The URL can be used to link to this page

Home My WebLink About07/17/06 Board of Public Works Special Meeting Minutes~~ECIAL MEETING JULY 17, 2006 A special meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, July 17, 2006, by Board President Gary A. Gilot, with Board Members Carl P. Littrell and Donald E. Inks present. Also present was board Attorney Thomas Bodnar. AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carved, the following items were added to the Agenda: - Service Agreement - Umbaugh & Associates -Tax Impact Analysis - Request to Advertise for Receipt of Bids and Approval of Title Sheet -Clay Township Sanitary Trunk Sewer Division A -River Crossing and Title Sheet - Request to Advertise for Receipt of Bids and Approval of Title Sheet -Clay Township Sanitary Trunk Sewer Division B -Gravity Sewer and Title Sheet - Request Approval of Subdivision of Land -LaSalle Council Boy Scouts of America Subdivision Plat OPENING OF BIDS - KENSINGTON FARMS/CREST MANOR DRAINAGE IMPROVEMENTS -PROJECT NO. 105-013 (SEWER BONDI This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Christopher Weinkauf Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid $1,230,997.90 York Road Alternate $48,661.70 North Falls Church Court Alternate $379,223.40 HERRMAN & GOETZ, INC. DB/A UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by: Mr. Jeff Wells Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid $797,714.33 York Road Alternate $42,115.13 North Falls Church Court Alternate $220,451.40 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering and the consultant for review and recommendation. TABLE BID AWARD -ELEVATOR MAINTENANCE CONTRACT - PROJECT NO. 106-051 Mr. Tom Bodnar, Legal, suggested the above referenced award be tabled until the July 24, 2006 Regular Meeting of the Board of Public Works. 1 1 1 SPECIAL MEETING JULY 17.2006 ~ ~ ~ APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - STABILIZATION OF CSO #6/TITLE SSHEET - PROJECT NO. 105-054 (2004 SEWER BOND) In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. The Title Sheet for this project was also submitted for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks, the request to advertise and the Title Sheet were approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -CLAY TOWNSHIP SANITARY TRUNK SEWER DNISION A -RIVER CROSSING/TITLE SHEET -PROJECT NO. 106-013A (2006 SEWER BOND) In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. The Title Sheet for this project was also submitted for approval with the stipulation that the name, "City of South Bend" be added to the project title on the Title Sheet. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell, the request to advertise and the Title Sheet were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -CLAY TOWNSHIP SANITARY TRUNK SEWER DNISION B -GRAVITY SEWER/TITLE SHEET - PROJECT NO. 106-013B (2006 SEWER BOND) In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. The Title Sheet for this project was also submitted for approval with the stipulation that the name, "City of South Bend" be added to the project title on the Title Sheet. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks, the request to advertise and the Title Sheet were approved. APPROVE REAL ESTATE PLAT _- SECONDARY PLAT - LASALLE COUNCIL BOY SCOUTS OF AMERICA MINOR SUBDNISION Mr. Gilot advised that the Secondary Plat for the above referred to subdivision was being ' presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Secondary Plat was approved and signed. APPROVE PROJECT SUBSTANTIAL COMPLETION AFFIDAVIT - STUDEBAKER AREA A DEMOLITION PHASE 1, MILESTONE 1 - J&L MANAGEMENT CORPORATION - PROJECT NO. 104-030 (COIT) Mr. Gilot advised that Mr. Darrell Baker, Engineering, has submitted the Project Substantial Completion Affidavit, for the above referred to project. Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the Project Substantial Completion Affidavit was approved. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS The following Contracts/Agreements/Proposals were submitted for approval: 1 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Commercial Water Works Main Street $157,261.50 Gilot/Littrell Lease Administration Office Row Properties, LLC Construction LaSalle Area NPC - Walsh & $108,215.00 Inks/Littrell Contract 1800-2100 Blocks of Kelly, Inc. Humboldt Street Grant River Park Residential 1222 South $4,847.50 Inks/Littrell Agreement Enhancement 30~' Street Grant River Park Residential 1315 South $2,491.81 Inks/Littrell Agreement Enhancement 33rd Street Service Analysis of Circuit H.J. Umbaugh $7,250.00 Gilot/ Littrell Agreement Breaker and Potential & Associates Impact on Tax Increment Areas 1 • , SPECIAL MEETING JULY 17, 2006 APPROVAL OF STREET CLOSURE The following Street Closure was presented to the Board for approval. Favorable recommendations were received from the appropriate departments. SPONSOR EVENT STREET DATE/TIME MOTION/CARRIED CLOSURE Emanuel Praise Team LaSalle from July 22, 2006 Gilot/Littrell Church Celebration Williams to - 10:00 a.m. to Ta for 3:00 .m. PRIVILEGE OF THE FLOOR -DOCUMENT IMAGING Ms. Angela Jacob, Clerk of Board, discussed the upcoming document imaging with the Board. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:52 a.m. BOARD OF PUBLIC WORKS ATT ST: Angela . Jaco Jerk Gary A. Gi ot, President ~~~ Carl P. Littrell, Member 1 ~ ' D nald E. nks, Member 1