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Home My WebLink About04/24/06 Board of Public Works Minutes1 ~ ~ / PUBLIC AGENDA SESSION APRIL 20, 2006 l he Public Agenda Session of the Board of Public Works was convened at 10:33 a.m. on Thursday, April 20, 2006, by Board Member Donald E. Inks, with Mr. Carl P. Littrell present. President Gary Gilot was not present. Also present was Attorney Shawn Peterson. Board Attorney Thomas Bodnar was not present. AGENDA ITEM ADDED - Administrative Settlement Agreements - Michigan/Ireland Road Property Parcels ' OPENING OF BIDS - 2006 STREET LIGHTING SYSTEM UPGRADES - MONROE STREET AND SUNNYSIDE AVENUE -PROJECT NO. 106-012 (COIT OR C;FNFRAT. FiTND This was the date set for. receiving and opening of sealed bids for the above referred to protect. The Clerk teridered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: BANCROFT ELECTRIC, INC. 829 Boyd Boulevard LaPorte, Indiana 46350 Bid was signed by: Ms. Joyce Bancroft Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $70,515.00 MICHIANA CONTRACTING, INC. 7843 Lilac Road Post Office Box 929 Plymouth, Indiana 46563 Bid was signed by: Mr. Donald Wendel Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $67,095.00 TRANS TECH ELECTRIC, L.P. 4601 Cleveland Road South Bend, Indiana 46628 Bid was signed.by: Mr. John Ferro Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $63,885.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering for review and recommendation. APPROVAL OF MEMORANDUM OF UNDERSTANDING TTpon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Memorandum of Understanding was approved: ~Q~. PUBLIC AGENDA SESSION TYPE .DESCRIPTION BUSINESS AMOUNT Memorandum of Donation of Property to Salvation Army Funded by a Grant t inderstanding South Bend Heritage Foundation, to be Transferred to Salvation Army for the Johan Kroc Corporation Community Center Project APRIL 20, 2006 APPROVAL OF PROCESSION REQUEST SPONSOR LOCATION DATE MOTION/ CARRIED "2006 March of Depart from Coveleski Apri129, Inks/Littrell i W'alkAmerica' Dimes Birth Stadium East on South 2006 Defect Street, North on Michigan ' Foundation to Northshore, South on the Riverwalk, through the Headgate, West on Jefferson Street, South on Main Street, West on South Street Returning to Coveleski Stadium Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. - Administrative Settlement Agreements -Parcels of Property on Ireland and Michigan Street ' Mr. Shawn Peterson, City Attorney's Office, stated the City has purchased several parcels of property for the Ireland/Michigan Street reconstruction: Insty-Cube, National City Bank of Indiana, D&H, Inc., and a parcel owned by private individuals. The documents will be presented at the April 24, 2006 Board meeting. - Contract -Electric Energy -Edison Plant & Edison Well Field -Indiana Michigan Power This Contract is a rate structure for these two (2) locations. One of the locations resulted in a reduction in cost. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:50 a.m. BOARD OF PUBLIC WORKS 6 Gary A. Gilot, President AT~'~,ST: 77 /~ Y -~ , Angela K. Jacob, Clerk ~~~~ Carl P. Littrell, Member ' D ald E. nks, Member REGULAR MEETING APRIL 24.2006 the regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, April 24, 2006, by Board President Gary A. Gilot, with Carl P. Littrell present. Board Member Donald E. Inks was not present. Also present was Board Attorney ~fh~mi~is Budnar. 1 AGENDA ITEMS ADDED - Scrap Metal Dealer License Application - Craning Services for Morris Performing Arts Center and Human Rights Commission APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the minutes of the public agenda session and the regular meeting of the Board held on April 6 and April 10, 2006, were approved. OPENING OF BIDS -.JANITORIAL SUPPLIES (USER DEPARTMENTSI l lus was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: HP PRODUCTS 4220 Saguaro Trail Indianapolis, Indiana 46268 1 13id was signed by: Ms. Joan Gorman Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Item Brand Name & No Quantity Description Co. Tissues and Paper Towels 1 (R) 200 2 Ply Toilet Tissue 4.375"x3.75", 500 sheets/roll Standard Size Rolls 96 rolls/case 2 (R) 100 2-Ply Toilet Tissue Jumbo 9" roll, 1,000 sheets/roll 3.875", 1000 12 rolls/case Bay West 5000 Unit Price $35.80/Case 96 rolls/500 sheets/Case Sheet Size - 4 3/8 x 4 1/2 Bay West 10020 2 Ply 12 Rolls/Case Georgia Pacific 3 (R) 30 2-Ply Toilet Tissue Jumbo 13102 12" Roll, 2,000 sheets/roll 3.875", 2000 6 rolls/case 4 (R) 150 Multi Fold Towel -White 9.4" x 9.2" 16 pkg per cse 2400 twl/cse Bay West 48500 4000 Sheets/Case 20 Package/200 Sheets/Case $23.30/Case $25.00/Case $17.33/Case -~ oz a. ,: iO3 REGULAR MEETING APRIL 24, 2006 Item Brand Name & No Quantity Description Co. Unit Price 5 (R) 150 Roll Towel -Natural Bay West 4600 $18.53/Case $34.66/Case 1 7 (R 1 120 Natural Bay West 41000 $17.62 /Case 11"x9" embossed 2-ply 30 rolls/90 Sheets/Case 84 sheets/roll, 30 rolls/case 8" , 425 ft. 8" x425' 12 rolls/Case 12 rolls/case 6 (R) 100 Roll Towel -White/Quilted Georgia Pacific 8", 425 ft. 28000 Preference Ultra 12 rolls/case 12/350 Feet/Case Household Roll Towel- 8 (R) 30 Facial Tissue - 2 ply Georgia Pacific* $16.48/Case 125/bx 8.4"x 8.6" flat box 30 Box/100 Sheets/Case *Georgia Pacific, Kimberly Clark and Bay West do not have recycled content 48 bx/case in facial tissue Soaps, Cleaners, Disinfectant & Trash Bads 10 10 Green Pumice Bar Soap Lava 4 oz. wrapped 48/4 oz/Case HP 25860 11 10 Antibacterial Bar Soap Dial 3.5 oz 3.5 oz wrapped, 72/case HP 00630 Super Duty Hand Cleaner 12 35 with Sani-Tuff 91757 Grit HP30496 3.5 liter ctn, 2/case 13. 40 Dish Soap Lemon Scent Joy 8/38 oz 38 oz. Professional Line 8/case HJP 25844 Scrubbing Bubbles HP Disinfectant 14 80 Antibacterial Foam Cleaner Commercial Grade 12/29oz/Case 25oz. 12/case HP 36525 Powdered non-abrasive Bab-O Scour 15 10 Cleaner Cleanser with Bleach With Bleach 21 oz, 24/case 24/21 oz/Case HP 36570 16' 250 'Bleach, 5.25 SH Champion CH120 1 gallon liquid, 6/case HP06360 17 10 Drain Opener Drain Solvent $40.86/Case $40.72 $41.71 $28.84/Case $22.42/Case $12.90/Case $7.96/Case $29.59/Case REGULAR MEETING APRIL 24, 2006 Item Brand Name & No Quantity Description Co. Unit Price Alk. 1 qt liquid, 12/case HP36099 18 25 Powdered non-phosphate Spic-n-Span $72.24/Case 1 1 1 hard-surface, multi- ' purpose HP25730 cleaner. 27 oz. 12/case Soaps, Cleaners, Disinfectant & Trash Bays cont'd 19 60 Bowl Cleaner - 9% HCL Spartan M-95 $12.82/Case 32 oz liquid, 12/case HP70006 Urinal Screen w/ Para 20 50 Block HP Urinal Screen $19.12/Case 4 oz w/screen, 12/box With 4 oz Para Block HP 39520 Toilet Bowl Deodorant 21 60 Block Hospeco 08411 $6.04/Box ' 4 oz w/hanger, 12/box HP39525 22 200 each Sponge 2 x 4.5 x 7 5/8 Hydra W4PKU $.71/Each General Purpose 7x4x2 individually wrapped HP00810 Heavy duty Scrubber 3M 74N Scrub 23 40 cases Sponge Sponge $28.24/Case 4.5"x2.5"x 0.9" 20/Case HP21150 24/case Impact 5502 24 50 each Plastic All purpose Bucket Bucket $2.55/Each ] 0 qt with handle HP14191 25 10 Johnny Mops, Synthetic Impact 204-E $.50/Each 100/case HP 204-E 26 15 Glass Cleaner/Ready to Use Champion CH129 $6.73/Case 1 gallon liquid, 4lcase HP60855 27 15 Vinegar, White 5% Mizkan Americas $10.80/Case 1 gallon liquid, 6/case 6 Gallon/Case HP67120 28 15 Ammonia Champion CH125 $5.31/Case 1 gallon liquid, 4/case HP06354 29 10 Oven Cleaner HP Oven/Grill $23.64/Case .L ~ ~ :1O5 RE('rI?T.AR MEETING 3 '~ Item No Quantity Description APRIL 24, 2006 Brand Name & Co. Unit Price Cleaner 20 oz. spray, 12/ case HPOR080122 30 20 Ant & Roach Spray Raid DRC94400 $43.16/Case 15 oz. 12/case HP 14773 HP Bee Wasp , 31 20 Wasp & Hornet Spray Horn $28.89/Case 15 oz. 12/case, Jet Spray 12/14 oz/Case HP37470 32 50 Trash Bags Pitt Plastics $28.05/Case 24 x 33, Hi Den 24/33 8 microns HiDen 1000/Case 8 Micr.,1,000/case HP28.05 eRubbermaid 33 40 Mop Head/2-1 oz., Cotton E138 $3.43/Each 12/case HP 90785 34 10 Mop Head/ 24 oz., Rayon Rubbermaid E438 $4.76/Each 12/case HP90786 Golden Star 35 50 each Wet Mop Handle HWC1 W $8.45/Each 60" w/clamp HP38540 , 36 60 each Push Broom Handle Carlisle 45268 $2.70/Each 60" w/metal tip HP06773 KSS ENTERPRISES 850 South Marietta Street, Suite 700 South Bend, Indiana 46601 Bid was signed by: Mr. Brian Harbaugh Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Item Brand Name & No Quantity Description Co. Unit Price Tissues and Paper Towels 1 (R) 200 2 Ply Toilet Tissue 286302 BW549 $34.40/Case 4.375"x3.75", 500 sheets/roll 96/Case Bay West Standard Size Rolls 96 rolls/case 2 (R) 100 2-Ply Toilet Tissue Jumbo 285901 BW1002 $23.45/Case 9" roll, 1,000 sheets/roll 12/Case Bay West _ 3.875", 1000 12 rolls/case cos 1 1 1 No Quantity Description Co. Unit Price 3 (R) 30 2-Ply Toilet Tissue Jumbo 286001 BW2002 $23.45/Case REGULAR MEETING APRIL 24, 2006 Item Brand Name & 12" Roll, 2,000 sheets/roll 12/Case Bay West 3.875", 2000 6 rolls/case 4(R) 5(R) 6 (R ) 71R ) R(Rl 150 Multi Fold Towel -White 292300 BW485 9.4" x 9.2" 20pkg/Case Bay West 16 pkg per cse 2400 twl/cse 4000/Case 150 Roll Towel -Natural 288200 BW460 8" , 425 ft. 12/Case Bay West 12 rolls/case 100 Roll Towel -White/Quilted 288400 BW465 8", 425 ft. 12/Case Bay West 12 rolls/case Household Roll Towel- 120 Natural 11"x9" embossed 2-ply 84 sheets/roll, 30 rolls/case 30 Facial Tissue - 2 ply 125/bx 8.4"x 8.6" flat box 48 bx/case Soaps, Cleaners, Disinfectant & Trash Bads ni IU 11 10 12 35 13 40 14 15 80 10 Ureen Pumice Bar Soap 4 oz. wrapped $17.50/Case $19.50/Case $25.98/case No Bid 294300 BW130 $16.75/Case 2 Ply 30 Box of 100/Case 196800 Lava $39.55/Case 4 oz Wrapped 72/Case Antibacterial Bar Soap 196400 Dial $42.15/Case 3.5 oz wrapped, 72/case 3.5 oz Wrapped - 72/Case Super Duty Hand Cleaner with No Bid Grit 3.5 liter ctn, 2/case 38 oz. Professional Line Dish Soap Lemon Scent 128912 Joy $4.95/Each 8/case 38 oz 8/Case $39.60/Case Scrubbing Bubbles Antibacterial 107860 Prolink $2.30/Each Foaming Commercial Grade Germicidal $27.60/Case 25oz. 12/case 18 oz/Can 12/Case Powdered non-abrasive 110201 Comet $27.21/Case :~ 0'7 REGULAR MEETING APRIL 24, 2006 Item Brand Name & No Quantity Description Co. Unit Price Cleaner with Bleach 21 Oz 24/Case 21 oz, 24/case 16 250 Bleach, 5.25 SH 131390 $1.26/gallon 1 gallon liquid, 6/case 6/Case $7.56/Case ' 17 10 Drain Opener 165301 $20.89/Case 1 qt liquid, 12lcase KSS Drain Solve - 12/Case 119900 Spic-n- 18 25 Powdered non-phosphate Span $6.50/Box hard-surface, multi- purpose 27 oz Box $78.00/Case cleaner. 27 oz. 12/case Soaps, Cleaners, Disinfectant & Trash Bags cont'd 19 60 Bowl Cleaner - 9% HCL 123500 KSS mild 20 21 22, 23 24 25 '' 6 32 oz liquid, 12/case 12/Case Urinal Screen w/ Para , 50 Block 185410 $1.40/Each 4 oz w/screen, 12/box 12/Box $16.80/Box Toilet Bowl Deodorant 60 Block 185100 $6.75/Box 4 oz w/hanger, 12/box 4 oz 12/Box 200 each Sponge 2 x 4.5 x 7 5/8 256100 $.98/Each 7 9/16"x4 3/16"xl General Purpose 9116" individually wrapped Heavy duty Scrubber 254700 YH174 40 cases Sponge Scrub Sponge $4.25/Box 4.5"x2.5"x 0.9" 6.5"x3.25"xl" $34.00lCase 24/case 5 per Box/8 Boxes per Case 50 each Plastic All purpose Bucket 367900 Red/Gray $5.40/Each ' 10 qt with handle Rubber Maid 2963 10 Johnny Mops, Synthetic 390400 $.57/Each Blue handle 100/case Swabby 100/Case $57.00/Case 15 Glass Cleaner/Ready to Use 138600 KSS RTU $11.90/Case 1 gallon liquid, 4/case Glass 4Cases $17.15/Case 1 1 1 REGULAR MEETING Item No Quantity Description l7 1~ Vinegar, White 5% 1 gallon liquid, 6/case APRIL 24, 2006 Brand Name & Co. Unit Price 168451 $1.60/Each 28 15 Ammonia 166500 $9.10/Case 1 gallon liquid, 4/case 6/Case 29 10 Oven Cleaner 102750 H1038-54 $2.58/Each Hillyard 12/Case ' 20 oz. spray, 12/ case 19 oz $30.96/Case 109000 Residual ~u 2U Ant & Roach Spray Insect $37.45/Case 15 oz. 12/case Dual Spray -16 oz 12/Case 104700 H 1049 31 20 Wasp & Hornet Spray W/H $3.70/Can 13.5 oz Can - 15 oz. 12/case, Jet Spray 12/Case Hillyard $44.40/Case 32 50 Trash Bags 226100 -Pitt $20.75 MR 24330 H.d. ' 24 x 33, Hi Den 1000/Case 8 Micr., 1,000/case 33 40 Mop Head/24 oz., Cotton 261900 Cut End $3.79/Each 12/case W6224 $45.48/Case 34 10 Mop Head/ 24 oz., Rayon 263800 Cut End $4.25/Each 12/case W6424 $51.00/Case 35 50 each Wet Mop Handle 270300 $6.11/Each 60" w/clamp 36 60 each Push Broom Handle 201700 $2.90/Each 60" w/metal tip FEMCO 545 West Edison Road Mishawaka, Indiana 46545 Bid was signed by: Mr. Brian Harbaugh Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Item Brand Name & :So Quantity Description Co. Tissues and Pater Towels 1 (R) 200 2 Ply Toilet Tissue Bay West Unit Price $34.50/Case ~ ~? ~ ~ ~ REGULAR MEETING APRIL 24, 2006 Item Brand Name & No Quantity Description Co. Unit Price 4.375"x3.75", 500 sheets/roll Standard Size Rolls 96 rolls/case 2 (R) 100 2-Ply Toilet Tissue Jumbo Nibroc 9" ro11,1,000 sheets/roll NIB-11293-5 3.875", 1000 12 rolls/case 3 (R) 30 2-Ply Toilet Tissue Jumbo Bay West 12" Roll, 2,000 sheets/roll 3.875", 2000 6 rolls/case 4 (K 1 150 Multi Fold Towel -White Nibroc 9.4" x 9.2" NIB-22215-6 16 pkg per cse 2400 twl/ese ~ (1:) 150 Roll Towel -Natural Bay West 8" , 425 ft. BW-460 12 rolls/case 6 (R) 100 Roll Towel -White/Quilted Kimberly Clark 8", 425 ft. KC-01080 12 rolls/case Household Roll Towel- 7 (R) 120 Natural Nibroc 11 "x9" embossed 2-ply NIB-24300-6 84 sheets/roll, 30 rolls/case 8 (R) 30 Facial Tissue - 2 ply Kimberly Clark 125/bx 8.4"x 8.6" flat box KC-21606 48 bx/case Soaps, Cleaners, Disinfectant & Trash Ba$S $24.40/Case 1 $23.88/Case $14.50/Case $19.00/Case $44.22/case 1 $14.65/case $37.75/Case 0 10 Green Pumice Bar Soap Lava $41.25/Case 4 oz. wrapped WD-10383 1 1 10 Antibacterial Bar Soap Dial $SO.000ase t 3.5 oz wrapped, 72/case DI-00910 Super Duty Hand Cleaner 12 35 with Kimberly Clark $45.90/Case Grit SF-91757 3.5 liter ctn, 2/case 13 40 Dish Soap Lemon Scent P&G $34.60/Case .?.10 1 1 1 REGULAR MEETING item No Quantity Description 38 oz. Professional Line 8/case ' Scrubbing Bubbles 14 80 Antibacterial Commercial Grade 25oz. 12/case Powdered non-abrasive 15 10 Cleaner with Bleach 21 oz, 24/case lh 17~ 18 APRIL 24.2006 Brand Name & Co. Unit Price PGC-45114 $39.60/Case Netcare $28.75/Case CG-N873 P&G PGC-02255 250 Bleach, 5.25 SH Clorox 1 gallon liquid, 6/case CLO-02490 10 Drain Opener Biokem 1 qt liquid, 12/case BIO-6050 25 Powdered non-phosphate P&G hard-surface, multi- purpose PGC-08056 cleaner. 27 oz. 12/case Soaps, Cleaners, Disinfectant & Trash Bays cont'd 19 60 Bowl Cleaner - 9% HCL Biokem ' 32 oz liquid, 12/case BIO-4060 Urinal Screen w/ Para 20 50 Block Nilodor 4 oz w/screen, 12/box NIL-4004 Toilet Bowl Deodorant 21 60 Block Nilodor 4 oz w/hanger, 12/box NIL-4001 22 200 each Sponge 2 x 4.5 x 7 5/8 Impact General Purpose IM-7180 individually wrapped Heavy duty Scrubber 23 40 cases Sponge Clorox 4.5"x2.5"x 0.9" CLO-91029 24/case 24 50 each Plastic All purpose Bucket Impact 10 qt with handle IM-5510 $15.70/Case $14.75/Box $31.35/Case $8.40/Box $14.15/Case $1.00/Each $22.08/Case $70.00/Case $18.00/Case $4.75/Each ail , REGULAR MEETING APRIL 24, 2006 Item Brand Name & No Quantity Description Co. 25 10 Johnny Mops, Synthetic Impact 100/case IM-204 26 15 Glass Cleaner/Ready to Use Biokem 1 gallon liquid, 4/case BIO-6070 27 15 Vinegar, White 5% Woeber 1. gallon liquid, 6/case WA-WVG-1 Unit Price $56.16/Case $12.05/Case $9.25/Case ' ?8 15 Ammonia Austin $10.25/Case 1 gallon liquid, 4/case KE-Amoniagl 2y l0 Oven Cleaner Netcare $33.40/Case 20 oz. spray, 12/ case CG-N826 30 20 Ant & Roach Spray Netcare $51.25/Case 15 oz. 12/case CG-N301 31, 20 Wasp & Hornet Spray Claire $50.25/Case 15 oz. 12/case, Jet Spray CG-COOS 32 50 Trash Bags Inteplast $23.75/Case 24 x 33, Hi Den IN-243308-CL 8 Micr., 1,000/case 33 40 Mop Head/24 oz., Cotton Tu Way $32.70/Case 12/case TU-So24#32 34 10 Mop Head/ 24 oz., Rayon Tu Way $44.75/case 12/case Tu-ToS24#32 35, 50 each ,Wet Mop Handle Impact $7.70/Each 60" w/clamp IM-83 36 60 each Push Broom Handle Carlisle $3.00/Each 60" w/metal tip CR-45267 Upon a motion made by Mr. Littrell, seconded by Mr. Ciilot and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF QUOTATIONS - OLIVER SCHOO L SITE MOWING -PROJECT NO. 106-030 (PLAN IMPLEMENTATION FUND/GEN ERAL FUND) ' '~1r. Gilot ud~~iscd that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: CFH LANDSCAPE SERVICES 813 South Michigan Street South Bend, Indiana 46601 Quotation was submitted by Ms. Terry Morlock REGULAR MEETING QUOTATION: $120.00/Mowing FITZMAURICE LANDSCAPING, INC. 19766 Detroit Avenue South Bend, Indiana 46614 Quotation was submitted by Ms. Michael Fitzmaurice APRIL 24, 2006 i ~ ~ QUOTATION: $70.00/Mowing Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above Quotations were referred to Community and Economic Development for review and recommendation. OPENING OF QUOTATIONS -SALT (WATER WORKS CHEMICAL BUDGET Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to item. The following Quotations were opened and read: GARGILL SALT 916 South Riverside Avenue St. Clair, Michigan 48079 Quotation was submitted by Mr. Darek Maurer QUOTATION: 1 ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL PRICE 1 250 Tons Purex Salt No Bid No Bid 2 250 Tons Solar Salt $110.75 $27,687.50 Year 1 $130.75 $32,687.50 Year 2 MORTON SALT 123 North Wacker Drive Chicago, Illinois 60606-1743 Quotation was submitted by Mr. Daniel Song QUOTATION: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL PRICE 1 250 Tons Purex Salt $153,14 $38,285.00 2 250 Tons Solar Salt No Bid No Bid Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above Quotations were referred to Water Works for review and recommendation. ' AWARD BID - EDISON PARK SEWER SEPARATION- PHASE I -PROJECT NO. 105-009 (SEWER BOND) Mr. Carl P. Littrell, City Engineer, advised the Board that on April 17, 2006, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to the lowest responsive and responsible bidder, C&E Excavating, Inc., in the amount of $1,353,860.05. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. f~~ REGULAR MEETING APRIL 24, 2006 AWARD BID - 2006 NEIGHBORHOOD STREET LIGHTING PROGRAM - MONROE STREET FROM SUNNYSIDE AVENUE TO TWYCKENHAM DRIVE AND SUNNYSIDE AVENUE BETWEEN MONROE STREET AND SOUTH STREET - PROJECT NO. 106-012 (GENERAL FUND) ~1s. I hia Vawrter, Engineering, advised the Board that on April 20, 2006, bids were received and opened for the above referred to project. After reviewing those bids, Ms. Vaw~ter recommends that the Board award the contract to the lowest responsive and responsible bidder, Trans Tech Electric, in the amount of $63,885.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. , AWARD BID -RAW SEWAGE PUMP DRIVE REPLACEMENT -PROJECT NO. 106-003 (SEWAGE WORKS) Mr. Patrick Henthorn, Environmental Services, advised the Board that on April 10, 2006, bids were received and opened for the above referred to project. After reviewing those bids, Mr: Henthorn recommends that the Board award the contract to Underground Pipe & Valve, Inc. 1100 Prairie Avenue, South Bend, Indiana, the amount of $654,810.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. ;1~'~'~'1RD BID -PURCHASE OF CITY OWNED PROPERTY - 138 EAST DAYTON Mr. Thomas Bodnar, Legal, advised the Board that on April 10, 2006, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Bodnar rccommends that the Board award the contract to Mr. Paul Read, Sr. the amount of $1,000.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -FIVE (~) MURE UR LESS, DUMP BODIES MOUNTED ON TANDEM AXLE CHASSIS (2006 APPROVED VEHICLE CAPITAL BUDGET) In a letter to the Board, Mr. Matt Chlebowski, Equipment Services, requested permission , to advertise for the receipt of bids for the above referred to equipment for the Division of Wastewater. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request was approved. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA l he lulluwiug Contracts/Agreements/Proposals/Addenda were approved as follows: TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Agi'ccmcnt Lincoln Way West South Bend $15,000.00 Gilot/Littrell Commercial Corridor Heritage Program Foundation Contract Evaluation -Use of Petro Consulting $600.00 Gilot/Littrell ' Soy Biodiesel B20 Construction Donald/Fox Storm Rieth Riley $193;020.80 Gilot/Littrell Contract Sewer Extension Construction Company Construction Former Sears Repair Ritschard $63,129.00 Gilot/Littrell Contract Center Demolition Brothers, Inc. Grant Administrative Costs Near Northwest $30,000.00 Littrell/Gilot Agreement Neighborhood, ~ Inc. __- ' Contract Financial Advisory Clifton $10,000.00 TABLED Services Gunderson, LLP Gilot/Littrell _ Grant Good Greater Mt. $2,000.00 Gilot/Littrell Agreement Neighborhood/Good Calvary Church - Neighborhoods 406 East Oakside Youth Program Grant Proposal Schematic Study Ken Herceg & $70,000.00 Gilot/Littrell Report -Hickory Associates Road Phased 1 REGULAR MEETING APRIL 24, 2006 ~ ~ 4 1 1 1 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Extension and Widening Improvements - Between Edison Road and Cleveland Road State and Construction and State of Indiana $184,469.00 Subject to Local Public Project Management Signed Agency for Federal Aid Agreement Agreement Projects - from Construction of Studebaker Studebaker National Museum for Museum Archives Financing Building Gilot/Littrell Proposal Landfill Closure and Weaver Boos Not to Gilot/Littrell Site Development Exceed Support - $29,000.00 Fredrickson Park LaSalle Council Scouting and Resource Center Agreement Professional Services Malcolm Pirnie, $46,900.00 Littrell/Gilot - Long Term Inc. Planning for South Pressure Zone/Water Demand Projects/Analysis of Water Supplies/Hydraulic Network Modeling & Planning/Developme nt of Recommendations for Near-Term and Long-Term Capital Improvements Grant Good . Coffman, Carmen $125.00 Gilot/Littrell Agreement Neighbors/Good Neighborhoods Building Blocks Grant Good Bidlack, Brandi $125.00 Gilot/Littrell Agreement Neighbors/Good Neighborhoods Building Blocks Grant Good King, Roslyn $125.00 Gilot/Littrell Agreement Neighbors/Good Neighborhoods Building Blocks Grant Good King, Roslyn $125.00 Gilot/Littrell Agreement Neighbors/Good Neighborhoods Building Blocks Grant Good King, Roslyn $125.00 Gilot/Littrell Agreement Neighbors/Good ~ Neighborhoods Building Blocks Grant Good Enyeart, Dennis $125.00 Gilot/Littrell Agreement Neighbors/Good Neighborhoods Building Blocks ~~ 15 REGULAR MEETING APRIL 24, 2006 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Grant Good Hampton, Brenda $125.00 Gilot/Littrell Agreement Neighbors/Good Neighborhoods Building Blocks Grant Good James, Sharon $125.00 Gilot/Littrell Agreement I Neighbors/Good Neighborhoods Building Blocks Grant Good Asare, Asantewaa $125.00 Gilot/Littrell Agreement Neighbors/Good Neighborhoods Building Blocks Gram Good McCarthy, $125.00 Gilot/Littrell Agreement Neighbors/Good Pamela Neighborhoods ' Building Blocks Contract Public Auction Kaser's Auction 8% Gilot/Littrell Services Service Commission i to Kaser's Grant rAdministration and Neighborhood $5,000.00 Gilot/Littrell Agreement I Operations Resources & Technical Services Corporation Grant Acquisition/Operatio Neighborhood $241,998.00 Gilot/Littrell Agreement n/Fiscal Oversight of Resources & Six (6) Neighborhood Technical Partnership Centers services Corporation Proposal Engineering Services The Abonmarche $72,500.00 Gilot/Littrell -Cotter Street group Extension Contract Purchase of K9 Unit Steinig Tal $3,900.00 Gilot/Littrell (The Purchase of K9 Kennels Dogs and Execution of the Contract will I be left to the j Discretion of the K9 Commander) Lease Rental of Pitney Bowes $6,480.00 (4 Gilot/Littrell Agreement Inserting/Folding Years) Machine (Code F,nforcement) CService Telephone AT&T Global $224,228.00 Gilot/Littrell I Agreement Networking Services /Year (Centrex) I Contract Electric Energy Edison Plant Littrell/Gilot Contract Electric Energy Edison Well Field Littrell/Gilot Access & Derr Living Trust - Gilot/Littrell Restrictions Asbestos Removal rn~ Transfer I Agreement I Administrati Property Acquisitions Wood/Metchelenl $9,500.00 Gilot/Littrell I ve Settlement on Ireland Merrill Contract Road/Michigan Street/ Administrati Property Acquisitions National City $33,075.00 Gilot/Littrell ve Settlement on Ireland Bank of Indiana Contract Road/Michigan 1 1 1 M 1 1 REGULAR MEETING APRIL 24, 2006 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ i CARRIED Street/ Administrati Property Acquisitions B&H, Inc. $10,000.00 Gilot/Littrell ve Settlement on Ireland ~ C'ontract Road/Michigan Street/ Admministrati Property Acquisitions National City $17,023.50 Gilot/Littrell vc Settlement on Ireland Bank of Indiana Contract Road/Michigan Street/ j Administrati Property Acquisitions Canfield $19,765.00 Gilot/Littrell ve Settlement on Ireland Contract Road/Michigan Street/ Cleaning Cleaning Service for Sweetums, Inc. Gilot/Littrell Contract Morris Performing Arts Center and Human Rights Commission ADOPT RESOLUTION NO. 17-2006 -ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, the City of South Bend, Indiana, Department of Redevelopment (the "Department of Redevelopment") is the owner of the real property situated in St. Joseph County, Indiana and described at Exhibit A (the "real Property") and; ' WHEREAS, pursuant to Ind. Code 36-7-14-3, the South Bend Redevelopment Commission ("Commission") is the governing body of the Department of Redevelopment and, pursuant to Ind. Code 36-7-14-12.2 may dispose of the Real Property; and WHEREAS, the Commission is desirous of transferring the Real Property to the City of South Bend, Indiana, for the sum of Ten and 11/100 Dollars ($10.00), and the Board of Public Works of the City of South Bend, Indiana (the "board") desires to accept the Real Property, on behalf of the City of South Bend, Indiana (the "City); and Whereas, pursuant to Ind. Code 36-I-11-8, the Department of Redevelopment, acting through he Commission and the City, acting by and through the Board, may exchange or transfer property with one another upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the Commission, at its meeting of April 7, 2006, adopted a resolution substantially identical to this one transferring the Real Property from the City oi~ South Bend, Department of Redevelopment (the "Commission Resolution") to the Board on behalf of the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the city of South Bend, Indiana that: 1. The transfer of the Real Property situated in St. Joseph County, Indiana, and described at Exhibit A for the sum of Ten and 11/100 Dollars ($10.00), by the City of South Bend, Indiana, Department of Redevelopment to the City of South bend, Indiana shall be, and hereby is, accepted, subject to the terms of the Commission Resolution. 2. That upon receipt of fully executed quitclaim deed to the Real Property from Commission, the Clerk of the Board of Public Works of the City of South Bend, Indiana is hereby authorized and directed to cause the .1~.~ REGULAR MEETING recording of said quitclaim deed in the Office of the St. Joseph county Recorder. 3. That this Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on April 24, 2006, at 1308 County City Building, 227 West Jefferson Buulevard, South Bend, Indian 46601. ATTEST: s/Angela K. Jacob, Clerk APRIL 24, 2006 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell, Member Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following street closures and processions were approved: REQUEST SPONSOR LOCATION DATE/TIME MOTION/ CARRIED "Chet Chet Waggoner Depart from Apri129, 2006 Littrell/Gilot Wagoner Little Little League, Coveleski ~ League Opening Inc. Stadium on i~a~ P.n-ade" Lafayette Boulevard to Marion Street to Portage Avenue i to Highland ~ Cemetery then Return to Portage Avenue Northbound to Boland Drive to Riverside Drive to Chet Waggoner Park "Fallen Heroes American Depart from May 21, 2006 Littrell/Gilot f';uiiil~ P.id~"' ~ Legion Wal-Mart li Riders/American Parking Lot Legion Post 308 South on Portage Avenue, South on Bendix Drive, West on Cleveland Avenue to U.S. ~ 31 Bypass "Night Moves Michiana Depart from July 7, 2006 Littrell/Gilot SK Run" YMCA YMCA East on Northside Boulevard, North on Oakland Street, West on Ruskin, ~ South on Louise Street, East on Northside Boulevard Returning to the YMCA. ~"2006 Walk for Palliative Care, Depart from October 8, 2006 Littrell/Gilot 1 1 REGULAR MEETING APRIL 24, 2006 .~ .~ 1 1 REQUEST SPONSOR , .LOCATION DATE/TIME MOTION/ CARRIED Hospice" Inc. Potawatomi. Park to Northshore . Drive by IUSB . and Return to Potawatomi Park ' "2006 Arthritis Arthritis Depart from the., May 7, 2006 Littrell/Gilot ~~'all:' Foundation intersection of Greenlawn i Avenue and Wall Street to Mishawaka Avenue and Return to i Potawatomi Park "Mav Holy Cross and Depart from May 12, 2006 Littrell/Gilot Procession" St. Stanislaus Holy Cross Church (1020 ~ Wilber Street) to j Johnson Street and return to ST. Stanislaus Church (920 Wilber Street) "River Park River Park Mishawaka May 20, 2006 Littrell/Gilot i Parade" Business Avenue from ,Association Twyckenham to Logan " 2006 Cabin Northern Change Traffic Gilot/Littrell Davs" Indiana Center Restrictions - for History Bartlett Street from Riverside Drive to Michigan Street ~ - "No Parking Except School Busses" Sidewalk Cafe Fiddler's Hearth 127 North Main Through October Gilot/Littrell 31, 2006 Encroachment - The State Cafe 117 East Wayne Littrell/Gilot Install .Awning Street Scrap Metal Greentech Gilot/Littrell j llealer's License APPROVE UTILITY EASEMENT RELEASE - SOUTHEAST CORNER OF LINCOLN WAY EAST AND MARTIN LUTHER KING, JR. DRIVE - DANCH ' HARNER & ASSOCIATES, INC. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the above referred to easement was approved. It was noted that there are sewer and water main located in the vacated Scott and Oak Streets, and must remain intact. This easement is for the construction of the new Fire Station No., Project No. 106-002. T:1BLE REQUEST FOR ON-STREET PARKING SPACES - 3302 MISHAWAKA AVENUE upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the request was tablul, pending further information -~- ~- 9 REGULAR MEETING APRIL 24, 2006 FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the following Certificates of Insurance were accepted for filing: US Signcrafters, Inc. Circle R. Electric, Inc. Osceola, Indiana Portage, Indiana- APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the fu{lu~~ ing F~cavation Bonds be approved andlor released as follows: BOND OF EXCAVATION Laidig Concrete, Inc. Released Effective April 24, 2006 Hoosier Equipment Service, Inc. Approved April 19, 2006 Pursuant to Resolution 100-2000 ?~'(r. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion, which carried. APPROVE CLAIMS Mr. Crilot stated that the following claims were submitted to the board for approval: Name Amount of Claim Date Cite uCSouth Bend $1,950,634.07 April 17, 2006 City of South Bend $1,983,736.23 April 24, 2006 ~ Rieth-Riley Construction Co.. Inc. {Ireland ~ Road Reconstruction) $1,755,777.00 Apri124, 2006 Mr., Gilot made a motion that the claims be approved and the reports as submitted be lilcd. i~lr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10:38 a.m: BOARD OF PUBLIC WORKS AT`~EST: ~ `- ._. ~~~ , C Angela K..!a ob, Clerk Gary A. Gilot, President [~ ~~2 Carl P. Littrell, Member Donald E. Inks, Member 1 1