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Home My WebLink About09/28/09 Board of Public WorksBOARD OF PUBLIC WORKS MEETING Monday, September 28, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 REVIEW OF MINUTES 1. A.Agenda Session: September 10, 2009 B.Regular Meeting: September 14, 2009 C.Claims Review: September 21, 2009 OPENING OF BIDS 2. A.Demolition of the Former Waste Management, Inc., Properties – Project No. 109- 075 1.Funding: AEDA/TIF (324.1050.460.39.82) B.Raw Sewage Pump No. 3 Drive Replacement – Project No. 109-071 1.Funding: Wastewater Capital (651.0630.415.42.06) OPENING OF QUOTATIONS 3. A.Edison Road Lift Station Bypass - Project No. 109-080 1. Funding: Wastewater Capital (642.0630.415.43.66) AWARD BID 4. A.Two (2) More or Less, 2009 or Newer Emergency Medical Vehicles 1.Company: a)Crossroads Ambulance for the Ambulance Conversion (1)Amount: $135,694.00 b)Company: Hill Truck Sales for the Chassis (1)Amount: $65,890.00 2.Total Amount: $201,584.00 3.Funding: Emergency Medical Services Capital Improvement Fund (288.0902.422.43.02) AWARD QUOTATIONS 5. A.Replacement and Repair of Edison 200 hp Starter – Project No. 109-078 1.Company: Herrman & Goetz, Inc. 2.Amount: $11,575.00 3.Funding: Water Works Capital (622.0640.661.46.07) B.Ireland Road Streetscape Improvements - Project No. 109-043 1.Company: TGB Unlimited dba S/T Bancroft 2.Amount: $74,962.90 3.Funding: SSDA TIF (404.0401.415.42.01) CHANGE ORDERS 6. A.Century Center Island Park Renovation – Project No. 109-014 1.Company: Gibson-Lewis, LLC 2.Change Order No.: 2 3.Increase Amount: $41,527.20 BOARD OF PUBLIC WORKS MEETING Monday, September 28, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4.Percent of Increase: 7.84% 5.New Contract Amount: $571,427.20 6.Funding: Century Center Bond (Escrow Account) B.Century Center Restroom Remodel - Project No. 109-007 1.Company: Schrock Commercial 2.Change Order No.: 5 3.Decrease Amount: $1,970.00 4.Percent of Decrease: 0.27% 5.New Contract Amount: $733,763.00 6.Funding: Century Center Bond (Escrow Account) C.Fairfax Estates Drainage Improvements - Project No. 108-014 1.Company: HRP Construction Co., Inc. 2.Change Order No.: 1 3.Increase Amount: $47,157.00 4.Percent of Increase: 6.29 % 5.New Contract Amount: $796,906.00 6.Funding: 2007 Sewer Bond (651.0621.425.42.05) CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS 7. A.Western Avenue Streetscapes - Project No. 108-037 1.Company: TGB Unlimited Inc. DBA S/T Bancroft Electric 2.Change Order No. 2 (Final) 3.Increase Amount: $2,700.00 4.Percent of Increase: 1.33% 5.New Contract Amount: $258,420.90 6.Funding: COIT (404.1001.460.44.05) B.West Washington Street Streetscapes (Kentucky to Camden) - Project No. 108- 041 1.Company: Martell Electric, LLC 2.Change Order No.: 1 (Final) 3.Decrease Amount: $5,819.50 4.Percent Of Decrease: 6.45% 5.New Contract Amount: $84,380.50 6.Funding: COIT (404.1001.460.39.30) REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS 8. A.Abandoned Vehicles SUBDIVISION TITLE SHEET AND SURETY 9. A.Audubon Woods Phase I Subdivision – Public Water System 1.Surety Amount: $85,375.00 BOARD OF PUBLIC WORKS MEETING Monday, September 28, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 RESOLUTIONS 10. A.No. 44-2009 - A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1.Police Department Retirement – Gun B.No. 45-2009 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Miscellaneous Computers and Equipment C.No. 46-2009 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Miscellaneous Cell Phones and Equipment D.No. 47-2009 - Accepting the Transfer of Real Property from the South Bend Redevelopment Commission 1.Cotter Street Right-of-Way and Drainage Easement E.No. 48-2009 - Establishing Policy and Procedures for Placement of Honorary Signs and Other Honorary Feature Amenities in Public Right-of-Ways of Facilities AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA 11. A.Construction Contract – Beer & Slabaugh, Inc. 1.Service: Clay-Sunnybrook and New London Lake Pump Station Replacement – Project No. 109-068 2.Amount: $286,000.00 3.Funding: 2007B Sewer Bond B.Construction Contract – Thieneman Construction, Inc. 1.Service: Raw Sewage Pump No. 1 Replacement – Project No. 109-039 2.Amount: $456,000.00 3.Funding: Wastewater Capital (642.0630.415.43.66) C.Contract Extension – Simplex Grinnell 1.Service: Renewal of Fire Monitoring Agreement at South Bend Water Works Offices to October 31, 2010. 2.Amount: $494.00 3.Funding: Water Works Operating Fund (620.0640.657.31.35) D.LPA Agreement – INDOT 1.Service: Act as Local Public Agency for the Miami Road Widening Project – Project No. 98-82 (DES No. 9381900) E.Emergency Contract - HRP Construction 1.Service: Emergency Sewer Repair of Infiltration under Twyckenham Bridge Potentially Creating a Safety Hazard – Project No. 109-084 F.Construction Contract - All Service Contracting Corporation 1.Service: Edison Water Treatment Plant Filter Cell 3 West Media Replacement - Project No. 109-065 BOARD OF PUBLIC WORKS MEETING Monday, September 28, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $99,320.00 3.Funding: SRF G.Professional Services Agreement - Ken Herceg & Associates 1.Service: Ewing Avenue Reconstruction between Meade Street and Michigan Street - Project No. 109-082 2.Amount: $180,000.00 3.Funding: LRSA H.Agreement – Dismas, Inc. 1.Service: Homelessness Prevention and Rapid Re-Housing Program 2.Amount: $66,163.00 3.Funding: HPRP Federal Funds (212.1015.460.81.08) I.Agreement – Center for the Homeless, Inc. 1.Service: Homelessness Prevention and Rapid Re-Housing Program Agreement 2.Amount: $507,103.00 3.Funding: HPRP Federal Funds (212.1015.460.81.60) J.Agreement – Youth Service Bureau of St. Joseph County, Inc. 1.Service: Homelessness Prevention and Rapid Re-Housing Program Agreement 2.Amount: $221,586.00 3.Funding: HPRP Federal Funds (212.1015.460.81.68) K.Agreement – Madison Center 1.Service: Homelessness Prevention and Rapid Re-Housing Program Agreement 2.Amount: $265,117.00 3.Funding: HPRP Federal Funds (212.1015.460.81.79) L.Temporary Use Agreement – TRANSPO 1.Service: Authorization for Entry upon and the Temporary Use of Public Property Locate within the South Bend Central Development Area to Allow TRANSPO to use a Parking Lot during Weekdays for Overflow Parking M.Contract – Code Enforcement 1.Service: Demolition of Vacant/Abandoned Houses in the NRSA 2.Amount: $126,000.00 3.Funding: CDBG (212.1035.460.81.12) N.Contract – South Bend Heritage Foundation 1.Service: Civil Rights Heritage Center Historic Building Renovation 2.Amount: $330,000.00 3.Funding: CDBG (212.1035.460.81.50) O.Contract – South Bend Heritage Foundation 1.Service: ND Center for Art & Culture Historic Building Renovation 2.Amount: $143,000.00 3.Funding: CDBG (212.1035.460.81.48) BOARD OF PUBLIC WORKS MEETING Monday, September 28, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 P.Contract – South Bend Heritage Foundation 1.Service: West Washington/Dunbar Corner Geothermal Rehabilitation Project 2.Amount: $281,250.00 3.Funding: CDBG-R (212.1012.460.80.27) Q.Contract – South Bend Heritage Foundation 1.Service: Salvation Army Outreach Office Space Rehab 2.Amount: $16,500.00 3.Funding: CDBG-R (212.1012.460.81.39) R.Contract – South Bend Heritage Foundation 1.Service: 208 South Chapin Street Rehab 2.Amount: $93,000.00 3.Funding: CDBG-R (212.1012.460.81.40) S.Contract – Real Services 1.Service: Aging in Place Home Modification Project 2.Amount: $352,623.00 3.Funding: CDBG-R (212.1012.460.81.31) T.Proposal Addendum – Lawson-Fisher Associates 1.Service: Fairfax Estates Drainage Improvements – Project No. 108-014 – Additional Services 2.Amount: $24,860.00 3.Funding: 2007B Sewer Bond (651.0621.415.31.02) U.Settlement Agreement - United States Environmental Protection Agency 1.Purpose: Penalty for Violation of Risk Management Plan Regulations at North Pumping Station and Well Field 2.Amount: $3,600.00 3.Funding: Water Works O&M (620.0640.658.63.75) RECOMMENDATIONS 12. A.Street Closure – Our Towne Truck Pull 1.Sponsor: The Public Education Foundation 2.Location: DeRue Court; St. Joseph Street from Jefferson Boulevard to Washington Street 3.Date/Time: October 10, 2009 from 10:00 a.m. to 3:30 p.m. 4.See Comments B.Procession – Riley High School Homecoming Parade 1.Sponsor: Riley High School 2.Location: Riley High School, South on Fellows Street, East on Ewing Avenue, South on Miami Street to Jackson Field 3.Date/Time: October 2, 2009 from 4:00 p.m. to 6:30 p.m. 4.Favorable Recommendations C.Open Air License – Hot Dog Stand 1.Applicant: Franks for the Memories BOARD OF PUBLIC WORKS MEETING Monday, September 28, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Location: Corner of LaSalle & Niles Avenue 3.Dates/Times: Tuesdays, Fridays & Saturdays from 11:00 a.m. to 3:00 p.m. 4.See Comments D.Street Closure – Eddy Street Commons Football Fridays 1.Sponsor: Kite Realty Group/Eddy Street Commons at Notre Dame 2.Location: Eddy Street from Angela to Napoleon 3.Dates/Times: October 2, 16, 23, 2009 from 2:00 p.m. to 11:00 p.m. 4.Favorable Recommendations E.Street Closure – Tasher St. 5th Annual Block Party 1.Sponsor: Kelsey Boucher 2.Location: Tasher Street from Jennings to Michigan Street 3.Dates/Times: October 3, 2009; 1:00 p.m. to 8:00 p.m. 4.Favorable Recommendations F.Encroachment – Sign/Clock 1.Applicant: Michigan Street, LLC/Burkhart Advertising, Inc. 2.Location: 101 North Michigan Street at the North/West Corner of Washington and Michigan 3.Favorable Recommendations TRAFFIC CONTROL DEVICES 13. A.Removal - Handicapped Accessible Parking Space Signs 1.Signs are no longer needed at: a)1812 S. Chapin t)1814 S. Carroll b)132 E. Bowman u)530 S. Carlisle c)2117 Bertrand v)440 S. Camden d)1352 Bowman w)212 E. Calvert e)1338 Dunham x)126 E. Bowman f)411 E. Donmoyer y)1126 W. Bryan g)134 E. Dubail z)1710 N. Brookfield h)123 Donmoyer aa)1702 N. Brookfield i)216 E. Donald bb)2110 Bertrand j)1325 Corby cc)1958 Berkley k)1717 N. College dd)2210 S. Arnold l)1129 N. College ee)506 N. Allen m)2610 W. Colfax ff)334 S. Walnut n)701 W. Colfax gg)509 N. Sheridan o)924 N. Allen hh)1121 Humboldt p)1302 N. Adams ii)1638 E. Fox q)425 S. Alonzo Dr. Apt 1 jj)742 S. Albert r)1028 E. Cedar kk)1322 N. Adams s)1514 Catalpa ll)409 E. Altgeld BOARD OF PUBLIC WORKS MEETING Monday, September 28, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B.New Installations – No Parking 1.Location: Summit Drive from Mayfair to Washington Street, Both Sides; Washington Street from Summit Drive to Washington High School Entrance, Both Sides 2.Location: East Side of Notre Dame Avenue from 820 Notre Dame Avenue to South Bend Avenue; North Side of Notre Dame Avenue from Napoleon Street to South Bend Avenue 3.Location: Both Sides of Kaley Street from Washington Street to Colfax Avenue; North Side of Colfax Avenue from Kaley Street to Meade Street 4.All criteria has been met for each. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO 14. REMONSTRATE A.51690 Ironwood Road – Sewer/Water th B.54390 29 Street – Sewer/Water MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS 15. A. Water Works 16. SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Water Works 17. RATIFY BONDS A.Contractor Bonds 1.Pietrzak Land Surveying, Inc. - Approved September 9, 2009, Pursuant to Resolution 100-2000 2.Mastercraft Construction – Approved September 14, 2009, Pursuant to Resolution 100-2000 3.Kevin Kenney d/b/a K&R Tree Service – Approved September 17, 2009, Pursuant to Resolution 100-2000 4.Tomlinson Construction, Inc. - Approved September 21, 2009, Pursuant to Resolution 100-2000 18. CLAIMS 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT