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HomeMy WebLinkAbout06/26/06 Board of Public Works Minutesl9 PUBLIC AGENDA SESSION JUNE 22, 2006 The Public Agenda Session of the Board of Public Works was convened at 10:30 a.m. on Tl~uxsday, June 22, 200.6; by Mr. Donald E. Tnks, with Mr. Carl P. Littrell present. Board President Gary A. Gilot was not present. Also present was Shawn Peterson, Assistant City Attorney. Board Attorney Thomas Bodnar was not present. Board. of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. .AGENDA ITEMS ADDED ~ ' Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the following items were added to the Agenda: - Agreement -Norfolk Southern Railroad - Claim -Hidden Creek LLC Board members discussed the following item(s) from that list. - Opening of Bids -LaSalle Area Neighborhood Partnership Center Public Works Project Mr. Rob Nichols, Engineering, commented this was a curb and sidewalk project. - Opening of Quotations -Demolition of 1743 Commerce Drive (Former Vanderheyden Distributing Building) ~, Mr. Rob Nichols, Engineering, stated this is a straight forward demolition project. There is nothing unique about it. -Bid Award - CSO Backwater Gate Replacement Mr. Jason Durr, Engineering, commented this project came in under budget. This project will repair and open stuck valves and water gates, among other items. -Bid Award -Elevator Maintenance - Main/Colfax/Wayrie Streets Parking Garages Mr. Tim Williams, Community and Economic Development, stated Attorney Tom Bodnar is reviewing the bids. Two (2) bids were received, however one (1) bid was nonconforming and is being reviewed. - Request to Advertise for the Receipt of Bids -Organic Resources Drive on Scale and Automatic Gate Mr. Patrick Henthorn, Environmental Services, provided a project handout to the Board. Mr. Henthorn explained the project will provide materials and software to improve tracking of equipment and hauled materials. It will include radioed ID tags for more efficient monitoring. - Request to Advertise ~'or the Receipt of Bids =Demolition of 525 South Main -Former Studebaker Museum Mr. Rob Nichols, Engineering, stated the demolition will allow space for potential business. The parking lot will remain for additional parking for Coveleski Regional Stadium. - Change Order -Parking Garage 1 -Phase III Mr. Toy Villa, Engineering, stated the original contract was over budget. This Change Order will bring the budget back down. - Change Order - Donald/Fox Storm Sewer Extension Mr. Jason Durr, Engineering, stated a memorandum will be provided to the Board at its next meeting, by Mr. Tom Bodnar, Board Attorney, explaining the Change Order increase of 35.33%. -Change Order -Ireland Road Reconstruction Mr. Toy Villa, Engineering, stated a redesign and replacement of some structures were necessary for construction of this project. - Commercial Lease -Water Works Administration Office.. Mr. John Stancati, Water Works, stated this is a five (5) year lease. Mr. Stancati noted that he would like to begin building a new Administration Office in the next three (3) years. - Agreement -Preparation of Construction Documents for Cleveland Road North Wellfield Expansion Mr. John Stancati, Water Works, noted this project is continuing now from two (2) years ago, when projected monies were depleted. - Agreement - Professional Engineering Services - Raw Sewage Pump Drive Replacement Project ass PUBLIC AGENDA SESSION ~ JUNE 22.2006 Mr. Patrick Henthorn, Environmental Services, commented the pump will be changed over to electric. - Proposal -Surveying and Design Services -Continuation of Western Avenue Streetscapes Mr. Rob Nichols, Engineering, stated Wightinan Petrie ~ was involved in this project last year. Mr. Nichols commented it should go to construction this year. - Proposal -Surveying and Design Services -Model Block Project -Kenmore Street from Ford to Sample Streets Mr. Rob Nichols, Engineering, stated this is a curb, sidewalk and tree project and should go to construction this year. -Proposal -Surveying and Design Services -Continuation of the Miami Streetscapes Mr. Rob Nichols, Engineering, commented this will finish the Miami Street Project. He stated this project should go to construction this year. - Agreement -Underpass Painting (Sand Blasting and Painting Only -Michigan and Main Street Viaduct -Norfolk Southern Railroad Mr. Carl Littrell, Engineering stated this Agreement allows the City to enter the property to make the aesthetic improvements. - Resolution No. 35-2006 -Accepting the Transfer of Real Property from the South Bend P~edevelopment Commission Mr. Carl Littrell, Engineering, explained this Resolution transfers property from Community & Economic Development to the Board of Public Works. - Resolution No. 36-2006 -Accepting the Transfer of Real Property to LaSalle Council, Boy Scouts of America Mr. Carl Littrell, Engineering, explained this Resolution transfers property from the Board of Public Works to the LaSalle Council, Boy Scouts of America. - Claims -Hidden Creek LLC -Water Main Extension Mr. John Stancati, Water Works, stated this is a cost share for main extension with Hidden Creek LLC. AWARD BID - STUDEBAKER AREA ADEMOLITION -PHASE II -PROJECT NO, 106-029 Mr. Rob Nichols, Engineering, advised the board that on June 12, 2006, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Nichols recommends that the Board award the contract to the lowest responsive and responsible bidder, Ritschard Bros., Inc., 1204 West Sample Street, South Bend, Indiana, in the amount of $41,961.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above., Mr. Littrell seconded the motion, which carried. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:44 a.m. B~O (A~'7R,D~OF P,~U-/BLIC WORKS c/ ~ ~1 ~/v Gary A. Gilot, President ~P ~! Carl .Littrell, Member nald E. nks, Member ATTEST: _ ~- Angela . 3acob, Clerk 1 1 1 ~~~ REGULAR MEETING JUNE 26, 2006 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, June 26, 2006, by Board President Gary A. Gilot, with Carl P. Littrell. Mr. Donald E. Inks was not present. Also present was Board Attorney Thomas Bodnar. ' APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Gilot,_and carried, the minutes of the regular meeting of the Board held on June 8 and 12, 2006, were approved. AGENDA ITEM ADDED - Construction Contract -Raw Sewage Dump Replacement OPENING OF BIDS - BENDIX DRIVE AND LATHROP DRIVE INTERSECTION RECONSTRUCTION - PROJECT NO. 106-032 (AIRPORT TIF) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: NORTHERN CONSTRUCTION SERVICES, CORPORATION 2580 East Detroit Road Post Office Box 1299 Niles, Michigan 49120 Bid was signed by: Mr. Daniel Kulwicki, Jr. Non-Collusion Affidavit was in order ' Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $1,262,745.30 LAPORTE CONSTRUCTION COMPANY., INC. Post Office Box 577 LaPorte, Indiana 46352 Bid was signed by: Mr. Tomas Blackburn Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $1,127,755.00 PIONEER ASSOCIATES, INC. Post Office Box 145 Leo, Indiana 46765 Bid was signed by: Ms. Kathy Jones Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $1,217,381.55 RIETH-RILEY CONSTRUCTION COMPANY, INC. Post Office Box•:1775 25200 State Road 23 South Bend, Indiana ~~~ REGULAR MEETING Bid was signed by: Mr. Christopher Weinkauf Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $939,785.80 SELGE CONSTRUCTION COMPANY INC. 2833 South 11` Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $934,567.15 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%)-.Bid Bond was submitted . BID: $827,412.50 JUNE 26, 2006 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the above bids were referred to the Division of Engineering and Community and Economic Development for review and recommendation. OPENING OF BIDS/AWARD BID - LASALLE AREA NEIGHBORHOOD PARTNERSHIP CENTER PUBLIC WORKS PROJECT - 1800 - 2100 BLOCKS OF HUMBOLDT STREET - PROJECT NO. 106-039 (CDBG~ This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $108,215.00 NORTHERN CONSTRUCTION SERVICES CORPORATION Post Office Box 1299 Niles, Michigan 49120 Bid was signed by: Mr. Daniel Kulwicki, Jr. Non-Collusion Affidavit was in order - Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted 1 1 1 BID: $127,353.25 REGULAR MEETING SELGE CONSTRUCTION COMPANY INC. 2833 South 11 Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $150,567.50 JUNE 26, 2006 ~ ~ 9 RIETH-RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 Post Office Box 1775 South Bend, Indiana 46614 Bid was signed by: Mr. Todd Gosc Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed. Five percent (5°/n) Bid Bond was submitted BID: $131,671.25 L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street • Mishawaka 46545 Bid was signed by: Mr. Mike Glenn Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $141,830.00 PIONEER ASSOCIATES, INC. ' Post Office Box 145 Leo, Indiana 46765 Bid was signed by: Ms. Kathy Jones Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $179,555.00 ` MCINTYRE JONES, INC. 2522 West Sixth Street Mishawka, Indiana 46544 Bid was signed by: Ms. Kelly Healey Non-Collusion Affidavit was in order Non-Discrimination commitment form was not submitted. A representative Of McIntyre Jones, while present at the meeting, stated the document would be faxed to the Board of Public Works today. Five percent (5%) Bid Bond was submitted BID: $112,947.70 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, subject to receipt of the missing Non-Discrimination Commitment Form from McIntyre Jones, Inc., the above bids were referred to the Division of Engineering and Community and Economic Development for review and recommendation. 200 REGULAR MEETING JUNE 26, 2006 After reviewing those bids, Mr. Rob Nichols, Engineering recommends that the Board award the contract to the lowest responsive and responsible bidder, Walsh & Kelly, Inc., the ~ amount of $10$;215.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. OPENING OF BIDS -TWO HUNDRED FORTY-EIGHT (248) MORE OR LESS, TI1is was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: HOOSIER FIRE EQUIPMENT, INC. 4009 Montdale Park Drive Valparaiso, Indiana 46383 Bid was signed by: Mr. Nick Swartz ' Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Descri tion. Quanti 'Per Unit Cost Total Cost Bid No. 1 Globe G-Xtreme Structural Firefightin Clothing 248 $1,419.00 $351,912.00 Bid No. 2 Globe G-X7 Style Structural Firefightin Clothing 248 $1,339.00 $332,072.00 OPTIONS Elbow Reinforcements (Outer Shell Material) $15.80 Handwarmer Pockets No Additional Charge Cargo/Handwanner Expansion (Bellows) Pockets No Additional Charge Expansion Pocket Reinforcements No Additional Charge Trouser Leg Water Dam $14.80 Printed Label on Each Garment No Additional Charge Outer Shell (Material to be PBI, Black Color) Not Available in G-Xtreme Style Outer Shell (Material, Matrix or Gemini Natural Color, Included in Base Bid) No Additional Charge ' Outer Shell (Material to be Matrix or Gemini, Black color) $52.90 Knee Area $2.42 Trouser Cuff -$9.00 Coat Sleeves -$4.60 Knee Area $2.42 Trouser Cuffs -$9.00 Coat Sleeves -$4.60 100% Nomex Wristlet Not Available Lettering $6.50 Drag Rescue Device $45.90 Additional Scotchlite LimelYellow Lettering $1.50/Letter 1 1 1 1 REGULAR MEETING JUNE 26, 2006 2 ~ 1 Descri tion ~ Quanti .Per Unit Cost Total Cost Additional;_ or Replacement $798.00 Coat/Pant Purchase (G- Xtreme Coat) Additional or Replacement $628.00 Coat/Pant Purchase (G- Xtreme Pant) Additional or Replacement ~ $248.00 Coat/Pant Purchase (GX-7 Coat) Additional or Replacement $598.00 Coat/Pant Purchase (GX-7 Pant) TOTAL FIRE GROUP/MORNING PRIDE Post Office Bo 136616 Dayton, Ohio 45413-0616 Bid was signed by: Total Fire Group Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: 1 Descri tion Quanti Per Unit Cost Total Cost Bid No. 1 Coat -LOB 32Q2 248 $794.78 Pant -LOB 32Q2 248 $594.56 ARGUS SUPPLY COMPANY 46400 Continental Drive Chesterfield, Michigan 48047 Bid was signed by: Mr. Tom Mayne Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Descri tion Quanti Per Unit Cost Total Cost BidNo. 1 Vicing NFPA Turnout Gear 248 ~ $1,235.30 $306,354.40 Noinex Titan Outer Shell/Crosstech/Nomex MTP ARGUS SUPPLY COMPANY 46400 Continental Drive Chesterfield, Michigan 48047 1 Bid was signed by: Mr. Tom Mayne Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Descri tion Quanti • Per Unit Cost Total Cost BidNo. 1 Viking NFPA Turnout Gear 248 .$1,371.00 $340,008.00 PBI Matrix/Crosstech/Caldura SL 5 ALARM FIRE & SAFETY EQUIPMENT Post Office Box 48 704 Oak Street Fort Atkinson, Wisconsin 53538 {~ O ~ , REGULAR MEETING Bid was signed by: 5 Alarm Fire & Safety Equipment Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Security was submitted BID: JUNE 26, 2006 Descri tion Quanti Per Unit Cost Total Cost Bid No. 1 Janesville V-Force Coat (Natural Power PBI) 248 $743.00 $184,264.00 Optional CVFM-32 (Black Power PBI) 248 $773.00 Optional CVFM-32 (Natural Matrix) 248 $747.00 Optional CVFM-32 (Black Matrix) 248 $773.00 Bid No. 2 PVFM -Pants in Natural Power PBI 248 $612.00 $151,776.00 Optional PVFM-32 (Black Power PBI) 248 $618.00 O ~tional PVFM-32 (Natural Matrix) 248 $599.50 O ~tional PVFM-32 (Black Matrix) 248 $618.00 OPTIONS Belts & Harnesses ~ $57.00 Turn-Out Pockets $33.00 Sewn On Lettering (3" Lime/Yellow 3M Scotchlite Letters $17.00 Sewn On Lettering (3" Lime/Yellow 3M Scotchlite Letters) $17.00 ' Lettering Patches $7.50 Sewn On Lettering $17.00 Lettering Patches $11.00 Sewn On Lettering $17.00 Lettering (Inside Label) $1.15 Lettering (Inside Label) $1.15 Misc. Pant O tions $15.25 Lettering (Inside Label) $1.15 ' Lettering (Inside Label) $1.15 Lettering (Inside Label) $1.15 Suspender, Red, V-Back 48" Long $40.00 Suspender, Red, V-Back 42" Reg $40.00 Suspender, Red, V-Back 36" Short $40.00 FIRE SERVICE. INC. 9545 North Industrial Drive St. John, Indiana 46373 Bid was signed by: Mr. Tom Steindler Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Security was submitted BID: Descri tion Quanti Per Unit Cost Total Cost COAT PBI Gold with Matrix Technology (1NNO5563- 32JZ-HWC) 248 $776.34 ~ ' $192,532.32 PANTS INNO5563-32JZ-HWC 248 $834.69 $125.237.52 TOTAL PER SUIT $1,281.33 1 1 1 . , ,. REGULAR MEETING SUPERIOR UNIFORM GROUP, INC. 10055 Seminole Boulevard Seminole, Florida 33772 ' Bid was signed by: Mr. Ron Klepper BID: NO BID ENVIRONMENTAL SAFETY GROUP, INC. 570 East North Frontage Road Bolingbrook, Illinois 60440 ~, JiJNE 26, 2006 '- ~ Bid was signed by: Mr. Tim Debs Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted RTTI• 1 Descri tiorr Quanti Per Unit Cost Total Cost Bid No. 1 D-PBI Black & all 248 $1,181.00 $292,888.00 Reinforcement in Outershell BidNo.2 D-PBI Black & All 248 $1,155.00 $286,440.00 Reinforcement in Leather Bid No. 3 D-PI Tan/Gold & All 248 $1,166.00 $289,168.00 Reinforcement in Outershell Bid No. 4 D-PBI Tan/Gold & All 248 $1,139.00 $282,472.00 Reinforcements in Leather Bid No. 5 O-PBI Matrix Black & 248 $1,222.00 $303,056.00 Reinforcements in Outershell Bid No. 6 O-PBI Matrix Black & 248 $1,193.00 $295,864.00 Reinforcements in Leather OPTIONS Elbow Reinforcements $7.45 (Outer Shell Material) Handwarmer Pockets $28.45 Cargo/Handwarmer Expansion (Bellows) Pockets Expansion Pocket Reinforcements Trouser Leg Water Dam $9.40 Lettering $17.10 Drag Rescue Device $72.30 DOLTON FIRE EQUIPMENT SALES, INC. 563 North Williams Street Thornton, Illinois 60476 Bid was signed by: Mr. P. Steven Kipley Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Security was submitted BID: Descri tion Quanti Per Unit Cost Total Cost Fire-Dex Gold PBI Matrix Firefighter Turnout Suits 248 $1,299.40 $322,251.20 204 REGULAR MEETING JUNE 26, 2006 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the above bids were referred to the Fire Department for review and recommendation. OPENING OF BIDS - SALE OF MISCELLANEOUS EQUIPMENT (F800 DISTRIBUTOR AND TWO (2) PACKERS) This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. No Bids were received. OPENING OF QUOTATIONS/AWARD QUOTATION -DEMOLITION OF 1743 COMMERCE DRIVE (FORMER VANDERHEYDEN DISTRIBUTING BUILDINGI - PROJECT NO. 106-052 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: WARNER & SONS, INC. Post Office Box 87 Elkhart, Indiana 46515 Quotation was submitted by Mr. Mark Weaver QUOTATION: $4Q,348.00 R&R EXCAVATING 2010 Went Avenue Mishawaka, Indiana 46545 Quotation was submitted by Mr. William Loudin QUOTATION: $'59,000.00 B&J EXCAVATING, INC. 1104 West Donald Street South Bend, Indiana 46613 Quotation was submitted by Mr. Darnell O'Neal QUOTATION: $59;545.00 RITSCHARD BROS, INC. 1204 West Sample Street South Bend, Indiana 46619 Quotation was submitted by Ritshard Bros., Inc. QUOTATION: $61,420.00 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above Quotations were referred to the Division of Engineering and Community and Economic Development for review and recommendation. After reviewing those bids, Mr. Rob Nichols, Engineering, recommends that the Board award the contract to the lowest responsive and responsible bidder, Warner & Sons, Inc., the amount of $40,348.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. 1 1 1 REGULAR MEETING 1 WARD BID - JUNE 26, 2006 ~? ~ 5 1 t11VLL'1V1 !1!\Lli Vlll`1lJ lJ11J - 1111\lili ~J~ V1V111J •1 V1\ U11WL1 LL1 A;\11Y1L1Y 1, TWO (2) UNITS FOR SEWER DEPARTMENT (CAPITAL LEASE PURCHASE AGREEMENT) Nlr. Lou Grounds, Central. Services, advised the Board that on May 8, 2006, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Grounds recommends that the Board award the contract to the lowest responsive and responsible bidder, Deeds Equipment Company, Inc., 7720 Records Street, Indianapolis, Indiana, in the amount of $71,220.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, •which carried. AWARD BIDS -SALE OF ABANDONED VEHICLES NIr. Gary Libbey, Code Enforcement, advised the Board that on June 12, 2006, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the contract to the highest bidders as follows: INDIANA AUTO PARTS INC. 3300 South Main Street South Bend, Indiana 46614 1 1 No. Make of Vehicle Year Bid 7 Blue Ford Explorer 1995 $100.00 13 Purple Buick Century 1994 $310.00 JR HINES 11395 East 400 North Groverton, Indiana 46531 TOTAL $410.00 No. Make of Vehicle Year Bid 1 Blue Chevrolet Lumina 1990 $200.00 3 Purple Subaru X+6 1988 $200.00 4 Burgundy Dodge Spirit 1994 $200.00 5 Green Chevrolet Lumina 1992 $200.00 6 Red Dodge Spirit 1995 $200.00 g~ Red Mercury Cougar 1999 $425.00 10 Green Chevrolet Corsica 1990 $200.00 15 Red Pontiac Grand Am 1992 $200.00 16 Black Lincoln Continental 1990 ~ $200.00 TERRY'S AUTO SALVAGE 1926 Tamarack Road Walkerton, Indiana 46574 TOTAL $2,225.00 No. Make of Vehicle Year Bid 14 White Chevrolet Van 1992 $260,00 1 g White Chevrolet Monte Carlo 1984 $401.00 TOTAL $661.00 REGULAR MEETING STEVE HUBLER 20057 South Bend Road Plymouth, Indiana 46563 JUNE 26, 2006 No. Make of Vehicle Year Bid 9' Gray Oldsmo~6ile Cutlass Ciera 1993 $356,75 12 White Oldsmobile Cutlass 1992 $356.75 17 Gray GMC Jimmy 1989 $405.00 JOHN G COCOUYT 703 West 16`" Street Mishawaka, Indiana 46544 TOTAL ~ $1,118:50 No. Make of Vehicle Year Bid 2 Black Ford 600 1965 $227.00 TOTAL $227.00 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID -SALE OF CITY-OWNED PROPERTY - 1201 FORD Nh•. Thomas Bodnar, Legal Department, advised the Board that on May 22, 2006, one (1) bid was received and opened for the above referred to property. After reviewing this bid, Mr. Bodnar recommends that the Board award the contract to Mr. and Mrs. Vargas, 1207 Ford Street, South Bend, Indiana, in the amount of $900.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID - CSO BACKWATER GATE. REPLACEMENT (2004 SEWER BOND) iVlr. Jason Durr, Engineering, advised the Board that on June 12, 2006, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that ;;the Board award the contract to the lowest responsive and responsible bidder, Kaser-Spraker Construction, Inc., 25487 West State Road #2, South Bend, Indiana in the amount of $137,850.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion, which carried. TABLE BID AWARD -ELEVATOR MAINTENANCE -MAIN/COLFAX/WAYNE STREETS PARKING GARAGES - PROJECT NO. 106-051 Mr. Gilot made a motion that the bid award be tabled. Mr. Littrell seconded the motion, which carried. APPROVAL OF REQUEST TO REJECT BIDS -ONE (1) NEW HEAVY DUTY 16.500 LB. GVWR 2006 CHASSIS in a letter to the Board, Mr. Lou Grounds, Central Services, recommended that all bids received for the above referenced equipment be rejected, due to budget constraints. Upon a mbtion made by Mr.'Gilot, seconded by Mr. Littrell and carried, the request to reject bids was approved. APPROVAL OF REQUEST TO REJECT BIDS AND RE-ADVERTISE FOR THE RECEIPT OF BIDS - HARTER HEIGHTS STORM SEWER SEPARATION PROJECT - PROJECT NO. 105-012 (2004 SEWER BOND) In a memorandum to the Board, Mr. Jason Durr, Engineering, recommended that all bids received for the above referenced equipment be rejected. The bids received exceeded 1 1 1 !Q~ REGULAR MEETING JUNE 26, 2006 the allocated budget for the project by_:35%. Mr. Durr additionally requests.permission to re-advertise in order to receive bids foi• the above project. The Board acknowledged a letter from HRP Construction regarding their bid and the decision to reject bids. Upon a motion made by Mr. Littrell, seconded by Mr. Gitot and carried, the request to reject bids and Ye-advertise for the'receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ORGANIC RESOURCES DRIVE-ON SCALE AND AUTOMATIC GATE -PROJECT NO 106-056 (CAPITAL BUDGET-BUILDING IMPROVEMENTS AND TREATMENT/DISPOSAL EQUIPMENT) In a memorandum to the Board, Mr. Patrick Hentliorn, Environmental Services, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the above request was approved, APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS -SALE OF ABANDONED VEHICLES Ivls. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty (20) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main. Street, South Bend, Indiana. It was noted that all vehicles hive been stored more than fifteen (15) days, identification checks 1?ad been run for auto theft and the owners and lien holders notified. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - DEMOLITION OF 525 SOUTH MAIN STREET (FORMER STUDEBAKER MUSEUM) In a memorandum to the Board, Mr. Robert Nichols, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot ,the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - RAILROAD BRIDGE AESTHETIC ENHANCEMENTS & PARKING LOT IMPROVEMENTS PHASE 1/TITLE SHEET - PROJECT NO. 106-033 In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids for the above. referred to project. In addition the Title Sheet for this project was submitted. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request to advertise and the Title Sheet were approved. APPROVE CHANGE ORDER - PARKING GARAGE I PHASE III - KASER SPRAKER - PROJECT NO. 105-076 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Kaser-Spraker, Post Office Box 3605, South Bend, Indiana, indicating that the Contract amount be decreased $68,708.00 for a new Contract sum including this Change Order in the amount of $1,033,767.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the Change order was approved. APPROVE CHANGE ORDER - DONALD/FOX STORM SEWER EXTENSION - RiETH-RILEY CONSTRUCTION CO., INC. - PROJECT NO. 105-010 Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 3 on behalf of Rieth-Riley Construction Co., Inc. Post Office Box 1775, South Bend, I~Zdiana, indicating that the Contract amount be increased $25,747.00 (35.33%) for a new Contract sum including this Change Order in the amount of $26.1,211.80. In a memorandum from Board Attorney Thomas Bodnar, he states the actual basis for this Change Order is the same heretofore undiscovered and reasonably undiscoverable bulges in the old sewer lines. For the reasons set forth .in Mr. Bodnar's May 19, 2006 .memorandum which he provided a copy of, the $44,444'.00 attributable to that Change Order should not be counted in the 20% rules. This leaves less than $24,000.00 as an increase, an amount of approximately 12% increase. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the Change Order was approved. }. ray REGULAR MEETING JUNE 26, 2006 APPROVE CHANGE ORDER - IRELAND ROAD RECONSTRUCTION - RIETH- RILEY CONSTRUCTION CO., INC. - PROJECT NO. 104-040 Mr. Gilot advised that Ms. Thia Vawter, has submitted Change Order No. 2 on behalf of Rieth-Riley Construction Co., Inc. Post Office Box 1775, South Bend, Indiana, indicating that the Contract amount be increased $13,840.00 for a new Contract sum including this Change Order in the amount of $1,770,242.60. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot ,and carried, the Change order was approved. APPROVAL OF CONTkACTS/AGREEMENTS/PROPOSALS/ADDENDA The following ContractslAgreementslProposals/Addenda were presented to the Board for approval: TYPE BUSINESS DESCRIPTION COST MOTION/ CARRIED Construction Ritschard Brothers Demolition of $35,320.00 Littrell/Gilot Contract Former Sears Repair Center Commercial Main Street Row Water Works $262,102.80 Gilot/Littrell Lease Properties Administration (Revenue) TABLED Office Agreement Mohawk Flush Improvements and Gilot/Littrell Doors/Boliden the Vacation of Subject to Metech, Inc. 400 Block of North Signatures and Sheridan Street Sco e of Work Agreement Urban Enterprise Administrative $33,333.00 Littrell/Gilot Association Support for Operations Grant Chico's Commercial $2,930.87 Gilot/Littrell Agreement Mexican/America Property Facade Subject to n Restaurant Improvements signed Disclosure from Mr. Rodriquez Agreement HIS Constructors, New Fire Station $163,408.00 Gilot/Littrell LLC No. 2 -Contract A Service Mittler Supply, Service of Medical .Not to Littrell/Gilot Agreement Inc. Oxygen (large Exceed bottles) for Medic $7,000.00 Units Service Mittler Supply, Service of Medical Not to Littrell/Gilot Agreement Inc. Oxygen with Exceed Regulator for $5,000.00 Engine Companies Service Five Star Cleaning Cleaning Service Not to Gilot/Littrell Agreement of the South Bend Exceed Fire De artment $14,976.00 Agreement DLZ Preparation of $49,300.00 Gilot/Littrell Construction Documents for Cleveland Road North Wellfield Expansion Agreement Greeley and Professional $60,000.00 Gilot/Littrell Hansen Engineering Services -Raw ` Sewage Pump Drive Replacement Project Purchase Sanitary Gilot/Littrell Agreement Sewer/Water Main Purchase Relocations - Agreement Blackthorn Park completed; 1 1 1 ?_Q~ 1 1 1 REGULAR MEETING JUNE 26, 2006 TYPE BUSYNESS DESCRIPTION COST MOTION/ CARRIED Award letter maybe forwarded to • HIS Constructors Proposal Wightman Petrie Surveying and $13,095.00 Gilot/Littrell Design Services - Continuation of Western Avenue Streetscapes Proposal Wightman Petrie Surveying and $19,355.00 Littrell/Gilot Design Services - Model Block • ,, Project (Curb/Sidewalk/Tr ees) -Kenmore Street from Ford to Sam le Streets Grant Urban Enterprise Maintenance and . $55,000.00 Littrell/Gilot .Agreement Association of Marketing of 1019 South Bend, Inc. South Michigan Street -South Gateway Property Acquisition/Demol ition Grant Near Northwest Agreement $270,000.00 Littrell/Gilot Agreement Neighborhood, Utilizing Near Inc. Northwest Neighborhood, Inc. ' as Acquisition Agent for the Portage Avenue Steering Committee to Implement the 800 Block Redevelopment Plan Developmen Vintage Homes Modification of $8,545.40 Littrell/Gilot t Agreement Existing Storm Sewer and Pi ing Proposal Wightman Petrie Surveying and $14,095.00 Littrell/Gilot Design Services - Continuation of the Miami Streetscapes • Agreement Norfolk `Southern Underpass Painting No Cost to Gilot/Littrell Railway Company (Sand Blasting and City Painting Only) - Michigan and Main Street Viaduct First South Bend School Gilot/Littrell Addendum Community Administration to Amended School Relocation Project and Restated Corporation and Agreement the South Bend Redevelopment Commission Construction Underground Pipe Raw Sewage Pump $654,810.00 Gilot/Littrell Contract and Valve, Inc. Replacement ~, ~ !1 ~,~ ._ REGULAR MEETING JUNE 26, 2006 APPROVAL OF GRANT AGREEMENTS Upon a motion made by Mr. Littrell and seconded by Mr. Gilot, and carried, the following Grant Agreements were approved. TYPE NAME ADDRESS AMOUNT Buildin Block Grant Agreement Loretta Whitlock 753 S. 26th Street $125.00 Buildin Block Grant A reement Carolyn Archie 238 N. Wellin ton Street $125.00 Buildin Block Grant Agreement Ma Jackson 237 N. Wellington Street $125.00 Buildin Block Grant A reement Jenny Schultz 944 S lvan Lane $125.00 Buildin Block Grant A reement Gary Blacketor 942 S. 32" Street $125.00 Buildin Block Grant A reement Lottie Brownie 714 Kentucky Street $125.00 Buildin Block Grant A reement Kimberl Martz 4001 Glenview Drive $125.00 Building Block Grant A reement An ela Burton 2211 S. Walnut Street $125.00 Buildin Block Grant A reement Christina Sutherland 1109 W. B an Street $125.00 Buildin Block Grant A reement Michael Flourno 130 N. Hue Street $125.00 Buildin Block Grant A reement Shirle Thomas 836 S. Sheridan $125.00 Buildin° Block Grant Agreement Shawntay Seward 705 Camden $125.00 Buildin Block Grant A reement William Austin 218 N. Wellin ton Street $125.00 Building Block Grant A reement Bett Washin ton 1137 N. O'Brien $125.00 Building Block Grant Agreement Christine Smith 1603 N. Chica o $125.00 Buildin Block Grant Agreement Doroth Kazmierzak 2838 Rockne $125.00 Buildin Block Grant A reement Ma Lievense 824 S. 28` Street $125.00 Building Block Grant A reement An ie Taberski 1443 Miner Street $125.00 Building Block Grant A reement Debra Turner 704 E. Corb $125.00 Building Block Grant A reement Tanita Brown 1325 W. Washin ton $125.00 Building Block Grant A reemenf Pamela & Keith Brown 712 W. Calvert Street $125.00 Building Block Grant Agreement Delores Walker 2734 Prast Blvd $125.00 Buildin Block Grant A reement Jennifer Seward 4015 Bonfield $125.00 Buildin Block Grant A reement Doroth Odom 212 S. Iowa Street $125.00 Buildin Block Grant A reement Carolyn Miller 2806 Hillto Drive $125.00 Building Block Grant A reement Norma Jones 2002 Pros ect Street $125.00 Buildin Block Grant A reement Ten•i Jamerson 2702 Arrowhead Drive $125.00 Building Block Grant A reement Katherine Hod es 2102 S. Cha in Street $125.00 Build'n Block Grant A reement Novelene Fleno 105 S. Illinois $125.00 Buildin Block Grant A reement Carla Edwards 743 Diamond Avenue $125.04 Building Block Grant Agreement Shalonda Davis 209 S. Illinois Street $125.00 Building Block Grant A reement Annette Cla er 3022 Salem Drive $125.00 Building Block Grant A reement Sharon Cannon 415 E. Broadwa $125.00 Buildintr Block Grant Agreement Adol h Soens 1414 Woodlawn Blvd $125.00 Buildin Block Grant Agreement Kathleen Peti~ean 901 W. Bryan Street $125.00 Buildin Block Grant Agreement Frances Hamilton 3719 Eastmorit Drive $125.00 Buildin Block Graht Agreement Betsy Cul 2220 Kemble Street $125.00 Buildintr Block Grant A Bement Alice Ushela 142 Holiday Drive N $125.00 Building Block Grant A reement' Sarah & Daniel Smith 612 Lindse Street $125.00 Buildin Block Grant A reement Shae Russell 1444 Woodcrest Drive $125.00 Buildin Block Grant A reement Mar Beth Rosheck 727 W. North Shore Drive $125.00 Building Block Grant A reement Ma Ramsdell 1315 Huffman Drive $125.00 Buildin Block Grant A reement Todd Putz 1211 A le Ridge Ct $125.00 ~ Building Block Grant A reement Co Nowakowski 1631 Gordon Drive $125.00 Buildin Block Grant A reement Kelly Nardini 2121 Glen Street $125.00 Building Block Grant A reement Jerem Ma 226 E. Navarre Street $125.00 Buildin Block Grant A reement Ann Kolaczyk 111 E. Poka on $125.00 Building Block Grant Agreement Elicia Gonzalez 915 W. Oak Street $125.00 Buildin Block Grant Agreement Winifred & John Far uar 318 E. An lea Blvd $125.00 ~ Buildin Block Grant A reement Christina Brinks 924 California $125.00 Buildin Block Grant A reement Gloria Welch 503 St Vincent Street $125.00 Building Block Grant Agreement Adrienne & Griffin Sosola 936 W. LaSalle Avenue $125.00 Building Block Grant A reement Michael Roseman 3010 Ro er Street $125.00 Buildin Block Grant A reement Donald Smith 2425 Westmoor $125.00 Building Block Grant A reement Roxanne Harris 1738 Johnson $125.00 Buildin Block Grant Agreement Mable Boyajian 1108 Blaine Avenue $125.00 Building Block Grant A reement Lisa Holley 1729 N. Johnson Street $125.00 Building Block Grant A reement Sarah Marsh 1236 Ed ewood Drive $125.00 Buildin Block Grant A reement Marisa VanDeventer 2018 Hollywood Pl $125.00 Buildin° Block Grant A reement Leslie McGhee 3420 Corb $125.00 Building Block Grant A reement JoAnn Philli s 817 S. Wellin ton $125.00 Building Block Grant Agreement Bettina Harris 2602 W. Calvert $125.00 Building Block Grant A reement Beth Harsch 833 S. 28` Street $125.00 Buildin Block Grant Agreement Ida Malone 1865 N: O'Brien $125.00 Buildin Block Grant A reement Matt Lorey 1947 Denslow Drive $125.00 1 1 1 ~~~ 1 REGULAR MEETING - JUNE 26, 2006 ,. TYPE NAME ADDRESS AMOUNT Building Block Grant Agreement Rebecca Kuminecz "1517 Hass $125.00 Building Block Grant Agreement Damita Callahan 916 S. Gladstone Avenue $125.00 Building Block Grant Agreement Tracy Jaronik 1840 N. Meade $125.00 Buildin Block Grant A reement Sam Finch 1702 W. Calvert $125.00 Buildin Block Grant A reement LaMeka & John Abraham 621' E. Broadwa $125.00 Buildin Block Grant A reement Mary Gayden 144 N. Burbank Avenue $125.00 Buildin° Block Grant A reement Ph Ilis Chandler 1227 W. Colfax $125.00 Buildin Block Grant A reement Juanita Jenkins 1121 N. Hill Street $125.00 Buildin Block Grant A reement Sandra Bruce 501 W. An ela Blvd $125.00 Buildin Block Grant Agreement Nanc Moreland 5301 Fairfax Ct $125.00 Building Block Grant A reement NaomaNewsom 806 N. Elmer Street $125.00 Building Block Grant Agreement Johnnie Donaldson 3622 W. Jeffersori $125.00 Building Block Grant A reement Nasario Alvarez 929 W. LaSalle $125A0 Buildin Block Grant Agreement Kristin Lewis 1311 Belmont Avenue $125.00 Buildin Block Grant Agreement Karen Pendl 214 S. Tuxedo Drive $125.00 Building Block Grant Agreerrient Rebecca Ann Roberts 723 Manchester Drive $125.00 Building Block Grant Agreement Christo her Ra 416 E. Woodside $125.00 Building Block Grant A reement Violette R dz nski 527 Manchester Drive $125.00 Building Block Grant Agreement Martha Sallows 625 E. Eckman Street $125.00 Building Block Grant Agreement June Kirkendol h 1317 E. Miner Street $125.00 Buildin Block Grant Agreement Milene Ambrozewski 2020 Cross Creek Drive $125.00 Building Block Grant Agreement Helen Janowski 923 S. Ironwood Drive $125.00 Building Block Grant Agreement Michelle Macri 391'0 Glenview Drive $125.00 Buildin Block Grant A reement McClellan Wri ht 125 Woodhill Lane $125.00 Building Block Grant A reement Nicole Divers-Houston 802 Johnson $125.00 Building Block Grant Agreement Twyckenham Hills Communi Club 3112 Hilltop Drive $2,150.00 APPROVAL OF REQUEST TO CONDUCT AUCTION/CONTRACT - KASER'S AUCTION SERVICE I~l a letter to the Board, Mr. Lou Grounds, Equipment Services, requested permission to conduct a public auction to dispose of unclaimed property as allowed by law. Mr. Grounds stated the auction will be held at the Central Services Facility on August 26, 2006, beginning at 8:30 ~a.m. In addition, a Contract for Sale of Real Estate and Personal Property at Public Auction was presented. The fee for this service is 5% commission. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the request to conduct a public auction and the Contract were approved. APPROVAL OF STREET CLOSURES AND PROCESSIONS The following street closures and processions were presented to the Board for approval. It was noted that favorable recommendations were received from the appropriate departments. i SPONSOR EVENT LOCATION DATE/TIME MOTION/ CARRIED Kujawski, Block Party Sunnymede July 4, 2006 - Littrell/Gilot Barbara from 10:00 a.m. to Greenlawn to 8:00 p,m. Twyckenham - Logan Center Street -Closure Niles From June 30, 2006 - Littrell/Gilot - Bistro on the Cedar to 5:00 p.m. - Race Benefit Crescent 3:00 a.m. St. Margaret's Clown/Games Right of Way June 30, 2006 - Littrell/Gilot Rouse for St. Closure -Alley •12:30 p.m. - Margaret's between St. 3:3'0 p.m. " House Children Margaret's and City High Apartments South Bend Motorcycle Lathrop to U.S. July 29, 2006 - Gilot/Littrell Firefighters' Ride 31 Bypass, to 12:30 p.m. - Local 362 S.R. 4, to 3:30 p.m. Nimtz Parkway, Return to ' ~ Lathrop ?_ 12 REGULAR MEETING JUNE 26, 2006 SPONSOR EVENT LOCATION DATE/TIME MOTION/ CARRIED St. Joseph 4H Fair Parade Byron and July 30, 2006 - Littrell/Gilot County 4H York South to 10:30 a.m. - Fairboard Jackson to 1:30 p.m. Ironwood to Fairgrounds Sanchez, Julian Birthday Party Bendix from July 1, 2006 - 4 Gilot/Littrell Jefferson to p.m. - 8:00 Police Western p.m. Department recommended 8:00 p.m. ' ~ ending time. Johnson, Neighborhood 23` Street from July 2, 2006 - GilotlLittrell Armando 4`h of. July Hastings to 11:00 a.m. - Police Block Party Railroad Tracks 8:00 p.m. Department recommended 8:00 p.m. ending time. DeLeon, Fireworks Grant Street July 4, 2006 - Littrell/Gilot Orlando from Huron to 4:00 p.m. - DENIED Warren 10:00 p.m. Wooded Estates Kiddie Parade Howard from July 4, 2006 - Littrell/Gilot Neighborhood White Oak to 10:30 a.m. - Oak Ridge 12:00 Noon Grove, Theresa College LaSalle Street June 24, 2006 - Littrell/Gilot Graduation from Seebert to 3:00 p.m. - RATIFIED Cushing 8:00 .m. Knights of Fundraiser East July 28, 2006 - Gilot/Littrell Columbus Washington 4:00 p.m. - TABLED from Alley 10:00 p.m. before Niles Avenue and Hill Street RATIFICATION OF LICENSE APPLICATION FOR TRANSIENT MERCHANT LICENSE - ST. JOSEPH VALLEY WATERCOLOR SOCIETY - LEEPER PARK ART FAIR ' TT Mr. Gilot stated that the' Board is in receipt of favorable recommendations for a License Application for a Transient Merchant, as submitted by Ms. Judy Ladd, 16200 Continental Drive, Granger, Indiana, to conduct the Leeper Park Art Fair on June 17, 2006, from 10:00 a.m. to 5:00 p.m. at Leeper Park. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the License Application was ratified. APPROVAL OF LICENSE APPLICATION FOR SIDEWALK CAFE Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Fire Department, Engineering Department, Building Department, Police Department and the Legal Department for a License Application for a Sidewalk Cafe, as submitted by Ms. Shari Crase, Morris Performing Arts Center, South Bend, Indiana. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the License Application was approved subject to working out details with the Department of Engineering and the Building Department. -A Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION N0.35-2006 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM SOUTH BEND REDEVELOPMENT COMMISSION 1 1 1 REGULAR MEETING JUNE 26, 2006 < 13 WHEREAS, the City of South Bend, Indiana, Department of Redevelopment (Redevelopment) is the owner of the following described real property situated in St. Joseph County, Indiana: See Attached Exhibit "A" (hereinafter referred to as the Real Property), and; WHEREAS, the City of South Bend, Indiana (City), acting by and- through the Board of Public Works, hereby expresses its desire to acquire Real Property from the Commission; and WHEREAS, Redevelopment is desirous of transferring the Real. Property to the City; and WHEREAS, pursuant to LC. 36-7-14-3, the South Bend Redevelopment Commission ("Commission") is the governing body of the City of South Bend, Department of Redevelopment and, pursuant to I.C. 36-7-14-12.2 may dispose of the Real Property;. and WHEREAS, pursuant to I.C. 36-7-14-3, Redevelopment, acting by and through Commission, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity. 1~OW, THEREFORE, BE IT RESOLVED BY the Board of Public Works of the City of South Bend, Indiana as follows: 1. The transfer of Real Property situated in St. Joseph County, Indiana, and generally described as follows: See Attached Exhibit "A" by Commission to the City of South Bend, Indiana, shall be, and hereby is, accepted, subject to the adoption of a resolutiori by the South Bend Redevelopment Commission substantially identical in its terms and conditions to this resolution. 2. Upon receipt of fully executed quitclaim deed(s) to the Real Property from Commission, the Clerk of the Board of Public Works of the City of South Bend, Indiana is hereby authorized and directed to cause the recording of said quitclaim deed(s) in the Office of the St. Joseph County Recorder. 3. This Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on June 26, 2006, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. . CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 36-2006 -APPROVING THE TRANSFER OF REAL PROPERTY TO LASALLE COUNCIL, BOY SCOUTS OF AMERICA Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION N0.36-2006 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPROVING THE TRANSFER OF REAL PROPERTY TO LASALLE COUNCIL, BOY SCOUTS OF AMERICA 214 REGULAR MEETING _ JUNE 26, 2006 WHEREAS, the City of South Bend, Indiana (the "City") is the owner of the following described real property situated in St. Joseph County, Indiana: See Attached Exhibit "A" (collectively hereinafter referred to as the Real Property); and WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South Bend (the "Board") has custody of and may maintain all real property of the City of South Bend; and WHEREAS, the City, through the Board, is desirous of transferring to LaSalle Council, Boy Scouts of America, a not for profit corporation, exempt from income taxation under Section 503(c) of the Internal Revenue Code, for use in its Northeast Neighborhood, Development Area project; and WHEREAS, pursuant to LC. 36-1-11-1(b), the City, acting by and through the Board, may transfer property to an Indiana non-profit corporation, exempt from income taxation under Section 503(c) of the Internal Revenue Code, under such terms and conditions as determined by the Board. WHEREAS, the Board of Public Works desires to transfer the Real Property and the LaSalle Council, Boys Scouts of America desires to accept transfer of the Real Property. NOW, THEREFORE, BE IT RESOLVED By the Board of Public Works for the City of South Bend, Indiana, as follows: 1. The transfer of the Real Property situated in St. Joseph County, Indiana, and generally described as follows: . ,. See Attached Exhibit "A" for "ten Dollars ($10.00) and subject to the conditions set forth hereinabove, by the City oi' South Bend, Indiana to the South Bend Heritage Foundation, Inc., shall be, and hereby is, approved. 2. The Mayor of the City of South Bend and the South Bend City Clerk shall be, and hereby are, authorized, respectively, to execute and attest to the execution of a quitclaim deed conveying all of the right, title and interest of the LaSalle Council, Boy Scouts of America. 3. That this Resolution shall be in full force and effect upon its adoption by the Lioard of Public Works of the City of South Bend. ADOPTED at a meeting of the Board of Public Works of the City of South Bend held on June 26, 2006 at 1308 County-City Building, 227.West Jefferson Boulevard, South Bend, Indiana 46'f01. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Arinexation and Waiver of Right to remonstrate as submitted by Miller Builders. The Consent indicates that in consideration for permission to tap into public sanitary sewer and water system of the City, to provide sanitary sewer and water service to Lots 321, 322, 323 and 324 in the recorded plat of Town of Maple Lane, South Bend, Indiana, Miller Builders waives and releases any and all right to remonstrate against or oppose any pending or future ,. 1 1 1 215 REGULAR MEETING JUNE 26, 2006 annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr.Littrell seconded the motion; which carried. PILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the following Certificate of Insurance was accepted for filing: The Hummer Club, Inc. San Luis Obispo, California 1 APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved as follows: BOND OF CONTRACTOR William F. Alford Company, Inc. Approved Effective June 14, 2006, Pursuant to Resolution No.100-2000 Willy J. Clark Approved Effective June 19, 2006, Pursuant to' Resolution No.100-2000 BOND OF EXCAVATION Hoods Plumbing, LLC. Approved Effective June 14, 2006, Pursuant to Resolution No.100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the board for approval: 1 Name\` Amount of Claim Date Cite of South Bend $1,828,168.29 June 19, 2006 City of South Bend $2,325,173.20 June 26, 2006 St. Jose h County Housin Consortium $5,515.15 June 8, 2006 St..loseph County Housin Consortium $1,520.37 June 2, 2006 St. Jose h Count Housin Consortium $1,652.44 June 2, 2006 St. Jose h County Housin Consortium ~ $450.79 June 2, 2006 St. Jose h Count Housin Consortium $1,653.56 June 2, 2006 St. Jose h Coun Housin Consortium $2,736.67 June 2, 2006 St. Jose h County Housin Consortium $1,415.81 June 2, 2006 St. Jose h County Housin Consortium $709.94 June 2, 2006 St. Joseph County Housin Consortium $9b2.00 Ma 30, 2006 St. Joseph County Housin Consortium $16,666.00 May 2, 2006 Rieth-Riley Construction. Co., Tnc. $266,611.57 June 9, 2006 Hidden Creek LLC $47,182.88 June 18, 2006 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion; which carried. 1 'TEST: - ~~ - ~~ Angela I .Jacob, Clerc ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10:49 a.m. BOARD OF PUBLIC WO S ~-~~ Gary A. Gilot, President ~o G~ G~^~=~~- Carl ]Littrell, Member 21~ 1 1 1