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HomeMy WebLinkAbout08/14/06 Board of Public Works MinutesPUBLIC AGENDA SESSION AUGUST 10, 2006 ~ 6 4 The Public Agenda Session of the Board of Public Works was convened at 10:31 a.m. on Thursday, August 10, 2006 by Boazd Member Donald E. Inks, with Board Member Cazl P. Littrell present. President Gary A. Gilot was not present. Also present was Board Attorney Thomas Bodnaz. Board of Public Works Clerk Angela Jacob presented the Boazd with a proposed agenda of items presented by the public and by City Staff. AGENDA ITEM TABLED - Grant Agreement -Western Avenue Matching Grant ' Board members discussed the following item(s) from that list. - Opening of Quotation -Natatorium Masonry Restoration, Electric Service and Water and Sewer Service Ms. Charlotte Sobel and Mr. Pat Lynch, South Bend Heritage Foundation, were present on behalf of Bill Schalliol, Community and Economic Development. Ms. Sobel stated the restoration of the Natatorium, which includes the above improvements, will be reverted to the South Bend Heritage Foundation, and leased for the Civil Rights Administration. Indiana University at South Bend is raising funds for the building furnishings and the garden azeas. 'The quotations will be opened on August 14 at the regulaz meeting. Mr. Lynch made a presentation on PowerPoint, showing an overview of the restoration of the building. Ms. Sobel stated the property has been rezoned and an alley will need to be vacated. - Change Order -Demolition of Former Seazs Center Mr. Rob Nichols, Engineering, stated the 110.19% increase is due to unforeseen circumstances involving unsuitable fill materials. An explanation of the situation is contained in the memorandum submitted by Attorney Thomas Bodnaz. - Certificate of Final Completion -Chlorine Building Improvements -Environmental Services Mr. Jack Dillon, Environmental Services, stated the final paperwork was submitted to the Board along with the Final Completion Certificate. - Proposal -Edison #3 Well Replacement -Peerless Midwest Mr. Andy Wierzbicki, Water Works, explained this $13,000.00 Proposal replaces well #3 in the Edison Park azea. - Safety Reports -Department of Public Works Mr. Jack Dillon, Environmental Services; Mr. Larry Cook, Sewer Department; Ms. Mary Wisniewski, Central Services; and Mr. Andy Wierzbicki, Water Works, presented their respective Safety Report. - Month Reports/Goals and Performances Mr. Jack Dillon, Environmental Services, and Mr. Andy Wierzbicki, Water Works, presented their respective Monthly Report and Goals and Performances. 1 APPROVAL OF STREET CLOSURES The following Street Closures/Processions were submitted to the Boazd for approval. It was noted favorable recommendations were received from the appropriate departments. SPONSOR EVENT LOCATION DATE MOTION/ CARRIED Echard, Block Party LaSalle from August 12, 2006 - Inks/Littrell Bazbaza Jacob to 3:00 p.m. - 8:00 T ckenham .m. Neaz Northwest Neighborhood Humboldt from August 11, 2006 - LittrelUInks Neighborhood Block Party Diamond to 5:00 p.m. - 9:00 Cleveland .m. Near Northwest Neighborhood Cleveland from August 11, 2006 - LittrelUInks Neighborhood Block Party Humboldt to 5:00 p.m. - 9:00 Diamond .m. Ewing Cafe Fundraiser/Family Ewing from August 12, 2006 - Littrell/Inks Support for Iraq Main to 12:00 p.m. - 8:00 Veterans Michi an .m. College Enshrinement ROUTE August 12, 2006 LittrelUInks 265 PUBLIC AGENDA SESSION AUGUST 10.2006 SPONSOR EVENT LOCATION DATE MOTION/ CARRIED Football Hall Parade of Fame College Enshrinement Washington August 12, 2006 Littrell/Inks Football Hall Festival Avenue from of Fame Michigan to St. Joseph and DeRue Court from Jefferson Street to the Hall of Fame APPROVAL OF LICENSE APPLICATION FOR SIDEWALK CAFE O'SULLIVAN'S CROSSING - 235 SOUTH MICHIGAN STREET Mr. Inks stated that the Board is in receipt of favorable recommendations from the Fire Department, Engineering Department, Building Department, Police Department, and Community and Economic Development for a License Application for a sidewalk cafe at the above referenced address. Upon a motion made by "Mr. Inks, seconded by Mr. Littrell, and carved, the License Application was approved. APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Mr. Manuel Bueno, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permits and recommended approval: ~, Ark Engineering Se vices, Inc. Imagineering Enterpriser,-Irlc. Aramark Uniform Services, Inc. 1 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Discharge , Permits were approved. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:30 a.m. BOARD OF PUBLIC WORKS `u"",_l Gary A. ilot, President ~~ ~~e~~ Carl P. Littrell, Member Donald E. Inks, Member ST: ,~~ Gx _ v An ela' Jacob Cle ~--e(~ g REGULAR MEETING AUGUST 14 2006 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, August 14, 2006, by Board Member Donald E. Inks, with Carl P. Littrell present. Board President Gary A. Gilot amved shortly after the meeting began. Also present was Board Attorney Thomas Bodnar. X66 REGULAR MEETING AUGUST 14, 2006 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of the public agenda session and the regular meeting of the Board held on July 20 and 24, 2007 and the special meeting of August 7, 2006 were approved. OPENING OF BIDS -SOUTH MICHIGAN STREET -SAMPLE STREET TO BRONSON STREET - CURBS, SIDEWALKS, APPROACHES AND TREE PLANTING - PROJECT NO. 106-044 (COITI This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: SELGE CONSTRUCTION COMPANY INC. 2833 South 11 Street Niles, Michigan 49120 Bid was signed by: Mr. John M. Szuba Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $294,575.00 NORTHERN CONSTRUCTION SERVICES, CORPORATION Post Office Box 1299 Niles, Michigan 49120 Bid was signed by: Mr. Daniel L. Kulwicki, Jr. Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $320,305.00 RIETH-RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Michael Jaskela Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $214,695.00 PHEND & BROWN, INC. Post Office Box 150 Milford, Indiana 46542 Bid was signed by: Mr. Daniel F. Brown Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $345,037.00 L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by: Mr. Mike Glenn ~I REGULAR MEETING AUGUST 14, 2006 Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $265,380.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carved, the above bids were referred to the Division of Engineering and Community Development for review and recommendation. OPENING/AWARD OF BIDS -WEST SIDE NEIGHBORHOOD PARTNERSHIP CENTER - 1600-1800 BLOCKS OF FORD STREET -CURBS, SIDEWALKS, APPROACHES AND TREE PLANTING - PROJECT NO. 106-043 (CDBG) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: SELGE CONSTRUCTION COMPANY INC. 22833 South 11 Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $96,051.75 RIETH-RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Michael Jaskela Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $99,700.00 L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by: Mr. Mike Glynn Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $137,650.00 PHEND & BROWN, INC. Post Office Box 150 Milford, Indiana 46542 Bid was signed by: Mr. Daniel F. Brown Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted 1 1 1 BID: $138,356.00 ~r AJ lJ REGULAR MEETING AUGUST 14, 2006 NORTHERN CONSTRUCTION SERVICES, CORP. Post Office Box 1299 Niles, Michigan 49120 Bid was signed by: Mr. Daniel L. Kulwicki, Jr. Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted ' BID: $138,645.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering and Community Development for review and recommendation. After review of those bids, Mr. Rob Nichols, Engineering, recommends that the Board award the contract to the lowest responsible and responsive bidder, Selge Construction Co., Inc., in the amount of $96,051.75. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carved. OPENING OF BIDS -SOUTH BEND CLAY -SANITARY TRUNK SEWER - DIVISION "A" - RNER CROSSING - PROJECT NO. 106-013 (SEWER BOND) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: C&E EXCAVATING, INC. 53767 County Road 9 Elkhart, Indiana 46514 Bid was signed by: Mr. Thad Bessinger Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $449,129.00 SELGE CONSTRUCTION COMPANY INC. 2833 South 11 Street Niles, Michigan 49120 Bid was signed by: Mr. James Boyles Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $771,649.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering and the project consultant for review and ' recommendation. OPENING OF BIDS -SOUTH BEND CLAY SANITARY TRUNK SEWER - DIVISION "B" -GRAVITY SEWER -PROJECT NO. 106-013 (SEWER BOND) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: ~.~~ REGULAR MEETING HRP CONSTRUCTION INC. 5777 Cleveland Road Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by: Mr. Paul J. Fallon Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $2,777,770.84 SELGE CONSTRUCTION COMPANY INC. 2833 South 11 Street Niles, Michigan 49120 Bid was signed by: Mr. James Boyles Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $2,795,267.45 OSELKA CONSTRUCTION COMPANY Post Office Box 253 Union Pier, Michigan 49129 Bid was signed by: Mr. David P. Wolf Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $2,615,707.25 AUGUST 14, 2006 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering and the project consultant for review and recommendation. OPENING OF BIDS - 2006 ROAD SALT -PROJECT NO. 106-062 (SEWAGE WORKSI This was the date set for receiving and opening of sealed bids for the above referred to materials. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: INDIAN TRUCHING COMPANY Post Office Box 707 Portage, Indiana 46368 Bid was signed by: Mr. Paul A. Overton Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Per Ton, Delivered: $ 44.80 Total Bid: $448,000.00 1 1 1 NORTH AMERICAN SALT COMPANY 9900 West 109 Street, Suite 600 Overland Park, Kansas 66210 REGULAR MEETING AUGUST 14, 2006 ~ '~ Bid was signed by: Mr. G.O. Young, II Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Per Ton, Delivered: $ 48.34 Total Bid: $483,400.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carved, the above bids ' were referred to the Street Department and the Division of Engineering for review and recommendation. OPENING OF BIDS -SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: J.R. NINES 11395 East 400 North Groverton, Indiana 46531 BID: 1 No. Make of Vehicle Year Bid 1 Green Pontiac Bonneville 1993 $215.00 2 White GMC RV 1977 $75.00 3 Gold Oldsmobile 88 1993 $200.00 4 Green Ford Aerostar 1994 $215.00 5 White Oldsmobile Cutlass 1992 $200.00 6 Green Buick LeSabre 1993 $200.00 7 Blue Nissan XE 1987 $200.00 g Red Chevrolet Cavalier 1997 $315.00 g Green Jeep Cherokee 1996 $345.00 10 Blue Cadillac Eldorado 1985 $200.00 11 Purple Chrysler KHS 1996 $200.00 TERRY'S AUTO SALVAGE 1926 Tamarack Road Walkerton, Indiana 46524 BID: 1 No. Make of Vehicle Year Bid 1 Green Pontiac Bonneville 1993 $211.00 2 White GMC RV 1977 $250.00 3 Gold Oldsmobile 88 1993 $201.50 4 Green Ford Aerostar 1994 $175.00 5 White Oldsmobile Cutlass 1992 $201.75 {d REGULAR MEETING AUGUST 14, 2006 No. Make of Vehicle Year Bid 6 Green Buick LeSabre 1993 $201.60 7 Blue Nissan XE 1987 $150.00 g Red Chevrolet Cavalier 1997 $291.50 q Green Jeep Cherokee 1996 $202.75 10 Blue Cadillac Eldorado 1985 $150.00 11 Purple Chrysler KIIS 1996 $251.00 I.A.P. 3300 South Main South Bend, Indiana 46614 BID: No. Make of Vehicle Year Bid 1 Green Pontiac Bonneville 1993 $145.60 2 White GMC RV 1977 $145.60 3 Gold Oldsmobile 88 1993 $205.60 4 Green Ford Aerostar 1994 $205.60 5 White Oldsmobile Cutlass 1992 $175.60 6 Green Buick LeSabre 1993 $175.60 7 Blue Nissan XE 1987 $145.60 g Red Chevrolet Cavalier 1997 $210.60 g Green Jeep Cherokee 1996 $175.60 10 Blue Cadillac Eldorado 1985 $145.60 11 Purple Chrysler I{IIS 1996 $210.60 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carved, the above bids were referred to Code Enforcement for review and recommendation. OPENING OF BIDS -SALE OF CITY-OWNED PROPERTY -_VACANT LOT NEXT TO 225 EAST DONALD This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bid was opened and publicly read: HALTON WEST 225 Donald Street South Bend, Indiana 46634 BID: $500.00 1 1 1 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bid was referred to the Legal Department for review and recommendation. ~ % ~ REGULAR MEETING AUGUST 14, 2006 <. ~ 2 OPENING OF QUOTATIONS -RIVER PARK NEIGHBORHOOD PARTNERSHIP CENTER PUBLIC WORKS -AREA 7 CURB RAMPS -PROJECT NO. 106-050 (GENERAL FUND) This was the date set for the receiving and opening of sealed Quotations for the above referred to quotation. The following Quotations were opened and read: RIETH-RILEY CONSTUCTION 25200 State Road 23 South Bend, Indiana 46614 ' Quotation was submitted by: Mr. David W. Dudash QUOTATION: $36,580.00 L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Quotation was submitted by: Mr. Mike Glenn The Non-Discrimination Non-Debarment Form was not submitted QUOTATION: $29,875.00 NORTHERN CONSTRUCTION SERVICES, CORP. Post Office Box 1299 Niles, Michigan 49120 Quotation was submitted by: Mr. Daniel L. Kulwicki, Jr. The Non-Discrimination Non-Debarment Form was not submitted ' QUOTATION: $16,468.50 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Division of Engineering and Community Development for review and recommendation. OPENING OF QUOTATIONS -ROOF REPLACEMENT -FIRE STATION NO. 7 2006 CIP This was the date set for receiving and opening of sealed quotations for the above referred to project. The following quotations were opened and publicly read: SLATILE ROOFING AND RESTORATION, INC. 1703 South Ironwood South Bend, Indiana 46613 Bid was signed by: Mr. James A. Rohdy BID: $41,770.00 KRC ROOFING & SHEET METAL, INC. 3702 West Sample Street South Bend, Indiana 46619 Bid was signed by: Mr. Jeffrey Rach BID: Base Quote: $39,950.00 Option #1: $ 2,400.00 Option #2: $ 7,000.00 Both Slatile Roofing and Restoration, and KRC Roofing & Sheet Metal, Inc. did not submit the Non-Debarment Affidavit and Nondiscrimination Commitment for Contractors form. Both must submit this information within twenty-four (24) hours for ~: ~ ~ REGULAR MEETING AUGUST 14, 2006 their quote to receive further consideration (received). Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above quotations were referred to the Fire Department for review and recommendation. OPENING OF QUOTATIONS -MASONRY RESTORATION -NATATORIUM - PROJECT NO. 106-067A This was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: SLATILE ROOFING AND RESTORATION, INC. 1703 South Ironwood South Bend, Indiana 46613 Quotation was submitted by: Mr. Russ Luchies QUOTATION: $55,880.00 ATLAS BUILDING SERVICES, INC. 1723 South Wabash Street Wabash, Indiana 46992 Quotation was submitted by: Mr. Robert Gillen QUOTATION: Base Quotation: $41,919.00 Voluntary Alternate 1 $ 1,974.00 Alternate 2 $ 0.00 Alternate A $15,300.00 - $18,300.00 Alternate B $ 3,198.00 MASONRY CONTRACTORS INC. 16839 Douglas Road Mishawaka, Indiana 46545 Quotation was submitted by: Mr. Steven P. Bognar QUOTATION: Base Quotation: $34,125.00 Alternate 1.15 d,e,fg $26,000.00 Alternate 1.16 $ 1,500.00 Contingency Deduct $ 1,625.00 Cost to Install Beam And Patch $ 6,500.00 ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard South Bend, Indiana 46601 Quotation was submitted by: Mr. Brad Dennis QUOTATION: Base Quotation: $46,954.00 I. $ 6,925.00 II. $ 3,100.00 III. $16,870.00 ADVANCED MASONRY CONSTRUCTION COMPANY, INC. 828 Kerr Street South Bend, Indiana 46601 Quotation was submitted by: Mr. Thomas J. Lykowski QUOTATION: Base Quotation: $37,800.00 Alternate 1.15 D,E,F,G, H $30,300.00 Alternate 1.16 $ 1,700.00 1 1 1 REGULAR MEETING AUGUST 14, 2006 ~~ ~ 4 It was noted the above referenced contractors did not submit the Non-Debarment Affidavit and Nondiscrimination Commitment For Contractors form. They must submit this information within 24 hours for their quote to receive further consideration. Upon a motion made by Mr. Limell, seconded by Mr. Inks and carried, the above Quotations were referred to South Bend Heritage Foundation for review and recommendation. OPENING OF OUOTATIONS -ELECTRIC SERVICE -NATATORIUM -PROJECT NO. 106-067B ' Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: RIVERBEND ELECTRIC INC. 59311 Myrtle Road South Bend, Indiana 46614 Quotation was submitted by: Mr. Victor A. Pellico Jr. QUOTATION: $600.00 JKM WIRING INC. 61577 Miami Meadows Court South Bend, Indiana 46614 Quotation was submitted by: Mr. Jack Merrill QUOTATION: $225.00 It was noted the above referenced contractors did not submit the Non-Debarment ' Affidavit and Nondiscrimination Commitment for Contractors form. They must submit this information within 24 hours for their quote to receive further consideration. Upon a motion made by Mr. Limell, seconded by Mr. Inks and carried, the above Quotations were referred to South Bend Heritage Foundation for review and recommendation. OPENING OF QUOTATIONS -WATER AND SEWER SERVICES -NATATORIUM -PROJECT NO. 106-067C Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: BOB FRAME PLUMBING & HEATING 5707 US 31 South South Bend, Indiana 46614-51 S6 Quotation was submitted by: Bob Frame Plumbing & Heating QUOTATION: Base Bid: $10,748.95 Alternate #1: $ 230.00 Added time will be at $115.00 per hour Or Jetting at $207.00 per hour Alternate #2: $32,500.00 . NIEZGODSKI PLUMBING, INC. PLUMBING AND HEATING CONTRACTORS Post Office Box 3096 South Bend, Indiana 46619 Quotation was submitted by: Mr. David L. Niezgodski QUOTATION: Base Bid: $11,200.00 Alternate #1 $ 280.00 Alternate #2: $34,000.00 %~5 REGULAR MEETING AUGUST 14.2006 It was noted the above referenced contractors did not submit the Non-Debarment Affidavit and Nondiscrimination Commitment for Contractors form. They must submit this information within 24 hours for their quote to receive further consideration. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to South Bend Heritage Foundation for review and recommendation. It was noted that South Bend Heritage Foundation, who prepared the quotation specifications, did not follow State Statute in bidding. The Board authorized President Gary Gilot to work with South Bend Heritage Foundation to resolve the issue. The Board also stated this regular meeting would be re-convened to August 15, 2006 at 10:30 a.m. to complete the award process for this project. Upon amotion made by Mr. Inks, seconded by Mr. Gilot and tamed, the meeting would be re-convened to August 15, 2006 at 10:30 a.m. for Agenda Items 3C, 3D and 3E. AWARD BID -SOUTH OLIVE STREET SANITARY SEWER REPAIR -PROJECT NO. 106-054 (2006 SEWER BOND) Mr. Jason Durr, Engineering, advised the board that on August 7, 2006, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that the Board award the contract to the lowest, responsible responsive bidder, Hemnan & Goetz, 225 South Lafayette, South Bend, Indiana, in the amount of $786,487.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion, which carried. AWARD BID - DEMOLITION OF 525 SOUTH MAIN STREET (FORMER STUDEBAKER MUSEUM) - PROJECT NO. 106-026 (GENERAL FUND) Mr. Rob Nichols, Engineering, advised the board that on August 7, 2006, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Nichols recommends that the Board award the contract to the lowest, responsible responsive bidder, C&E Excavating, 53767 C.R. 9, Elkhart, Indiana, in the amount of $224,998.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion, which carried. AWARD BIDS -ABANDONED VEHICLES Mr. Gary Libby, Code Enforcement, advised the board that on July 24, 2006, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids to the highest bidders as follows: MR. RYAN PRUGH 54808 Harmony Lane Elkhart, Indiana 46514 No. Make of Vehicle Year Bid 9. Gold Acura Legend 1990 $325.75 TOTAL $325.75 MR. JR HINES 11395 East 400N Groverton, Indiana 46531 No. Make of Vehicle Year Bid 3. Red Ford Thunderbird 1989 $200.00 5. Gray BMW 325IS 1987 $210.00 6. Brown ASM Trailer 2000 $200.00 7. Red Chevrolet 1500 1988 $300.00 TOTAL $910.00 1 1 1 I.A.P. 3300 South Main Street South Bend, Indiana 46601 REGULAR MEETING No. Make of Vehicle Year Bid 4. Tan Chevrolet Van 1995 $326.50 11. Black Pontiac Firebird 1987 $201.60 12. White Pontiac Grand Am 1992 $201.60 19. Gray Dodge Ram 1984 $210.60 TOTAL $940.30 MR, STEVE HUBLER ' 244 Western Avenue South Bend, Indiana 46619 No. Make of Vehicle Year Bid 18. Tan Olsmobile Royale 88 1995 $426.50 TOTAL $426.50 TERRY'S AUTO SALVAGE 1926 Tamarak Road Walkerton, Indiana 46574 1 No. Make of Vehicle Year Bid 1. White Oldsmobile 88 1993 $225.00 2. Purple Hyundai Accent 1996 $251.00 8. Silver Buick Re al 1989 $201.00 13. Gold Nissan Altima 1996 $201.00 14. Gra Chevrolet 5-10 1996 $275.00 15. Red Chevrolet Camaro 1992 $301.00 16. Black Pontiac Bonneville 1989 $202.00 17. Green Cadillac Sedan 1994 $401.00 20. Red Merc Tracer 1994 201.00 TOTAL $2,258.00 MS. JOYCE CAMPBELL 227 West Jefferson 1300 County-City Building South Bend, Indiana 46601 No. Make of Vehicle Year Bid 10. Blue H dai Sonata 1997 $399.56 AUGUST 14, 2006 ~, ~ 6 TOTAL $399.56 Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion, which carried. APPROVAL OF REQUEST TO SOLICIT PROPOSALS -COLLECTION OF PAST DUE AMBULANCE ACCOUNTS -FIRE DEPARTMENT (EMS C~ In a letter to the Board, Fire Chief Luther Taylor requested permission to solicit for proposals for the Fire Department. Therefore, upon a motion made by Mr. Gilot seconded by Mr. Littrell, the above request was approved. APPROVE CHANGE ORDER -CONCRETE PATCHES FOR UTILITY CUTS - WALSH & KELLY - PROJECT NO. 105-059 (SEWER, WATER, SEWER INSURANCE Mr. Gilot advised that Mr. Jason Durr, Engineering, has submitted Change Order No. 1 on behalf of Walsh & Kelly, Inc., 24358 S. R. 23, South Bend, Indiana. In a memorandum to the Board, Mr. Durr indicated that the Contract time be extended for one (1) year, to August 1, 2007, and an additional 19% increase to the original contract amount. The original contract amount is for $628,500.00. The new contract amount after the 19% increase is $747,915.00. Walsh & Kelly has been put on notice that the contract expires either after the completion of the time extension (August 1, 2007) or once the new contract total has been met ($747,915.00). The three (3) utilities that utilized this ~t~ REGULAR MEETING AUGUST 14, 2006 contract have spent a total of $509,167.00 as of August 1, 2006. The Change Order does not change any of the unit costs as set in the original bid by Walsh & Kelly. Walsh and Kelly has agreed to hold their unit prices for the duration of the project extension. Attorney Tom Bodnar has been consulted and stated this extension can be granted since the original contract amount plus 20% has not been exceeded and since there are no changes to the unit prices. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carved, the Change Order was approved. APPROVE CHANGE ORDER -DEMOLITION OF FORMER SEARS CENTER - RITSCHARD BROTHERS - PROJECT NO. 10-025 (COIT) Mr. Littrell advised that Mr. Rob Nichols, Engineering, has submitted Change Order No. 1 on behalf of Ritschard Brothers, 1204 West Sample, South Bend, Indiana, indicating that the Contract amount be increased $35,320.00 for a new Contract sum including this Change Order in the amount of $74,239.95. Attorney Bodnar stated on June 12, 2006 the Board of Public Works opened quotations and awarded a project to remove unsuitable fill materials beneath the new LaSalle Council Boy Scout Center at the Fredrickson Park site. The original scope of the project was to remove unsuitable landfill materials beneath the site. The original scope of work included in the original specifications relied on soil boring investigations completed by environmental consulting firms hired by the City and by the Boy Scouts. These investigations indicated an initial quantity of approximately 1,500 cubic yards of landfill material. In order to excavate the unsuitable material approximately 1,000 cubic yards of clean fill material was to be excavated and stockpiled on-site. The landfill material was then to be removed and stockpiled on the Fredrickson Park site (south of the proposed Boy Count Center property) and replaced with clean fill material from anoff--site source. Then the stockpiled clean fill material was to be reused to finish backfilling the rest of the excavation and conclude the project. After the excavation had begun on the area identified in the initial soil investigations, Ritschard Brothers encountered additional landfill material than needed to be removed. After an assessment by the environmental consultant hired by the Boy Scouts (Alt and Witzig Engineering, Inc.) they concluded that there was more fill than was unforeseen in their original investigations. This additional material was removed and stockpiled with the rest of the unsuitable material on the property owned by the City. After the excavation of the unsuitable material, the Boy Scouts, through their authorized consultant, agreed that all of the unsuitable material had been removed. Since the Boy Scouts had not officially divided their property from the Fredrickson Park property, these excavations fell under the IDEM permit already established for that project. Had the additional unsuitable fill material not been removed under this contract by Ritschard Brothers the property would have been divided and work would have had to cease since the new property would not fall under the existing IDEM permit for Fredrickson Park. 'This additional work increased the excavation by two times and extended the project time nearly two weeks, but without this additional work, obligations of the City of South Bend to the Boy Scouts would not have been fulfilled and construction of the new Boy Scout Center would have been delayed for months. This project is now complete and the Boy Scouts are ready to begin construction on their new facility. Due to the change in the scope of the contract, the cost of the project increased from $35,320.00 to $74,239.95, which is a 110.19% increase. Per state statute I.C. 36-2-23-28 (d) the limit should be 20%. There were no other changes to the contact. Since there was neither actual nor constructive notice of the necessity for this additional work, this Change Order can be, and is well below and in compliance with the 20% rule when the unforeseen circumstance is taken into account. Upon a motion made by Mr. Limell, seconded by Mr. Gilot, and carried, the Change Order was approved. APPROVE CERTIFICATE OF FINAL COMPLETION -CHLORINE BUILDING IMPROVEMENTS -ENVIRONMENTAL SERVICES -PROJECT NO. 105-083 (SEWAGE WORKS CAPITAL) Mr. Inks advised that Mr. Patrick Henthorn, Environmental Services, has submitted the Certificate of Final Completion on behalf of Herrman & Goetz, Inc., 225 South Lafayette, South Bend, Indiana, for the above referred to project, indicating a final cost of 1 1 1 171'7 REGULAR MEETING AUGUST 14, 2006 ~' ~ 1 1 1 $208,730.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the Certificate of Final Completion was approved. APPROVAL OF AGREEMENTS/CONTRACTSlPROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Grant Kenmore Street Model 3706 Belle Vista $1,125.00 LittrelU Agreement Block Neighborhood Street Gilot Residential Enhancement Matching Grant Pro am Grant Rum Village 1714 Warren $4,990.00 LittrelU Agreement Residential Gilot Enhancement Matching Grant Pro am Construction CSO Backwater Gate Kaser-Spraker $137,850.00 RATIFIED Contract Replacement Construction LittrelU Gilot Maintenance Engineering Xerox SBD $2,400.00/Yeaz LittrelU Contract Copier Reprographics Through Inks August 14, 2007 Agreement Downtown South Downtown Allows Inks/ Bend Pazking Lot South Bend Expenditure of Littrell Income/Administration Program Fund Income Grant LaSalle Area 1037 North $3,742.00 LittrelU Agreement Residential O'Brien Inks Enhancement Pro am Grant LaSalle Area 1205 North $4,319.41 LittrelU Agreement Residential Huey Inks Enhancement Program Construction LaSalle Park Model Walsh & Kelly, $158,807.50 LittrelU Contract Block(100-200 Blocks Inc. Gilot of North Wellington Street) Shelter Plus Rental Assistance Madison Center $97,920.00 LittrelU Caze Program Inks A Bement Construction Dylan Drive Extension Walsh & Kelly $1,511,537.90 LittrelU Contract Inks Proposal Edison #3A Well Peerless $13,000.00 LittrelU Replacement - Phase I Midwest, Inc. Gilot and II Proposal Intersection The Troyer $17,500.00 LittrelU Improvements to Group Gilot South Olive Street and Western Avenue Youth Grant Youth Activities Greater $1,410.00 LittrelU Friendship MB Inks Church Construction Demolition of 1010 Ritschard $13,877.00 LittrelU Contract Lincolnway East - Brothers Gilot Former Fire Station Agreement Consulting Services Bike Beitzenger $450.00 LittrelU Inks l.t~ REGULAR MEETING AUGUST 14, 2006 TYPE DESCRIPTION BUSINESS AMOUNT MOTIONI CARRIED Construction Oliver Gateway L.L. Geans $75,539.00 LittrelU Contract Neighborhood Public Gilot Works - 800 Block of South Walnut Street APPROVAL OF BUILDING BLOCK GRANT AGREEMENTS The following Grant Agreements were submitted for approval: NAME ADDRESS AMOUN T MOTION/ CARRIED New Life Fellowship 2301 W. Dubail Street $125.00 LittrelUGilot Cecilia Hossler 2832 Fir Lane $125.00 LittrelUGilot Margaret Lea 1934 Beverly Pl $125.00 LittrelUGilot Carol Tincher 1146 Belmont Avenue $125.00 LittrelUGilot Myra Harris 210 N. Summit Drive $125.00 LittrelUGilot Malinda Goins 1909 Fremont Street $125.00 LittrelUGilot Tracy Mwachande 637 Northwood Drive $125.00 LittrelUGilot Erma & Gilbert Harwell 1706 N. Fremont Street $125.00 LittrelUGilot Etta. Williams 1214 Rush Street $125.00 Littrell/Gilot Daniel Ramirez 3916 Glenview Drive $125.00 LittrelUGilot Alma Harris 1222 Rush Street $125.00 LittrelUGilot Mark Drew 1349 Belmont Avenue $125.00 LittrelUGilot Julie Tate 418 Studebaker $125.00 LittrelUGilot Denise Clark 519 P Street $125.00 LittrelUGilot Denise Clark 521 Parry Street $125.00 LittrelUGilot Elmer Thom son, Jr. 143 S. Sheridan $125.00 LittrelUGilot Greater St Matthews Church 2505 W. Marquette Blvd $2,500.00 LittrelUGilot River of Life Family Church 530 E. Ireland Road $2,500.00 LittrelUGilot PETITION FOR VOLUNTARY DISANNEXTION -WEST OF EDDY STREET NORTH OF EDISON ROAD/ANGELA BOULEVARD (AS REALIGNED UNIVERSITY OF NOTRE DAME DU LAC Mr. Inks stated a Petition for Voluntary Disannexation for the above referred to property sought to be annexed and rezoned was submitted to the Board of Public Works by Mr. James Lyphout, University of Notre Dame, Notre Dame, Indiana. This is for an area that once was Angela Boulevard, and with the re-route, is now the gateway to the University of Notre Dame (north of the street). The Board determined a Public Hearing is necessary for the disannexation, and scheduled the public hearing for the. regular meeting of the Board, which will be held September 11, 2006, at 9:30 a.m. The Clerk will prepare the necessary paperwork and notify University of Notre Dame representatives. APPROVAL OF RIGHT OF ENTRY, TEMPORARY EASEMENT, PERMANENT EASEMENT (STORM WATER BASIN) AND PERMANENT EASEMENT (STORM SEWERI -PORTAGE PRAIRIE Mr. Inks stated the above referenced documents were submitted to the Board for approval. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referenced documents were approved. APPROVAL OF ACCESS AGREEMENT -FIRE STATION SITE AT SOUTHEAST INTERSECTION OF LINCOLNWAY WEST AND DR MARTIN LUTHER KING, JR. DRNE Mr. Inks stated an Access Agreement for the above referenced property was submitted to the Board for approval. The Clerk acknowledged the signature of Ms. Charlotte Sobel, South Bend Heritage Foundation. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Access Agreement was approved. 1 1 1 APPROVAL OF STREET CLOSURES The following Street Closures/Processions were submitted to the Board for approval. It was noted favorable recommendations were received from the appropriate departments. 1~(l REGULAR MEETING AUGUST 14, 2006 1 1 SPONSOR EVENT LOCATION DATE MOTION/ CARRIED Gospel Center River Park Block 30 Street from August 26, LittrelU Church Party Mishawaka 2006 - 12:00 Gilot Avenue to p.m. - 4:00 Vine Street .m. Ladd, Meleah Block Party Jefferson from August 20, LittrelU Scott Street to 2006 - 12:00 Gilot Chapin Street p.m. - 8:00 .m. UCADAA Red Ribbon Colfax Cultural October 20, LittrelU Drug Free March Center to 2006 - 9:30 Gilot Community Lincolnway a.m. - 11:30 Council West to a.m. Jefferson to Century Center WBYT Radio B100 Birthday 4H Fairgrounds September 24, Gilot/ (B 100) Party Concert - - Monitor 2006 - 6:00 Littrell for Parking Ironwood at a.m. - 7:30 Jackson for a.m. traffic Downtown Football Fridays Michigan from September 8 & LittrelU South Bend, Tent Party Washington to 15, October 6 Gilot Inc. Jefferson & 20, Subject to November 3 & DTSB 17, 206 - 7 :00 notifying p.m to 10:00 "neighbors" of p.m. the event Chapin Park Summerfest Ashland from August 20, LittrelU Historic Leland to Rex 2006 - 2:30 Gilot District p.m. to 6:30 .m. Art Beat Art Beat Sycamore from September 7, LittrelU Colfax to 206 - 1:00 Gilot LaSalle; St. p.m. to 9:00 Louis from p.m. Jefferson to Washington; No Parking Both Sides of Michigan from Colfax to Wa e Linner, Rick & Neighborhood Altgeld from August 26, LittrelU Trish Block Party Carroll to St. 2006 - 9:00 Gilot Joseph a.m. to 10:00 .m. FILING OF SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Division of Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for July 2006. These reports reflect injuries/accidents -for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and tamed, the reports were accepted and filed. FILING OF MONTHLY REPORT -ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of July 2006. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the monthly reports were accepted and filed. 1 REGULAR MEETING AUGUST 14, 2006 FILING OF MONTHLY REPORT -WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works for the month of July 2006. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the monthly report was accepted and filed. APPROVAL OF TRANSIENT MERCHANT LICENSE -SOUTH BEND ANNUAL REGGAE FESTIVAL - PASON FOODS, INC. Mr. Inks stated that favorable recommendations have been received by the Police Department, Fire Department and the Building Commissioner, for a License Application for a Transient Merchant License, as submitted by Mr. John Pangani, Pason Foods, Inc., 1103 South Huntington, Syracuse, Indiana, to conduct a reggae festival including food, beverages, arts and crafts at the South Bend Regional Airport site, 4302 Lathrop Road, South Bend, Indiana. Therefore, upon a motion made by Mr. Littrell seconded by Mr. Gilot and carried, the Transient Merchant License was approved. APPROVE LICENSE APPLICATIONS -PUBLIC PARKING FACILITY Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the following license applications were approved: Ampco System Parking 311 South Lafayette 111 South Michigan 211 North Lafayette 121 East Wayne 220 West Wayne 226 South Main 123 North St. Joseph 126 North Main 225 South Main The above license applications were approved and referred to Administration and Finance for issuance of a license. It was noted that the required Proof of Insurance as well as the hours and rates to be charged was attached to the application. APPROVAL OF TRIPLE TRAILER PERMIT -YELLOW TRANSPORTATION, INC. Mr. Inks stated a Triple Trailer Permit has been submitted to the Board for approval by Mr. Dave Kaelin, Yellow Transportation, 3825 William Richardson Drive, South Bend, Indiana, for ingress and egress from the Toll Road. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Triple Trailer Permit was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE -NORTH SIDE OF IRELAND ROAD. WEST OF IRELAND ROAD -WATER Mr. Inks stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Mr. Dale R. Cooper, 21901 West Ireland Road, South Bend, Indiana 46614. The Consent indicates that in consideration for permission to tap into public water system of the City, to provide water service to 21801 West Ireland Road, South Bend, Indiana 46614, (Key # 001-1015-031005), Mr. Cooper waives and releases any and all rights to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Gilot seconded the motion, which carried. IRONWOOD ROAD, SOUTH SIDE OF DOUGLAS ROAD -WATER Mr. Inks stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Mr. Daniel A. Berry of BBM, LLC, 229 Red Coach Drive, Suite 103, Mishawaka, Indiana 46545. The Consent indicates that in consideration for permission to tap into public water system of the City, to provide water service to 54101 North Ironwood Road, South Bend, Indiana 46637, (Key # 002-1022-049605), Mr. Berry waives and releases any and all rights to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell 1 1 1 REGULAR MEETING AUGUST 14, 2006 ~~ ~ 2 made a motion that the Consent be approved. Mr. Gilot seconded the motion, which carried. 1 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the following traffic control devices were approved/denied: NEW INSTALLATION: Handicapped Accessible Parking Space Signs LOCATION: 613 South 23`d Street REMARKS: Resident has wheel chair ramp in front of home NEW INSTALLATION: Handicapped Accessible Parking Space Signs LOCATION: 3905 West Ford REMARKS: All criteria has been met NEW INSTALLATION: Handicapped Accessible Parking Space Signs LOCATION: 729 South 33`d Street REMARKS: DENIED -Homeowner had accessible driveway off the alley. Vehicle can park in drive and enter through the back door. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the following Certificate of Insurance was accepted for filing: Clarko, Inc. Nappanee, Indiana 1 1 APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR S&L Concrete Builders, LLC Brad Pontius d/b/a Homeworks Decorative Brick Pavers Advanced Concrete, Inc. Bender Construction Maria Calderon Deborah Post Northern Indiana Construction John Perry d/b/a Extreme Creations John Lawson Released Effective August 14, 2006 Released Effective August 14, 2006 Approved Effective July 25, 2006, Pursuant to Resolution No.100-2000 Approved Effective July 20, 2006, Pursuant to Resolution No.100-2000 Approved Effective July 25, 2006 Pursuant to Resolution No.100-2000 Approved Effective July 21, 2006 Pursuant to Resolution No.100-2000 Approved Effective July 21, 2006, Pursuant to Resolution No.100-2000 Approved Effective July 27, 2006, Pursuant to Resolution No.100-2000 Approved Effective July 26, 2006, Pursuant to Resolution No.100-2000 Released Effective August 14, 2006 ~= ~' ~ REGULAR MEETING BOND OF EXCAVATION Western Utility Contractors, Inc. W. G. Gentry Company, Inc. AUGUST 14, 2006 Released Effective August 16, 2006 Approved Effective August 8, 2006, Pursuant to Resolution No.100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the board for approval: Name Amount of Claim Date Ci of South Bend $998,219.17 July 31, 2006 City of South Bend $1,793,581.84 August 7, 2006 City of South Bend $2,658,012.99 Au st 14, 2006 St. Joseph County Housing Consortium $5,974.12 July 11, 2006 St. Jose h County Housing Consortium $381.84 July 14, 2006 St. Joseph County Housing Consortium $516.42 July 14, 2006 St. Jose h Coun Housing Consortium $26,000.00 July 14, 2006 St. Joseph County Housing Consortium $4,820.00 Jul 10, 2006 St. Joseph Coun Housing Consortium $5,950.00 Jul 10, 2006 St. Joseph County Housing Consortium $1,000.00 July 14, 2006 St. Jose h County Housing Consortium $962.00 July 19, 2006 St. Joseph County Housing Consortium $962.00 July 19, 2006 St. Jose h Coun Housing Consortium $4,271.49 July 24, 2006 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Gilot seconded the motion, which carried. BOARD OF PUBLIC WORKS MEETING RECESSED The Boadd of Works meeting recessed until 10:30 a.m., August 15, 2006, for Agenda Items 3C, 3D, and 3E. BOARD OF PUBLIC WORKS MEETING RE-CONVENED The Board of Public Works re-convened at 10:35 a.m. on August 15, 2006, with President Gary Gilot and Board Members Carl Littrell and Donald Inks present. Boadd Attorney Thomas Bodnar was also present. Mr. Inks stated South Bend Heritage Foundation submitted a letter explaining the Natatorium TIF Expenditures and their quotation process. The Boadd reviewed the Natatorium project and the work involved. Mr. Littrell stated on August 14, 2006, the Boadd opened and read two (2) quotations solicited by the South Bend Heritage Foundation for electric service. Mr. Littrell recommended that the contract be awarded to the lowest, responsive and responsible bidder, JKM Wiring, in the amount of $225.00. Mr. Gilot seconded the motion which carried. Five (5) quotations were solicited by the South Bend Heritage Foundation for masonry restoration. The quote from Slatile Roofing was on two separate submittals, separately dated. The quote from Masonry Contractors, Inc. acknowledged only three (3) addenda of those apparently issued. Its price quotations do not match that of the first company. The quotation from Atlas Building Services seems to match the items with the first quotation, but offers voluntary alternates. The item descriptions in Ziolkowski Construction's quotations do not match the items in the others. Advanced Masonry Construction's quote acknowledged only three (3) addenda. Mr. Littrell made a motion that all quotations be rejected and the project be re-bid to a more clearly defined scope with use of a common proposal form. Mr. Gilot seconded the motion which carried. 1 1 1 ~:~4 REGULAR MEETING AUGUST 14, 2006 Mr. Gilot stated on August 14, 2006, the Board opened and read two quotations solicited by South Bend Heritage Foundation for water and sewer connections. Mr. Littrell recommended all quotations be rejected and the project re-bid to a more clearly defined scope. Mr. Gilot seconded the motion which carried. It was noted that South Bend Heritage Foundation would issue letters to all contractors regarding the rejected quotations, as well as the quotations which were awarded. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 11:00 a.m. BOARD OF PUBLIC WORKS ATTEST: ~n ~Cr ~ Angela K. cob, Clerk 1 ~jC~ Gary A. Gi ot, President C ~ ~Gr7.G~~G%G~ Carl P. Littrell, Member Donald E. Inks, Member ''"5 ~. 1 1