, 70, 71, and 73 (3)Sec. 3, Line Items 75, 77, 78, and 79 (4)Sec. 4, Line Item 87 b)Kabelin Commercial (1)Sec. 1, Line Items 3, 11, 12, 13, 14, 17, 19, 20, 23, 24, 30, 32, and 33 (2)Sec. 2, Line Items 35, 37, 49, 50, 57, 59, 61, 62, 65, 66, 67, 68, and 72 (3)Sec. 3, Line Items 74 and 80 (4)Sec. 4, Line Item 85 c)Sanco Distributing (1)Sec. 1, Line Item 34 (2)Sec. 2, Line Item 69 d)South Bend Chemical (1)Sec. 1, Line Item 29 (2)Sec. 2, Line Items 38, 39, 41, and 58 (3)Sec. 3, Line Item 76 e)Hartman (1)Sec. 2, Line Items 40, 43, 45, 52, 53, 54, and 55 f)Central Poly Corp. (1)Sec. 4, Line Items 82 and 86 g)All American Poly (1)Sec. 4, Line Items 81 and 84 h)Unipak Corp. (1)Sec. 4, Line Item 83 2.Amounts: Unit Bid Prices 3.Funding: Various Department’s Funding B.I/N Tek and I/N Kote Sanitary Sewer Chemical Feed Facilities – Project No. 114- 051 1.Company: Selge Construction Co., Inc. 2.Amount: NTE $167,850 3.Funding: Utilities, Wastewater, Other Equipment (641.0630.793.36.05) C.Wastewater Treatment Plant Compressor Building Roof Replacement – Project No. 116-052 1.Company: Dudeck Roofing and Sheet Metal, Inc. GA.GDP.REA.M TJ.DJA.M ARY ILOT AVID ELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 23, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: NTE $248,800 3.Funding: Utilities, Wastewater, Maintenance Services Building (641.0630.793.36.01) D.Wastewater Treatment Plant Belt Filter Press No. 3 Rehabilitation – Project No. 116-051 1.Company: Alfa Laval, Inc. 2.Amount: NTE $192,665 (Includes $5,000 Allowance) 3.Funding: Utilities, Wastewater, Other Equipment (641.0630.793.36.05) 6.CHANGE ORDERS A.East Bank Sewer Separation, Phase 5, Division B – Project No. 114-062A 1.Company: Walsh & Kelly, Inc. 2.Change Order No.: 1 3.Increase Amount: $54,921.61; Twenty (20) Days a)$41,400 – Sewer Bond b)$13,521.61 – TIF Bond 4.Percent of Increase: 1.08% 5.Modified Contract Amount: $5,135,729.66 ($2,326,007.11: TIF Bond/ $2,809,722.55: Sewer Bond) B.South Bend One-Way to Two-Way Conversion, Division A – Project No. 116- 001 1.Company: Rieth Riley Construction Co., Inc. 2.Change Order No.: 2 3.Increase Amount: $43,825.41 4.Percent of Increase: 1.29% 5.Total Percent of Change: 1.29% 6.Modified Contract Amount: $3,441,846.78 7.Funding: SSDA TIF (430.1050.460.31.36) C.South Bend One-Way to Two-Way Conversion, Division B – Project No. 116- 001 1.Company: Rieth Riley Construction Co., Inc. 2.Change Order No.: 2 3.Increase Amount: $63,516.09 4.Percent of Increase: 0.39% 5.Total Percent of Change: 0.39% 6.Modified Contract Amount: $16,385,158.09 7.Funding: TIF Bond 7.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Bus Shelter Installation – Project No. 115-089 GA.GDP.REA.M TJ.DJA.M ARY ILOT AVID ELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 23, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Company: Gibson-Lewis 2.Change Order No.: 1 (Final) 3.Decrease Amount: ($46.89) 4.Percent of Decrease: (0.06%) 5.Revised Contract Amount: $74,281.11 6.Funding: COIT (404.1001.460.42.03) 8.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Two (2), More or Less, 2016 or Newer, Refurbished Medic Units (Spec AA) 1.Funding: One: Fire Department Capital (287.0902.422.43.02); One: County 9.RESOLUTION A.No. 31-2016 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Description: Retiring Firefighter Helmets and Boots a)Thomas Pennino b)Nick Kowalski 10.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Release of Easement – David Weinberg aka William David Weinberg 1.Description: City to Release Temporary Easement at Former Sears Store on South Michigan St. originally Granted for Constructing a Driveway and/or Lawn Grading and/or Walk Construction and/or Curb Installation B.Contract – Swizek Enterprises, Inc. d/b/a Servpro of South Bend 1.Description: Add Servpro to Emergency Board-Up Contract List C.Easement & Right of Way – Indiana Michigan Electric Company 1.Description: Allow AEP an Easement on the North Side of Sample St., on Central Services Property, to run a Line from Oliver Plow Sub-Station to Ignition Park for the Notre Dame Turbo 2.Amount: $1.00 D.Professional Services Agreement – Abonmarche Consultants, Inc. 1.Description: Design of Western Avenue and Olive Street Intersection for Truck Turning, and Improvements to Western Avenue, West of Bendix Drive 2.Amount: NTE $166,800 3.Funding: RWDA TIF (324.1050.460.31.02) E.Professional Services Agreement – Donohue & Associates, Inc. 1.Description: Fellows St. and Dubail St. Neighborhood Improvements, Phase 1, Assessment and Design of Sidewalk and Curbs 2.Amount: NTE $67,200 3.Funding: RWDA TIF (324.1050.460.31.02) GA.GDP.REA.M TJ.DJA.M ARY ILOT AVID ELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 23, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 F.Maintenance Agreement Renewal - IBM 1.Description: Renewal of Maintenance and Support for Maximo CMMS for Utilities 2.Amount: $22,014.77 3.Funding: Utilities Operations and Maintenance (622.0630.793.39.10) 11.LICENSES AND PERMITS A.Block Party – Residential 1.Applicant: Jenica Cory a)Event: East Washington Street’s Second Annual Block Party b)Location: East Washington St. from Sunnyside Ave. to Jacob St. c)Date/Time: July 9, 2016; 11:00 a.m. to 8:00 p.m. d)Favorable Recommendations 2.Applicant: Judd McNally a)Event: Madison Street Block Party b)Location: East Madison St. from Greenlawn Ave. to Coquillard Dr. c)Date/Time: July 16, 2016; 11:00 a.m. to 10:00 p.m. d)Favorable Recommendations B.Block Party – Non-Residential 1.Applicant: Our Lady of Hungary Parish a)Event: Our Lady of Hungary Parish Festival b)Location: Chapin St. from Calvert St. to Bruce St. and Bruce St. from Catalpa St. to Chapin St. c)Date/Time: July 16, 2016; 11:00 a.m. to 10:00 p.m. d)Favorable Recommendations C.Processions 1.Applicant: Fraternal Order of Police No. 36 a)Event: Fallen Officer Scholarship Ride b)Date/Time: August 6, 2016; 12:00 p.m. to 5:00 p.m. c)Police Revising Route 2.Applicant: Sandra Kazmierczak rd a)Event: 3 Annual Ride & Charity Event in Honor of Dominik b)Date/Time: August 13, 2016; 12:45 p.m. to 4:00 p.m. c)Police Department gives Unfavorable Recommendation 12.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Accessible Parking Space Sign 1.Locations: a)130 East Altgeld St. b)2615 Fredrickson St. GA.GDP.REA.M TJ.DJA.M ARY ILOT AVID ELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 23, 2016 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.All criteria has been met 13.CONSENT TO ANNEXATION, WAIVER OF RIGHTS TO REMONSTRATE, AND ACKNOWLEDGEMENT OF CITY COMPACT FEES A.John and Jacqueline Dimpel – Water 1.54140 Burdette St.; Key No. 002-1085-3937 14.RATIFY BONDS A.Contractor Bonds 1.Cornerstone Construction Group LLC, Approved June 9, 2016 B.Excavation Bonds 1.Michiana Contracting, Inc., Approved June 10, 2016 15.CLAIMS 16.PRIVILEGE OF THE FLOOR 17.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GA.GDP.REA.M TJ.DJA.M ARY ILOT AVID ELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page 6