Loading...
HomeMy WebLinkAbout04/10/06 Board of Public Works Minutes082 PUBLIC AGENDA SESSION APRIL 6, 2006 The Public Agenda Session of the Board of Public Works was convened at 10:36 a.m. on Thursday, April 6, 2006, by Board President, Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. AGENDA ITEMS REMOVED ' Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following items were removed: - Award Bid -One (1) More or Less, New Heavy Duty 16,500 Lb. Gvwr 2006 Chassis - Award Bid -One (1) More or Less, One Ton Two Wheel Drive Pick Up Truck - Award Bid -Two (2) More or Less, 2006'/4 Ton Four Wheel Drive Pick Up Trucks - Resolution No. 17-2006 -Accepting the Transfer of Real Property from the South Bend Redevelopment Commission AGENDA ITEMS ADDED - Agreement -Development of City Parking Lot - TRANSPO - Agreement -Traffic Counting - MACOG - Request to Advertise -Fire Station No. 2 -Project No. 106-002 - Amendment -Greeley & Hansen - Award Bid -Sanitary and Water Man Relocation -Lot 3a -Blackthorn Corporate Office Park - Project No. 103-029 Board members discussed the following item(s) from that list. - Award Quotations -Yard Lamppost Program 2006 -Project No. 106-001 Mr. Gilot stated that he would like to see the award amount in unit price instead of total price. - Request to Advertise -Firefighters Boots/Firefighters Helmets/Firefighters Protective Clothing Assistant Chief Rick Switalski, Fire Department; stated that this bid is for new protective clothing for firefighters. The funding amount will be reimbursed by FEMA, however the bid process must be completed by August 16, 2006. - Agreement -Emergency Service for Generators Assistant Chief Rick Switalski stated this Agreement is for emergency services for the eleven (11) fire stations' generators. - Agreement- Training and Testing -Fire Department Assistant Chief Rick Switalski stated this Agreement is used for the hiring process for the Fire Department. The Institute for Public Safety Personnel, Inc. provides testing and other ,services for Fire Department applicants. The Department has successfully utilized this hiring process for many years. - Agreement -Heating & Air Conditioning Maintenance Assistant Chief Rick Switalski stated this Agreement is for the maintenance of the Fire Department's eleven (11) stations' heating and air conditioning units. - Agreement -City Parking Lot - TRANSPO Mr. Shawn Peterson, Legal Department, stated this Agreement has been in the works for a long time. The Agreement will be in final form for Monday's regular meeting. - Amendment to Agreement -Greeley & Hansen Mr. Jack Dillon stated this Agreement is an amendment to the previous Agreement with Greeley & Hansen for the replacement of a diesel driven pump. ' -Agreement -Traffic Counting - MACOG Mr. Gilot stated that MACOG has agreed to perform traffic counts for the City of South Bend. This relieves City employees of the task. - Safety Reports, Department of Public Works Mr. John Machowiak, Central Services; Mr. Andy Wierzbicki, Water Works; and ' Mr. Jack Dillon, Environmental Services, were present and submitted their respective Safety Report for March 2006. 083 PUBLIC AGENDA SESSION APRIL 6.2006 - Monthly Reports, Department of Public Works Mr. Andy Wierzbicki, Water Works, and Mr. Jack Dillon, Environmental Services, presented their respective Monthly Report for March 2006. In addition to the Monthly Report, Mr. Dillon presented a Goals and Performance Measures Report for March 2006. - Reject Proposals -Former Oliver School Site Demolition Ms. Tonya Zozulya, Community and Economic Development, stated the combined proposals did not conform with the specifications, therefore the ' proposals are rejected. OPENING OF QUOTATIONS -DEMOLITION OF FORMER SEARS REPAIR CENTER - PROJECT NO. 106-025 (GENERAL FUND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotation was opened and read: WARNER & SONS, INC. 29099 Old U.S. 33 Elkhart, Indiana 46615 Quotation was submitted by Mr. Mark Weaver QUOTATION: $99,660.00 R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Quotation was submitted by Mr. William Loudin QUOTATION: $104,500.00 RITSCHARD BROS., INC. 1204 West Sample Street South Bend. Indiana 46619 Quotation was submitted by Ritschard Bros., Inc. QUOTATION: $63,129.00 B&J EXCAVATION, INC. 1104 West Donald Street South Bend, Indiana 46613 Quotation was submitted by Mr. Darnell O'Neal QUOTATION: $64,900.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks' and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. APPROVAL OF PROCESSION Upon a motion by Mr. Gilot, seconded by Mr. Inks and carried, the following procession was approved with the understanding that participants stay on the sidewalk: Procession WSBL - LP From Morris April 10, 2006 Favorable Radio (South Civic South on - 10:30 a.m. to Recommendations Bend Council St. Joseph, 12:30 p.m. 5001, Inc.) West on West Jefferson, . South on Main Street, East on Washington, North on Michigan to Morris Civic 1 1 as4 PUBLIC AGENDA SESSION APRIL 6, 2006 The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:00 p.m. ' BOARD OF PUBLIC WORKS Gary A. Gilot, President v°r~r Carl P. Littrell, Member Donald E. Inks, Member ATTEST: An ela K. Ja o Clerk g , REGULAR MEETING APRIL 10, 2006 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Monday, April 10, 2006, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of the public agenda session and the regular meeting of the Board held on March 23 and March 27, 2006, were approved. OPENING OF BIDS - RAW SEWAGE PUMP DRIVE REPLACEMENT ENVIRONMENTAL SERVICES -PROJECT NO. 106-003 (WWTP CAPITALI This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: ' HERRMAN & GOETZ, INC. 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by: Mr. Thomas Herrman Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $904,292.00 0~5 RF,GULAR MEETING UNDERGROUND PIPE & VALVE, INC. 1100 Prairie Avenue South Bend, Indiana 46601 Bid was signed by: Mr. Donald Nuner Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $654,918.00 APRIL 10, 2006 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering and Environmental Services for review and recommendation. OPENING OF BIDS -SALE OF CITY OWNED PROPERTY -138 EAST DAYTON This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in~the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bid was opened and publicly read: MR. PAUL READ, SR. 136 South Dayton South Bend, Indiana 46613 BID: $1,000.00 A check of $100.00 was included in the Bid. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bid was referred to the Legal Department for review and recommendation. AWARD BID -SANITARY AND WATER MAIN RELOCATION -LOT 3A - BLACKTHORN CORPORATE OFFICE PARK - PROJECT NO. 103-029 (BLACKTHORN TIF) Mr. Nick Witwer, Community and Economic Development, advised the Board that on March 27, 2006, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Witwer recommends that the Board award the bid to the lowest, responsive and responsible bidder, Herrman & Goetz, Inc., in the amount of $118,957.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bids be awarded as outlined above, subject to a development agreement and easement. Mr. Littrell seconded the motion, which carried. AWARD BIDS - CHEMICALS FOR WATER WORKS (WATER WORKS CHEMICAL BUDGET) Mr. John Wiltrout, Water Works, advised the board that on March 13, 2006, bids were received and opened for the above referred to chemicals. After reviewing those bids; Mr. Wiltrout recommends that the Board award the bids to the lowest, responsive and responsible bidders, as follows: Alexander Chemical Chlorine $490.00/Ton Alexander Chemical Chlorine $ 68.40/150Lb. Alexander Chemical Fluorisilic Acid $255.00/Ton Water Solutions Unlimited Phosphate $ .97/Lb. Ulrich Potassium Permangante $ 1.84/Lb. 1 1 1 Therefore, Mr. Inks made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion, which carried. REGULAR MEETING APRIL 10, 2006 Ej U 6 AWARD BIDS - THREE (3) 2006 ALL WHEEL DRIVE CARGO VANS -TWO (2) 2006'/4 TON TWO WHEEL DRIVE PICK UP TRUCKS - ONE (1) 2006 OR NEWER 3/4 TON EXTENDED CAB TWO WHEEL DRIVE PICK- UP TRUCK (2006 CAPITAL BUDGET) Mr: Matt Chlebowski, Central Services, advised the board that on March 27, 2006, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Chlebowski recommends that the Board award the bids to the lowest, responsive and ' responsible bidders, as follows: GATES CHEVY WORLD 401 South Lafayette Boulevard South Bend, Indiana 46634 Bid Year Make Model Unit Price Three (3)2006 All Wheel Drive Cargo Vans 2006 Chevrolet '/z Ton AWD Van $20,295.00 OPTION 2 Sliding Door and Rear Panel Doors with Glass $106.00 Total $61,203.00 Two (2) 2006'/4 Ton Two Wheel Drive Pick Up Trucks 2006 Chevrolet '/4 Ton 2-WD Silverado $16,630.00 Total $33,260.00 One (1) 2006 OrNewer'/4 Ton Extended Cab Two Wheel Drive Pick Up Truck 2006 Chevrolet '/4 Ton Extended Cab Silverado $19,025.00 Option 2 S rayed In Bed Liner ~ $325.00 Total $19,350.00 ' Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Inks seconded the motion, which carried. AWARD QUOTATION - 2006 YARD LAMPPOST PROGRAM (GENERAL FUND) Mr. Gilot advised that on February 27, 2006, sealed quotations were received and opened for the above referred to project. After reviewing these quotations, Mr. Toy Villa, Engineering, recommends that the Board award the contract to the lowest, responsive and responsible bidder, Trams Tech Electric, L.P., 4601 Cleveland Road, South Bend, Indiana in the amount of $300.00 per lamppost, with an Alternate of $10.00 per linear foot beyond the fifty (50) foot installation. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion, which carried. AWARD QUOTATION -DEMOLITION OF FORMER SEARS REPAIR CENTER - PROJECT NO. 106-025 (GENERAL FUND) Mr. Gilot advised that on April 6, 2006, sealed quotations were received and opened for the above referred to project. After reviewing these quotations, Mr. Carl Littrell, Engineering, recommends that the Board award the contract to the lowest, responsive and responsible bidder, Ritschard Brothers, Inc., 1204 West Sample Street, South Bend, Indiana in the amount of $63,129.00. It was noted that the Boy Scouts will cover half of this cost. Therefore, Mr. Gilot made a motion that the recommendation be accepted and ' the quotation be awarded as outlined above, subject to the confirmation the Boy Scouts will cover one-half of, $63,129.00 for this project. Mr. Littrell seconded the motion, which carried. APPROVAL OF REQUEST TO REJECT BIDS -VEHICLES - O~1 MORE OR LESS, 2006 FULL SIZE ONE TON EXTENDED CARGO VAN - ONE (1) MORE OR LESS, 2006 FOUR DOOR 4X4 UTILITY VEHICLE Mr. Matt Chlebowski, Central Services, requested permission to reject all bids for the above referred to vehicles, due to a lack of funding. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request to reject bids was approved. ~iU~ .REGULAR MEETING APRIL 10, 2006 APPROVAL OF REQUEST TO REJECT PROPOSALS - FORMER OLIVER SCHOOL SITE DEVELOPMENT Ms. Tony Zozulya, Community and Economic Development, requested permission to reject all proposals for the above referred to project. Ms. Zozulya stated after reviewing the proposals and in .consultation with other City departments, the Division of Community Development determined that while the Partners in, Charity and Boschart Design Group proposal generally met the City's requirements for bidders, it failed to address a number of bid specifications and design considerations items outlined in the RFP document. The City is not able to transfer the land to Partners in Charity fora $1.00, which is below the minimum sale price of $38,250.00; allocate HOME funds, and provide infrastructure support, as requested by Partners in Charity and Boschart Design Group. In addition, the developers have indicated that the development will not incorporate the Oliver School artifacts, as required by the Historic Preservation Commission's Certificate of Appropriateness. Community Development has strong concerns about the developers' ability to complete the project given limited demonstrated experience and a lack of a pro- forma. Finally, it was concluded that the proposed design of town homes is not a proper fit for the neighborhood (the site plan does not match the town home floor plan), nor does the general town home design and garage orientation of the single-family units meet the intent of the mixed-use zoning district. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to reject proposals was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - TWO HUNDRED FORTY-EIGHT (248)MORE OR LESS, SETS OF TURNOUT CLOTHING -TWO HUNDRED FORTY-EIGHT (248) MORE OR LESS, HELMETS -TWO HUNDRED FORTY-EIGHT (248) MORE OR LESS, LEATHER BOOTS (EMERGENCY MEDICAL SERVICES CAPITAL IMPROVEMENT FUND # 288) In q letter to the Board, Chief Luther Taylor,. Fire Department, requested permission to advertise for the receipt of bids for the above referred to items. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -ONE (1) MORE OR LESS, SIX YARD FRONT END RUBBER TIRE LOADER (2006 APPROVED VEHICLE CAPITAL BUDGET) In a letter to the Board, Mr. Matt Chlebowski, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment for the Division of Wastewater. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET - BACKWATER GATE REPLACEMENT - PROJECT NO. 103-077 (SEWAGE FUND) Tn a letter to the Board, Mr. Toy Villa, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. The Title Sheet for this project was also presented for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Request to Advertise the Title Sheet were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET - HARTER HEIGHTS STORM SEWER SEPARATION PROJECT - PROJECT NO. 105-012A (SEWAGE FUND) In a letter to the Board, Mr. Toy Villa, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. The Title Sheet for this project was also presented for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Request to Advertise the Title Sheet were approved. 1 1 1 REGULAR MEETING APRIL 10, 2006 ~ ~' o TO J 1ICL/'Lr 1V1H1D1~1L'1LJ-r1tVJL'.1.11V V. 1VV-V 17 ~LAJC1 hlVL lvl V111'V1VLJ In a letter to the Board, Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids for the above referred to materials. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request was approved, subject to review of specifications by the Street Department and Engineering. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS -SALE OF ABANDONED VEHICLES ' Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty-three (23) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - CHAPIN STREET RECONSTRUCTION -BROOKS CONSTRUCTION -PROJECT NO. 105-006 (EDIT/LRSA/SEWAGE WORKS) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Brooks Construction, 625 Beiger Street, Mishawaka, Indiana, for the above referred to project, indicating a final cost of $1,584,892.63. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the Project Completion Affidavit was approved. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA The following Contracts/Agreements/Proposals/Addenda were approved as follows: 1 1 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Agreement Professional HNTB/The $20,000.00 Gilot/Littrell Services for Abonmarche (Sewer Feasibility Study Group Bond) and Design Services - Studebaker Trunk Storm Sewer ' Grant Administration of Northern Indiana $208,000.00 Inks/Littrell Agreement Workforce Workforce Diversity Program Investment Board Grant Administration and Historic $25,000.00 Gilot/Inks Agreement Operational Preservation Expenses Commission Contract Housing Rebuilding $80,000.00 Littrell/Inks Rehabilitation Together Agreement Emergency Herrman & $2,925.00 Gilot/Inks Generator Services Goetz, Inc. for Eleven (11) Fire Stations Agreement Training and Institute for $10,000.00 Inks/Littrell Testing -Fire Public Safety De artment Personnel, Inc: Agreement Heating and Air Herrman & $6,637.00 Littrell/Inks Conditioning Goetz, Inc. Equipment Repair - Eleven (11) Fire Stations Proposal Driver Training - Bosch $1,010.00 Gilot/Inks, Police Department Automotive subject to Legal Language Related to Cf Q} c.l REGULAR MEETING TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Insurance Agreement Professional Grauvogel & $13,575.00 Inks/Littrell I Services -Survey Associates Environmental Conditions/Draft Quote Request and Oversee Demolition Agreement Preventative USFilter Services $1,108.00 Inks/Littrell Maintenance - and Products Wastewater Luse Sludge Spreading Ag-Chem $12,970.00 Gilot/Littrell Agreement Equipment - Wastewater Treatment Plant I Amendment to Professional Greeley and $2,500.00 Gilot/Inks Agreement Engineering Hansen Services - ' Replacement of Diesel Pum Agreement Acquisition and TRANSPO $700,000.00 Gilot/Inks Development - 100 W. South Street Memorandum Traffic Counting MACOG $5,000.00 LimelUGilot of Understanding Construction 2006 Good Northern Zone 1 - Gilot/Inks Contract Neighbors/Good Construction $267,705.00 Neighborhoods Services Corp. Zone 2 - Public Works 243,265.00 Program Note: These is a Unit Price Award APRIL 10, 2006. ADOPT RESOLUTION NO. 16-2006 -APPROVAL OF A FORM OF BOND ORDINANCE RECOMMENDING ITS ADOPTION TO THE COMMON COUNCIL OF THF, CITY AND AUTHORIZING THE REIMBURSEMENT OF CERTAIN EXPENSES FROM BONDS AND OTHER RELATED MATTERS upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: 1 1 RESOLUTION NO. 16-2006 RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, REGARDING THE APPROVAL OF A FORM OF BOND ORDINANCE, RECOMMENDING ITS ADOPTION "I"O THE COMMON COUNCIL OF THE CITY AND AUTHORIZING THE REIMBURSEMENT OF CERTAIN EXPENSES FROM BONDS AND OTHER RELATED MATTERS WHEREAS, the Board of Public Works (the "Board") of the City of South Bend, Indiana (the City ), desires to proceed with the projects described at Exhibit A (collectively, the "Project") which Project will benefit the City's sewage works; and WHEREAS, the Board desires to recommend to the Common Council of the City (the "Common Council") to approve of the issuance of sewage works revenue bonds in one (1) or more series in an aggregate principal amount not to exceed the amount specified in the ordinance presented to the Board of this meeting (the "Sewage Bond Ordinance") in order to pay for some or all of the cost of the Project, such bonds to REGULAR MEETING APRIL 10, 2006 O be on parity with outstanding sewage works revenue bonds issued by the City in 1998, 2001 and 2004; and WHEREAS, a proposed form of the Sewage Bond Ordinance to finance the cost of the Project has been duly considered by the Board and found to be satisfactory; and WHEREAS, the Board desires to recommend the adoption of the proposed Sewage Bond Ordinance to the Common Council for the purpose of authorizing the ' issuance of sewage works revenue bonds (the "Bonds") for the purpose of providing funds to pay for the cost of some or all of the Project; and WHEREAS, certain preliminary costs in financing•the Project, have been or will be incurred by or on behalf of the City prior to the issuance and delivery of the Bonds; and WHEREAS, the City reasonably expects to reimburse such preliminary costs of the Project with proceeds of the Bonds; and WHEREAS, the Board desires to declare the official intent of the City, pursuant to I.C. 5-1-14-6(c) and § 1.150-2 of the Treasury Regulations promulgated by the Internal Revenue Service (the "Treasury Regulations"), that said preliminary costs be reimbursed from the proceeds of such bonds; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Board requests that the Common Council authorize the issuance of the Bonds in an aggregate principal amount not to exceed the amount in the Sewage Bond Ordinance on the terms and conditions set forth in the Sewage Bond Ordinance which Sewage Bond Ordinance is hereby approved in the form presented to this Board at this meeting. 2. The Board hereby ratifies, approves and authorizes the filing of said Sewage Bond Ordinance with the City Clerk for presentation to the Common Council and directs the Clerk of the Board to present a copy of this Resolution to the City Clerk for presentation to the Common Council as soon as may be done. 3. The Board hereby declares the official intent of the City, pursuant to I.C. 5-1-14-6(c) and § 1.150-2 of the Treasury Regulations, that preliminary costs incurred by or on behalf of the City in financing the construction of the Project be reimbursed from the proceeds of the Bonds. 4. This resolution shall be in full force and effect from and after its adoption by the Board. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on April 10, 2006, in room 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana. ADOPTED this 10`h day of April, 2006. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell; Member ` s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 18-2006 -DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: u91 REGULAR MEETING RESOLUTION NO. 18-2006 APRIL 10, 2006 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: .Approximately 1225 lineal feet of guardrail and posts on the west side of Riverside Drive and the south side of Boland Drive; approximately 1001ineal feet of guardrail and posts on the east side of Riverside Drive at Boland Drive; approximately 541ineal feet of guardrail and posts on the east side of Riverside Drive at the Pinhook Park entrance; and approximately 1001ineal feet of guardrail and posts on the west side of Riverside Drive at Northview Drive, photos attached WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed as an Attachment are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000.00). BL• IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 10`h day of April, 2006. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell,. Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 19-2006 -DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 19-2006 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: Wooden Storage Shelves Three Bay Stainless Steel Sink with Water Heater, Disposal and Available Piping. Colored Displayed Cubes (Approximately 3' Square) Miscellaneous Desks, Shelves, Storage Cabinets, Boxes, and Bins Miscellaneous Loose Piping Work Tables and Benches Wooden Wheel "U" Shaped Reception Desk Folding Chairs and Storage Cart 1 1 1 REGULAR MEETING APRIL 10, 2006 ~' g 2 Two (2) Hub Caps Rolling Kitchen Gates Baby Changing Stations Cable Winch Miscellaneous Wood WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. i NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed as an Attachment are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000.00). ' BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 10`" day of Apri12006. BOARD OF PUBLIG WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 20-2006 - ADOPTING A WRITTEN FISCAL. PLAN ' AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO_AN ANNEXATION AREA IN CLAY TOWNSHIP (JOHN ROY ANNEXATION AREA) Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works. Mr. Marco Mariam, Community and Economic Development, was present and stated the annexation meets the requirements of State law. This is a 0.77 acre area near Clover Ridge and Turtle Creek and is zoned residential. It is in District 4 and will be covered by Police Beat 11 and Fire Station No. 3: RESOLUTION N0.20-2006 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN CLAY TOWNSHIP (JOHN ROYANNEXATION AREA) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an Ordinance and a petition by all (100%) property owners which proposes the annexation of real estate located in Clay Township, St. Joseph County, Indiana, which is more particularly described at Page 14 of Exhibit "A" attached hereto; and WHEREAS, the territory proposed to be annexed encompasses approximately .77 acres of vacant, unimproved land, which property is at least 12.5% contiguous to the current City limits, i.e., approximately 18% contiguous, generally located to the east of Willis Avenue approximately 440' north of Vaness Street. It is anticipated that the annexation area will be developed as a residential subdivision. This residential use will require a basic level of municipal public services of anon-capital improvement nature, including street and road maintenance, street sweeping, flushing, snow removal, and sewage collection, as well as services of a capital improvement nature, including street and road construction, street lighting, a sanitary sewer system, a water distribution i?~3 REGULAR MEETING APRIL 10, 2006 system, and a storm water system and drainage plan; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non-capital nature, including street and road maintenance, street sweeping, flushing, and snow removal, and sewage collection, and other non-capital services normally provided within the corporate boundaries; and services of a capital improvement nature including street and road construction, street lighting, a sanitary sewer extension, a water distribution system, and a storm water system to be furnished to the territory to be annexed (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of anon-capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non-capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within three (3) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees or other governmental entities whose jobs will be eliminated by the proposed annexation. . NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. It is in the best interest of the City of South Bend and the area proposed to be annexed that the real property described more particularly at Page 14 of Exhibit "A" attached hereto be annexed to the City of South Bend. Section iI. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of anon-capital nature, such as street and road maintenance, street sweeping, flushing, and snow removal, within one (1) year of the effective date of the annexation in a manner equivalent in standard and scope to services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population density; and to furnish to said territory, services of a capital improvement nature such as street and road construction, a street light system, a sanitary sewer system, a water distribution system, a storm water system and drainage plan, within three (3) years of the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density. Section III. That the Board of Public Works shall and does hereby now establish and adopt the Fiscal Plan, attached hereto as Exhibit "A", and made a part hereof, for the furnishing of said services to the territory to be annexed, which provides, among other things, that the public sanitary sewer network is available with capacity sufficient to service this area; that street lighting, parking and will be installed at the developer's expense; and that a street drainage plan will be also be planned, provided and paid for by the developer subject to compliance with state and local law. Section IV. It is .recommended that the developer be required to incorporate building design elements for the four units directly adjacent to Willis Avenue that might add interest to the western facade of said units to ensure that private development will enhance and reinforce the City's commitment to development and design of the highest possible quality. ADOPTED this 10`" day of April, 2006. 1 1 1 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA REGULAR MEETING APRIL 10, 2006 ~"~ `~ s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member 1 ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF STREET CLOSURE Upbn amotion made by Mr. Inks, seconded by Mr. Littrell and carried, the following street closure was approved: TYPE SPONSOR LOCATION DATE/TIME COMMENTS Block Party Jackson, Warren Street June 11, 2006 - Favorable Benita from Dubail to 12:00 pm. to . Recommendations Indiana 9:00 p.m. APPROVE WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Mr. Manuel Bueno, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: The Sesco Group for remediation works at: Rensberger Oil Company 1604 Rupel Street South Bend, Indiana Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Wastewater Discharge Permit was approved. APPROVAL OF UPDATE TO CITY OF SOUTH BEND DESIGN AND CONSTRUCTION STANDARDS -KEY MAP LOCATION Mr. Gilot advised that an update for the above referred Design and Construction Standards was being presented at this time for approval. This revision removes the wording "S.R. 2" and replaces it with Western Avenue from Mayflower going east towards downtown." Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the update to the Design Standards was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE AND ACKNOWLEDGMENT OF CITY COMPACT FEES Mr., Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Mr. Cory L. Woods. The Consent indicates that in consideration for permission to tap into the water system of the City, to provide water service to north of Brick Road on the east side of Portage Road, South Bend, Indiana, (Key #04-1007-0096.04), Mr. Woods waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Inks made a motion that the Consent be approved. Mr. Littrell seconded the motion, which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE AND ACKNOWLEDGMENT OF CITY COMPACT FEES Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Mr. and Mrs. Joseph Butler. The Consent indicates that in consideration for permission to tap into public sanitary water system of the City, to provide sanitary water service to west of Lily Road on the south side of Darden Road, South Bend, Indiana , (Key #02-110-4947), the Butlers waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Inks made a motion that the Consent be approved. Mr. Littrell seconded the motion, which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control devices were approved/denied: ~~~ REGULAR MEETING ~ APRIL 10, 2006 NEW INSTALLATION: Denied -Handicapped Reserved Parking Signs LOCATION: 3214 Salem Drive REMARKS: Residents Request Denied REVISION: Approved -Speed Limit Change LOCATION: Cleveland Road from 150' East of Lynewood Avenue to 500' West of Bendix Drive REMARKS: Change Unmarked Speed Limit to 30 MPH REVISION: Approved -Speed Limit Change LOCATION: Cleveland Road from 500' West of Bendix Drive to Olive Road REMARKS: Change Speed Limit from 40 MPH to 45 MPH FILING OF SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for March 2006. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrcll and carried, the reports were accepted and filed. 1 1LING OF MONTHLY REPORT -ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of March 2006. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly reports were accepted and filed. FTT.INCT OF MONTHLY REPORT -WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works for the month of March 2006. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly report was accepted and filed. FTI,ING OF QUARTERLY CONSTRUCTION REPORT - DIVISION OF ENGINEERING Mr. To}' Villa, Engineering, submitted a quarterly construction report for the Division of Engineering for the months of January, February and March, 2006. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the following Certificates of Insurance were accepted for filing: Shekinah Electric, Inc. Bracket Construction d/b/a Elkhart, Indiana Randy Brackett Lakeville, Indiana Woodcox Building Contractors, Inc. South Bend, Indiana APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved as follows: BOND OF CONTRACTOR Laidig Concrete, Inc. Vicente T. Cervantes d/b/a Magic Construction Approved Effective March 23, 2006, Pursuant to Resolution No. 100-2000 Approved Effective .March 24, 2006, Pursuant to Resolution No. 100-2000 REGULAR MEETING APRIL 10.2006 ~ ~ 6 BOND OF EXCAVATION Laidig Concrete, Inc. and Hoosier Rock Trucking Excavating, LLC Approved Effective March 23, 2006, Pursuant to Resolution No. 100-2000 APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the board for approval: 1 1 ATTEST: ,~ Angela K. Jac b Clerk Name Amount of Claim Date City of South Bend $1,194,003.70 April 3, 2006 City of South Bend $1,041,979.55 Aril 10, 2006 Tyco Fire & Securi (Police/Fire Bond) $2,983.59 March 21, 2006 'Tyco Fire & Security (Police/Fire Bond) $1,037.90 March 21, 2006 St. Jose h Count Housing Consortium $20,905.29 March 23, 2006 St. Joseph County Housing Consortium $8,347.35 March 30, 2006 St..Toseph County Housing Consortium $22,000.00 March 30, 2006 St. Jose h Count Housin Consortium $5,815.00 March 31, 2006 St. Jose h County Housin Consortium $2,801.74 March 23, 2006 St. Jose h Coun Housin Consortium $522,50 March 23, 2006 St. Joseph County Housin Consortium $19,564..63 ~ March 23, 2006 St._Jose h Coun Housin Consortium $12,921.76 March 23, 2006 St. Jose h County Housing Consortium $982.00 March 24, 2006 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:40 a.m. BOARD OF PUBLIC WORKS ~~ Gary A. Gilot, President ~- ~~~ ~ j . ~ ~7Gn^ Carl P. Littrell, Member C, ~~- D nald E. Inks, Member