Loading...
HomeMy WebLinkAbout07/24/06 Board of Public Works Minutes23~' PiIBLIC AGENDA SESSION JULY 20, 2006 "I'he Public Agenda Session of the Board of Public Works was convened at 10:35 a.m. on July 20, 2006, by Board President, Gary A. Gilot, with Mr. Carl P. Littrell present. Mr. Donald E. Inks was not present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. AGENDA ITEMS ADDED Upon a motion made by Mr. Inks, seconded by Mr items were added to the Agenda: - Contract -Lawson-Fisher and Associates - Claim -Lawson-Fisher and Associates - Resolution No. 39-2006 - Monthly Report -Central Services Littrell, and carried, the following Board members discussed the following item(s) from that list. - Bid Award for Firefighter Protective Clothing Mr. Rich Switalski, Mr. Jim Lopez, and Mr. Mark Nowicki, Fire Department stated all bids were non-compliant. There was a time. frame involved due to FEMA grant funds involved. Mr. Tom Bodnar recommended that all bids be rejected. The Board authorized the Fire Department to act as the Agent for the Board of Public Works to formally notify all bidders to resubmit their bid by July 24, 2006 no later than 9:00 a.m. by fax. Mr. Bodnar stated the notification to bidders should include to each bidder their non-compliance information for the re- bid. Mr. Bodnar.stated that bidders must return an "Acknowledgement" fax form, ' which will be faxed to each bidder. - Advertise for Receipt of Bids -Road Salt Mr. Jason Durr, Engineering, discussed with the Board the City's inability to use the State award for road salt. - Advertise for Receipt of Bids -Ireland-Miami-Chippewa Basin Improvements/Title Sheet Mr. Jason Durr, Engineering, stated the project will solve some flooding problems, and that fill material would come from the golf course. - Proposal -Edison #3A Well Replacement Mr. Andy Wierzbicki and Mr. John Wiltrout, Water Works, discussed with the Board the estimated cost of the project, and whether to seek quotes or advertise for bids. - Service Proposal - Gripp Ina Mr. Patrick Henthorn, Environmental Services, discussed the service for flow monitor preventative maintenance. - Monthly Report -Central Services ' Ms. Toni Higbee, Central Services, discussed the Goals and Performance Measures Report. - Monthly Report -Water Works Mr. Andy Wierzbicki, Water Works, discussed the Monthly Report and the Goals and Performance Measures Report. - Safety Report -Water Works Mr. Andy Wierzbicki, Water Works, discussed the Safety Report for June, 2006. - Mr. Bob Krol, Water Works, discussed the procedure to follow to accomplish ' ~ upcoming projects on $rick Road and Phase 3 of Lafayette Falls. Discussion -Block Parties The Board discussed Block Parties and a complaint that was received. The Board discussed requiring sponsors to provide a resident signature page with a majority of affected neighbors listed, and a requirement in some cases for submittal of a Bond by sponsors. Mr. Gary Gilot stated that the Block Party Resolution may need to be updated to reflect changes in the application form. 234 ,., PiJBLIC AGENDA SESSION JULY 20, 2006 The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:30 p.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President ~Q~.~JI ~Gti~7 Carl P. Littrell, Member nald E. Inks, Member ~ t Angela K. cob, Clerk REGULAR MEETING 3ULY 24, 2006 'rhe regular meeting of the Board of Public Works was convened at 9:30 a.m. on July 24, 2006, by Board President, Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. AGENDA ITEM ADDED - Contract Amendment -Douglas Road Sewer 1PPROVB MINUTES OF PREVIOUS MEETING 1?pon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of the agenda session, regular and special meetings of the Board held on July 6, 10, and 17, 2006, were approved. OPENING OF BIDS - HARTER HEIGHTS -STORM SEWER SEPARATION PROJECT (NORTH SHORE DRIVE, LEEPER AVENUE, PEASHWAY STREET, STANFIELD STREET, FOSTER STREET, & ST. JOSEPH STREET) - PROJECT NO. 1.05-012 (SEWER FUND) ***BID OPENED AT 10:30 A.M.*`** This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South.Bend Tribune rind the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: ' RIETH-RILEY~`CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by: Mr. Eugene Yarkie Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid: $1,712,583.00 Alternate A: $289,998.00 Alternate B: $191,599.50 1 1 1 REGULAR MEETING HERRMAN & GOETZ, INC. 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed liy: Mr. Thomas J. Herrman JULY 24, 2006 ~' 3 Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid: $1,444,388.90 Alternate A: $258,900.00 Alternate B: $168,900.00 SELGE CONSTRUCTION CO. INC. 2833 South 11 Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba " Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid: $1,508,725.00 Alternate A: $318,240.30 Alternate B: $201,781.40 HRP CONSTRUCTION, INC. 5777 Cleveland Road Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by: Mr. Paul Fallon ' Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid: $1,396,779.40 Alternate A: $276,499.60 Alternate B: $171,695.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Engineering and the consultant for review and recommendation. OPF,NING/AWARD OF BIDS - OLIVER GATEWAY NEIGHBORHOOD PUBLIC WORKS -SIDEWALKS APPROACHES AND CURBS - (800 NORTH BLOCK OF WALNUT STREET) - PROJECT NO. 106-042 (CDBG) This was the date set for receiving and opening of sealed bids for the above referred to .project. The Clerk tendered proofs of publication of Notice• in the South Bend Tribune ai~d~the Tri-County News, which were found to be sufficient. 'The following bids were .opened and publicly read: L.L. GEANS CONSTRCUTION 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by: Mr. Mike Glenn Non-Collusion Affidavit was in order !~ cal ~) ~ $a-i` ~.3~ REGULAR MEETING Non-Discrimination commitment form was completed " Five percent (5%) Bid Bond was submitted BID: $75,385.00 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, Indiana 46614 ; Bid was signed by: Mr. Chris Weinkauf Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted . BID: $79,495.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non-Collusion Affidavit was in order Non-Discrimination commitment form was Completed Five percent (5%) Bid Bond was submitted BID: $790,120.00 SELGE CONSTRUCTION CO. INC. 2833 South 11` Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted JULY 24, 2006 BID: $96,070.00.:,;. ~~=, Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above .bids ~-vere referred to Engineering and Community & Economic Development for review and recommendation. After review of those bids, Mr. Rob Nichols, Engineering, recommends that the Board award the contract to the lowest responsible .and responsive bidder, L.L. Geans Construction Co., Inc. in the amount of $75,539.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried. OPENING/AWARD OF BIDS - 2006 CONCRETE PAVEMENT REPAIRS - PROJECT NO. 106-015 (LRSAI This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opehed and publicly read: WALSH & KELLY, INC. 24358 State Road 23 South Eend, Indiana 46614 1 1 1 REGULAR MEETING,~~ Bid was signed by: Mr. Kevin Kelly Non-Collusion Affidavit was in order , Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $174,710.00 1 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed,by: Mr. Chris Weinkauf Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $198,510.00 SELGE CONSTRUCTION CO. INC. 2833 South 11 Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5°fo`~ Bid Bond was submitted BID: $199,400.00 JCI BP.IDGE GROUP, INC. 419 Oak Breeze Drive Valparaiso, Indiana 46383 Bid was signed by: Mr. Carl Tungate Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted JULY 24, 2006 ~~ `} ~ BID: $231,390.00 Upon a motion made by Mr. Littrell; seconded by Mr. Gilot and carried, the above bids ~~~ere referred to Engineering for review and recommendation. 1 After review of those bids, Mr. Rob Nichols, Engineering, recommends that the Board award the contract to the lowest responsible and responsive bidder, Walsh & Kelly, Inc., in the amount of $174,710.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded ~ as outlined above. Mr. Inks seconded the motion, which carried. t11V U L1V 17111V V - 1"AVJ D~.1 1V V. 1 VV-V-r0 l VLi1Vl:.1~C1L 1' V1V L1 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. No Bids were received for this project. ~~~~ _. (. J REGULAR MEETING JULY 24, 2006 'AWARD OF BIDS -NEAR WEST ~JI ULL VV t1L11J, tlrri\l`'Y.P1l.i1L.J, VUL\DJ - ~'LV V-:)VV D1:.V1.11J VI'' 17VL.I J1itL.r,1 AND 200 BLOCK OF O'BRIEN STREET) PROJECT NO. 106-040 (CDBG) -This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: ORTIZ CONCRETE 530 South Pulaski... South Bend, Indiana 46619 Bid was signed by: Mr. Jose Ortiz Non-Collusion Affidavit was in order Non-Discrimination commitment form was not submitted Five percent (5%), Bid Bond was submitted ,•:, BID: Base Bid: $81,447.50 Alternate A: $37,345.00 RIETE-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, Indiana 46614 ' Bid was signed by:.Mr. Chris Wienkauf Non-Collusion Affidavit was in order Non-Discrimination commitment form was submitted Five percent (5%) Bid Bond was submitted BID: Base Bid: $107,740.00 Alternate A: $49,365..00. L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by: Mr. Mike Glenn Non-Collusion Affidavit was in order Non-Discrimination commitment form was submitted Five percent (5%) Bid Bond was submitted BID: Base Bid: $106,735.00 Alternate A: $50,710.00 MCINTYRE JONES, INC. 2522 West SixthStreet Mishawaka, Indiana 46544 Bid was signed by: Ms. Kelly Healy Non-Collusion Affidavit was in order Non-Discrimination commitment form was submitted Five percent (5%) Bid Bond was submitted BID: Base Bid: $88,803.45 Alternate A: $40,577.40 i 1 i t 1 ~. REGULAR MEETING ' SELGE CONSTRUCTION COMPANY INC. 2833 South 11 Street Niles,.. Michigan 49120 Bid was signed by: Mr. John Szuba Non-Collusion Affidavit was in order Non-Discrimination commitment form was submitted Five percent (5%) Bid Bond was submitted BID: Base Bid: $136,940.00 Alternate A: $66,515.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non-Collusion Affidavit was in order Non-Discrimination commitment form was submitted' Five percent (5%) Bid Bond was submitted BID: Base Bid: $122,985.00 Alternate A: $60,940.00 JULY 24, 2006 ~? Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Engineering and Community & Economic Development for review and recommendation. After review of those bids, Mr: Rob Nichols, Engineering, recommends that the Board award the contract to the lowest responsible and responsive bidder, Ortiz Concrete, subject to the submittal of his Non-Discrimination Commitment Form, (which was received), in the amount of $118,793.00. Mr. Inks stated that Mr. Ortiz had performed work at his home and this was found not to be conflict. Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion; wl3ich carried. OPENING/AWARD OF BIDS - LASALLE PARK MODEL BLOCK -SIDEWALKS APPROACHES, CURBS - (100-200 BLOCKS OF NORTH WELLINGTON STREET) -PROJECT NO. 106-041 (CDBG) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read:... WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non-Collusion affidavit was in order Non-Discrimination commitment form was completed Five percent {5%) Bid Bond was submitted BID: $158,807.50 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, Indiana 46614 }4 •'' S REGULAR MEETING Bid was signed by: Mr. Chris Weinkauf Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed . Five percent (5%) Bid Bond was submitted BID: $174,240.00 L.L. GEANS CONSTRUCTION COMPANY 1923 North Home. Street ' Mishawaka, Indiana 46545 Bid was signed by: Mr. Mike Glenn Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $185,625.00 SELGE CONSTRUCTION CO. INC. 2833 South 11 Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $209,190.00 JULY 24, 2006 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Engineering and Community & Economic Development for review and recommendation. After review of those bids, Mr. Rob Nichols, Engineering, recommends that the Board award the contract to the lowest responsible and responsive bidder, Walsh & Kelly, Inc., in the amount of $158,807.50. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried. ,.; OPENING/AWARD O~ BIDS -ORGANIC RESOURCES DRIVE ON SCALE AND AUTOMATIC GATE (AUTO GATE WITH KEYPAD -CAPITAL BUDGET- BiJILDING IMPROVEMENTS; SCALE - CAPITAL BUDGET- 'IREATMENT/DISPOSAL EQUIPMENT) - PROJECT NO. 106-056 T17is was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bid was opened and publicly read: ANTIBUS SCALES & SYSTEMS, INC. 3600 West McGill Street, Suite 100 South Bend, Indiana 46628 Bid was signed by: Mr. Dennis Conrad Non-Collusion Affidavit was iri order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted 1 1 1 BID: $94,850.00 REGULAR MEETING" °• JULY 24, 2006 ~' ~ ~• Upon a motion.made by Mr. Littrell, seconded by Mr. Inks and carried, the above bid was referred to Environmental Services for review and recommendation. 1 After reviewing the bid, Mr. Patrick Henthorn, Environmental Services, recommends that the Board award the contract to the lowest responsible and responsive bidder, Antibus Scales & Systems, Inc., in the amount of $94,850.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried. OPENING OF BIDS -RAILROAD BRIDGE AESTHETIC ENHANCEMENTS & PARKING LOT IMPROVEMENTS PHASE 1 -PAINTING AND CONCRETE STAIN & SEAL - PROJECT NO. 106-033 (TRANSPO) , 'This was the date set` fialr receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: N.I. SPANOS PAINTING INC. 1310 West 99 Avenue Crown Point, Indiana 46307 Bid was signed by: Mr. Nick Spanos Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid;; ~: $316,455..00 . Alterriate~ l: $54,000.00 1 ZIOLKOWSKI CONSTRUCTION, INC. i 005 S. Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by: Mr. Bill Favors Non-Collusion Aff davit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid: $359,310.00 Alternate 1: $78,869.00 1 Upon a motion made t?y`Mr.,Littrell, seconded by:Mr. Inks'and carried, the above bids ~~ere referred to Engineering and the consultant for review and recommendation. OPENING OF BIDS -DYLAN DRIVE EXTENSION -PROJECT NO. 106-035 (AEDA TIF) This was the date set for receiving and opening of sealed bids for the. above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: HERRMAN & GOETZ DB/A UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by: Mr. Robert E. Youngs, Jr. ,.;>: Non-Collusion Affidavit was in order :;„ 2~2 REGULAR MEETING =,ti Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid: ~ $1,537;400.00 Alternate 1: $135,560.00 Alternate 2: $87,281.00 RIETI-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 ' Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by: Mr. Eugene Yarkie Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid;:` $1,498.801.00 ' Alternate''1: $141;645.00 Alternate 2: $82,761.00 HRP CONSTRUCTION, INC. 5777 Cleveland Road Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by:'Mr. Paul Fallon Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid: $1,735,437.91 Alternate T: $132,070.00 Alternate 2: $94;510.01 R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 . Bid was signed by: Mr. William Loudin Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid: $1,439,234.27 Alternate 1: $137,312.00 Alternate 2: $87,119.01 ,. WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly, Inc. Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid: $1,430,287.89 JULY 24, 2006 1 1 1 ~~~,. REGULAR MEETING 1 JULY 24, .2006 Alternate 1: $125,065.00 Alternate 2: $81;250.01 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Engineering and the consultant for review and recommendation. OPENING OF BIDS -SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: ' MR. RYAN PRUGH 54808 Harmony Lane Elkhart, Indiana 46514 RTTI No. Make of Vehicle Year Bid 9. Gold Acura Legend 1990 325.75 10. Blue Hyundai Sonata 1997 279.50 MR. CHUCK ROBBINS 8188 Oak Avenue Walkerton, Indiana 46374 RTTI• 1 No. Make of Vehicle Year Bid 6. Brown ASM Trailer 2000 $53.00 MR. JR HINES 11395 East 400N Groverfon, Indiana 46531 RTT~ 1 No. Make of Vehicle Year Bid 1. White Oldsmobile 88 1993 $210.00 2. Purple Hyundai Accent 1996 $200.00 3. Red Ford Thunderbird 1989 $200.00 4. Tan Chevrolet Van 1995 $200.00 ~. Gray BMW 325IS 1987 $210.00 6. Brown ASM Trailer 2000 $200.00 7. Red Chevrolet~1500 1988 $300.00 8: Silver Buick"Regal 1989 $200.00 J. Gold Acura Legend 1990 $200.00 l 0. Blue Hyundai Sonata 1997 $210.00 11. Black Pontiac Firebird 1987 $175.00 12. White Pontiac Grand Am 1992 $175.00 13. Gold Nissan Altima 1996 $20,0.00 14. Gray Chevrolet S-10 1996 $225.00 15. Red Chevrolet Camaro 1992 $200.00 16. Black Pontiac Bonneville 1989 200.00 17. Green Cadillac Sedan 1994 $210.00 18. Tan Olsmobile Royale 88 1995 $175.00 19. Gray Dodge Ram 1984 $175.00 20. Red Mercury Tracer 1994 $175.00 <: I.A.P. t 3300 South Maim Street South Bend, Indiana 46601 ~~ ~ j REGULAR MEETING BID: No. Make of Vehicle Year Bid 1. White Oldsmobile 88 1993 $187.00 2. Pu le Hyundai Accent 1996 $187.60 3. Red Ford Thunderbird 1989 $187.60 4. Tan Chevrolet Van 1995 $326.50 5. Gray BMW 325IS 1987 $187.60 6. Brown ASM Trailer 2000 $20.50 7 Red Chevrolet 1500 1988 $187.60 8. Silver Buick Regal 1989 $187.60 9. Gold Acura Legend 1990 $187.60 10. Blue Hyundai Sonata 1997 $187.60 11. Black Pontiac Firebird 1987 $201.60 12. White Pontiac Grand Am 1992 $201.60 13. Gold Nissan Altima 1996 $103.00 14. Gray Chevrolet 5-10 1996 $210.60 l 5. Red Chevrolet Camaro 1992 $210.60 16. Black Pontiac Bonneville 1989 $201.60 17. Green Cadillac Sedan 1994 $256.80 18. Tan Olsmobile Royale 88 1995 $326.50 19. Gray Dodge Ram 1984 $210.60 20.' Red Mercury'Tracer -1994 ~ $187.60 MR. STEVE HUBLER 244 Western Avenue South Bend, Indiana 46619 RTI~ No. Make of Vehicle Year Bid 10. Blue Hyundai Sonata 1997 $215.00 18. Tan Olsmobile Royale 88 1995 $426.50 TERRY'S AUTO SALVAGE 1926 Tamarak Road Walkerton, Indiana 46574 BID: No. Make of Vehicle Year Bid ] . White Oldsmobile 88 1993 $225.00 2. Pu le Hyundai Accent 1996 $251.00 3. Red Ford Thunderbird 1989 $150.00 4. Tan Chevrolet. Van 1995 $202.00 5. Gray BMW 325IS 1987 $201.00 7. Red Chevrolet 1500 1988 $201.00 8. Silver Buick Regal 1989 $201.00 9. Gold Acura Legend 1990 $201.00 10. Blue Hyundai Sonata 1997 $251.00 11. Black Pontiac Firebird 1987 $201.00 ~~ 12. White Pontiac Grand Am 1992 $171.00 1.3. Gold Nissan Altima 1996 $201.00 ] 4. Gray Chevrolet 5-10 1996 $275.00 15. ~ Red Chevrolt;# Camaro 1992 $301.00 16. Black Pontiac Bonneville 1989 $202.00 17. Green Cadillac Sedan 1994 $401.00 18. Tan Olsmobile Royale 88 1995 $301.00 19. Gra}` Dodge Ram 1984 $210.00 20. Red Mercury Tracer 1994 ~ 201.00 JULY 24, 2006 1 1 1 REGULAR MEETING MR. RICHARD HEIM 4885 West U.S. Highway Buchanan, Michigan 49107 BID: No. Make of Vehicle Year Bid 15. Red Chevrolet Camaro 1992 $163.07 ', MS. JOYCE C~-1MPBELL ' 227 West Jefferson 1300 County-City Building South Bend, Indiana 46601 BID: 1 1 MR. JOE CLEMONS 8169 North Oak Avenue Walkerton, Indiana 46574 uTn• No. Make of Vehicle Year Bid • 10. Blue Hyundai Sonata 1997 $399.56 No. Make of Vehicle Year Bid 10. ~ Blue Hyunda:'Sonata '1997 - $301.00 14. Gray Chevrolet S-10 1996 $251.00 15. Red Chevrolet Camaro 1992 $251.00 MR. MICHAEL ROHRBAUCH 25341 West Edison Road South Bend, Indiana 46628 RTT)~ No. Make of Vehicle Year Bid t . White Oldsmobile 88 1993 $125.00 2. Purple Hyundai Accent 1996 $125.00 3. Red Ford Thunderbird 1989 $125.00 4: Tan Chevrolet Van 1995 $125.00 5. Gray BMW 325IS 1987 $125.00 6. ~ Brown ASlv1•~'~railer 2000 $125:00 7. Red Chevrolet 1500 1988 $125.00 ~. Silver Buick Regal 1989 $125.00 J. Gold Acura Legend 1990 $125.00 1.0. Blue Hyundai Sonata 1997 $125.00 11. Black Pontiac Firebird 1987 $125.00 12. White Pontiac Grand Am 1992 $125.00 13. Gold Nissan Altima 1996 $125.00 14. Gray Chevrolets-10 1996 $.125.00 15. Red Chevrolet Camaro 1992 $125.00 16. Black Pontiac Bonneville 1989 $125.00 17. Green Cadillac Sedan 1994 $125.00 18. Tan Olsmobile Royale 88 1995 $125.00 19. Gray Dodge Ram 1984 $125.00 20. Red Mercury Tracer 1994 $125.00 JULY 24, 2006 ~' ~ 5 1 .Y 1 REGULAR MEETING BADLANDS 66521 State Road 331 Wyatt, Indiana 46595 BID: ,. No. Make of Vehicle Year Bid L 0. Blue Hyundai Sonata 1997 $150.00 15. Red Chevrolet Comoro 1992 $215.00 17. Green Cadillac Sedan 1994 $190.00 JULY 24, 2006 Upon a motion made by Mr. Littrell, the above bids were referred to Code Enforcement for review and recommendation. Mr. Inks seconded the motion which carried. f.J!'11V1 ~1'Vl\1Vlli1\1.11\L J1A11V1V/-it\VJ1iV11V V. 1VJ-VOG~VJ-]1VL.1\.L"1L 1'V1VL) Mr. Littrell made a motion, seconded by Mr. Inks to table the above opening of quotations until the Special Meeting of August 7, 2006. AWARD BID -ELEVATOR MAINTENANCE CONTRACT - PROJECT NO. 106-051 Mr. Tim Williams, Economic Development, advised .the Board that on June 12, 2006, bids were received and opened for the above referred to project for the Wayne Street and the Main/Colfax Garages for a period through the end of August 2010. After reviewing those bids, Mr. Williams recommends that the Board award the contract to the lowest responsive and responsible bidder, Kone, Inc., 433 Fernhill Avenue, Fort Wayne, Indiana, in the monthly amount of $660.00 for each garage. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. TABLE BID AWARD -TWO HUNDRED FORTY-EIGHT,~248) MORE OR LESS, FIREFIGHTERS PROTECTIVE CLOTHING , Mr ~ Gilot made a motion to table the above referenced bid.award. Mr. Inks seconded the motion, which carried. AWARD BID -FIRE STATION NO. 2. CONTRACT B -PROJECT NO. 106-002B LCrENERAL FTJND, COIT, EDIT, EMS) Mr. Carl P. Littrell, City Engineer, advised the Board that on May 25,2006, bids were received and opened for the above referred to project. lVlr. Littrell noted that sufficient funds are available in the General Fund and are pending before the Council for appropriation from EDIT and EMS. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to the lowest responsive and responsible bidder, Brown ~~ Brown General Contractor, 124 South Elkhart Street, Wdkarusa, Indiana, in the amount of $2,104,005.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above, subject to financing. Mr. Inks seconded the motion, which carried. TABLE BID AWARD - VOORDE DRIVE EXTENSION •- PROJECT NO. 105-069 A( .FDA) ~~~ Mr. Littrell made a motion that the above referenced bid award be tabled. Mr. Inks seconded the motion, which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -ROAD SALT 2006 - PROJECT NO. 106-032 (SEWAGE WORKS) 1n a memorandum to the Board; Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to materials. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS IRF,LAND-MIAMI-CHIPPEWA BASIN IMPROVEMENTS/TITLE SHEET - PROJECT NOS. 105-088A & 105-008B (2005 CIP/COIT) In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. The Title Sheet for this project was also submitted for approval. Therefore, upon a•motion made by Mr. Gilot, 1 1 1 1 1 REGULAR MEETING JULY 24, 2006 seconded by Mr. Littrell, the above request to advertise and the Title Sheet were approved. APPROVE REQUEST` TO ADVERTISE FOR RECEIPT OF BIDS -SALE OF ABANDONED VEHICLES Mrs. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of approximately eleven (11) abandoned vehicles, which are- being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen,(15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above request was approved. APPROVE CHANGE ORDER NO. 4 (FINAL~AND PROJECT COMPLETION AFFIDAVIT -HARRIS STREET IMPROVEMENTS - 400 & 500 BLOCK - MCINTYRE JONES - PROJECT NO. 105-022 (CDBG) iV1r. Gilot advised that Thia Vawter, Engineering, has submitted Change Order No. 4 (Final), indicating that the contract amount be decreased by $42,224.03 for a new contract sum including this Change Order in the amount of $129,389.80. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, Change Order No. 4 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF AGREEMENTS/CONTRACTS /PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were presented to the Board for approval: TYPE BUSINESS DESCRIPTION COST MOTION/ CARRIED Grant LaSalle Area 1126 North $4,990.00 Gilot/Littrell Agreement Housing Repair & O'Brien Improvement Program Grant LaSalle Area 1333 North .$950.45 Gilot/Littrell Agreement Housing~°Repair & O'Brien Improvement Program Proposal Peerless Midwest Edison #3A Well $150,000.00 Gilot/Inks Re lacement WITHDRAWN Agreement Corrpro Water Cathodic $515..00 Littrell/Inks .Works Protection at Northwest Tank Proposal Weaver Boos 2006 $6,495.00 Gilot/Inks Consultants LLC Groundwater and SUBJECT TO Methane Gas FINANCING Reporting - Fredrickson Park Proposal Weaver Boos Geophysical $9,900.00 Gilot/Inks Consultants North Survey -Sears Central~,LLC Property - 1340 ' South Bend Avenue Grant Rum Village 2013 Philippa $2,483.00 Gilot/Inks Agreement Residential Street Enhancement Grant Rum Village 1640 South Grant $2,090.00 Gilot/Inks Agreement Residential Street Enhancement Grant Rum Village 1905 South $5,000.00 Gilot/Inks Agreement Residential Philippa Street Enhancement Grant Rum Village 2218 West $1,950.00 Gilot/Inks r' ~ ~ ,. REGULAR MEETING d d.ri. JULY 24, 2006 TYPE BUSINESS DESCRIPTION COST MOTION/ CARRIED Agreement Residential Indiana Avenue Enhancement Agreement Downtown South Allow Inks/Gilot Bend Expenditure of TABLED Program Income Construction Walsh & Kelly, Bendix Drive and $827,412.50 Gilot/Inks Contract Inc. Lathrop Drive Intersection Reconstruction Construction Hernnan & Goetz Blackthorn $118,957.00 Inks/Littrell Contract dba Underground Corporate Office Services; `' Park Sanitary , Sewer and Water Main Relocation Addendum Community Neighborhood No Change Inks/Littrell ;Development Public Works- Time Extension . to December 31, ~ • 2006 Grant Kenmore Street 3620 Dunham $1,630.39 Inks/Littrell Agreement Model Block Street Neighborhood Residential Enhancement Grant West Side 502 South $2,321.00 Inks/Littrell Agreement Residential Bendix Enhancement Gra11t West Side 2516 West Grace ' $5,000.00 Inks/Littrell Agreement Residential Enhancement Grant West Side 506 South $2,587.50 Inks/Littrell Agreement Residential Dundee Enhancement Grant .West Side 830 South Meade ~ $3,997.50 Inks/Littrell Agreement Residential Enhancement Grant West Side 436 South $3,606.00 Inks/Littrell Agreement Residential Camden Enhancement Grant West Side 420 South $3,632.50 Inks/Littrell Agreement Residential Warren Enhancement Service Gripe, inc. Flow Monitor $9,093.00 Gilot/Inks Proposal '' PM .Supplemental MPA Architects Additional $33,500.00 Littrell/Inks Agreement Services -New Fire Station No. 2 ~ Contract Eclipse, LLC Douglas Road Gilot/Inks Amendment Sewer - Clarifications APPROVAL OF YOUTH GRANT AGREEMENT - NOTREDAME COMMUNITY RELATIONS (GENERAL FUND) Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, a Youth Grant Agreement, as referenced above, in the amount of $1,000.00 was approved. 1 1 1 ; ,.; ~' ~# ~ REGULAR MEETING JULY 24, 2006 APPROVAL OF BUILDING BLOCK GRANT AGREEMENTS . Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Building Block Grant Agreements were approved. 1. 918 West Oak Street $125.00 2. 1711 South Oliver Street $125.00 3. 1612 Byron Drive $125.00 4. 1609 Southeast Drive $125.00 5. 1004 Woodward $125.00 6. 833 Miner Street $125.00 7. .243EastBroadway $125.00 8. ,.;.~. 823 North Oakridge Drive $125.00 9. 625 North Hickory Road $125,00 10. 1516 Arcadia Avenue $125.00 11. 603 Parkovash $125.00 12: 1644 North Iowa Street $125.00 13. 509 Studebaker Street - $125.00 14: 1827 Inwood Road $125.00 15. 1515 East Jefferson Blvd $125.00 16. 805 South 24`" Street $125.00 17. 1621 Altgeld Street $125.00 18. 2408 West Ford $125.00 19. 2161 Parkview Pl $125.00 20. 1725 Philippa Street $125.00 21. 1013 Sout Ironwood $125.00 22. 1225 North Brookfield $125.00 23. :2$22 East Edison-Road ~ $125.00 24. 202 Clearview $125.00 25. 1028 West Oak Street $125.00 26. 1223 Marietta $125.00 27. 755 Sout Warren Street $125.00 ' 28. 667 LaPorte Avenue $125.00 29. 1121 North Hill Street $125.00 30: 2818 Fir Lane $125.00 31. 1638 East Calvert Street $125.00 32. 5310 Floral Place $125.00 33. 1014 Hill Street $125.00 34. 2519 Marquette $125.00 35. 1201 East Victoria Street $125.00 36. 539 Riverside Drive $125.00 37. 1325 North Adams $125.00 38. 1337 Huffman Drive $125.00 39. 5,1`4 Fellows ~ ~ $125.00 40. 1934 Fremont $125.00 41. 521 North Jacob Street $125.00 42. 610 North Harrison $125.00 43. 2210 Rockne $125.00 44. 2507 West Marquette $125.00 45. 3711 Belle Vista ~ $125.00 46. 2505 West Grace Street - St. Adalbert $2,500.00 APPROVAL OF AFTER SCHOOL GRANT AGREEMENTS ' Upon a motion made by Littrell, seconded by Mr. Inks and carded, the following After School Grant Agreements were approved. 1. Center for the Homeless - 813 South Michigan 2. Living Stones Church - 718 East Donmoyer 3. South Bend Heritage Foundation..- Charles Martin Youth Center - 802 Lincolnway West 4. Robinson Learning Center - 921 North Eddy Street $8,490.00 $8,460.00 $ 8,490.00 $4;150.00 ; .1:: `' .r'} ~ REGULAR MEETING JULY 24, 2006 5. South Bend School Corporation , $6,000.00 LaSalle Academy - 635 South Main~Street . 6. South Bend School Corporation -Kennedy $5,000.00 Academy - 635 South Main Street 7. LaSalle Academy Robotics - 2701 West $8,250.00 Elwood 8. Riley Science Olympiad - 1902 Fellows $7,950.00 9. Corpus Christi School - 2817 Corpus Christi $3,700.00 Dr 10. Carousel Family Services - 814 East LaSalle $6,675.00 11. Housing Authority of SB - 501 Alonzo $8,030.00 ; V4~atson ~ ~ ~ - - 12. Slice of Life - 816 West LaSalle $8,490.00 13. Lincoln Primary Center - 1425 East Calvert $7;837.50 14. Greater Friendship Church - 206 South $8,470.00 Falcon 15. Arbors - 23225 Bellville Circle $7,070.00 16. Faith Temple - COGIC 2313 West Linden $8,735.00 17. Family & Youth Outreach - 141 East Haney $2,460.00 18. Pentecostal Cathedral - 1025 Western Avenue $8,460.00 19. Boys & Girls Club -Harrison 502 Sample : $7,875.00 20. Boys & Girls Club - Perley 502 Sample $7,875.00 21. Boys & Girls Club -Sample 502 Sample $7,875.00 22. Boys & Girls Club -Wilson 502 Sample $7,875.00 APPROVAL OF STREET CLOSURES The following stree t closures were presented to the Board for• approval. It was noted that favorable recommendations were received from the'appropriate departm ents. i SPONSOR EVENT LOCATION DATE/TIME MOTION/ CARRIED Faith Baptist Vacation Bible Blaine -from June 29, 2006 - Inks/Littrell Church School Carnival California to '8:00 a.m.. to Kick-Off. Vassar 3:00 p.m. Dunham, Scott Get to Know Piedmont Way August 5, 2006 Inks/Littrell Your Neighbors - from - 1:00 p.m. to Block Party Woodmont to 4:00 p.m.: Trent Way Gloria Dei Neighborhood Carroll -from July 30, 2006 - Littrell/Inks Lutheran Street Fair Haney to 11:00 a.m. to Church Broadway 3:00 p.m. Dominguez, Birthday Party Studebaker - August 5, 2006 Littrell/Inks Andriana from LaPorte to - 4:00 p.m. to, Fassnacht 10:00 p.m. Hal], Rebecca Encourage Parkovash August 12, Littrell/Inks Community and Avenue from 2006 - 4:30 Safety on Our Lafayette to p.m, to 7:30 Block Iroquois p.m. St. Paul's Jam 4 The LaPorte from August 11, InksJLittrell Memorial Lamb: Colfax to 2006 - 5:00 SUBJECT TO United Christian Music LaSalle p.m. to 10:00 EVIDENCE Methodist Concert p.m. BY SPONSOR Church OF NEIGHBORS' SUPPORT Il~oehler, Dave Neighborhood Adams from August 12, Inks/Littrell & Vicki Get Together Marquette to 2006 - 12:00 Hamilton p.m. to 10:00 . p.m: 1 1 1 ,,t'; REGULAR MEETING ~ JULY 24, 2006 ~ .~ .~ APPROVAL OF USE OF CITY PROPERTY The following use of city property was presented to the Board for approval. It was noted that favorable recommendations were received from the appropriate departments. 1 SPONSOR EVENT LOCATION DATE/TIME MOTION/ , CARRIED Hills Carriage Annual Family Shenandoah August 12, Littrell/Inks Homeowners Fun Day Drive in 2006 - 11:00 Association Carriage Hills •a.m. to 4:00 Sub-Division .m. ADOPT RESOLUTION 39-2006 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 39-2006 DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY CVHEREAS, it has Been determined by the~Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: Flag Poles at Former Studebaker National Museum WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the ' City of South Bend that the items listed as an Attachment are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said .items may be transferred or sold at piib'lic auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. DATED July 24, 2006. ATTEST: s/Angela K. Jacob, Clerk BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member FILING OF SAFETY REPORT -DEPARTMENT OF PUBLIC WORKS The Division of Water Works submitted a Safety Report for June 2006. This report re Elects injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the xeport was acceptec~sand filed. F'II,ING OF MONTHLY REPORT -WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works, for the month of June 2006. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the monthly report was accepted and filed. FILING OF MONTHLY REPORT -CENTRAL SERVICES Ms. Toni Higbee, Central Services, submitted a report for the Division of Central Services, for the month of June 2006. There being no further discussion, upon a motion ,•-;° ~? REGULAR MEETING JULY 24, 2006 made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly report was accepted and filed. Mr. Anthony Molnar, Engineering, recommended that the following Contractor and Ixcavation Bonds be approved and/or released as follows: BOND OF EXCAVATION Denney Excavating Released Effective July 24, 2006 BOND OF CONTRACTOR Bowen, Keith & Dawn Approved Effective July 18, 2006, Pursuant to Resolution No. 100-2000 There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the approval and/or release of contractor and excavation bonds were accepted and filed. APPROVE CLAIMS M r.; Gilot stated that the following claims were submitted. to the board for approval: Name Amount of Claim Date City of South Bend $663,381.39 3uly 10, 2006 City of South Pend $2,500,297.30 July 17, 2006 City of South Bend . $3,903,114.91 July 24, 2006 Rieth-Riley Construction Company, Inc. (Pay Estimate No. 5) -Ireland Road Reconstruction $177,193.75 July 19, 2006 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Littrell stated that Troyer Group, Inc. Architect, has requested the Board to provide an additional original-signed Agreement of the Railroad Bridge Aesthetic Enhancements c~ Parking Lot Improvements Phase 1 -Painting and Concrete Stain & Seal for their records. Mr. Littrell made a motion that the above referenced request be approved. Mr. Inks seconded the motion, which carried. RECESS Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the meeting recessed at 11:18 a.m. to reconvene on Wednesday, July 26, 2006 at 8;45 p.m. P~ECONVENE -REGULAR MEETING ~ JULY 26, 2006 'The regular meeting of the Board of Public Works was reconvened at 8:45 a.m. on July 26, 2006, by, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Board President, Gary A. Gilot was not present. Also present was board Attorney Thomas Bodnar. REIECT BIDS/CONTINUE AWARD -TWO HUNDRED FORTY-EIGHT (248) MORE OR LESS, FIREFIGHTERS PROTECTIVE CLOTHING (EMS CIP 288) 1'he South Bend Fire Department and Attorney Thomas Bodnar reviewed the bids. Mr. Bodnar concluded that the first time the Board of Public Works advertised for bids for fire protective clothing, four (4) bids were received. , The Board rejected these bids primarily because they were all higher than expected. Some modifications were made in the uon-safety aspect of the specifications with the thought that this would lower the bids. Seven companies replied: All were required, as part of the specifications, to submit a sample of what they bid. 1 1 1 ,., . ,.; ~. `<y J P.ECONVENED REGULAR MEETING JULY 26, 2006 After reviewing the bids and examining the equipment, the Fire Department found shortcomings to various degrees in all bids. Some. of these exceptions were noted by the vendor, some were not. At the Public Works Agenda Session, it was decided that all bidders would be given an opportunity to explain the discrepancies and indicate if they could correct them. A written reply had to be received by fax or personal delivery at the Board of Public Works by 9:00 a.m. July 24, 2006. Six of the companies replied in a timely manner. One did not. The notice specifically indicated that failure to respond on time would result in disqualification as non-responsive. The company which filed the tardy response, Argus Supply Company, had one of the longest lists of exceptions. Because its original subhiittal could be rejected as non-responsive, because the notice clearly stated that an untimely response would be rejected as non-responsive and because they were the lone tardy bidder, their bid may be rejected as non-responsive. Five Alarm Fire and Safety had a deceptively short number of exceptions on the original list. Without going into detail, it involved the three major safety components. The specification required 7.5 ounces of protection per square yard in the outer shell. Five Alarm, in its response, said that it could only provide 7.25 ounces per square yard. Considering the City of South Bend is purchasing protective gear, the failure to conform to the specifications in the safety aspect is a critical one and renders the bid non- responsive. Fire Service, Inc., noted on its original bid that the warranty against defects was, contrary to the specifications, for one (1) year only. The company stood by its position when it replied Monday morning. We expect to be able to get five to eight years of rise out of the clothing. All other companies were able to give us that warranty. The faihu•e of Fire Service, Inc., to comply with the warranty requirement constitutes a material variation and. is grounds for rejection as non-responsive. polton Fire Equipment Sales, Inc., presented a knee pad that did not comply. This was called to their attention in the exceptions. As the firefighters are occasionally required to ' crawl along the ground to stay under the smoke because of confined space, the knee padding is an important part of the turnout gear, not just for show. The Monday morning fax from them did not address this issue. In addition, Dolton indicated that they could not comply with our requirement of delivery within sixty (60) days from notification of selection for bid. This could put the Federal Grant at risk. No other company indicated such a problem. Failure to address the knee pad deficiency which was specifically called to its attention and the inability to promise the delivery of goods in a timely manner renders the Dolton Fire Equipment Sales, Inc., bid non-responsive. Hoosier Fire Equipment, inc., indicated that there were ten (10) items in which they could not conform to the specifications. The cumulative effect of these acknowledged failures renders them non-responsive. `t'otal Fire Group ($1462:88 per set) did not have any variations from our specifications. h;nvironmental Safety Group, Inc., which bid $1282.40 per set, is apparently the lowest of the two (2) remaining bidders. However, while every other bidder made a good faith attempt at meeting our specifications and preparing a physical package which matched their specifications, it is not clear that this was done by this company. While they did not dote it, the outer shell that was sent was only 7 ounces per square yard, not 7.5. There were significant discrepancies in other safety items that became apparent when they were examined, but which the company did not independently acknowledge. They simply ' responded that it could meet our'specifications. Airy remaining discrepancies in what was physically produced by the remaining two (2) companies, while not meeting our specs, did not involve safety items and are not material. There is a time element involved. A federal .grant with deadlines is involved. A final decision must be made no later than the Board's next scheduled meeting, August 7, 2006. To be sure that the material does meet our specifications in every way, there is a need to 1 ~,~~. j `j RECONVENED REGULAR MEETING JULY 26, 2006 examine a set conforming to the resubmitted specs. The review committee will need two working days to examine the materials. The Board of Public Works rejected five (5) of the bids as non-responsive and that the remaining two (2) bidders be told of where they rank in terms of price and be given the opportunity to produce a physical specimen of the turnout suit that they feel they have bid in their response of Monday morning. The deadline for this submission is Wednesday, August 2, 2006 at 4:30 Eastern Daylight Savings Time at the South Bend Fire Department. The companies are invited to have representatives present when the Fire Department examines the samples later that week. Therefore, Mr. Littrell miade a motion That the -five (5) noted bids be rejected, and that the remaining two (2) supply samples for the South Bend Fire Department to review; the - samples due by August 2, 2006, with an award to be made at the special meeting of the board on August 7, 2006. Mr. Inks seconded the motion, which carried. AWARD BID -DYLAN DRIVE EXTENSION -PROJECT NO. 106-035 (AEDA TIF) Mr. Carl P. Littrell, City Engineer, advised the Board that on July 24, 2006, -bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that .the Board award the contract to Walsh & Kelly, Inc., South Bend, Indiana, in the amount of $1,511,537.90, subject to receipt of the Right of Entry anal Permarient Easements from Waggoner Farms Development; L.P., the current owner of t]Ze property on which the improvements will be constructed (the Right of Way). (The I:edevelopment Commission has been negotiating and is in the .process of purchasing the Right of Way to complete the project.). Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion, which carried. ~1D.TOURNMENT T Here being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:00 a.m. BOARD OF PUBLIC WORKS AT" ST: h Sr. , Angela K. ob, Clerk Gary A. Gilot, President ~i~c~~~2G~GL Carl P. Littrell, Member Dbnald E.7nks, Member 1 1 1