The URL can be used to link to this page

Home My WebLink About09/14/09 Board of Public Works Regular MeetingPUBLIC AGENDA SESSION SEPTEMBER 10 2009 2M The Public Agenda Session of the Board of Public Works was onov000d at 10:38 a.m. on September lO, 2009, hy Board President Mr Gary A. Gilot' with Board Member Carl Ld1reD present. Board Member |0noa1d Inks was absent. Also po:nout was Board Attorney Cheryl Greene. Board of Public \9ocbo Clerk, Linda M. Munin, presented the Board with o proposed agenda of items presented by the public and by City Staff. Board members discussed the following items from that list. -Additioumde Agenda Mr. Gikt noted the addition ofuProfessional Services Proposal with DLZ to the agenda. - Transfer of Industrial Wastewater Discharge Permit &4a. Kim Thompson, Environmental 0emlouo` noted Ba|dex (}aqpbyttuo 9/ire has changed ownership and she iurequesting the Board teooiomo their discharge permit and approve the transfer of the permit m the new owners, Suzuki Garpbyuau Corporation. Cheryl Greene, Board Attorney, stated her concern was if the corporation had sold its assets and who has the authority tosign. Mu. Thompson stated the parent company has changed ownership and the permit m:goima they advise the Board of the obouge of onmcmbip and provide 000py of letter tothe Board ofWorks informing Suzuki of the requirements of the permit, which she has provided. -MonthlyReportofOneraiuoo - Euvimnmectu| Somioun Mr. A\ Greek, Envirnooucutu| Semloon' provided his division's monthly report for the muodb of August. Be noted c*eu though rain fall was double the uomna{ levels, they remained compliant nu all matters. - Award Bid - Ireland Road Booster Station Mr. John Wiltrout, Water Works, noted the award of this prcject would be subject to financing due to fiouuciognot being io place oob| late November. - Advertise for Bids - One (1) More or Less, Emergency Responder Driver Training Simulator Chief Mark h1uwicki Fire Department, explained that this training device was the result of grant the Fire Department v/oo for $450,000.00. Be noted this was an 80/20 grant with the City being responsible for $90,000.00 of the cost of the equipment. The cost has been appropriated out of Fire Department Capital. Mr. (]dot questioned whether this was u specialized bid referencing a single source of equipment. M,. Nu,/icki stated they expect to receive two or three bido, and the opucifio/ulnnx are open, not specific to a particular brand. ChiufNovvioki explained that other Fire Departments would he allowed to use the simulator at uoost yet to be determined. K4,. GUnt requested they figure out useful life cost with depreciation. and charge based on those costs to cover their expense. Mr. Gregg Zientara, City Controller, questioned whether it is a requirement for the Fire Department to have ongoing driver training. Chie[Nowicki stated there is no state requirement, but years ago the South Bend Fire Department took it on itself to require continuing training uo reduce accident liability. Professional Services Proposal —DLC Indiana, LLC Ms. Ann Kolata, Community and Economic Development, stated the proposal from DLZ Indiana, LLC' was to oversee Phase lY. Bid Package /\. of the Studebaker Demolition. She noted the project originally was intended to be unde for business dcvo/nymum, but with the development of the NANO toobon|ogy h6uA built there, the footings need to come out. Ms. l{oleuu explained that NANO technology usually requires deep husenonu levels for construction. She noted that DL3'o proposal time billed. If they don't use all of the time proposed, the cost will huless. Change Order ' Demolition ofB\BocnVeuionBuilding Cheryl Greene, Bnmd Attorney, questioned who was doing the demolition of this property. Mr. Littr U stated it was Code Enforcement. The building was being torn down due ho being o safety hazard. OPENING OF BIDS — LARGE DIAMETER SEWER GRIT REMOVAL — PROJECT NO. 109- 017 (WWTP OTHER CONTRACTUALS) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following Nds were opened and publicly ME Description Amount Amount Base Bid Alternate A $168,076.90 Alternate A $4,940.64 $21,623.38 Alternate B Alternate D $7,185.36 Alternate C $60,416.66 $38,987.76 Alternate D $39,139.62 Subtotal of Alternates $106,936.12 Total of Base Bid + Alternates $275,013.02 am Description Amount Base Bid $80,725.42 Alternate A $14,909.52 Alternate B $4,940.64 Alternate C $10,476.96 Alternate D $30,089.54 Subtotal of Alternates $60,416.66 Total of Base Bid + Alternates $141,142.08 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above bids were referred to Environmental Services for review and recommendation. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:08 p.m. PUBLIC AGENDA SESSION SEPTEMBER 10, 2009 300 Carl P. Li Bid was signed by: Mr. Dean Martin Non-Collusion Affidavit was in order D i s cri ra inat i Ten percent (10%) Bid Bond was submitted MW Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Fire Department and Purchasing for review and recommendation, OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was t date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the County News, which were found to be sufficient. The following bids were opened and publicly read: de 3700 Gertrude Street South Bend, Indiana 46614 BID: MR. SCOTT ROSS 23416 Roosevelt Road South Bend, Indiana 46614 BID: No. Description Year Bid 10 si!!er T c� eta v 1-9-9-9 $777.77 1111,11 ``",,. "I �IVID. �11 I i1l 1926 Tamarack Road Walkerton, Indiana 46571 REGULAR MEETING ONE MU No. Description Year Bid I Red Pontiac Grand Prix 1990 $50.00 2 Black Mazda 626 1989 $95.00 3 Gold Ford Taurus 1997 $115.00 4 Black Chevrolet Monte Carlo 1999 $126.00 5 Silver Honda Accord 1994 $168.00 6 Black Dodge Intrepid 2001 $102.00 7 Red Ford Taurus 1993 $176.00 8 White Ford Crown Victoria 1989 $136.00 9 Blue Ford Taurus 1995 $102.00 10 Silver Toyota Rav 4 1999 $3031.00 11 Green Chevrolet Van 1993 $157.00 12 Brown/White Dodge Van 1975 $16100 MR. HALT ON WEST PO Box 4722 South Bend, Indiana BID: No. Description Year Bid 6 Black Dodge Intrepid 2001 $200.00 10 Silver Toyota Ray 4 1999_ $425.00 MR. CHUCK O'HARA 72447 Poplar Road Walkerton, Indiana 46574 BID: No. Description Year Bid 5 Silver Honda Accord 1994 $100.00 6 Black Dodge Intrepid 2001 $200.00 10 Silver Toyota Rav 4 1999 $250.00 12 Brown/White Dodge Van 1975 --- X50,00 INDIANA AUTO PARTS 3300 South Main Street South Bend, Indiana 46614 BID: No. Description Year Bid I Red Pontiac Grand Prix 1990 $200.00 2 Black Mazda 626 1989 $200.00 3 Gold Ford Taurus 1997 $250.00 4 Black Chevrolet Monte Carlo $175.00 5 Silver Honda Accord 1994 $200.00 6 Black Dodge Intrepid 2001 $275.00 7 Zed Ford Taurus 1993 $200.00 8 White Ford Crown Victoria 1989 $175.00 9 Blue Ford Taurus 1995 $225.00 10 Silver Toyota Rav 4 1999 $300.00 11 Green Chevrolet Van 1993 $200.00 ::1:2:::[:B:r:o:w::n:/ White :D:o:d eVan 1975 $100.00 REGULAR MEETING SEPTEMBER 14 2009 303 OPENING OF QUOTATIONS — CLEVELAND WELL NO. 2 WELL CLEANING — PROJECT NO. 109-077 (WATER WORKS O&M) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: PIATIONAL WATER SERVICES, LLC 524 N/E Third Street Paoli, Indiana 47454 Quotation was submitted by Mr. Russell Wendt QUOTATION: $13,780.00 * Assumes Pump is removed from well; Add $1,450.00 to r remove pump; add $1,450.00 to replace pump Cleaning Chemicals: 18-55 Gal Drums — 990 Gal Muratic Acid 6-55 Gal Drums — 330 Gal Chlorine PEERLESS-MIDWEST,_INC. 55860 Russell Industrial Parkway Mishawaka, Indiana 46545 Quotation was submitted bl Mr. JqmLa-)JLWjy,,# QUOTATION: $13,900.00 Cleaning Chemicals: 880 Gallons Sodium Hypochlorite 495 Gallons Hydrochloric Acid 600 lbs. Bicarbonate Soda 600 lbs. Sodium Metabisulfate Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Water Works for review and recommendation. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotation was referred to Water Works for review and recommendation. OPENING OF QUOTATIONS — IRELAND ROAD_STREETSCAPE IMPROVEMENTS — PROJECT NO. 109-043.. �S IF) ..'ISS Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: TGB UNLIMIT D INC. DBA� S/T �BANC�gOFT ELECTgl�C 25020 State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Ty Bancroft QUOTATION: Base Bid $62,637.00 Alternate A: $12,325.90 WALSH & KELLY, INC, 24358 State Road 23 South Bend, Indiana 46614 Quotation was submitted bv Mr. ]L*g REGULAR MEETING QUOTATION: �' MINAIV ftlfx&�1101�� 25200 State Road 23 South Bend, Indiana 46614 Quotation was submitted by Mr. Joe Czarnecki QUOTATION: Base Bid $68,268.75 Alternate A: $17,590.00 W. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Community & Economic Development and Engineering for review and recommendation. REGULAR MEETING SEPTEMBER 14 2009 305 REGULAR MEETING SEPTEMBER 14,2009 306 Affidavit indicating this new final cost of $49,585.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. memorandum to the Board, Mr. Patrick Henthorn, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion mad* by Mr. Littrell, seconded by Mr. Inks and carried, the above request was approved. FARNMIRM12 M112suffif THE CITY OF SOUTH BEND Upon. a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 41-2009 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF REAL AND PERSONAL PROPERTY OWNED BY THE CITY OF SOUTH BEND WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the righl and duty to have custody of, control of, use o dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: —IF- . pon �re irMent wan twenty (25t or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own roersonal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and: "IMEREAS, KENNETH BUTLER has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, 1,C. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Howard Buchanon has advised that the fire helm- F -ifr of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works • the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000,00) Dollars, BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary Gilot s/ Donald Inks s/ Carl Littrell ATTEST: s/Linda Martin, Clerk ADOPT RESOLUTION NO. 43-2009 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 43-2009 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend Fire Department: WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. REGULAR MEETING SEPTEMBER 14, 2009 308 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which it was intended and has an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS sl Gary Gilot s/ Donald Inks s/ Carl Littrell ATTEST: s/Linda Martin, Clerk APtRO"TAL OF A(!?-4,--'E-,TIENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: TYPE BUSINESS DESCRIPTION AMOUNT FUNDING MOTION/ SECONDED Construction Selge 109-040 A — $67,923.50 SBCDA Mr. Inks/Mr. Contract Construction Main/Western TIF Littrell Company, Streetscape Inc. Improvements Construction Selge 109-040B — $23,085.00 SBCDA Mr. Inks/Mr. Contract Construction Main/Western TIF Littrell Company, Streetscape Inc. Improvements Construction Selge 109-041— $65,392.50 SBCDA Mr. Inks/Mr. Contract Construction Lafayette/Monroe TIF Littrell Company, Streetscape Inc. Improvements Construction Selge 109-042— $51,237.50 AEDA TIF Mr. Contract Construction Main/Stull Littrell/Mr. Company, Streetscape Inks Inc. Improvements Construction L.L. Cleans George Rickey $2,325.00 Downtown Mr. Inks/Mr. Contract Construction Kinetic TIF Littrell Co. Sculptures Assistance — Concrete and Grouting — Project No. 109 - 078 Construction Reith-Riley 101 North $286,776.40 Downtown RATIFY Contract Construction Michigan Street TIF Mr. Inks/Mr. Co., Inc. Streetscapes — Littrell Project No. 109 - 048 Proposal for Hull & General $35,000.00 Section 108 Mr. Inks/Mr. Consulting Associates, Environmental of to Loan Littrell Services Inc. Consulting for Exceed) the Remainder of 2009 through 2010 ?U GULAR MEETING SEPTEMBER 14,2009 309 Construction Woodruff & Twyckenham $4,236,135.00 -2007B -Mr. Contract Sons, Inc Storm Sewer Sewer Bond Littrell Separation — Project No. 108® 050 Agreement Fanello, M. Consultant for $35-00 per Other Mr. Inks/Mr. for Catherine the 2010 City hour, Not to Professional Littrell Consulting Budget Reviews Exceed 500 Services Service and On-Going Hours Labor Negotiations Construction R Oliver —Plow $540,749.49 2007B_ Mr. Inks /Mr. Contract Excavating, Basin Expansion Sewer Bond Littrell Inc. & Chapin Street Storm Sewer Extension Phase I — Project No. 109-012 Contract Greeley & Capacity $52,000.00 Sewage Mr. Inks/Mr, Hansen Maintenance Works Littrell Operations and Engineering Management (CMOM) Plan for Sewage Collection _Jones System Proposal for & Miscellaneous Not to Exceed Wastewater _Mr, Inks /T4r--. Engineering Henry Engineering $7,000.00 Professional Littrell Services Engineers, Services Services Ltd. Professional DLZ Indiana, On-Site NTE Section 108— Mr. Inks/Mr. Services LLC Engineering $53,000.00 Loan Littrell Agreement Project Representative for Studebaker Area A Demolition — Phase IV, Bid Package A — Project No. 109- 032 Contract Indiana LPA Contract— r. Department of Administer Funds Littrell/Mr. Transportation for Street Inks (Subject Recovery through to its ARRA — No City Printing) Commitment, 100% Federal Funds APPROVE TRAFFIC RESTRICTION — TEMPLE BETH-EL In a letter to the Board, Mr. Robert —Rosenfeld,President, Temple Beth-El, 305 West Madiso-ia Street, South Bend, requested that parking be allowed on both sides of the Temple block on West ffllluC �11� � US A mw� NO - ME a N! "ZON1 0 INA Sponsor Description Date/Time Location Motion I � Carried East Wayne StreetClosure — September 25, East Wayne Street from Mr. Street Historic East Wane 2009 from 5:30 Eddy Street to Sunnyside Littrell/Mr. District Street Historic p.m. to 7:30 Avenue Inks District Block p.m. Party College Street Closure — (Ratify) Washington Avenue Mr. Football Hall of Tailgate & Bus September 5, from Michigan Street to Gilot/1\4r. Fame Parking 2009 from 6:00 St. Joseph Street Inks to REGULAR MEETING SEPTEMBER 14,2009 311 APPROVE TRANSFER OF WASTEWATER DISCHARGE PERMITLS� In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services, submitted the following transfer of Wastewater Discharge Permit(s) from Haldex Garphyttan Wire to Suzuki Metals. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the permit was approved. FILING OF MONTHLY AND PERFORMANCE MEASURE REPORTS — DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services submitted its Monthly and Performance Reports I"or the month of August 2009. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the monthly report was accepted and filed. RATIFY APPROVAL AND/QR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommends that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Les Nemeth Contractor raved August 24, 2009 Alfred C. Shambery Contractor _AI . Approved August 24, 2002__ TGB Unlimited, Inc. dba S/T Bancroft Contractor Approved September 3, 2009 Electric Mr. Littrell made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Inks seconded the motion, which carried, APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the meeting adjourned at 10:15 a. m. 11IT19712, "11 -bye-, mlfflmrllll�,� 4 Gary A ilot, President Z" REGULAR MEETING SEPTEMBER, 14,2009 312