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Home My WebLink About05/22/06 Board of Public Works MinutesX48 PUBLIC AGENDA SESSION MAY 19, 2006 The, Public Agenda Session of the Board of Public Works was convened at 3:00 p.m. on Friday, May 19, 2006, by Board Member Carl P. Littrell with Mr. Donald E. Inks present. Board President Gary A. Gilot was not present. Also present was board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. ' AGENDA ITEMS ADDED/TABLED Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following items were added/tabled: - Collection of Past Due Ambulance Accounts for the South Bend Fire Department - Tabled - Irrevocable Encroachment Permit -Billboard on Ireland Road -Added - Meter Downsizing -Tabled -Non-Recurring Charge Changes -Tabled - License Application -Open Air Business - Natlie's Fruit Stand -Tabled Board members discussed the following item(s) from that list. - 2006 Street Materials Mr. Jason Durr, Engineering, stated this bid was being awarded as a divisible bid to three (3) contractors. The aggregate materials item number 5 is not being awarded at this time. A quotation was received for that item in a lesser amount than was bid. The line item will be rejected and then quoted out. - Award Bid -Two Hundred Forty-Eight (248) Firefighter's Boots-and Helmets Chief Rick Switalski, Fire Department, stated the above equipment is being awarded to the lowest bidders. - Request to Reject Bids and Re-advertise for the Receipt of Bids -Two Hundred Forty- ' Eight (248) Sets Firefighters Protective Clothing Chief Rick Switalski, Fire Department, stated the above bid is being rejected and re-advertised. The bid specifications will be modified in order to receive lower bids. - Request to Extend Bids -Construction Materials -Ductile PipeNalves/Fire Hydrants Mr. Andy Wierzbicki, Water Works, stated the above bid is being extended from ' the year 2005 bid. Underground Pipe & Valve has offered to keep the 2005 bid prices even though the cost of iron and other metals has risen. - Proposal -Well Cleaning and Pump Reconditioning Mr. Andy Wierzbicki, Water Works, stated the above proposal is for an estimated cost of cleaning the well and reconditioning Pump Number 1 at Pinhook Park. - Request to Advertise for the Receipt of Bids -LaSalle Area.Public Works Project (1800-2100 Humboldt Street) -Project No. 106-039 Mr. Rob Nichols, Engineering, stated the above project is for curb and sidewalk work on Humboldt `Street. - Request to Advertise for the" Receipt of Bids -Near West Side Public Works Project (200-300 Huey Street) -Project No. 106-040 Mr. Rob Nichols, Engineering, stated the above project is for curb and sidewalk work on Huey Street. - Request to Advertise for the Receipt of Bids -LaSalle Park Model Block (100-200 North Wellington Street) -Project No. 106-041 Mr. Rob Nichols;'Engineering, stated the above project is for curb and sidewalk ' ~ work on North Wellington Street. - Request to Advertise for the Receipt of Bids -Oliver Gateway Neighborhood Public (800 Block Walnut) -Project No. 106-042 Mr. Rob Nichols, Engineering, stated the above project is for curb and sidewalk work on Walnut Street. - Ireland Road and Michigan Street Right-of--Way Acquisition Issuzs Mr. Shawn Peterson, Legal, updated the Board on the project's acquisition issues X49 PUBLIC AGENDA SESSION MAY 19.2006 - Proposed Non-Recurring Charge Changes -Water Works Mr. Andy Wierzbicki, Water Works, discussed the increases in Water Works fees. - Meter Downsizing -Water Works Mr. Andy Wierzbicki; Water Works, discussed the proposed changes for meter downsizing policies. APPROVAL OF STREET CLOSURES/PROCESSIONS The following street closures and processions were presented for approval: Sponsor Event Date/Time 'Route Motion Carried Minix, Lisa Graduation May 20, 2006 - Carl Littrell/Don Party - Barbie 3:00 p.m. to Inks from Fellows to 10:00 p.m. Addison Rivera, Birthday Party May 20, 2006 - Police Carl Littrell/Don Monica -Webster from 3:00 p.m. to Department Inks Edwards to 7:00 p.m. recommended Indiana - the party ' ~ conclude at 7:00 p.m. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 4:15 p.m. BOARD OF PUBLIC WORKS "` /\' , (/ ~,~' "`~C7 ~f Gary A. Gilot, President Carl P. Littrell, Member ald E. Inks, Member ATTEST: Angela .Jacob, Cle REGULAR MEETING' MAY 22, 2006 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, May 22, 2006, by Board Member Donald E. Inks, with Mr. Carl P. Littrell present. Board President Gary Gilot was not present.. Also present was Board Attorney Thomas Bodnar. 1 1 1 REGULAR MEETING MAY 22, 2006 'r APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of the public agenda session and the regular meeting of the Board held on May 4 and May 8, 2006, were approved. PUBLIC HEARING -LICENSE APPLICATION FOR TRANSIENT MERCHANT LICENSE - SHOWTIME FIREWORKS Mr. Inks advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Mr. Mohamad ' Musleh, 1247 Fitzgerald, Munster, Indiana, to conduct the sale of fireworks at the old Blockbuster Building at Lincolnway West and Ardmore Trail, June 4 through July 4, 2006. It was noted favorable recommendations have been received from the Fire Department, Building Department, Legal Department and the Police Department. The Fire Department stated the building does not have a sprinkler system and the fireworks must be properly displayed, stored and have proper fire protection. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the License Application was approved, OPENING OF BIDS -SALE OF CITY OWNED PROPERTY - 1201 WEST FORD This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bid was opened and publicly read: JUAN VARGAS 1207 Ford Street ' South Bend, Indiana 46619 BID: $900.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bid was referred to the Legal Department for review and recommendation. AWARD BIDS -STREET MATERIALS - PROJECT NO. 106-019 (LRSAI Mr. Sam Hensley, Transportation Director, advised the board that on May 8, 2006, bids were received and opened for the above referred to street materials. After reviewing those bids, Mr. Hensley recommends that the Board award the contract to the lowest, responsive and responsible bidders. Mr., Bodnar stated the Board solicited bids. for twenty-eight (28) different lines of materials and requested a total amount of the base bid. The Director of Transportation wants to award this to the lowest total, even though for six (6) of the .items a different company had a lower bid. The starting base for an analysis is that the contract must be awarded with reasonable promptness by written notice to the lowest responsible and responsive bidder (I.C. 5-22-7-8). The solicitation did not state that a contract would be awarded separately for each line of supplies. Because this solicitation did not qualify under I.C. 5-22-17-12(a), there is no absolute requirement that the Board of Public Works award them to separate companies. While the Board has the power under subsection (b) ' to break out individual items, the Board has no obligation to do so and may follow the Director's recommendation. Besides the twenty-eight (28) items; the Board solicited one (1) other item which would be by unit cost only and was not included in the total amount of the base bid. That is to be awarded to the lowest bidder. Thirdly, there were six (6) items for which the Board requested a base bid. Of the three companies bidding on these items, none bid on all of them, two of them bid on four each (non-identical to each other) and the other on two. No bid was made on one item. The Transportation Director recommends that all bids on one other item be rejected and that the other four items be awarded to one company. Of the four items, the winning bidder ,;. ~ ~ ~ REGULAR MEETING MAY 22, 2006 was low on two, sole on one ,and high on the fourth. The contract is recommended for award to the company with the lowest total. The question remains whether, since the Board has thrown one of the items out, the total price method can be used. Again, I.C. 5- 22-17-12 requires breaking down into line items only if the solicitation makes a provision that a bid will be awarded by line. The Board has provided for an award by class, but not line. In accordance with LC. 5-22-17-12(c) we make a written determination as to why #24 Sand is being awarded with the other items in the class. Finally, there was another class of five (5) different items. There was only one bidder and it will receive the award of this class. The solicitation broke down the items in four (4) classes. The Transportation Director does not want the Board of Public Works to use its inherent ' power to break down and award by lines and the Board is not obliged to do so. It is in the best interest of economy to pull out the one line item. WALSH & KELLY, INC. - $2,342,150.00 24358 State Road 23 South Bend, Indiana 46614 Item Unit No. Descri tion Quanti Unit Price Total Amount la HMA Surface No.llLimestone 2,000 TON $35.50 $71,000.00 HMA Surface No. 11 Limestone lb MAC 10 or MAC 20 with SBS 1,000 TON $39.50 $39,500.00 HMA Surface No. 11 Limestone lc MAC HD with SB5 500 TON $41.50 $20,750.00 1 d HMA Surface No. 9 Limestone 500 TON $35.50 $17,750.00 le HMA Surface No. 9 Sla 500 TON $35.50 $17,750.00 if HMA Surface No. 11 Slag 15,000 TON $35.70 $535,500.00 HMA Surface No. 11 Slag MAC 10 1 g or MAC 20 with SBS 10,000' .TON $39.70 $397,000.00 HMA Surface No. 11 Slag MAC HD lh with SBS 5,000 TON $41.75 $208,750.00 HMA Binder No. 8 or 9 (No Local li Gravel) 2,000 TON $25.00 $50,000.00 HMA Binder No. 8 or 9 MAC 10 or lj MAC 20 with SBS 1,000 TON $26.00 $26,000.00 HMA Binder No. 8 or 9 MAC HD lk with SBS 500 TON $27.00 $13,500.00 HMA Binder No. 8 or 9 Limestone or 11 Slag 2,000 TON $25.00 $50,000.00 HMA Binder No. 8 or 9 Limestone or Im Slag MAC 10 or MAC 20 with SBS 1,000 TON $26.50 $26,500.00 HMA Binder No. 8 or 9 Limestone or In Slag MAC HD with SBS 500 TON $28.50 $14,250.00 HMA Binder No. 11 (No Local to Gravel) 2,000 TON $30.00 $60,000.00 HMA Binder No. 11 MAC 10 or lp MAC 20 with SBS 1,000 TON $32.00 $32,000.00 HMA Binder No. 11 MAC HD with lq SBS 500 TON $34.00 $17,000.00 HMA Binder No. 11 Limestone or lr Slag 4,000 TON $30.00 $120,000.00 HMA Binder No. 11 Limestone or 1 s Slag MAC 10 or MAC 20 with SBS 2,000 TON $34.00 $68,000.00 HMA Binder No. 11 Limestone or It Slag MAC HD with SBS 1,000 TON $36.00 $36,000.00 HMA Base No. SD (No Local lu Gravel) 10,000 TON $22.00 $220,000.00 HMA Base No. SD MAC 10 or MAC lv 20 with SBS 1,000 TON $24.00 $24,000.00 1 1 1 MAY 22, 2006 REGULAR MEETING Item No. _ Descri tion Quanti Unit Unit Price Total Amount lw HMA Base No. SD MAC HD with SBS 1,000 TON $26.00 $26,000.00 lx HMA.Base No. 5D Limestone or Slag 6,000' .TON $24.00 $144,000.00 ly HMA Base No. SD Limestone or Slag MAC 10 or MAC 20 with SBS 1,000 TON $25.00 $25,000.00 lz HMA Base No. Sd Limestone or Slag MAC HD with SBS 1,000 TON $27.00 $27,000.00 laa Bituminous Patch, WS 300 TON $53.00 $15,900.00 lbb Bituminous Patch, Material Special AE-300P 600 TON $35.00 $39,000.00 Total Amount.:of Base Bid (la throuth lbbl $2,342,150.00 Unit Cost Onl Sasobit, 1&1/2% of the Liquid U1 Bituminous Weight -Unit Cost is cost added for each Ton of Material Delivered $1.25 BIT-MAT PRODUCTS, INC. - $209,500.00 Post Office Box 428 Ashley, Indiana 46705 1 Item No. Descri tion Quanti Unit Unit Price Total Amount i AE-T (Bituminous Material) Tack 75,000 GAL $.95 $71,250.00 2 RS-2 75,000 GAL $.98 $73,500.00 3 Polymer Modified Asphalt Emulsion 65,000 GAL $ 1.48 $96,200.00 4a Earthbind Dust Control ( ick-up) 50,000 GAL $.77 $38,500.00 4b Earthbind Dust Control (delivered) 125,000 GAL $.87 $108,750.00 5 Polymer Modif ed Asphalt Concrete (MAC-lOHD & MAC-20HD) 125,000 GAL $1.78 222,500.00 Total Amount of Base Bid (1 through 5) $610,700.00 THE LEVY COMPANY/INDIAN TRUCKING COMPANY - $610,700.00 Post Office Box 707 Portage, Indiana 46368 1 Item No. .Descri tion Quanti Unit Unit Price Total Amount 1 Slag /Gravel -Chips 3,000 TON $14.25/Ton $42,750.00 2 Sla Sand 5,000 TON- $10.15/Ton $50,750.00 3 No. 24 Sand 5,000 TON $7.40 $37,000.00 6 No. 53 Slag 5,000 •TON $10.90/Ton $54,500.00 Total Amount of Base Bid (1 through 6) $185,000.00 Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Inks seconded the motion, which carried. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, #53 Gravel and #24 Sand bids were rejected, as well as approved for solicitation of quotations. ~~ ~. 3 REGULAR MEETING MAY 22, 2006 AWARD BIDS - TWO HUNDRED FORTY-EIGHT (2481 PAIRS, MORE OR LESS, FIREFIGHTERS BOOTS - TWO HUNDRED FORTY-EIGHT (248), MORE OR LESS, FIREFIGHTERS HELMETS (EMERGENCY MEDICAL SERVICES CAPITAL IMPROVEMENT FUND NO. 288/2005 FIRE GRANT AWARD) Chief Luther Taylor, Fire Department, advised the board that on May 8, 2006, bids were received and opened for the above referred to equipment. After reviewing those bids, Chief Taylor recommends that the Board award the contract to the following the lowest, responsive and responsible bidders: ,. WORKING PERSON'S STORE 305 South Michigan Street Lakeville, Indiana 46536 Bid Descri lion Unit Cost Total Firefighters Boot Thorogood 804-6373 Fireboots $171.00 $42,408.00 SOUTHWESTERN FIRE & SAFETY, INC. 4440 South High School Road, Suite B Indianapolis, Indiana 46241 Bid Descri lion Unit Cost Total Firefighters Helmet MSA Cairns Helmets Various $144.00 $35,712.00 Colors Traditional 1044 Style with ESS Goggle and Carved Eagle Front Holder Matrix # 7C521123 Therefore, Mr. Inks made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Gilot seconded the motion, which carried. AWARD BIDS -SALE OF ABANDONED VEHICLES , Mr. Gary Libbey, Code Enforcement, advised the board that on May 8, 2006, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids to the highest bidders as follows: MR. PAUL BARDAN Post Office Box 120 Wyatt, Indiana 46595 No. Make,of Vehicle Year Bid 15 Dodge Intre id, Red 1996 $270.00 20 Chrysler New Yorker, Black 1995 $250.00 TOTAL $520.00 TERRY'S AUTO SALVAGE 1926 Tamarack Road Walkerton, Indiana 46574 No. Make of Vehicle Year Bid 2 Pontiac Grand Am, Blue 1994 $200.00 10 Oldsmobile 90, White 1991 $225.00 12 Suzuki Sidekick, Red 1994 $355.00 16 Dodge Caravan, Silver 1994 $200.00 17 Ea le Talon, Red 1995 $375.00 18 Jeep Cherokee, Green 1995 $355.00 23 Chrysler Concorde, Green 1993 $225.00 1 1 1 TABLE $1,935.00 ' MR. STEVE HUBLER _ 2404 Western Avenue South Bend, Indiana 46619 1 REGULAR MEETING No. Make of Vehicle Year Bid 8 Buick LeSabre, White 1995. $306:00 MR. JOSEPH CLEMONS 8169 North Oae Avenue Walkerton, Indiana 46574 No. Make of Vehicle Year Bid 6 ~ GMC 5-15, Red, 1990 '$301.00 14 Jeep Cherokee, White 1988 $267.00 MAY 22, 2006 -' J 4 "1'U"I'AL $3U6.UU 1U1AL ~568.UU MR. EARNEST HINES, JR. 11395 East 400 North Groverton, Indiana 46531 1 No. Make of Vehicle Year Bid 4 Dodge van, Gray 1990 $250.00 5 Cadillac DeVille, Green 1995 $225.00 9 Steury Boat, Blue 1975 $150.00 11 Oldsmobile Cutlass, Tan/Gold 1986 $225.00 INDIANA AUTO PARTS, INC. 3300 South Main Street South Bend, Indiana 46614 TOTAL $850.00 1 No. Make of Vehicle Year Bid 1 Ford Tempo, Tan 1992 $165.13 3 Ford Pickup, Red .. 1978 $165.13 7 Pontiac Grand Am, White 1995 $165.13 13 Ford Ranger, Brown 1986 $165.13 19 Ford Tempo, Gray 1991 $165.13 22 Geo Metro, Blue 1994 $165.13 MR. JEFFERY DIGGINS 55121 Country Club Road ' South Bend, Indiana TOTAL $990.78 No. Make of Vehicle Year Bid 21 Mitsubishi Lancer, Gray 2002 $1,600.00 1U1AL ~ ~1,6UO:UU Therefore, Mr. Inks made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion, which carried. APPROVE REQUEST TO PURCHASE ADDITIONAL VEHICLES -THREE (31 MID- SIZE FOUR-DOOR SEDAN AUTOMOBILES (FUND 288/FUND 0371 Mr. Matthew Chlebowski, Central Services, advised the board that on March 27, 2006, bids were received and opened for the above referred to vehicles. On May 8, 2006, the Board awarded six (6) vehicles in the amount of $57,000.00 to the lowest, responsive and i3 ~EGULAR MEETING MAY 22, 2006 responsible bidder, Gates Chevrolet, 401 South Lafayette, South Bend, Indiana. Mr. Chlebowski requests permission to purchase an additional three (3) vehicles through that bid, in the amount of $28,500.00. One of these vehicles is for Historic Preservation, a St. Joseph County entity, and is being funded by St. Joseph County. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be approved as outlined above. Mr. Littrell seconded the motion, which carried, subject to reimbursement from St. Joseph County. ' APPROVE EXTENSION .OF BID AWARD -DUCTILE IRON PIPE/VALVES/FIRE HYDRANTS Mr. Andy Wierzbicki, Water Works, advised the Board that on June 13, 2005 bids were received and opened for the above referred to items. Mr. Wierzbicki requested permission to extend this bid award through the year 2006. The request is an extension of the bid award to the lowest, responsive and responsible bidder, Underground Pipe & Valve, Inc., 1100 Prairie Avenue, South Bend, Indiana, in the following amounts: ' ~ Ductile Iron Water Mains Item No. Item Unit Price Manufacturer lA 6" Ductile Iron Pie $6.93 Clow 1 B 8" Ductile Iron Pie $9.62 Clow 1 C 10" Ductile Iron Pipe $12.71 Clow 1 D 12" Ductile Iron Pie $16.24• Clow 1 E 16" Ductile Iron Pipe $24.64 Clow 1 F 20" Ductile Iron Pie $32.48 Clow 1 G 24" Ductile Iron Pipe $42.34 Clow ] H 30" Ductile Iron Pie $58.1:9 Clow Mechanical Joint Resilient Seat/Wed e Valve 2A 6" Mechanical Joint RW Valves $316.08 Clow 2B 8" Mechanical Joint RW Valves $491.73 Clow 2C 10" Mechanical Joint RW Valves $761.18 Clow 2D 12" Mechanical Joint RW Valves $965.88 Clow Fire H drants 3A 6' x 4 2" M.V.O. $975.00 Clow Therefore, Mr. Littrell made a motion that the recommendation be accepted and the extension of bid award be approved as outlined above. Mr. Inks seconded the motion, which carried. APPROVE EXTENSION OF BID AWARD -RESTORATION OF ASPHALT PAVEMENTS - PROJECT NO. 103-052 Mr. Sam Hensley, Street Department, advised the Board that on September 8, 2003 bids were received and opened for the above referred to project. Mr. Hensley requested permission to extend the 2005 prices through the year 2006. The request is an extension of the 2005 bid award to the lowest, responsive and responsible bidder, Pavement Restoration of Michigan, Inc., 8130 Contingo Terrace, Kalamazoo, Michigan, in the amount of $151.10 per heat. Therefore, Mr. Inks made a motion that the recommendation be accepted and the extension of bid award be approved as outlined above. Mr. Littrell seconded the motion, which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE 1 SHEET - BENDIX DRIVE & LATHROP DRIVE INTERSECTION RECONSTRUCTION - PROJECT NO. 106-032 (AIRPORT TIFF In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project: Mr. Durr advised that the Title Sheet for the above referred to project was being presented at this time for execution. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell, the request to advertise and the Title Sheet were approved. REGULAR MEETING ~ MAY 22, 2006 = t- .~ J111.i Lit - 111i1V J11VV 1V1V 1-Ai\ivlu tX. \iaWUa ira(11V Va\ ali\L au ra avi IMPROVEMENTS -PROJECT NO. 105-013 (SEWER BOND) In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project, Mr. Durr advised that the Title Sheet for the above referred to project was being presented at this time for execution. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell, the reggest to advertise anc~..the Title Sheet were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET -LASALLE AREA PUBLIC WORKS PROJECT - 1800-2100 HUMBOLDT STREET - PROJECT NO. 106-039 (CDBG) In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to•project. ' Mr. Durr advised that the Title Sheet for the above referred to project was being presented at this time for execution. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell, the request to advertise and the Title Sheet were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET -NEAR WEST SIDE PUBLIC WORKS PROJECT - 200-300 HUEY STREET -PROJECT NO. 106-040 (CDBG In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Durr advised that the ,Title Sheet for the•,above referred to project was being presented at this time for execution. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell, the request to advertise and the Title Sheet were approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET -LASALLE PARK MODEL BLOCK - 1.00-200 NORTH WELLINGTON STREET - PROJECT NO. 106-041 (CDBG In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Durr advised that the Title Sheet for the above referred to project was being presented at this time for execution. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell, the request to advertise and the Title Sheet were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET - OLIVER GATEWAY NEIGHBORHOOD PUBLIC WORKS - 800 BLOCK WALNUT - PROJECT NO. 106-042 (CDBG) In a memorandum to the Board, Mr. 7ason Durr, Engineering, requested permission to advertise for the sale of bids for the above referred to project. Mr. Durr advised that the Title Sheet for the above referred to project was being presented at this time for execution. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell, the request to advertise and the Title Sheet were approved. APPROVAL OF REQUEST TO REJECT ALL BIDS AND RE-ADVERTISE FOR THE RECEIPT FO BIDS -TWO HUNDRED FORTY-EIGHT X248) MORE OR LESS, FIREFIGHTERS PROTECTIVE CLOTHING (EMERGENCY MEDICAL SERVICES CAPITAL IMPROVEMENT FUND N0.288/2005 FIRE GRANT AWARD) In a memorandum to the Board, Chief Luther Taylor, Fire Department, requested permission to reject all bids received on May 8, 2006, for the above items. Chief Taylor requests permission to re-advertise for the receipt of bids. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - REFURBISH ONE (lj 1995 AND ONE (~ 1992 PIERCE ARROW PUMPER -FIRE DEPARTMENT In a memorandum to the Board, Chief Luther Taylor, Fire Department, requested permission to advertise for the receipt of bids for the above referred to service. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the above request was approved. a r -- r_ ~ `~ REGULAR MEETING MAY 22, 2006 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ELEVATOR MAINTENANCE - PROJECT NO. 106-051 (FUND 212/ADMINISTRATIVE EXPENSE) In a memorandum to the Board, Mr. Tim Williams, Community Development, requested permission to advertise for the receipt of bids for the above referred to service. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell, the above request was approved. ;-vr ~ nv v r; ~nt~iv vr; ; vnLr,n - ii~r,r~ruv L, r~vrir~ nn~.viv o r n~~, r ivty - iC1~ r n- RILEY CONSTRUCTION CO., INC. - PROJECT NO. 104-040 (BOND ISSUE) Mr. Inks advised that Mr. Jim Freeman, Engineering, has submitted Change Order No. 1 on behalf of Rieth-Riley Construction Company, Inc., 25200 State Road 23, South Bend, Indiana, indicating that the Contract amount be increased by $625.60 for a new Contract sum including this Change Order in the amount of $1,756,402.60. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Change Order was approved. APPROVE CHANGE ORDER - DONALD/FOX STORM SEWER EXTENSION - RIETH-RILEY CONSTRUCTION COMPANY, INC. -PROJECT NO. 105-010 (SEWER BOND) Mr. Inks advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 1 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana, indicating that the Contract amount be increased by $42,444.00 for a new Contract sum including this Change Order in the amount of $235,464.80. Mr. Bodnar stated after the contract was awarded, it was discovered that the current combined sewer on Donald Street has a significant belly in it of approximately 150 feet. This was not known before the project started by either the City or the contractor. The work to repair this abnormality was not reasonably foreseeable and would fall under the exception to the 20% rule allowed in I.C. 36-1-12-18(d). Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the Change Order was approved. APPROVE CHANGE ORDER - DONALD/FOX STORM SEWER EXTENSION - , RIETH-RILEY CONSTRUCTION COMPANY, INC. -PROJECT NO. 105-010 (SEWER BOND) Mr. Inks advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 2 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana, indicating that the Contract completion date be extended by thirty (30) for a new Contract completion date of July 23, 2006. This Change Order does. not reflect a monetary change. Upon a motion made by Mr. Inks, seconded by Mr, Littrell, and carried, the Change Order was approved. APPROVE CHANGE'ORDER -HARRIS STREET IMPROVEMENTS - 400 & 500 BLOCKS -PROJECT NO. 105-022 (CDBG) Mr. Inks advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 2 on behalf of McIntyre Jones, Inc, 2522 West Sixth Street, South Bend, Indiana, indicating that the Contract completion date be extended by fifteen (15) for a new Contract completion date of June 7, 2006. This Change Order does not reflect a monetary change. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Change Order was approved. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA The following Contracts/Agreements/Proposals/Addenda were submitted for approval: TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Construction Edison Park Storm C&E $1,353,860.05 Inks/Littrell Contract Sewer Separation - Excavating,. Inc. ' Phase I Addendum Ironwood/Jefferson DLZ Indiana, $3,900.00 Littrell/Inks .Intersection LLC Improvements Proposal Maintenance and ESRI $27,262.45 Littrell/Inks Support of GIS 1 1 1 1 REGULAR MEETING MAY 22, 2006 Software , Grant Neighborhood Youth- Apostolic $2,000.00 Littrell/Inks Agreement Program Grant Temple Church - Agreement 2006 Grant Building Block Grant 2513 W. $125.00 Littrell/Inks Agreement Agreement Monroe Street Grant Building Block Grant 609 Kosciusko '$125.00 Littrell/Inks Agreement Agreement Street Grant Building Block Grant 1140 E. Miner $125.00 .Littrell/Inks Agreement Agreement Grant Building Block Grant 2211 N. Olive $125,00 Littrell/Inks Agreement Agreement Street Grant Building Block Grant 806 Dover $125.00 Littrell/Inks Agreement Agreement Avenue Grant Building Block Grant 1304 W. Littrell/Inks Agreement Agreement Washington $125.00 Grant Building Block Grant 509 Harris $125.00 Littrell/Inks A reement Agreement - Grant Building Block Grant 517 Harris $125.00 Littrell/Inks Agreement Agreement Grant Building Block Grant 629 W. LaSalle $125.00 Littrell/Inks Agreement Agreement Grant Building Block Grant 1149 Diamond $125.00 Littrell/Inks Agreement Agreement Avenue Grant Building Block Grant 4810 Skye $125.00 Littrell/Inks Agreement A reement Court Grant Building Block Grant 1505 S. $125.00 Littrell/Inks Agreement Agreement Webster Grant Building Block Grant 22S Hammond $125.00 Littrell/Inks Agreement Agreement Place Grant Building Block Grant 1609 Orkney $125.00 Littrell/Inks Agreement Agreement Drive Grant Building Block Grant 613 Pulaski $125.00 Littrell/Inks Agreement Agreement - Grant Building Block Grant 608 Phillipa $125.00 Littrell/Inks Agreement Agreement Street Grant Building Block Grant 442 S. Jackson ,$125.00 Littrell/Inks A reement Agreement Street Grant Building Block Grant 1211 E. $125.00 Littrell/Inks Agreement Agreement Victoria Street Grant Building Block Grant 2301 Council $125.00 Littrell/Inks Agreement Agreement Oak Drive Grant Building. Block Grant 1246 Haney ~ $125.00 Littrell/Inks Agreement Agreement Street Grant Building Block Grant 1 S 14 Southeast $125.00 Littrell/Inks Agreement Agreement Drive Grant Building Block Grant 617 W. Indiana $125.00 Littrell/Inks Agreeni~nt Agreement Grant Littrell/Inks Agreement Building Block Grant 3718 Surrey $125.00 Agreement Lane Grant Building Block Grant 1 S29 College $125.00 Littrell/Inks Agreement Agreement Grant Building Block Grant 813 E. $125.00 Littrell/Inks Agreement Agreement Woodside Street Grant Building Block Grant 110 S. $125.00 Littrell/Inks Agreement Agreement Coquillard Grant Building-dock Grant 4407 W. Huron $125.00 Littrell/Inks Agreement Agreement Street Grant Building Block Grant 809 E. Victoria $125.00 Littrell/Inks ~~ .` ~ ~ REGULAR MEETING MAY 22, 2006 Agreement Agreement Grant Building Block Grant 1909 Hartman $125.00 Littrell/Inks Agreement Agreement Drive Grant Building Block Grant 1229 Altgeld $125.00 Littrell/Inks Agreement Agreement Street Grant Building Block Grant 1835 N. Adams $125.00 Littrell/Inks Agreement Agreement Grant Building Block Grant 1349 E. Monroe $125.00 LittrelllInks Agreement Agreement Grant Building Block Grant 605 Phillipa $.125.00 Littrell/Inks Agreement Agreement Street Grant Building Block Grant 225 Concord $125.00 Littrell/Inks Agreement Agreement ` Avenue Grant Building Block Grant 617 Northwood $125.00 LittrellJInks Agreement Agreement Drive Grant Building Block Grant 520 Northwood $125.00 Littrell/Inks Agreement Agreement Drive Grant Building Block Grant 927 W. LaSalle $125.00 Littrell/Inks Agreement Agreement Grapt Building Block Grant 901 Beale $125.00 Littrell/Inks Agreement Agreement Street Grant Building Block Grant 701 E. Ewing $125.00 Littrell/Inks Agreement Agreement Grant Building Block Grant 1921 E. $125.00 Littrell/Inks Agreement Agreement Washington Grant Building Block Grant 514 Kosciuszko $'125.00 Littrell/Inks Agreement Agreement Street Grant Building Block Grant 1008 S. $125.00 LittrelllInks Agreement Agreement Lombardy Drive Grant Building Block Grant 706 E. Ewing $125.00 Littrell/Inks Agreement Agreement Avenue Grant Building Block Grant 2021 S. Chapin $125.00 Littrell/Inks Agreement Agreement Grant Building Block Grant 1922 S. Meade $125.00 Littrell/Inks Agreement Agreement Street Proposal Well Cleaning and Peerless $47,000.00 Inks/Littrell Pum Reconditioning Midwest, Inc. Proposal Portage Avenue Zugish, Marilyn $500.00 Littrell/Inks Steering Committee Focus Groups Addendum Increase Scope of Ken Herceg & .$125,000.00 Littrell/Inks Services -Miami Associates Road Widening Construction 2006 Neighborhood Trans Tech $63,885.00 Littrell/Inks Contract Lightin Program Electric, L.P. Agreement Utility Reimbursement Eclipse, LLC Littrell/Inks - Sewer Extensions to Douglas Road - Douglas Road Sewer Extension Agreement Utility Reimbursement Eclipse, LLC Littrell/Inks - Water Extensions to Douglas Road - Douglas Road Sewer Extension 1 1 1 REGULAR MEETING 1 1 MAY 22, 2006 Mt v O APPROVAL OF STREET CLOSURES/PROCESSIONS The following street closures and processions were presented for approval: Sponsor Event Date/'I'ime Route Motion Carried Special Escort out of June 1, 2006 Littrell/Inks Olympics South Bend POW-MIA Remembrance June 18, 2006 - Lincolnway to Inks/Littrell Ride 11:00 a.m. - US 20, to U.S. 12:00 p.m. 31 South, to Highway 19, to US 33, to American Legion in Osceola Norris, Gloria Block Party - June 24, 2006- Police Inks/Littrell Birdsell from 8:00 a.m. - Department Fassnacht to 10:00 p.m. recommended Linden conclude at 10:00 p.m. Pearson, Tracey Birthday Party June 10, 2006 - Police Littrell/Inks - Chalfant from 3:00 p.m. - Department Arthur to 8:00 p.m. recommended Walsh conclude at 8:00 p:m. Granderson, Memorial Day May 28, 2006 - Littrell/Inks Audrey Party - 2:00 p.m. to Calhoun from 9:00 p.m. Fremont to Olive APPROVAL OF LICENSE APPLICATION FOR A TRANSIENT MERCHANT LICENSE - 4H FAIRGROUNDS -BLANKET APPLICATION FOR 2006 Mr. Inks stated the Board is in receipt of favorable recommendations for a License Application for a Transient Merchant, as submitted by the 4H Fairground for events during 2006. Favorable recommendations have been received from the Police Department, Fire Department, Building Commissioner and the legal Department. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried; the License Application was approved, subject to a fifteen (15) day notice on the Certificate of Insurance. VANBUREN AND AVENUE Mr. Littrell indicated that Monarch Laundry, 2810 Foundation Drive, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Littrell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. The Fire Department gave: a favorable recommendation, subject to the resident at 1526 Van Buren having no objections. Community and Economic Development noted that at least one party uses the alley for access. Area Plan noted that there is a utility pole that appears to be in the right-of--way. In addition, if this alley is vacated, it be done so subject to any utility or turn-around easements that are necessary. Therefore, Mr. Littrell made a motion that the Clerk send a letter to the petitioner addressing these concerns. Mr. Inks seconded the motion which carried. ADOPT RESOLUTION.NO. 26-2006 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resohition was adopted by the Board of Public Works: 1 '~. ~jREGULAR MEETING MAY 22, 2006 RESOLUTION NO. 26-2006 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of; use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: , "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, ;a sworn member of the South Bend Fire Department shall be entitled to retain ~as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, DAVID BAILEY has retired from ~ the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 22ND day of May 2006. BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION N0.27-2006 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 27-2006 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South , Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: REGULAR MEETING MAY 22, 2006 _~ 6 "Upon retirement with twenty„(20) or more years of service to the City of South Bend, Indiana, ,~a'sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, HAROLD BAILEY has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 22"a day of May, 2006. BOARD OF PUBLIC WORKS s/Donald E. Inks, Member s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 28-2006 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION N0.28-2006 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPOINTING A NEGOTIATOR FOR THE 2006 TEAMSTER NEGOTIATIONS WHEREAS, the South Bend Board of Public Works acknowledges that Mr. Robert Warnock, President of the Teamster Local Union No. 364, sent a letter dated January 18, 2006 to Mayor Stephen J. Luecke giving official notice that Teamster Local Union No. 364 desires to negotiate changes and modifications to the Agreement Between the City of South Bend and Teamsters Local Union No. 364 ("Agreement") which expires on December 31, 2006; and WHEREAS, the South Bend Common Council, which is the body authorized to approve a contract between the City and Teamster Local Union No. 364, is expected to adopt a resolution at its meeting of May 22, 2006 appointing a negotiator for the purpose of reaching a new agreement with Teamster Local Union No. 364 through the negotiating process, related to such items as working conditions and other such items addressed in the Agreement; and WHEREAS, the South Bend Common Council has the authority to approve wages and budgetary items addressed in the Agreement; and ~~ ~ ~ REGULAR MEETING MAY 22, 2006 WHEREAS, the Board of Public Works hereby wishes to act in unity with the South Bend Common Council for the purpose of reaching a new agreement with Teamster Local Union No. 364, through the negotiating process, related to such items as annual compensation and other budgetary items addressed in the Agreement; and WHEREAS, the Board of Public Works, in agreement with the South Bend Common Council, wishes to appoint a negotiator to address wages and other budgetary items addressed in the Agreement; and WHEREAS, the negotiator appointed by the Board of Public Works, together with any persons named by the negotiator to act in an advisory capacity to the negotiator shall not be considered a "Governing body" or "public agency" urider either Indiana Code 5-14-1.5-2 or 5-14-3-1. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, as follows: 1. The Board of Public Works of the City of South Bend, Indiana hereby appoints Jeffrey M. Jankowski as its negotiator in any discussions with Teamster Local Union No. 364 concerning wages and other budgetary items addressed in any agreement with Teamster Local Union No. 364. ' 2. Jeffrey M. Jankowski shall have the authority to appoint a team to advise him and shall keep the Board of Public Works advised of the composition of that team. 3. This Resolution shall be in full force and effect as of May 22, 2006. Adopted this 22"d day of May, 2006. BOARD OF PUBLIC WORKS s/Donald E. Inks, Member s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 29-2006 - AMENDING RESOLUTION 17-2006 ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 29-2006 A RESOLUTION OF THE BOARD OF PUBLIC'WORKS OF THE CITY OF SOUTH BEND, INDIANA AMENDING RESOLUTION 17-2006 ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana, Department of Redevelopment (the "Department of Redevelopment") is the owner of the real property situated in St. Joseph County, Indiana and described at Exhibit A (the "Real Property") and; WHEREAS, pursuant to Ind. Code ' 36-7-14-3, the South Bend Redevelopment Commission ("Commission") is the governing body of the Department of Redevelopment and, pursuant to Ind. Code ' 36-7-14-12.2 may dispose of the Real Property; and WHEREAS, the Commission is desirous of transferring the Real Property to the City of South Bend, Indiana, for the sum of Ten and 00/100 Dollars ($10.00), and the Board of Public Works of the City of South Bend, Indiana (the "Board") desires to accept the Real Property, on behalf of the City of South Bend, Indiana (the "City"); and WHEREAS, pursuant to Ind. Code 36-1-11-8, the Department of Redevelopment, acting through the Commission and the City, acting by and through the REGULAR MEETING MAY 22, 2006 ! 6 Board, may exchange or transfer property with one another upon terms and conditions agreed upon by the two (2), entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the Commission, at its meeting of May 19, 2006, adopted a resolution substantially identical to this one transferring the Real Property from the City of South Bend, Department of Redevelopment (the "Commission Resolution") to the Board on behalf of the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana that: 1. The transfer of the Real Property situated in St. Joseph County, Indiana, and described at Exhibit A for the sum of Ten and 00/100 Dollars ($10.00), by the City of South Bend, Indiana, Department of Redevelopment to the City of South Bend, Indiana shall be, and hereby is, accepted, subject to the terms of the Commission Resolution. 2. That upon receipt of fully executed quitclaim deed to the Real Property from Commission, the Clerk of the Board of Public Works of the City of South Bend, Indiana is hereby authorized and directed to cause the recording of said quitclaim deed in the Office of the St. Joseph County Recorder. 3. That this Resolution shall be in full force and effect upon its adoption. ADOPTED at a~ meeting of the Board of Public Works of the City of South Bend, Indiana held on May 22, 2006, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Carl Littrell s/Don Inks ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF PERMANENT ENCROACHMENT EASEMENT -BILLBOARD - SOUTH MICHIGAN STREET Mr. Inks stated the above referenced Easement for the installation of signage in the public right of way along Michigan, Street (Parcel No. 23-1025-1444) by Barclay Corporation was being presented for'approval. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Easement was approved. APPROVAL OF IRREVOCABLE PERMIT -RECOGNITION OF ENCROACHMENT UPON CITY-CONTROLLED PROPERTY Mr. Shawn Peterson, Legal, submitted the above referenced Irrevocable Permit on East Washington near the intersection of Washington Avenue acid College Street, which real estate has been improved by a building (MTI Building). Manufacturing Technology, Inc. is the owner of the property. The City of South Bend is willing to allow the continuation of the Encroachment. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Irrevocable Permit was approved. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control device was approved: NEW INSTALLATION: Handicapped Reserved Parking Signs LOCATION: 301 South LaPorte REMARKS: All Criteria Has Been Met X65 REGULAR MEETING MAY 22, 2006 FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the following Certificates of Insurance were accepted for filing: Abonmarche Consultants of Indiana LLC B&B Equipment, Inc. South Bend, Indiana South Bend, Indiana APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved and/or released as follows: OCCUPANCY BOND Harvey Jackson dba Jackson Trucking & Excavating Approved May 4, 2006, Pursuant to Resolution No. 100-2000 BOND OF EXCAVATION Rajski Plumbing, LLC Envirosolutions, Inc. T.J. Ready Concrete Cutting Edge Excavation (Sara Setman) Mac Trench Services, LLC Approved May 9, 2006, Pursuant to Resolution No. 100-2000 Released Effective May 22, 2006 Approved May 12, 2006, Pursuant to Resolution No. 100-2000 Approved May 16, 2006 Pursuant to Resolution No. 100-2000 Approved May 17, 2006 Pursuant to Resolution No. 100-2000 APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the board for approval: CLAIM DATE AMOUNT City of South Bend May 15, 2006 $1,415,712.80 City of South Bend May 22, 2006 $1,741,517.64 St. Joseph County Housing Consortium May 1, 2006 $1,625.00 St. Joseph County Housing Consortium May 2, 2006 $22,577.64 St. Joseph County Housing Consortium May 2, 2006 $17,089.12 St. Joseph County Housing Consortium May 1, 2006 $2,239.00 St. Jose h County Housing Consortium May 8, 2006 $962.00 St. Joseph County Housing Consortium May 3, 2006 $3,675.63 Rieth-Rile Construction Co., Inc. May 22, 2006 $102,865.42 ESCO Communications, Inc. (Police Department and Fire Department New Headquarters) Apri128, 2006 , ' $3,439.00 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the meeting adjourned at 10:37 a.m. 1 1 1 REGULAR MEETING MAY 22, 2006 BOARD OF PUBLIC WORKS ~ ~ ~~-~' U Gary A. Gilot, President 1 1 1 A Angela K. ob, Clerk Carl P. Littrell, Member D nald E. nks, Member ~~~