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HomeMy WebLinkAbout06/12/06 Board of Public Works Minutes~_"~2 PUBLIC AGENDA SESSION •JUNE 8, 2006 The Public Agenda Session of the Board of Public Works was convened at 10:35 a.m. on Thursday, June 8, 2006, by Board President, Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. OPENING OF BIDS -COMBINED SEWER OVERFLOW -BACKWATER GATE REPLACEMENT - PROJECT NO. 103-077 (SEWER BOND) This was the date set for receiving and opening of sealed bids for the- above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune - and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION, INC. 5777 Cleveland Road Post Office Box 266 South Bend, Indiana 46624 Bid was signed by: Mr. Paul Fallon Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $289,500.00. KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by: Mr. Gary Spraker Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $137,850.00 BOWEN ENGINEERING CORPORATION 10315 Allisonville Road Fishers, Indiana 46038 Bid was signed by: Mr. Todd Lemen Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $146,995.00 Upon a motion made by Mr. Littrell ,seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering and Environmental Services for review and recommendation. OPENING OF BIDS - HARTER HEIGHTS -STORM SEWER SEPARATION PROJECT - NORTHSHORE DRIVE, LEEPER AVENUE, PEASHWAY STREET, STANFIELD STREET, FOSTER STREET AND ST. JOSEPH STREET -PROJECT NO. 105-012 (SEWER BOND) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in-the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: ~~ PUBLIC AGENDA SESSION RIETH-RILEY CONSTRUCTION COMPANY, INC. Post Office 1775 25200 State Road 23 South Bend, Indiana 46634 ' Bid was signed by: Mr. Eugene Yarkie Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: No Work on Stanfield: $2,139,881.25 Stanfield Only: $ 284,300.75 HERRMAN &~GOETZ, INC. DBA UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by: Mr. Thomas Hernnan , Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: No Work on Stanfield: $1,752,257.20 Stanfield Only: $ 262,408.65 HRP CONSTRUCTION, INC. 5777 Cleveland Road Post Office Box; 266 South Bend, Indiana 46624 Bid was signed by: Mr. Paul Fallon Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: No Work on Stanfield: $1,742,845.40 Stanfield Orily: $ 279,244.60 JUNE 8, 2006 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering and Environmental Services for review and recommendation. The,following were submitted for approval: TYPE ~ BUSINESS DESCRIPTION MOTION/ CARRIED ~ Access South Bend Purchase of Gilot/Inks, Agreement Redevelopment/IRF Kokoku subject to the Acquisition ~ insertion of (1217 S. Walnut) the completion date APPROVAL OF STREET CLOSURES/LICENSE APPLICATIONS The following street closures and license applications were presented to the Board for approval, with favorable recommendations from the appropriate departments: 1 1 1 `~ 5 1 1 1 PUBLIC AGENDA SESSION JUNE 8, 2006 SPONSOR EVENT DESCRIPTION DATE MOTION/ CARRIED Torres, Raquel Welcome Elmer from June 13, 2006 Inks/Gilot Home :Block Marquette to - 5:00 p.m. to Party Keller 8:00 .m. Makowski, Alley Closure - Ewing from Fox June 14,' 2006 Inks/Littrell Jamie South Bend to Alley - 10:00 a.m. - Fire 12:00 p.m. Department Visits Tutt Library.. Laughman, Block' Party - O'Brien from June ll; 2006' Inks/Littrell Rachel Birthday Party Vassar to - 10:00 a.m. - Humboldt 10:00 p.m. City of South Open-Air 1045 West June 14, 2006 Inks/Littrell Bend Business - Sample Street - 8:00 a.m. - Chicken Sale 6:00 p.m. . Board members discussed the following item(s) from that list. - Safety Reports -Department of Public Works Mr. Andy Wierzbicki and Mr. Ed Herman, Water Works; Mr. Al Miller and Mr. Lou Grounds, Central Sen~ices; and Mr. Jack Dillon, Environmental Services, presented their respective Safety Report. - Monthly Reports/Performance Report/Goals Mr. Jack Dillon, Environmental Services, and Mr. Andy Wierzbicki, Water Works, presented their respective Monthly Report/Performance Report/Departmental Goals. - Use of Fire Hydrants Mr. Andy Wierzbicki, Water Works, discussed the matter of the use of City of South Bend fire hydrants as a source of irrigation for neighborhoods and individuals. Mr. Gilot stated he supports the use of fire hydrants for neighborhood gardens, however, the use of fire hydrants for "small farms" would not be a good practice. The Board discussed options for requests for irrigation, and determined a case by case discretion would be utilized. - Meter Downsizing Mr. Andy Wierzbicki, Water Works, stated the Water Works would like to change the meter downsizing policy. This policy proposes that the homeowner hire a plumber to supply all required fittings to make the requested downsizing. - Proposed Non-Recurring Charge Changes -Water Works Mr. Andy Wierzbicki, Water Works, suggested a change in charges for the frozen meter fee, delinquency processing fee, and the water and sewer verification fee, proposing. the new charge based on past practices.. - Proposal -Public Relations for Long Term Control Plan -Environmental Services - Perras & Associates Mr. Jack Dillon, Environmental Services, stated the cost of this proposal would be shared with the City of Elkhart and the City of Mishawaka. - Proposal -Overall Surface Water Management Plan and Cost Evaluation for Organic Resources Facility -Hull & Associates Mr. Jack Dillon, Environmental Services, stated this proposal will develop a drainage plan to be incorporated into the Master Plan. - Proposal -Preventative Maintenance for HVAC Units on Site and Lift Stations - Environmental Services -Havel This proposal will provide maintenance for various on-site buildings and lift stations. It is expected this preventative maintenance proposal may be written as a City-wide proposal in the year 2007. - Access Agreement - Kokoku Acquisition Mr. Bill Schalliol, Community and Economic Development, stated the Access Agreement is fb`r the Kokoku'acquisition, at 1217 South Walnut, between the Redevelopment Commission and the Industrial Revolving Fund.. ~, ~~~ PUBLIC AGENDA SESSION JUNE 8, 2006 The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned;at 12:30 p.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President l~ 6~~2~ Carl P. Littrell, Member Donald E. Inks, Member EST: ~~~ , ~ Angela .Jacob, Clei REGULAR MEETING JUNE 12, 2006 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, June 12, 2006, by Board President Gary A. Gilot, with Mr. Donald E. Inks present. Board Member Carl P. Littrell was not present. Also present was Board Attorney Thomas Bodnar. AGENDA ITEM ADDED - Lease Agreement APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Gilot, and carried, the minutes of the public agenda session, regular meeting and special meeting of the Board held on May 19, 22 and 25, 2006 respectively, were approved. OPENING OF BIDS -ELEVATOR MAINTENANCE CONTRACT -MAIN/COLFAX AND WAYNE STREET GARAGES -FOUR L) ELEVATORS -PROJECT NO. 106- 051 (FUND 212) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News,,which were found to be sufficient. The following bids were opened and publicly read: OTIS ELEVATOR COMPANY 1010 East Jefferson Mishawaka, Indiana 46545 Bid was signed by: Mr. John Rosman Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent ~5%) Bid Bond was submitted 1 1 1 BID: $796.00/Month for Location 2 1 REGULAR MEETING'" JUNE 12, 2006 KONE INC. 433 Fernhill Avenue Fort Wayne, Indiana 46805 " Bid was signed by: Mr. Jon Kern Non-Collusion Affidavit was not signed; Representative completed the Signatory page while present at the meeting Non-Discrimination commitment form was completed ' Five percent (5%) Bid Bond was submitted BID: $660.00/Month for Location 2 Upon a motion made by Mr. Inks, seconded by Mr. Gilot, and carried, the above bids were referred to the Division of Engineering and Community and. Economic Development for review and recommendation. OPENING OF BIDS -REFURBISH TWO (2) PIERCE ARROW PUMPERS -ONE (1) 1995 PUMPER AND ONE ~l) 1992 PUMPER (EMS CIP.288) This was the date set for receiving and opening of sealed bids for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: SEAGRAVE FIRE APPARATUS, LLC 105 East 12th Street Clintonville, Wisconsin 53929 Bid was signed by: Mr. Dan Alexander" Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Engine 7 Refurbish Per Specification $78,380.00 Option 1 $10,640.00 Option 2 NO BID " Option 3 $10,430.00 Option 4 0 Engine 11 Refurbish Per Specification $86,444.00 Option 1 $10,640.00 Option 2 NO BID . Option 3 ~. $ L0,430.00 RENEWED PERFORMANCE, INC. 1095 Development Drive Topton, Indiana 46072 Bid was.signed by: Mr. Raymond Salati ' ' Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Engine 7 Refurbish Per Specification $44,528.00 Engine 11 Refurbish Per Specification $51,076.00 TOTAL $95,604.00 .i~~ S -~ ~ ~ REGULAR MEETING'` JUNE 12.2006 Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the above bids were referred to the Fire Department for review and recommendation. OPENING OF .BIDS -REFURBISH ONE (11 1997 VACTOR MODEL 2110 SEWER CLEANING MACHINE (2006 VEHICLE CAPITAL BUDGET) This was the date set for receiving and opening of sealed bids for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: W.A. JONES TRUCK BODIES & EQUIPMENT 1171 South Williams Columbia City, Indiana 46725 Bid was signed by: Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: $18,485.00 DEEDS EOUIPMENT COMPANY, INC. 7720 Records Street Lawrence, Indiana 46226 Bid was signed by: Ms. Debi Fougerousse Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: $11,985.57 Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS -SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: INDIANA AUTO PARTS INC. 3300 South Main Street South Bend, Indiana 46614 BID: No. Make of Vehicle Year Bid 1 Blue Chevrolet Lumina 1990 $165.00 2 Black'Ford 600 1965 ~ $135.00 ' 3 Purple Subaru X+6 1988 $165.00 4 Burgundy Dodge Spirit 1994 $165.00 5 Green Chevrolet Lumina 1982 $185.00 6 Red Dodge Spirit 1995 165.60 7 Blue Ford Explorer 1995 $100.00 g Red Mercury Cougar 1999. $355.60 Gray Oldsmobile Cutlass Ciera 1993 1 1 1 REGULAR MEETING JUNE 12, 2006 t ~` 1 No. Make of Vehicle Year Bid 9 $185.00 10 Green Chevrolet Corsica 1990 $165.00 11 Green Dodge Caravan 1993 $185.60 12 White Oldsmobile Cutlass 1992 $236.60 13 Purple Buick Century 1994 $310.00 14 White Chevrolet Van 1992 $185.00 I S Red Pontiac Grand Am 1992 $165.60 16 Black Lincoln Continental 1990 $165.70 17, Gray G~i1C Jimmy 1989. $253.75 18 White Chevrolet Monte Carlo 1984 $210.60 J.R. HINES 11395 East 400 North Groverton, Indiana 46531 BID: 1 1 No. Make of Vehicle Year Bid 1 Blue Chevrolet Lumina 1990 $200.00 2 Black Ford 600 1965 $100.00 3 Purple Subaru X+6 1988 $200.00 4~ Burguridy'Dodge Spirit 1994. $200.00 5 Green Chevrolet Lumina 1992 $200.00 6 Red Dodge Spirit 1995 $200.00 7 Blue Ford Explorer 1995 g Red Mercury Cougar 1999 $425.00 g Gray Oldsmobile Cutlass Ciera 1993 $251.00 10 Green Chevrolet Corsica 1990 $200.00 11 Green Dodge Caravan 1993 $200.00 12 White Oldsmobile Cutlass 1992 $225.00 13 Purple Buick Century 1994 $230.00 14 White Chevrolet Van 1992 $225.00 15 Red Pontiac Grand Am 1992 $200.00 16 Black Lincoln Continental 1990 ~ $200.00 . 17 Gray GMC Jimmy 1989 $331.00 1 g White Chevrolet Monte Carlo 1984 $299.00 i ~ 4~EGULAR MEETING TERRY'S AUTO SALVAGE 1926 Tamarack Road Walkerton, Indiana 46574 BID: JUNE 12, 2006 No. Make of Vehicle Year Bid 1 Blue Chevrolet Lumina 1990, $175.00- 2 Black Ford 600 1965 ----- 3 Purple SubaruX+6 1988 $168.00 4 Burgundy Dodge Spirit 1994 $100.00 5 Green Chevrolet Lumina 1992 $175.00 6 Red Dodge Spirit 1995 $168.00 T Blue Fora Explorer 1995 ----- g Red Mercury Cougar 1999 $376.00 g Gray Oldsmobile Cutlass Ciera 1993 $168.00 10 Green Chevrolet Corsica 1990 $168.00 11 Green Dodge Caravan 1993 $168.00 12 White Oldsmobile Cutlass 1992 $168.00 13 Purple Buick Century 1994 $200.00 14 White Chevrolet Van 1992 $260.00 15 Red Pontiac Grand Am 1992 $151.00 16 Black Lincti~n Continental 1.990 $168.00 17 Gray GMC Jimmy 1989 ----- 1 g White Chevrolet Monte Carlo 1984 $401.00 BOB SIMMONS 1410 East Donald South Bend, Indiana 46613 RTI~~ No. Make of Vehicle Year Bid 7 Blue Ford Explorer 1995 $61.31 JEREMY STIVER ' 11250 Midway koad Three Rivers, Michigan 49093 RTI~~ No. Make of Vehicle Year Bid 1 g White Chevrolet Monte Carlo 1984 $150.00 STEVE HUBLER 20057 South Bend Road Plymouth, Indiana 46563 BID: 1 1 1 ,- REGULAR MEETING JUNE 12, 2006 ~ $1 No. Make of Vehicle Year Bid q Gray Oldsmobile Cutlass Ciera 1993 $356.75 12 White Oldsmobile Cutlass 1992 $356.75 13 Purple Buick Century 1994 $258.50 17 Gray GMC Jimmy 1989 $405.00 1 JIM KLEMCZEWSKI 50870 Tarrington Way Granger, Indiana:-46530 RTT): No. Make of Vehicle Year Bid g Red Mercury Cougar 1999 $220 88 g Gray Oldsmobile Cutlass Ciera 1993 $162.61 12 White Oldsmobile Cutlass 1992 $199.13 JOSEPH CLEMONS 8169 North Apache Avenue Walkerton, Indiana 46574 RTI~• 1 No. Make~irf Vehicle Year' Bid 7 Blue Ford Explorer 1995 $167.50 12 White Oldsmobile Cutlass 1992 $201.00 17 Gray GMC Jimmy 1989 $201.00 , 1 g White Chevrolet Monte Carlo 1984 $201.00 JOHN C. COCOUYT 703 West 16~' Street Mishawaka, Indiana 46544 RTI~~ No. Make of Vehicle Year Bid 2~ Black Ford 600 1965 $227,00 q Gray Oldsmobile Cutlass Ciera 1993 $227.00 11 Green Dodge Caravan 1993 $177.00 1 g White Chevrolet Monte Carlo 1984 $387.00 - Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the above bids were referred to Code Enforcement for review and recommendation. OPENING OF QUOTATIONS - STUDEBAKER AREA "A" DEMOLITION -PHASE II - PROJECT NO. 106-029 (HUD SECTION 108 LOAN FUNDS) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: ' RITSCHARD )~~ROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 •~ s „REGULAR MEETING Quotation was submitted by Ritschard Brothers, Inc. QUOTATION: $41,961.00 J&L MANAGEMENT CORPORATION 15 North Walnut, Suite 300 Mt. Clemens, Michigan 48043 Quotation was submitted by Ritschard Brothers, Inc. QUOTATION: $5!x,158.00 R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Quotation was submitted by Mr. William Loudin QUOTATION: $74,500.00 WARNER & SONS Post Office Box 87 Elkhart, Indiana 46515 Quotation was submitted by Mr. Mark Weaver ,_ QUOTATION: $Sf3,890.00 JUNE 12, 2006 Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above Quotations were referred to the :Division of Engineering and Community and Economic Development for review and recommendation. OPENING/AWARD OF QUOTATION -DEMOLITION OF FORMER SEARS REPAIR CENTER - PROJECT NO. 106-025 Mr. Gilot advised that this was the date set for the receiving. and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: RITSCHARD BROTHEF:S, INC. 1204 West Sample Street South Bend, Indiana 46619 Quotation was submitted by Ritschard Brothers, Inc. QUOTATION: $35,320.00 WARNER & SONS Post Office Box 87 Elkhart, Indiana 46515 Quotation was submitted by Mr. Mark Weaver QUOTATION: $54,900.00 R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Quotation was submitted by Mr. William Loudin 1 1 1 QUOTATION: $58,000.00 REGULAR MEETING JUNE 12, 2006 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to the Division of Engineering and Community and Economic Development for review, and recommendation. Mr. Rob Nic$ols, Engineering, reviewed the quotations and recarimended the. Board award the contract to the lowest, responsive and responsible bidder, Ritschard Brothers, Inc., in the amount of $35,320.00. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the quotation was awarded as noted above. 1 OPENING OF PROPOSAL -FORMER OLIVER SCHOOL SITE DEVELOPMENT This was the date set for receiving and opening of sealed proposals for the above referred to project. The following proposal was opened and publicly read: NEW WINGS OF FAITH APOSTOLIC MINISTRIES 52565 U.S. 31/933 North South Bend, Indiana 46637 Proposal was signed by: Ms. Pam Harris PROPOSAL: $4Q,000.00 It was noted that a video tape was submitted with this Proposal. Mr. Gilot stated the Board would dispense with the viewing of the video tape at this time.- Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above proposal was referred to Community and Economic Development for review and recommendation. 1 AWARD BID -ONE (1) SIX YARD FRONT END TIRE LOADER -SEWER DEPARTMENT~2006 CAPITAL VEHICLE BUDGET) Mr. Matt Chlebowski, Central Services, advised the Board that on May 8, 2006, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Hardings Inc., 109 West Commercial Avenue, Lowell, Indiana, in the amount of $208,861.00, which is the base bid, trade-in and options. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried. AWARD BID -JANITORIAL SUPPLIES -USER DEPARTMENTS Ms. Marilyn Taylor, Purchasing, advised the Board that on April 24; 2006, bids were received and opened for the above referred to items. After reviewing those bids, Ms. Taylor recommends that the Board award the contract to the lowest responsive and responsible bidder, Kellermeyer, 545 West Edison Road, South Bend, Indiana, as follows: s3 FEMCO, DIVISION OF KELLERMEYER 545 West Edison Road Mishawaka, Indiana 46545 1 Item Brand Name & No Quantity Description Co. Unit Price Tissues and Paper Towels 2 100 2-Ply Toilet Tissue $20.40/Case 4 (R) 150 Multi Fold Towel -White Nibroc $14.50/Case 9.4" x 9.2" NIB-22215-6 16 pkg per cse 2400 twl/cse . Household Roll Towel- 7 (R) 120 Natural Nibroc $14.65/case 11':.x9" embossed 2-ply NIB-24300-6 84 sheets/roll, 30 rolls/case 14 80 Scrubbing Bubbles Netcare $28.75/Case EGULAR MEETING JUNE 12, 2006 Item Brand Name & No Quantity Description Co. Unit Price ,Antibacterial ' Commercial Grade CG-N873 25oz. 12/case 18 25 Powdered non-phosphate P&G $70.00/Case hard-surface, multi- purpose PGC-08056 cleaner. 27 oz. 12/case Urinal Screen w/ Para 20 50 Block Nilodor $14.75Box 4 oz w/screen, 12/box NIL-4004 Heavy duty Scrubber 23 40 cases Sponge Clorox $18.00/Case 4.5"x2.5"x 0.9" CLO-91029 24/case . 27 ` 15 'Vinegar, White 5% Woeber $9.25/Case 1 gallon liquid, 6/case WA-WVG-1 33 40 Mop Head/24 oz., Cotton Tu Way $32.70(Case 12/case TU-So24#32 34 10 Mop Head/ 24 oz., Rayon Tu Way $44.75/case 12/case Tu~ToS24#32 Therefore, Mr. Gilot made,a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried. AWARD BID -NEW FIRE STATION NO. 2 -PACKAGE "A" -PROJECT NO 106- 002 Mr. Carl P. Littrell, City Engineer, advised the Board that on May 25, 2006, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to .the lowest responsive and responsible bidder, HIS:: Constructors' LLC, 7525 East 39`h, Suite 1100, Indianapolis, Indiana 46226, in the amount of $163,408.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion, which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS MISHAWAKA AVENUE STREETSCAPES - 27TH TO 30TH STREETS/TITLE SHEET - PROJECT NO: 106-039 In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet for this project was submitted for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise and the Title Sheet were approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS DYLAN DRIVE EXTENSION/TITLE SHEET - PROJECT NO. 106-035 (AEDA/TIFI In a' memorandum to the Board, Mr. Rob Nichols, Engineering; requested permission to advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet for this project was submitted for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise and the Title Sheet were approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS VOORDE DRIVE EXTENSION -PROJECT NO. 105-069 (AEDA/TIFI In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request was approved. 1 1 1 REGULAR MEETING.: JUNE 12, 2006 .i Uri r3 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - DEMOLITION OF 1743 COMMERCE DRIVE -FORMER VANDERHEYDEN DISTRIBUTING BUILDING - PROJECT NO. 106-052 (AEDA) . In a memorandum to the Board, Mr. Rob Nichols; Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot,`seconded by Mr. Inks, the above request was approved. APPROVE EXTENSION OF BID AWARD -ONE (1) 2006 CHEVY IMPALA -FIRE DEPARTMENT (FUND N0.2881 Mr. Matthew Chlebowski, Central Services, noted the Board awarded the bid for twenty- eight (28) 2006 Chevy Impalas to Gates Chevy World, South Bend, Indiana, in the amount of $554,036.00 on May 8, 2006. Mr. Chlebowski is requesting permission to extend the bid price to purchase in one (1) additional 2006 Chevy Impala, in the amount of $19,787.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be extended. Mr. Inks seconded the motion, which carried. APPROVE REQUEST TO ADVERTISE FOR THE SALE OF OBSOLETE EQUIPMENT - 1995 20 YARD HEIL TRASH PACKER - 1995 20 YARD LEACH TRASH PACKER - 1985 FORD F800 DISTRIBUTOR Mr. Lou Grounds, Central Services, requested permission to advertise for the sale of the above referenced equipment. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request was approved. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA The following Contracts/Agreements/Proposals/Addenda were presented for approval: 1 1 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Professional Stabilization for Christopher B. $39,200.00 Inks/Gilot Services CSO #1 and CSO Burke Proposal #6 Outfalls to St. Engineering, Amendment Jose h River Ltd. Construction 2006 Street Walsh & Kelly, ' Unit Prices Inks/Gilot Contract Materials Inc. Construction 2006 Street Bit-Mat Unit Prices Inks/Gilot Contract Materials Products, Inc. Contract Extension of 2003 Pavement $151.10 Per Inks/Gilot Prices - Infrared Restoration of Heat Asphalt Patching Michigan Contract Auto Lease for Gateway $385.00/Month Gilot/Inks Building Leasing for 36 Months Comrrissioner Contract Extension of Bid Underground Unit Prices Gilot/Inks Prices for Ductile Pipe and Valve, Iron Ina Pipe/Valves/Fire Hydrants Grant Operating Funds Northeast , $.75,000.00 Inks/Gilot Agreement Neighborhood Revitalization Organization, Inc. Matching Grant Fapade Program Lincolnway $5,032.50 Inks/Gilot Agreement West Agreement Administrative Health $20,000.00 Inks/Gilot Support Communities Initiative Contract Room Rental & Century Center $400.00 Board of ~~6 REGULAR MEETING JUNE 12, 2006 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Parking Fees for Works Public Meetings Does Not (City Plan} Need to Act Upon Contract Contract Coffee/Water for Centerplate at $158.08 Board of Public Meetings Century Center Works (City Plan) Does Not Need to Act Upon Contract Proposal Preventative Havel $19,782.69 - Gilot/Inks Maintenance of One (1) Year Administration Proposal Building, Head works Building and Various Lift Stations HVAC - Environmental Services Proposal Overall Surface Hull & $13,500.00 Inks/Gilot Water Associates - Subject Management Plan to and Cost ~ Controller Evaluation for Review Organic Resources Facility Proposal Public Relations Perras & $42,651.67 Gilot/Inks for LTCP Associates - Subject to Controller Review Master Various City LaSalle Bank $1,127,036.00 Gilot/Inks Equipment Vehicles Lease/Purchase Agreement Grant Additional Police South Bend $23,500.00 Inks/Gilot Agreement Patrols - Police Lincolnway West Department APPROVAL OF BUILDING BLOCK GRANT AGREEMENTS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Building Block Grant Agreements were approved: TYPE ADDRESS AMOUNT Building Block Grant Agreement 206 S. Falcon Street $180.00 Building Block Grant Agreement 525 E. Eckman Street $125.00 Building Block Grant Agreement 1533 Belmont Avenue $125.00 Building Block Grant Agreement 1805 Marquette Blvd $125.00 Building Block Grant A 'reement 717 Corby $125.00 Building Block Grant Agreement 2014 S. Meade Street $125.00 Building Block Grant Agreement 810 Huey Street $125.00 Building Block Grant Agreement 243 Westwood Lane $125.00 Building Block Grant Agreement 202 N. Wellington $125.00 Building Block Grant Agreement 1457 Oakdale Drive $125.00 Building Block Grant Agreement 3227 Rexford Drive $125.00 Building Block Grant Agreement 2204 Pershing $125.00 Building Block Grant Agreement 317 S. Wellington $125.00 Building Block Grant Agreement 1134 N. O'Brien $125.00 1 1 1 REGULAR MEETING JUNE 1 Z. 2006 ~ b' "r 1 1 TYPE ADDRESS AMOUNT Building Block Grant Agreement 315 E. Bronson Street $125.00 Building Block Grant A reement 1617 N. Olive Street $125.00 Building Block Grant Agreement 2510 W. Calvert $125.00 Building Block Grant Agreement 1133 Hillcrest Road $125.00 Building Block Grant Agreement 1241 Sunnymede Avenue $125.00 Building Block Grant Agreement 3322 Locke Street $125.00 Building Block Grant Agreement 623 Northwood $125.00 Building Block Grant Agreement 321 Tonii $125.00 Building Block Grant Agreement 2254 Ribourde Drive $125.00 Building Block Grant Agreement 3714 Glenview Drive $125.00 Building Block Grant Agreement 1902 Kessler Blvd $125.00 Building Block Grant Agreement 740 Mar uette Avenue $125.00 Building Block Grant Agreement 403 E. Broadway Street $125.00 Building Block Grant Agreement 154 N. Summit Drive $125.00 Building Block Grant Agreement 510 N. Walnut Street $125.00 Building Block Grant Agreement 721 Juni er Place $125.00 Buildin Block Grant Agreement 2017 Riverside Drive $125.00 Building Block Grant Agreement 1206 McCartney $125.00 Building Block Grant Agreement 2418 Linden Avenue $125.00 Building Block Grant Agreement 1813 N. Meade Street $125.00 Building Block Grant Agreement 745 Marquette Avenue $125.00 Building Block Grant Agreement 409 E. Eckman $125.00 Building Block Grant Agreement 4816'Skye Court• $125.00 Building Block Grant Agreement 1119 E. Fox Street $125.00 Building Block Grant Agreement 528 Ostemo $125.00 Building Block Grant Agreement 1202 Woodward Avenue $125.00 Building Block Grant Agreement 2208 E. Madison Street $125.00 Building Block Grant Agreement 2138 Inglewood Pl $125.00 Building Block Grant Agreement 2225 N. Johnson Street $125.00 Building Block Grant Agreement 133 N. Chicago Street $125.00 Building Block Grant Agreement 2008 Tartan Ct $125.00 Building Block Grant Agreement 1852 Kessler Blvd. $125.00 Building Block Grant Agreement 1501 N: Johnson Street $125.00 Building Block Grant Agreement 823 Sylvan Lane $125.00 Building Block Grant Agreement 1605 W. Ewing $125.00 Building Block Grant Agreement 1846 Winston Drive $125.00 Building Block Grant Agreement 401 Corb Blvd $125.00 Building Block Grant Agreement 2218 •W. Indiana. $125.00 Building Block Grant Agreement 2013 Bertrand $125.00 Building Block Grant Agreement 511 N. Johnson Street $125,00 Building Block Grant Agreement 1018 N. Stanfield Street $125,00 Building Block Grant Agreement 2641 W. Washington $125,00 Building Block Grant Agreement 4802 Parkway $125.00 Building Block Grant Agreement 2236 N. Johnson Street $125.00 Building Block Grant Agreement 109 N. Kaley $125.00 Building Block Grant Agreement 1807 Pershing $125.00 Building Block Grant Agreement 517 Johnson $125.00 Building Block Grant A reement 1425 E,.Sorin Street $125.00 Building Block Grant Agreement 3622 Corby Blvd $125.00 Building Block Grant Agreement 2522 Ash Lane $125.00 Building Block Grant Agreement 4327 Ashard Drive $125.00 Building Block Grant Agreement 1750 College Street $125.00 Building Block Grant Agreement 322 S. Kenmore Street $125.00 Building Block Grant Agreement 1337 E. Miner Street $125.00 Building Block Grant Agreement 733 S. 32" Street $125.00 Building Block Grant Agreement 1022 Sherman $125.00 Building Block Grant Agreement 813 N. Huey Street $125.00 Building Block Grant Agreement 1214 E. Calvert Street $125.00 Building Block Grant Agreement 818 N, Huey Street $125.00 ,:. !~~ - REGULAR MEETING JUNE 12, 2006 TYPE ADDRESS AMOUNT Building Block Grant Agreement 235 E. Broadway $125.00 Building Block Grant Agreement 707 Lindsey Street $125.00 Building Block Grant Agreement 2205 S. Prospect $125.00 Building Block Grant Agreement 1042 Portage Avenue $125.00 Building Block Grant Agreement 1538 Perthway $125.00 Building Block Grant Agreement 1602 N. Adams $125.00 Building Block Grant Agreement 1335 E. Monroe $125.00 Building Block Grant Agreement 2309 Pershing Street $125.00 Building Block Grant Agreement 137 N. Chicago Street $125.00 Building Block Grant A reement 101 S. Kaley $125.00 Building Block Grant Agreement 753 S. 24~ Street $125.00 Building Block Grant Agreement 1040 Portage Avenue $125.00 Building Block Grant A reement 2159 Riverside Drive $125.00 Building Block Grant Agreement 1348 E. Donald: Street $125.00 Building Block Grant Agreement 529 N. Scott Street $125.00 Building Block Grant Agreement 1234 Edgewood Drive $125.00 Building Block Grant Agreement 3933 Riverside Drive $125.00 Building Block Grant Agreement 1101 Canterbury Drive $125.00 Building Block Grant Agr.,eement 910 Beale $125.00 Building Block Grant. Agreement 932 Sylvan Lane $125.00 Building Block Grant Agreement 1503 E. Ewing Avenue $125.00 Building Block Grant Agreement 522 N. Johnson Street $125.00 Building Block Grant Agreement 176 N. Lombardy $125.00 Building Block Grant Agreement 2734 Arrowhead Drive $125.00 Building Block Grant Agreement 2006'5. Meade Street $125.00 Building Block Grant Agreement 1024 Barberry Lane $125.00 Building Block Grant Agreement 104 S. Meade $125.00 Building Block Grant Agreement 458 S. Harris $125.00 Building Block Grant Agreement 1446 Miner Street $125.00 Building Block Grant Agreement 1505 N. Brookfield Street $125.00 Building Block Grant Agreement 133 Wakewa Avenue $125.00 Building Block Grant Agreement 1524 Hass Drive $125.00 Building Block Grant Agreement 323 S. Kenmore Street $125.00 Building Block Grant A reement 3406 W. Washington $125.00 Building Block Grant Agreement 531 S. Clearview Pl $125.00 Building Block Grant Agreement 249 N. Kenmore Street $125.00 Building Block Grant Agreement 1748 N. Adams $125.00 Building Block Grant Agreement 5031 Bloomfield Pl $125.00 Building Block Grant Agreement 2218.Bergan $125.00 Building Block Grant Agreement 5255 N.'Fairfax Ct $125.00 Building Block Grant Agreement 1411 E. LaSalle Avenue $125.00 Building Block Grant Agreement 227 Westwood $125.00 Building Block Grant Agreement 1001 Mayflower $125.00 Building Block Grant Agreement 803 Lincolnway West $5,000.00 Building Block Grant Agreement 1017 Fredericksburg Ct $125.00 Buildin Block Grant Agreement 1232 Apple Ridge Ct $125.00 Building Block Grant Agreement 4331 Laurel $125.00 Building Block Grant Agreement 501 Alonzo Watson Drive ' $7,500.00 ADOPT RESOLUTION NO. 31-2006 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, Resolution No. 31- 2006 was adopted by the Board of Public Works, subject to review by the City Controller. 1 1 1 REGULAR MEETING yi s .. .. RESOLUTION NO. 31-2006 JUNE 12, 2006 ~ ~ 9 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND WRITING OFF AS UNCOLLECTIBLE $13.500 IN FALSE ALARM FINES WHEREAS, the City of South Bend, pursuant to Chapter 12, et seq., of the Municipal Code regulates alarm systems; and WHEREAS, the Ordinance imposes fines for violating of the same; and ' WHEREAS, upon a fourth violation a $100.00 fine is imposed and a $200.00 fine is imposed for the fifth and each false alarm thereafter that is committed in a calendar year; and WHEREAS, fines imposed in the calendar years of 2000-2002 cannot be collected because the statute of limitations expired; and WHEREAS, violations that occurred in 2003 cannot be enforced because the notification provisions of the .Ordinance were not followed; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the violations occurring in calendar years 2000-2003 are in fact uncollectible; and ' WHEREAS, the~`City of South Bend by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, that the attached documents totaling $13,500.00 be written off the accounts receivable~of, the City of South Bend as uncollectible. DATED June 12, 2006. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot s/Don Inks ATTEST: s/Angela K. Jacob, Clerk ADAPT RESOLUTION~NO. 32-2006: Upon a motion made by Mr. Gilot, seconded by Mr. Tnks and carried, the following Resolution was adopted by the Board of Public Works, subject to review by the City Controller: RESOLUTION NO. 32-2006 WRITE OFF OF AMBULANCE SERVICES OUTSTANDING ACCOUNTS FOR YEAR 2003 WHEREAS, the City of South Bend, through its Emergency Medical Services Department, charged the persons listed on the attached documents for ambulance services; and WHEREAS, the charges have not been paid to the City of South Bend after at least three notices were sent to the person who received the services; and ,, WHEREAS, CBM Accounts Service, Inc. has made every attempt to collect the aforementioned charges, and has not been successful; and ..~_<. '~ 0 REGULAR MEETING JUNE 12, 2006 WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend by and through its Board of Public Works, desires to write off the accounts listed on the attached documents.. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the attached documents totaling $690,082.66 be written off the accounts receivable of the City of South Bend as uncollectible. DATED June 12, 2006. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 33-2006 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works, subject to review by the City Controller: ' RESOLUTION NO. 33-2006 WRITE OFF OF AMBULANCE SERVICES OUTSTANDING ACCOUNTS FOR YEAR 2002 WHEREAS, the City of South Bend, through its Emergency Medical Services Department, charged the persons listed on the attached documents for ambulance services; and WHEREAS, the charges have not been paid to the City of South Bend after at least three notices were sent to the person who received the services; and WHEREAS, CBM Accounts Service, Inc. has made every attempt to collect the aforementioned charges, and has not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the attached documents totaling $640,628.21 be written off the accounts receivable of the City of South Bend as uncollectible. DATED June 12, 2006. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk 1 1 1 ADOPT RESOLUTION NO. 34-2006 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING JUNE 12.2006 -~ ~' RESOLUTION NO. 34-2006 1 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND. INDIANA REGARDINGPOLKY CONCERNING FIRE HYDRANTS WHEREAS, fire protection is one of the principal reasons cities were formed in this country and fire protection remains one of the principal services a city provides to its citizens; and WHEREAS, to provide adequate fire protection ,South Bend has established a system of fire hydrants located throughout the City; and WHEREAS, any other use of the fire hydrants diminishes their capacity and could hinder the effectiveness of the response of the South Bend Fire Department to fires; and WHEREAS, communal gardens and other beautification projects do benefit the City of South Bend. NOW, THEREFORE BE IT RESOLVED: . 1. Fire hydrants are to be used for fire protection purposes only. 2. Any previous practice of allowing not-for-profit corporations and others to use water from fire hydrants for sprinkling purposes is hereby discontinued. 3. Non-profit organizations may cause a credit to be applied to a South Bend Water Department account under the following circumstances: 1 a. Anon-profit organization and the South Bend Water Department customer shall submit a joint written application for the credit; b. The organization operates or maintains a communal garden or similar project which beautifies the City of South Bend, but requires watering; c. South $end Water Works shall either meter or estimate the amount of usag~~;for sprinkling over the course'of one (1) year and allow a credit for the additional amount of water that it is estimated the customer would be billed; and d. The site serviced by the account shall be as near as practical to the sprinkling site and the sprinkling operation shall not unduly interfere with traffic or the rights of other property owner. 4. The Water Works Engineer shall have the discretion to allow variances from this policy when necessary. 5. The policy shall not create any property rights for any person or organization, no does it prohibit the modification of the credit or change of this policy by the Board of Public Works for any reason at any time without prior notification to the customer or organization. 1 DATED June 12;, 2006. ATTEST: s/Angela K. Jacob, Clerk BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Donald E. Inks, Member APPROVAL OF METER DOWNSIZING POLICY -WATER WORKS Mr. Andy Wierzbicki, Water Works, proposed a change to the meter downsizing policy. This policy proposes that the homeowner hire a plumber to supply a1L required fittings to make the requested downsizing. Upon a motion made by Mr..`Gilot, seconded by Mr. Inks and carried, the updated policy was approved. .~ ~'ZREGULAR MEETING JUNE 12, 2006 APPROVAL OF NON-RECURRING CHARGE CHANGES -WATER WORKS Mr. Andy Wierzbicki, Water Works suggested a change in charges for the frozen meter fee, delinquency processing fee, and the water and sewer verification fee, proposing the new charge based on past practices. Upon a motion made by Mr. Gilot, seconded by Mr. Ink$ and carried, the recommendation was approved:. APPROVAL OF ADMINISTRATIVE SETTLEMENTS - IRELAND/MICHIGAN ROAD IMPROVEMENTS - ALDI IRELAND ROAD MINOR - ADVANCED AUTO STORE PARCEL Upon a motion made by Mr. Gilot, seconded by Mr: Inks and carried, the above referenced Administrative Settlements for the noted parcels of property were approved. APPROVAL OF STREET CLOSURES AND PROCESSIONS The following Street Closures and Processions were presented to the Board for approval. All recommendations are favorable from the appropriate departments. SPONSOR EVENT ROUTE/STREET DATE/TIME MOTION/ CLOSURE CARRIED Mummey, F. Poker Sycamore from June, 17, 2006 Inks/Gilot Run/Fundraiser LaSalle to Colfax - 6:00 a.m. - 11:00 a.m. Studebaker Street - Chapin from June 26, 2006 Gilot/Inks National Closure - 50`h Napier to - 10:30 a.m. to Museum Anniversary of Washington 3:00 p.m. Interstate Highway ' Studebaker Street Closure Chapin from July 29, 2006 - Gilot/Inks National -Car Show Napier to 7:00 a.m. to Museum Washington 3:00 p.m. South Bend Bike Ride Three Times June 17, 2006 Gilot/Inks Chapter Black around LaSalle - 7:30 a.m. to Expo Park 8:00 a.m. Hummer Club, Hummer 4H Fairgrounds to June 20, 2006 Inks/Gilot Inc. Homecoming Lakeville, LaPaz, - 6:00 a.m. to 2006 - Walkerton, North 6:OO p.m. ' Motorcade Liberty, return to 4H Fairgrounds Corpus Christi St. Adalbert's Huron to Olive to June 18, 2006 Gilot/Inks Procession Parish Ford to Walnut, - 1:45 p.m. to Dunham conclude 3:30 p.m. at St. Casimir - Bradley, Nakia Birthday Party Scott from Calvert June 24, 2006 Gilot/Inks (Block Party) to Donald - 3:00 p.m. to 8:00 .m. Crimestoppers Moonlight Coveleski Stadium July 25,'2006 - Gilot/Inks Walk 2006 to Lafayette, 5:30 p.m. to Wayne, Jefferson, 8:30 p.m. St. Louis, River Walk, Return to Coveleski Magri, Pam B1ock,.Aarty Cedar from July ~ 4, 2006 - Gilot/Inks Ironwood to 5:00 p.m. to Coquillard 10:00 p.m. Sult, Stacey Ice Cream Black Oak from June 19, 2006 Gilot/Inks Social Oak Park to - 6:00 p.m. to Scottwood 8:00 p.m. APPROVE TITLE SHEET-NORAWOOD MANOR SUBDIVISION Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Title Sheet was approved and signed. 1 1 1 1 1 1 REGULAR MEETING JUNE 12, 2006 ~~ ~ 3 APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Chain-O-Lake Congregation of Jehovah's Witnesses, by Mr. Phil, Allen, President. The Consent indicates that in consideration for permission to tap into public sanitary sewer system of the City, to provide sanitary sewer service to the north side~of U.S. 20 east of Quince Road, South Bend, Indiana, (Key # 21- 1038-0614), the Corporation waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion, which carried. FILING OF SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for May 2006. These reports reflect injuries/accidents. for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT- ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment ~ Plant, Organic Resources, Solid Waste and Sewer' Repair, for the month of May 2006. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and .carried, the monthly reports were accepted and filed. FILING OF MONTHLY REPORT -WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report fqr the Division of Water Works for the month of May 2006. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly report was accepted and filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the following Certificate of Insurance was accepted for filing: Vincent Concrete Engineers, Inc. Mishawaka, Indiana APPROVE AND/OR RI/LEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Christiana Construction Phend & Brown, Inc. Lynn Kindig Robert Folk Leona McCoy T.J. Ready Concrete Approved Effective May 26, 2006, Pursuant to Resolution No. 100-2000 Approved Effective May 12, 2006, Pursuant to Resolution No. 100-2000 Released Effective June 12, 2006 Approved Effective June 2, 2006, Pursuant to Resolution No..100-2000 Approved Effective June 5, 2006, Pursuant to Resolution No. 100-2000 Approved Effective June 6, 2006, Pursuant to Resolution No.100-2000 t S ~ REGULAR MEETING BOND OF EXCAVATION Jim Leverman d/b/a Liverman & Son Verkler, Inc. JUNE 12, 2006 Approved Effective May 25, 2006, Pursuant to Resolution No. 100-2000 Released Effective June 12, 2006 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $841,960.61 May 30, 2006 City of South Bend $994,360.10 Junes, 2006 City of South Bend $1,322,991.95 June 12, 2006 St. Jose h County Housin Consortium $22,039.00 May 14, 2006 Griffin Art Gallery (South Bend Fire Department New Head uarters) $3,406.00 May 17,2006 St. Jose h County Housin Consortium $9,974.06 May 16, 2006 St. Jose h Count Housing Consortium $106.30 May16, 2006 St. Jgseph County Housin Consortium $3,671.78 May 16, 2006 St. Joseph County Housing Consortium $38.20 Ma 16, 2006 St. Jose h County Housing Consortium $13,078.00..: : May 18, 2006 St. Joseph County Housin Consortium $5,950.00 May 25, 2006 St. Jose h Count Housing Consortium $149.23 Ma 19, 2006 St. Jose h County Housin Consortium $127.79 May 19, 2006 St. Jose h Coun Housing Consortium $906.42 May 16, 2006 St. Joseph Count Housing Consortium ~ $76.05 May 16, 2006 St. Joseph County Housin Consortium $73.67 Ma 16, 2006 St. Jose h County Housing Consortium $1,597.63 Ma 25, 2006 St. Jose h County Housing Consortium $681.29 Ma 25, 2006 St. Jose h County Housing Consortium $2,585.11 Ma 25, 2006 St. Jose h Count Housin Consortium $1,708.82 Ma 25, 2006 St. Jose h County Housin Consortium $18,500.00 May 19, 2006 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Gilot seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Halton West, 225 East Donald, South Bend, was present, and inquired of his request to purchase City-owned property adjacent to his home (Key No. 018-7037-1497). Mr. West did not submit a bid on the required bid date, although he previously submitted a deposit of $100.00 for the purchase. Mr. George Adler, Community and Economic Development, was present and indicated he would look into the matter of the sale of this property. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:50 a.m. B~PQ ,N ~J~ Gary A. i ot, President ,. ~ Carl P. Littrell, Member Donald E. Inks, Member T ST: (~, 1L t Angela acob, Cler 1 1 1