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HomeMy WebLinkAbout05242016 Board of Public Works MeetingAGFNDA REVIEW SESSION MAY 19, 2016 182 house need to have a cross —access agreement, noting there are a lot of properties on this alley. Ms. Maradik stated vacating alleys restricts access to people's properties and Community Investment does not think it is a good idea. - Traffic Control Devices —New Installation of Speed Limit 40 mph Mr. Kerr stated when a study was done, it was found that approximately 85% of traffic drives 45 to 47 mph on Ironwood Rd. between Ireland and Dragoon Trail, even though the speed limit is only 30 mph. He stated they looked at the geometries and did a speed study and feel it meets the criteria for raising the limit. Mr. Relos questioned why stop at Ridgedale Road. Mr. Kerr stated this is where the hill starts and the intersection to the north could be problematic with higher speeds, adding it already has a lot of rear end collisions. No other business carne before the Board. The meeting adjourned at 11:29 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President I7aya los, Member Elizabeth A. Maradik, Member Therese M er Jame A. MuellerIer, M M. Martin, Clerk REGULAR MEETING MAY 24, 2016 The Regular Meeting of the Board of Public Works was convened at 9:34 a.m. on May 24, 2016, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, and Therese Dorau present. Board Member James Mueller was absent. Also present was Board Attorney Michael Schmidt. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a request to rescind the award of the Lawn Care Services bid and award to the second lowest responsive and responsible bidder. i a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Minutes of the ida Review Session, Regular Meeting and Claims Review Meeting of the Board held on 5, May 10, and May 17, 2016, were approved. fhis was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Ti- County News, which were found to be sufficient. The following bids were opened and publicly rad- SCHAEFER SYSTEMS INTERNATIONAL 1NC. 10021 Westlake Drive Charlotte, NC 28273 REGULAR MEETING MAY 24,201 183 Bid was signed by: Maria Frizzell Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. on Item No. Est. Q Item Unit Price Total 1 5,000 96 Gallon Universal/Nestable Refuse Container Complete $45.07 $225,350.00 Manufacturer: 2 500 35 Gallon Universal/Nestable Refuse Container of same quality and material as $35.75 $17,875.00 96 gallon. Estimated number of days for delivery from award date. 30-45 Days ARO and all annrovals OTTO ENVIRONMENTAL SYSTEMS (NC), LLC 12700 General Drive Charlotte, NC 28273 Bid was signed by: John Bowers Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. _ BID: Item No, Est. Qty. Item Unit Price Total 1 5,000 96 Gallon Universal/Nestable Refuse Container Complete $44.73 $223,650.00 Manufacturer: MSD-95M"Millenium" 2 500 35 Gallon Universal/Nestable Refuse Container of same quality and material as $35.70 $17,850.00 96 gallon. MSD-95M "Evolution: Estimated number of days for delivery from award date. 130-45 days ARO PYRAMID EQUIPMENT, INC 211 S. Prairie Rolling Prairie, IN 46371 Bid was signed by: Greg Dadlow, Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination — Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim submitted BID: Item Est. No. Qty.— Item Unit Price Total 1 5,000 96 Gallon Universal/Nestable Refuse Container Complete $44.95 $224,750.00 REGULAR MEETING MAY 24.2016 184 Manufacturer: Cascade 2 500 35 Gallon Universal/Nestable Refuse Container of same quality and material as $34.50 $17,250.00 96 gallon. Cascade Estimated number of days for delivery from award date. I Approx. 10 weeks BEST EQUIPMENT CO INC 5550 Poindexter Dr. Indianapolis, IN 46235 Bid was signed by: Maria Dahlman Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Item Est. No. Q , Item Unit Price Total 1 5,000 96 Gallon Universal/Nestable Refuse Container Complete $48.68 $243,400.00 Manufacturer. Toter 2 500 35 Gallon Universal/Nestable Refuse Container of same quality and material as $37.68 $18,840.00 96 gallon. Estimated number of days for delivery from award date. 6 weeks Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bids were referred to Solid Waste for review and recommendation. OPENING OF PROPOSALS — FREMONT PARK SPLASH PAD PARK BOND Mr. Gilot advised that this was the date set for the receiving and opening of sealed Proposals for the above referenced project. Mr. Gilot read the names of the following companies submitting proposals: ACO POLYMER PRODUCTS INC. 9470 Pinecone Dr. Mentor, OH 44060 SPLASH ZONE, LLC 7319 S. Atwood, Ste. 103 Mesa, AZ 85212 RECSOURCE AQUATICS 15508 Prne Road Yoder, IN 46798 VORTEX USA 425 W. Grand River Ave., Ste. B Williamstown, MI 48895 Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above proposals were referred to the Park Department Review Team for review, scoring, tabulation, and award recommendation. REGULAR MEETING MAY 24. 2016 185 OPENING OF QUOTATIONS — LINE STOPS FOR WATER MAINS SIZES 16" 20" AND 24" (WATER WORKS OPERATIONS) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: _CULY CONTRACTING, INC. 5 Industrial Park Dr. P. O. Box 29 Winchester, IN 47394 Quotation was submitted by Doreen M. Culy UOTATION: $ Item No. Est. Qty. Item Unit Price 1 3 24" line stop $15,275.00/F.A 2 0 2O" line stop $11,200.00/EA 3 1 16" line stop $ 9,500.00/EA FLRMANITE AMERICA INC. 10 Eisenhower Lane North Lombard, IL 60148 Quotation was submitted by Carl Kremer QUOTATION: Item No. Est. Qty. Item Unit Price 1 3 24" line stop $65,000.00 2 0 20" line stop $50,200.00 3 1 16" line stop $38,000.00 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above Quotations were referred to Water Works for review and recommendation. AWARD BID — TWO (2) MORE OR LESS 2016 OR NEWER, '/< TON EXTENDED CAB TWO -WHEEL DRIVE PICK-UP TRUCKS SPEC T (WATER WORKS CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on April, 2016, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Gates Chevrolet, 636 W. McKinley Ave., Mishawaka, Indiana 46545, in the amount of $80,840 for the base bid plus all alternates. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr, Relos seconded the motion, which carried. AWARD BID — ONE (1) OR MORE 2015 OR NEWER HEAVY DUTY 24' ARTICULATING AERIAL TOWER SPEC U (TRAFFIC AND LIGHTING CAPITAL) Mr. Jeffrey Hudak, Central Services, advised the Board that on May 10, 2016, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Mike Raiser Ford, Inc., 2051 Sagamore Parkway South, Lafayette, Indiana 47905, in the amount of $I 13,732.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and _ the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. AWARD BID — TWO (2) MORE OR LESS, 2016 OR NEWER FULL SIZE CARGO VANS SPEC W (WASTEWATER CAPITAL COMMUNITY INVESTMENT CAPITAL) Mr. Jeffrey Hudak, Central Services, advised the Board that on May 10, 2016, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Motors, Inc., 609 East Jefferson Boulevard, Mishawaka, Indiana. 46545, in the amount of $63,380.00. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded. as outlined above. Ms. Dorau seconded the motion, which carried. REGULAR MEETING MAY 24, 2016 186 APPROVF. REQUEST TO REJECT BIDS AND RE ADVERTISE CENTURY CENTER SERVICE COURT IMPROVEMENTS —PROJECT NO. 116-006 1OTEUMOTEL TAX Mr. Richard Estes, Engineering, advised the Board that on May 10, 2016, a sole bid was received and opened for the above referenced project. After reviewing the bid, Mr. Estes recommended that the Board reject the bid due to it being deemed non -responsive as it was only for the electrical work and not the project as a whole. Additionally, Mr. Estes requested the Board approve to re -advertise for bids. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be rejected as outlined above and the project be re -advertised. Ms. Dorau seconded the motion, which carried. APPROVE REQUEST TO REJECT BIDS AND RE ADVERTISE CENTURY CENTER CEO SUITES SUITE 17 REMODEL— PROJECT NO. 116-010 HOTEL/MOTEL TAX Mr. Richard Estes, Engineering, advised the Board that on May 10, 2016, bids were received and opened for the above referenced project. After reviewing the bids, Mr. Estes recommended that the Board reject the one bid due to it being over the amount budgeted for the project. The second bid was deemed non -responsive as they only bid on the electric work not the project as a whole. Additionally, Mr. Estes requested the Board approve to re -advertise for bids. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be rejected as outlined above and the project be re -advertised. Ms. Dorau seconded the motion, which carried. BOARD ATTORNEY EXCUSED FROM BOARD MEETING Attorney Michael. Schmidt excused himself from the meeting and was replaced by Attorney Benjamin Dougherty at 9:47 a.m. APPROVE REQUEST TO RESCIND BID AWARD AND RE AWARD LAWN CARE SERVICES FOR THE CITY OF SOUTH BEND, DIVISION C — PROJECT NO. 116-002 (EDM In a memo to the Board, Mr. Corbitt Kerr, Engineering, advised that on April 26, 2016, the above bid was awarded to Kennedy Expressline Lawn Services, the lowest responsive and responsible. bidder. Following the award, the Department of Public Works made numerous efforts to work with the contractor to complete the contract documents, nonetheless the lowest bidder has been nun -responsive. Per Section VIII.B.2 of the contract specifications, the Board of Works is authorized to rescind the award if the bidder does not submit a fully executed contract and contract documents within fourteen (14) days from the award. 'therefore, Mr. Kerr requested the Board usurp their authority and rescind the award to Kennedy Expressline Lawn Services as non -responsive and award Division C to the next lowest bidder, Caretaker Landscaping & Lawn Services in the amount of $2,280. Upon a motion by Ms. Maradik, seconded by Ms. Doran and carried, the award of the bid to Kennedy Expressline Lawn Services was rescinded and the bid was awarded to Caretaker Landscaping & Lawn Services as requested. Mr. Gilot noted the delay in this bid has done some harm to the City in the forth of additional costs to the City, and delays in the schedule. He stated the Director of Public Works asked that the Board not consider future bids as responsible from this bidder. Attorney Dougherty questioned if there was a time limit set on this request. Mr. Gilot stated there is not, that legal should set that, adding there should be a clear message to change behavior so as not to waste everyone's time and fall behind schedule. Mr. Dougherty stated he would work with Attorney Schmidt on creating a resolution to set parameters for these situations. AWARD QUOTATION — TWO (2) NEW ZERO TURN RIDING MOWERS (SEWER DEPARTMENT CAPITAL Mr. Jeffrey Hudak, Central Services, advised the Board that on May 10, 2016, quotations were received and opened for the above referenced equipment. After reviewing those quotations, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder, Rigg's Outdoor Power, 825 Meijer Drive, Mishawaka, Indiana 46544, in the unit price amount of $12,900.00 for a total $25,800.00. Therefore, Mr. Relos made a motion that the recommendationbe accepted and the quotation be awarded as outlined above. Ms. Maradik seconded the motion, which carried. AWARD QUOTATION-2016 TREE PLANTING� Ms. Hana Parkhill, Engineering, advised the Board that on May 10, 2016, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Parkhill recommended that the Board award the contract to the lowest responsive and responsible bidder, Douglas Landscape, Inc., 23590 Ardmore Trail, South Bend, Indiana 46628, REGULAR MEETING MAY 24. 2016 187 in the unit price amount of $317.00 per tree not to exceed $28,213.00, Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — TRAFFIC CAMERAS AT PORTAGE AVENUE FOREST AVENUE, AND LAMONTE TERRACE — PROJECT NO 115-101 (REPAIRS & MAINT SERVICESlTRAFFIC SIGNAL MAINT ) Ms. Blair Bennett, Engineering, advised the Board that on May 19, 2016, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. — Bennett recommended that the Board award the contract to the lowest responsive and responsible bidder, Michiana Contracting, Inc., 7843 Lilac Road, Plymouth, Indiana 46563, in unit prices, not to exceed $31,000. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Relos seconded the motion, which carried APPROVE CHANGE ORDER NO. 6, PRIMARY CLARIFIER REHABILITATION AND EQUIPMENT UPGRADES — PROJECT NO 111-071 (UTILITIESlWASTEWATER CAPITAL) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 6 on behalf of L. D. Docsa Associates, Inc.., 1605 King Highway, Kalamazoo, Michigan 49001, indicating the Contract amount be increased by $59,686.73 for a new contract sum, including this Change Order, in the amount of $5,150,540.51 and the schedule be increased by 203 days. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPTETION AFFIDAVIT —DEMOLITION OF PNA 83 —PROJECT NO 115-118 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Green Demolition, Inc., 1427 W. Dickens Ave., Ste. 200, South Bend, Indiana indicating the contract amount be decreased by $10,000 for a new contract sum, including this _ Change Order, of $72,800. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $72,800. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — WASTEWATER TREATMENT PLANT DIGESTER NOS. 1 AND 3 CLEANING — PROJECT NO. 114-052 (RWDA TIFF Mr, Gilot advised that Mr, Jacob Klosinski, Environmental Services, has submitted Change Order No. 1 (Final) on behalf of Stewart Spreading, Inc„ 3870 N. Illinois Rte. 71, Sheridan, Illinois 60551, indicating the contract amount be increased by $97,570 for a new contract sum, including this Change Order, of $599,010. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $599,010. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2016 JANITORIAL CLEANING SUPPLIES SPEC Z (VARIOUS DEPARTMENT'S OPERATIONS BUDGETS) In a memorandum to the Board, Ms. Toni Laisure, Central Services, requested permission to advertise for the receipt of bids for the above referenced supplies. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. — APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — MARRIOTT HOTEL SITE DEVELOPMENT AT THE HALL OF FAME PHASE I PROJECT NO 116-021 (RWDATIF) In a memorandum to the Board, Mr. Richard Estes, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. REGULAR MEET BJG MAY 24. 2016 188 ADOPT RESOLUTION NO. 27-2016 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON THE EXCHANGE OF UNFIT AND/OR OBSOLETE PROPERTY FOR SCRAP METAL REIMBURSEMENT Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.27-2016 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON THE EXCHANGE OF UNFIT AND/OR OBSOLETE, PROPERTY FOR SCRAP METAL REIMBURSEMENT WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: WATER METERS WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. WHEREAS, the City of South Bend Water Works Division has exchanged approximately 1,128 water meters over a six month period to an upgraded model allowing for electronic reading capability, which will result in a cost savings for the City. WHEREAS, the City of South Bend Water Works Division will be able to exchange the old meters with a scrap metal dealer for payment to the City, at an approximate rate of $,86 per pound. The anticipated scrap value of the 1,128 meters is approximately $4,964.78. NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items above are no longer needed by the City and/or are unfit for the purpose for which they were intended. ADOPTED this 24th day of May, 2016. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/'Therese J. Doran ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACI'S/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Professional wyStaffingPro Renew Applicant Tracking Fundin $7,800/year Second Maradik/D omu Services Agreement for Two (2) (COIT) Agreement Years Agreement Jeffrey Allow City Use of New Donation to Maradik/Dorau Koenig, Jesse City Flag Design in City Villagrana, Exchange for Public and Garrett Recognition of the Gingerich Designers Professional M/E; Design Martin Luther King, Jr. NTE $23,700 Maradik/Relos Services Services Center HVAC Revisions (Park Bond) Agreement REGULAR MEETING MAY 24, 2016 189 Amendment Jones Petrie Additional Services FOR ­NTE Maradik/Relos No. 4 to Rafinski Bartlett Street Roundabout New Contract Professional Corporation to Design the Relocation $618,757 Services of 20" Water Transmission (TIF Bond) Agreement Line and Construction Administration Services Lease Purchase Dell Lease of 244 Ruggedized $776,97L02 Maradik Relos through Laptops and 240 (Subject to Midwestern Mounts/Docks for Police, Fire, Police, Higher Fire, and Environmental and Education Services Environmental Compact Services (MHEC) Capital Lease Agreement Funding) Estimate CopsGear Removal and Installation $125/each; Maradik/Relos of Mounting Gear and NTE 523,750; Power Supply for Laptops (Subject to for Vehicles Police, Fire, and Environmental Services Capital Lease Professional JamesT. Workforce Development $40,000 Relos/Maradik Services Stokes Program Management (Community Agreement Investment Professional Services) Amendment Lawson- Additional Services for NTE $68,700; Maradik/Relos No. 2 to Fisher Marion Street Roundabout New Contract Professional Associates, at Michigan Street and $754,850 Services P.C. Main Street (TIF Bond) Agreement Amendment Lawson- Additional Services for NTE $35,450; Vtaradik/Relos No. 2 to Fisher Chippewa Avenue at New Contract Professional Associates, Michigan and Main Streets $621,300 Services P.C. (SSDA TIF) Agreement Statement of Civitas Imaging and Deployment NTE $10,000 Relos/Maradik Work of New Computers; (COI'll Removal and Destruction of old Com uters Master Lease Hewlett 2016 Computer $154,350.60; Relos/Maradik Purchase Packard Deployment $3,311.78/ Agreement Financial month for 48 Services Months Company (Various Department's) Lc;ase PNC 2016 Vehicle/Equipment $3,922,548.72 Maradik/Relos Financing Equipment Lease Financing (COI1', Proposal Financing Waterworks, Solid Waste, Wastewater, MVH, General Fund, Consolidated Building Fund) Lease Burkhart Termination of Lease for $33,000 Relos/Maradik Termination Advertising, and Removal of Billboard (TIF Bond) Agreement Inc. at 126 W. Marion St. for Smart Streets Pro'ect REGULAR MEETING MAY 24, 2016 190 APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license ap lications w d Applicant Description ere prescnte Date/Time for approval: Location Motion Ambassador Residential May 28, 2016; Nash St. between Carried Maradik/Relos of Love Block Party: 9:00 a.m. to 4:00 Indiana Ave. and Dubail Ministries Community p.m. St. Block Party Keller Park Residential June 11, 2016; Bryan St. between Maradik/Relos Church Block Party: 10:00 a.m. to Sherman St. and Summer 3:00 p.m. Inglewood St. Block Party Mary Beth Residential June 11, 2016; Saint Joseph St. from Relos/Maradik Dickey Block Party: 4:00 p.m. to 8:00 Napoleon to Saint Carsten & p.m. Vincent Brock Neighborhood Party Everytown for Procession: Jwte 2, 2 116: E. LaSalle Ave. to Jon Maradik/Relos Gun Safety Orange Walk 6:30 p.m. to 7:30 Hunt Plaza Subject to p.m. Ending at Jon Hunt Plaza FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST FAST/WEST ALLEY FROM OLIVE ST. TO FIRST NORTH/SOUTH ALLEY BETWEEN PR AST ST. AND LINCOLNWAY WEST Mr. Gilot indicated that Mr. Damon Howell, 840 N. Olive St., South Bend, Indiana, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Engineering, Streets, Community Investment, Solid Waste, and Police, and Fire Departments. The recommendations indicated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood inwhich it is located or to which it is contiguous. Therefore, Ms. Maradik made a motion recommending approval of the request for vacation subject to notifying the petitioner that they will only get half of the alley and that may not be enough space for a driveway, Mr. Relos seconded the motion which carried. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST ALLEY WEST OF FELLOWS RUNNING NORTH FROM MILTON. TO FIRST EAST/WEST ALLEY Mr. Gilot indicated that Ms. Jennifer Smith, 1821 Fellows Street, South Bend, Indiana 46613, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Fire Department and Solid Waste. Favorable recommendations were received from Engineering subject to a cross access agreement with the property owner at 1815 Fellows St., for the rear facing garage to have access from the north or south. Community Investment stated loss of the alley right-of-way would prevent garage access, making access to the lands of the aggrieved person by means of public way difficult or inconvenient, and recommended against the vacation. Ms. Maradik noted there are several homes on the alleyway and one garage and stated she would therefore make a motion to recommend against the vacation request. Ms. Doran seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the following traffic control device was approved: NEW INSTALLATION: Speed Limit, 40 mph and Reduced Speed Ahead; Removal of Speed Limit, 30 mph REGULAR MEETING MAY 24,201 191 LOCATION: South Ironwood Drive between US 20 Bypass and 500 feet South of Ridgedale Road REMARKS: Meets Traffic Study Criteria APPROVE CLAIMS Mr. Relos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. _ Name AmountofClaim Date City of South Bend $5,225,200.48 05/20/2016 City of South Bend 1 $1,759,734 97 05/24/2016 Therefore, Mr. Relos made a motion that af1eT review of the expenditures, the claims be approved as submitted. Ms. Maradik seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:15 a.m. BOARD yyO,�F,, PUBLIC WORKS /_3/tX7� V Gary A. Ciilot, President David P. Relos, _ e ber Elizabeth A. Maradik, Member Therese J. Dotaa, Member Jam A. Mueller, Member ATTEST: —i' daM.Martin, lerk `