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HomeMy WebLinkAbout07/10/06 Board of Public Works Minutesv ~~ ! PUBLIC AGENDA SESSION JULY 6.2006 The Public Agenda Session of the Board of Public Works was convened at 10:30 a.m. on July 6, 2006, by Board President, Gary A. Gilot, with Mr. Carl P. Littrell present. Mr. _ Donald E. Inks was not present. Also present was board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from that list. 1 - Service Agreement -Hydraulic Analysis of the Primary and Secondary Treatment Facilities Mr. Jack Dillon, Environmental Services, stated this Agreement eliminated the training expense. Training will be delayed until 2007. Award of the Agreement will be subject to funding. - Safety Reports -Department of Public Works Mr. John Machowiak, Central Services; and Mr. Jack Dillon, Environmental Services presented their respective Safety Report. -Monthly Reports/Performance Report/Goals Mr. Jack Dillon, Environmental Services presented his Monthly Report/Performance Report/Department Goals. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS The following Contract was submitted for approval: TYPE BUSINESS DESCRIPTION AMOUNT MOTION/CARRIED Construction Warner & Demolition of $40,348.00 Gilot/Littrell Contract Sons, Inc. 1743 Commerce Drive -Former Vanderheyden Distributing Buildin APPROVAL OF STREET CLOSURE The following street closure was presented to the Board, with favorable recommendations from the appropriate departments: SPONSOR EVENT DESCRIPTION DATE MOTION/CAR RIED Knights of Fundraiser East Washington from July 28, EVENT Columbus Alley before Niles 2006 - CANCELLED Avenue and Hill Street 4:00 p.m. - 10:00 p.m. Williams, Will Block Party O'Brien from Linden to July 4, Gilot/Littrell Dead-End 2006 RATIFIED TABLE REQUEST TO ACQUIRE CITY-OWNED PROPERTY -LOT EAST OF 802 WEST LASALLE AND ADJACENT TO CHAPIN STREET The Board requested this item be tabled until fiuther information is received. RATIFY LICENSE APPLICATION Mr. Gilot stated the Board is in receipt of favorable recommendations for a License Application. r' ~~n PUBLIC AGENDA SESSION JULY 6, 2006 TYPE LOCATION DATE/TIME BUSINESS MOTION/ CARRIED Open Air Jefferson between Monday- Hot Doggin GilotlLittrell Business DeRue Ct and St. Saturday Year RATIFIED JosephlVJashington Around - 8:00 and a.m. - 8:00 Michigan/Washington p.m. and Lafayette DEED OF DEDICATION The Board requested this item be tabled until further information is received. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:00 p.m. BOARD OF PUBLIC WORKS ATTESI~:-• _ ~ ~a ~~ Angela K. J cob, Cl rk REGULAR MEETING AGENDA ITEM ADDED - License Application -Sidewalk Cafe ~~~- Gary A. Gilot, President ~~~ ~Gti~ Carl P. Littrell, Member Do ald E. I s, Member JULY 10, 2006 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on July 10, 2006, by Board President, Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was board Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carved, the minutes of the Public Agenda Session and the regular meeting of the Board held on June 22 and 26, 2006, were approved. 1 OPENING OF BIDS - VOORDE DRIVE EXTENSION - PROJECT NO. 105-036 (AEDA TIFI This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 REGULAR MEETING Bid was signed by: Mr. Kevin Kelly Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $1,148,185.20 R & R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Bid was signed by: Mr. William Loudin Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $1,070,055.70 RIETH-RILEY CONSTRUCTION COMPANY, INC. Post Office Box 1775 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by: Mr. Christopher Weinkauf Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted ' BID: $1,230,000.00 HERRMAN & GOETZ, INC. 255 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by: Hemnan & Goetz, Inc. Non-Collusion Affidavit was in order Non-Discrimination commitment form was not submitted Five percent (5%) Bid Bond was submitted BID: $1,084,403.50 JULY 10, 2006 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above bids were referred to the Division of Engineering and Community and Economic Development for review and recommendation. AWARD BID -REFURBISHING (2) PIERCE PUMPERS (2006 EMERGENCY MEDICAL SERVICES CAPITAL IMPROVEMENT FUND) Chief Rick Switalski, Fire Department, advised the board that on June 12, 2006, bids were received and opened for the above referred to service. After reviewing those bids, Chief Switalski recommends that the Board award the contract to the lowest responsive ' and responsible bidder, Renewed Performance, Inc., 1095 Development Drive, Tipton, Indiana, in the amount of $117,174.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above, subject to funding. Mr. Littrell seconded the motion, which carved. AWARD BID - BENDIX DRIVE AND LATHROP DRIVE INTERSECTION RECONSTRUCTION (AIRPORT TIF) Mr. Jason Durr, Engineering, advised the board that on June 26, 2006, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that the Board award the contract to the lowest responsive and responsible ~~Q ,ULAR MEETING JULY 10, 2006 bidder, Walsh & Kelly, Inc., 24359 State Road 23, South Bend, Indiana, in the amount of $827,412.50. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above, subject to financing. Mr. Littrell seconded the motion, which tamed. TABLE BID AWARD - ELEVATOR MAINTENANCE CONTRACT - MAIN/COLFAX AND WAYNE STREET GARAGES (FOUR (4) ELEVATORSL PROJECT NO. 106-051 (FUND 212/ADMINISTRATIVE EXPENSE) Mr. Bodnar recommended the Bid Award be tabled. APPROVAL OF REOUE5T TO ADVERTISE FOR THE RECEIPT OF BIDS - SOUTH MICHIGAN STREET IMPROVEMENTS (SAMPLE STREET TO BRONSON STREETZ/TITLE SHEET - PROJECT NO. 106-044 (COIT~ In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. The Title Sheet for this project was also submitted for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request to advertise and the Title Sheet were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SOUTH OLIVE STREET SANITARY SEWER REPAIR PROJECT/TITLE SHEET - PROJECT NO. 106-054 (2006 SEWER BOND) In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. The Title Sheet for this project was also submitted for approval. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request to advertise and the Title Sheet were approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -WEST ' SIDE NPC PUBLIC WORK (600-1900 BLOCKS OF FORD STREET)/TITLE SHEET - PROJECT NO. 106-043 (CDBG) In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. The Title Sheet for this project was also submitted for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request to advertise and the Title Sheet were approved. APPROVAL OF REQUEST TO RE-ADVERTISE FOR THE RECEIPT OF BIDS - SALE OF CITY-OWNED PROPERTY -VACANT LOT ADJACENT TO 225 EAST DONALD STREET In a memorandum to the Board, Shawn Peterson, Legal, requested permission to re- advertise for the receipt of bids for the above referred to property. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA The following Contracts/Agreements/Proposals/Addenda were presented to the Board for approval: TYPE BUSINESS DESCRIPTION AMOUNT MOTION/ CARRIED Construction Ritschard Brothers Studebaker Area A $41,961.00 Inks/Littrell Contract Demolition -Phase II Grant The Louvered Western Avenue $2,775.00 Littrell/Inks Agreement Door Commercial Corridor Fagade Improvement Matching Grant Program Service Malcolm Pirnie, Professional $109,600.00 GilotlInks 1 1 1 1 REGULAR MEETING JULY 10, 2006 ,,,~ F. TYPE BUSINESS DESCRIPTION AMOUNT MOTION/ CARRIED Agreement Inc. Engineering Services Subject to for a Hydraulic Financing Analysis of the Primary and Secondary Treatment Facilities Service Earth Exploration Geo-Technical $2,888.00 Inks/Littrell Proposal Testing on Fire Station No. 2 Grant South Bend Youth Grant $2,000.00 Gilot/Littrell Agreement Blazers Track ` Club APPROVAL OF BUILDING BLOCK GRANT AGREEMENTS Upon a motion made by Littrell, seconded by Inks and carried, the following Building Block Grant Agreements were approved: TYPE ADDRESS AMOUNT Buildin Block Grant A reement 610 S. Edison Street $125.00 Building Block Grant Agreement 2612 Leer Street $125.00 Buildin Block Grant A reement 1009 N. T ckenham $125.00 Building Block Grant Agreement 1641 College Street $125.00 Building Block Grant A eement 1405 W. Washington $125.00 Building Block Grant Agreement 1129 Academy Place $125.00 Building Block Grant Agreement 541 N. Ironwood Drive $125.00 Building Block Grant A reement 324 Preston Drive $125.00 Building Block Grant Agreement 905 W. Bryan Street $125.00 Building Block Grant Agreement 1923 Lincolnway West - Greater New Vision Mission Church $300.00 Building Block Grant Agreement 1035 Notre Dame Avenue $125.00 Building Block Grant Agreement 2524 Dunham $125.00 Building Block Grant Agreement 533 Brookfield $125.00 Building Block Grant Agreement 3921 Glenview Drive $125.00 Building Block Grant A eement 1640 N. Iowa Street $125.00 Building Block Grant Agreement 1421 Mishawaka Avenue $125.00 Building Block Grant Agreement 1327 Randolph Street $125.00 Building Block Grant Agreement 612 N. Hill Street $125.00 Building Block Grant Agreement 1330 Chalfant $125.00 Buildin Block Grant Agreement 265 N. Kenmore $125.00 Building Block Grant Agreement 519 N. Greenlawn Avenue $125.00 Building Block Grant Agreement 1545 W. Dunham $125.00 Building Block Grant Agreement 614 Ostemo Place $125.00 Building Block Grant Agreement 1820 Wilber Street $125.00 Building Block Grant Agreement 2305 Er,~.erson Forest P1. $125.00 Building Block Grant Agreement 614 Cottage Grove $125.00 Buildin Block Grant A reement 627 Northwood Drive $125.00 Building Block Grant Agreement 1826 N. Adams Street $125.00 Buildin Block Grant Agreement 1342 N. Meade Street $125.00 Buildin Block Grant Agreement 4010 Winthrop Drive $125.00 Building Block Grant Agreement 2121 Rockne Drive $125.00 Building Block Grant Agreement 136 E. Woodside Street $125.00 Building Block Grant A eement 1915 Fremont $125.00 Building Block Grant Agreement 1149 N. Adams Street $125.00 Building Block Grant Agreement 2020 Kemble Avenue $125.00 Building Block Grant Agreement 814 Huey Street $125.00 Building Block Grant Agreement 1015 W. Jefferson $125.00 Building Block Grant Agreement 313 S. 34 Street $125.00 `" REGULAR MEETING JULY 10, 2006 TYPE ADDRESS AMOUNT Building Block Grant Agreement 1719 Wilber Street $125.00 Building Block Grant Agreement 918 N. St. Louis Blvd $125.00 Building Block Grant Agreement 117 N. Lafayette Blvd - Cathedral of St. James $2,000.00 Building Block Grant Agreement 414 Walsh Street $125.00 Building Block Grant Agreement 213 E. Navarre Street $125.00 Building Block Grant Agreement 3606 Brentwood $125.00 Building Block Grant Agreement 1545 W. Sample Street $125.00 Building Block Grant Agreement 749 S. Warren $125.00 Building Block Grant Agreement 1257 Woodward Avenue $125.00 Building Block Grant Agreement 2309 Emerson Forest $125.00 Building Block Grant Agreement 218 Parkovash Avenue $125.00 Building Block Grant Agreement 1728 SE MacGregor Road $125.00 Building Block Grant Agreement 3021 Salem Drive $125.00 Building Block Grant Agreement 3929 St Johns Way $125.00 APPROVAL OF STREET CLOSURES AND PROCESSIONS The following street closures and processions were presented to the Board for approval. It was noted that favorable recommendations were received from the appropriate departments. SPONSOR EVENT LOCATION DATE/TIME MOTION/ CARRIED Pope, Jason Celebrate New Vernon from July 16, 2006 - LittrelUInks School Dayton to 3:00 p.m. - "Lincoln" Randolf 10:00 .m. Domonkos, Our Lady of Chapin from July 15, 2006 - LittrelUInks Denise Hungary Parish Calvert to 2:00 p.m. - Festival Bruce 10:00 p.m. Townsend, Community Taylor from July 29, 2006 - Littrell/Inks Margaret Fun Fair Wayne to 10:00 a.m. - Jefferson 7:00 p.m. Kingdom Life Neighborhood Sherman from 9:00 a.m. to Gilot/Inks Christian Block Party Lindsey to Van 5:00 p.m. Cathedral Buren Saylor, Monica Birthday Party Lawton from 10:00 a.m. to Inks/Littrell Olive to 10:00 p.m. Fremont APPROVAL OF REVOKABLE PERMITS Mr. Gilot stated the following requests for Revocable Permits have been received. The encroachment shall remain in the right-of--way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. TYPE LOCATION BUSINESS /OWNER MOTION/ CARRIED Encroachment on Public Right 2810 Red Laderer, Jr., Littrell/Inks -of--Way - Installation of Fawn Court Lewis Brick Mail Box Encroachment on Public 1622 Western The Littrell/Inks Right-of--Way -Installation of Avenue Louvered Awning Door APPROVAL OF REQUEST TO ACQUIRE CITY-OWNED PROPERTY - 103 CARLISLE -HABITAT FOR HUMANITY Mr. Gilot stated favorable recommendations have been received from the Mayor, Division of Engineering, Code Enforcement, Community and Economic Development, Park Department, and the Legal Department, in conjunction with a request from the Habitat for Humanity to acquire the City-owned property as described above. Habitat for 1 1 REGULAR MEETING JULY 10.2006 r , ~~ ~~~ Humanity would like to construct a single family residence at this location. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request was approved. TABLE REOUEST TO ACQUIRE CITY-OWNED PROPERTY -VACANT LOT ADJACENT TO 2305 SMITH -HABITAT FOR HUMANITY Mr. Gilot stated favorable recommendations have been received from the Mayor, Code Enforcement, Community and Economic Development, Park Department, and the Legal Department, in conjunction with a request from the Habitat for Humanity to acquire the City-owned property as described above. The Division of Engineering noted that this property may still be owned by St. Joseph County. Habitat for Humanity would like to construct a single family residence at this location. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request was tabled. APPROVAL OF REQUEST TO ACQUIRE CITY-OWNED PROPERTIES - 1134 GEORGIANA/1147 BURNS/1121 DUEY - NORTHEAST NEIGHBORHOOD REVITALIZATION ORGANIZATION /SOUTH BEND HERITAGE FOUNDATION Mr. Gilot stated favorable recommendations have been received from the Mayor, Division of Engineering, Code Enforcement, Community and Economic Development, Park Department, and the Legal Department, in conjunction with a request from the Northeast Neighborhood Revitalization Organization to acquire the City-owned property as described above. This organization is in the process of replating and will be constructing a number of new homes in this area. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request was approved. FAVORABLE RECOMMENDATION -PETITION TO VACATE A STREET - SOUTH HALF OF FRANCES STREET FROM NORTH LINE OF COLFAX AVENUE TO THE SOUTH LINE OF LUTHER COURT. EXTENDED (NORTH HALF TO REMAIN A DEDICATED STREET) -SOUTH BEND CLINIC Mr. Gilot indicated that Mr. Paul Meyer, South Bend Clinic, 211 North Eddy Street, South Bend, Indiana, 815 West Indiana, South Bend, Indiana, has submitted a request to vacate the above referred to street. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Area Plan stated if this street is vacated, it be done so subject to any utility or access easements that are necessary. Their staff recommends that these vacations not be effective until all the affected properties have been acquired. Therefore, Mr. Littrell made a motion that the Clerk send a letter to the petitioner addressing these concerns. Mr. Inks seconded the motion which carried. TABLE REQUESTS FOR LICENSE APPLICATIONS The following License Applications were tabled: 1 TYPE LOCATION DATE/TIME BUSINESS MOTION/ CARRIED Open Air 140 South Michigan ASAP - Downtown Inks/Littrell Business Street Weather Dollar Plus TABLED for Permitting - Further 7:30 a.m. to Information 6:00 .m. Sidewalk 235 South Michigan Riverbend Gilot/Inks Cafe Street Restaurant & TABLED, for Lounge Further Information APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT Mr. Tony Molnar, Division of Engineering, submitted the following irrevocable Standby Letter of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO. 995522 !l>V!'~ ~ ~ REGULAR MEETING JULY 10, 2006 ISSUED BY: Horizon Bank, N.A., 515 Franklin Street, Michigan City, Indiana 46360 FOR: Villas at Ireland Woods Subdivision AMOUNT: EXPIRES: $60,000.00 June 15, 2008 IMPROVEMENT: Cost of installation of concrete curbs and asphalt pavement in the Villas at Ireland Woods. Mr. Gilot made a motion that the Letter of Credit, as outlined above, be approved. Mr. Littrell seconded the motion, which tamed. ADOPT RESOLUTION NO. 38-2006 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works. Mr. Marco Mariani, Community and Economic Development, was present and stated this is an 8.8 acre voluntary annexation, for development of a new school. It is currently zoned agricultural and manufacturing. The annexation meets all the legal requirements, and fire and police protection are available. The developer and the City of South Bend will have future discussions regarding the development of the acreage. RESOLUTION N0.38-2006 A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN GERMAN TOWNSHIP (MICHIANA LUTHERAN EDUCATION CENTER ANNEXATION AREA) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an Ordinance and a petition by all (100%) property owners which proposes the annexation of real estate located in German Township, St. Joseph County, Indiana, which is more particularly described at Page 14 of Exhibit "A" attached hereto; and WHEREAS, the territory proposed to be annexed encompasses approximately 8.8 acres of vacant, unimproved land, which property is at least 12.5% contiguous to the current City limits, i.e., approximately 43% contiguous, generally located south of Nimtz Parkway and to the east of Olive Road approximately 1/8 mile west of the St, Joseph Valley Parkway. It is anticipated that the annexation area will be developed as a Parochial School. This institutional use will require a basic level of municipal public services of a non-capital improvement nature, including street and road maintenance, street sweeping, flushing, snow removal, and sewage collection, as well as services of a capital improvement nature, including street and road construction, street lighting, a sanitary sewer system, a water distribution system, and a storm water system and drainage plan; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non-capital nature, including street and road maintenance, street sweeping, flushing, and snow removal, and sewage collection, and other non-capital services normally provided within the corporate boundaries; and services of a capital improvement nature including street and road construction, street lighting, a sanitary sewer extension, a water distribution system, and a storm water system to be furnished to the territory to be annexed (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of anon-capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non-capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within 1 1 i REGULAR MEETING JULY 10, 2006 three (3) years after the effective date of the annexation within the same manner as those services are provided to azeas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and Local laws, procedures, and planning criteria; and (6) the plan for hiring the employees or other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. It is in the best interest of the City of South Bend and the area proposed to be annexed that the real property described more particularly at Page 14 of Exhibit A ` attached hereto be annexed to the City of South Bend. Section II. That it shall be and hereby is now declazed and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of anon-capital nature, such as street and road maintenance, street sweeping, flushing, and snow removal, within one (1) year of the effective date of the annexation in a manner equivalent in standazd and scope to services funushed by the City to other azeas of the City regardless of similar topography, patterns of land utilization, and population density; and to furnish to said territory, services of a capital improvement nature such as street and road construction, a street light system, a sanitary sewer system, a water distribution system, a storm water system and drainage plan, within three (3) yeazs of the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density. Section III. That the Board of Public Works shall and does hereby now establish and adopt the Fiscal Plan, attached hereto as Exhibit "A", and made a part hereof, for the furnishing of said services to the territory to be annexed, which provides, among other things, that the public sanitary sewer network is available with capacity sufficient to service this area; that street lighting, parking and will be installed at the developer's expense; and that a street drainage plan will be also be planned, provided and paid for by the developer subject to compliance with state and local law. Section N. It is recommended that the developer be required to give very careful consideration to vehicular access and circulation as well as pedestrian movement for the annexation area. If possible, the site should include open space that could be linked in the future to other areas nearby as part of a lazger open space network. It should also be required that neo-traditional building/site design elements be included in terms of context, setback, orientation, spacing, style, massing, height, entry, fenestration, materials, accessory buildings, landscape buffering and lighting that achieve development and design of the highest possible quality. Water as well as sewer service is available in sufficient capacity and it is required that the developer will pay the costs of sewer and water extensions to the project site as needed. Building plans and other information to satisfy these requirements must be finalized between the Developer and the City before the annexation is effective. Adopted the 10~' day of July 2006. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary Gilot, President s/Carl Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE/TABLE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control devices were approved/tabled: ~~w } ~ RgEGULAR MEETING JULY 10, 2006 INSTALLATION OF: No Parking Sign - 5:00 P.M. - 7:00 A.M. LOCATION: South Side of Wenger Street from Rush Street to High REMARKS: Favorable Recommendation MOTION/CARRIED: Approved - Littrell/Inks INSTALLATION OF: Handicap Accessible Parking Space Signs LOCATION: 450 South Phillipa REMARKS: TABLED MOTION/CARRIED: LimelUGilot INSTALLATION OF: Handicap Accessible Parking Space Sign LOCATION: 2101 Leer Street REMARKS: TABLED MOTION/CARRIED: LittrelUGilot INSTALLATION OF: Handicap Accessible Parking Space Signs LOCATION: 814 South 32"d Street REMARKS: DENIED MOTION/CARRIED: Gilot/Inks REVISION OF: Traffic Signal -Change To All Red Flash LOCATION: Intersection Of Pleasant And Logan REMARKS: Favorable Recommendation MOTION/CARRIED: Gilot/Littrell FILING OF SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, and Central Services submitted Safety Reports for June 2006. These reports reflect injuries/accidents for the month and provide for a comparison. There being no further , discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and tamed, the reports were accepted and filed. FILING OF MONTHLY REPORT -ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of June 2006. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly reports were accepted and filed. FILING OF QUARTERLY CONSTRUCTION REPORT -APRIL THROUGH JUNE, 2006 Mr. Toy Villa, Public Construction Manager, submitted a Quarterly Construction Report for the months of Apri12006 through June 2006, for construction projects in the Division of Engineering. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Quarterly Construction Report was filed FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the following Certificates of Insurance were accepted for filing: HIS Constructors, LLC Indianapolis, Indiana National Salvage & Service Clear Creek, Indiana APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the board for approval: Name Amount of Claim Date REGULAR MEETING JULY 10, 2006 r~ , 9 ~.. Name Amount of Claim Date City of South Bend $1,301,827.55 July 3, 2006 St. Jose h County Housing Consortium $26,704.55 June 15, 2006 St. Joseph County Housing Consortium $10,476.08 June 15, 2006 St. Jose h County Housing Consortium $17,649.98 June 15, 2006 St. Jose h County Housin Consortium $443.19 June 29,2006 St. Jose h County Housing Consortium $1604.45 June 30, 2006 St. Jose h.County Housing Consortium $1,745.01 June 29, 2006 St. Jose h Coun Housing Consortium $13,679.97 June 29, 2006 St. Joseph County Housing Consortium $71.76 June 28, 2006 St. Joseph County Housin Consortium $17,279.00 June 29, 2006 St. Joseph Coun Housing Consortium $158.93 June 29, 2006 St. Joseph County Housin Consortium $132.06 June 29, 2006 St. Jose h County Housing Consortium $1,804.58 June 30, 2006 St. Joseph County Housing Consortium $124.31 June 29, 2006 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:20 a.m. ATTE ~ p `~ Angela K. acob, C •k ~j 1 Bi~~ ~OF~ UBirI,CK~S L f~( Gary A. Gilot, President