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Home My WebLink About03/13/06 Board of Public Works Minutes042 PUBLIC AGENDA SESSION MARCH 9, 2006 The Public Agenda Session of the Board of Public Works was convened at 10:35 a.m. on March 9, 2006, by Board President, Gary A. Gilot, with Mr. Donald E. Inks present. Mr. Shawn Peterson, Assistant City Attorney, was present. Mr. Carl P. Littrell and Board Attorney Thomas Bodnar were not present. Board of Public Works Clerk Augela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from that list. - Safety Reports Mr. Jack Dillon, Environmental Services; Mr. Andy Wierzbicki, Water ~~'orlcs; and Mr. John Machowiak, Central Services, presented the Safety Report for their respective department. - Monthly Reports Mr. Jack Dillon, Environmental Services, and Mr. Andy Wierzbiclci, Water Works, presented the Monthly Report for their respective department. In addition, Mr. Dillon presented the goals for Environmental Services. - Request to Advertise -Drive Replacement -Raw Sewage Pump No. 2 Mr. Jack Dillon, Environmental Services, stated the bids are for the drive replacements for the raw sewage pump No. 2. -Award Quotation -Repair of Kensington Entrance Wall Ms. Marcia Qualls, Engineering, stated the repair of the entrance wall is a result of an accident. Mr. Gilot stated the City may cover the repair cost this time, however, in the future, the homeowner's association or adjoining homeowners should be responsible for maintenance and repair of the entrance wall. Further review on this will be required. - Agreement -Consulting Services for Municipal Water Utility and Se~~~.~~~c A~-~~rla Crowe Chizek ' Mr. Jack Dillon, Environmental Services, presented the Agreement. The Board is comfortable with the scope of services, however, the additional services beyond the scope would need to be approved by the Controller. - Agreement -Solid Waste Disposal -Southeast Berrien County Landfill Authority Mr. Jack Dillon, Environmental Services, explained this is an update to the original Agreement approved in 1995. -Agreement - LTCP Public Outreach - Perras & Associates Mr. Jack Dillon, Environmental Services, stated this was a discussion item only. The cities of Elkhart, Mishawaka and South Bend are working together on an agreement for grant funding for public relations on rate increases. The cost of this Agreement would be divided among the three (3) entities. Mr. Dillon will confer with the Controller to work out the financial details. AGREEMENT SIGNED -EMBEDDED SENSOR PROJECT -WASTEWATER TREATMENT PLANT - MALCOLM PIRNIE Mr. Gilot stated that the Board is in receipt of the final Agreement for the above referred to project. It was noted that the Board approved the draft Agreement on February 27, 2006, subject to the submittal of the final Agreement. The final document was signed b}~ Board members. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:10 p.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President 043 PUBLIC AGENDA SESSION ATTEST: i l ~~ Angela . Jacob, C er REGULAR MEETING MARCH 9, 2006 ~ ~ O. ~~ Carl P. Littrell, Member Donald E. Inks, Member MARCH 13, 2006 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, March 13, 2006, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried. the followin<_< items were added: - Elevator Maintenance Contract -Morris Civic/Palais Royale -Otis Elevator - Proposals -Fiber/Conduit for Metronet Laterals (6) Locations -Trans Tech - Intent to Award -Police Patrol Vehicles - Transpo Agreement APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of the agenda session and the regular meeting of the Board held on February 23 and 27, 2006, were approved. ELECTION OF BOARD OF PUBLIC WORKS PRESIDENT Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, Mr. Gary Gilot was elected Board of Public Works President for year 2006. PUBLIC HEARING - SALE/EXCHANGE OF PROPERTY - NORTIIP,~S'I' QUARTER OF SECTION 30, TOWNSHIP 37 Mr. Gilot advised that this was the date set for the Board's Public T-Tearing concerning the sale and exchange of property near Ireland and Ironwood Roads, the northeast quarter of Section 30, Township 37. Mr. Bernie Feeney, Lang, Feeney and Associates, South Bend, Indiana, was present, and stated that Lang, Feeney and Associates would like to exchange property with the Citv of South Bend and execute the deeds associated with the exchange. Mr. Feeney stated Ullery Development, Lang Feeney and Associates' client, has possession of a propcrt~ ~~f equal value and size, and they would like to exchange this property with the property noted above. The exchange would allow them to develop the property for housing, and would have no impact on the existing retention basin. In addition, the exchange meets the zoning classification in this area. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. 1 1 1 REGULAR MEETING MARCH 13.2006 OPENING OF BIDS -DONALD/FOX STORM SEWER EXTENSION (IRONWOOD DRIVE TO HOKE STREET) - PROJECT NO. 105-010 (SEWER BOND) This was the date set for receiving and opening of sealed bids for the above referred tc, project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $194,562.50 Alternates: Item 25: $1,600.00 Each Item 26: $2,600.00 Each Item 27: $2,000.00 Each C&E EXCAVATING 53767 County Road 9 Elkhart, Indiana 46514 Bid was signed by: Mr. Ed Bessinger Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $264,200.68 Alternates: Item 25: $1,050.00 Each Item 26: $1,650.00 Each Item 27: $1,645.00 Each RIETH-RILEY CONSTRUCTTON COMPANY, TNC. 2425200 State Road 23 Post Office Box 1775 South Bend, Indiana 46614 Bid was signed by: Mr. Todd Gosc Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $193,020.80 Alternates: Item 25: $ 800.00 Each Item 26: $2,420.00 Each Item 27: $1,680.00 Each HRP CONSTRUCTION, INC. 5777 Cleveland Road Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by: Mr. Paul Fallon Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $220,611.80 ~,? ~ j ~ REGULAR MEETING MARCH 13, 2006 Alternates: Item 25: $1,300.00 Each Item 26: $5,600.00 Each Item 27: $4,800.00 Each HERMANN & GOETZ DBA UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by: Mr. Thomas Herrmann Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $215,017.90 Alternates: Item 25: $1,500.00 Each Item 26: $4,775.00 Each Item 27: $4,560.00 Each Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS -GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS IMPROVEMENTS PROGRAM 2006 -PROJECT NO. 106-017 (GENERAI, FUND1 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend '1'rihune and the Tri-County News, which were found to be suClicient. "I~he lollowing bids ~~rr~ opened and publicly read: NORTHERN CONSTRUCTION SERVICES CORPORATION Post Office Box 1299 , Niles, Michigan 49120 Bid was signed by: Mr. Daniel Kulwicki, Jr. Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Zone I - $267,705.00 Zone 2 - $243,265.00 KASER-SPRAKER CONSTRUCTION, iNC.. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by: Mr. Gary Spraker Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Zone 1 - $275,175.00 Zone 2 - No Bid RIETH-RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Todd Kulcz_ar Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted REGULAR MEETING M~RCIi 1 ~. ?00~ L' ~~ ~3 BID: Zone 1 - $270,400.00. , Zone 2 - $270,400.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non-Collusion Affidavit was in order ' Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Zone 1 - $339,200.00 Zone 2 - $339,200.00 SELGE CONSTRUCTIONCOMPANY INC. 2833 South 11 Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Zone 1 -$270,400.00 Zone 2 - $261,200.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. ' OPENING OF BIDS - PAINT - INTERIOR/EXTERIOR - 2006 (USER DEPARTMENTS) This was the date set for receiving and opening of sealed bids for the above referred to paint. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: SHERWIN-WILLIAMS COMPANY 1220 South Main Street South Bend, Indiana 46601 Bid was signed by: Mr. James Talroot Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: 1 Item Quantity Description Product Code Price No. 1 25 Exterior/Interior -Acrylic A32W51 $18.;8 Latex Porch & Desk Enamel 2 25 Exterior -Acrylic Latex, A36W351 $12.50 Flat 3 50 Exterior -Acrylic Latex, B42W 111 $14.9 Semi-Gloss 4 30 Exterior -Acrylic, Latex A8W51 $1 ~.5~ Gloss ~ 5 50 Exterior -Latex Primer B~ 1 ~V20 ~ 1-4.7 6 40 Interior - Acrylic Vinyl B21 W451 $11.80 1 Latex, Gloss Enamel .l t '~ REGULAR MEETING ~4:1RCIi 13. 300< Item Quantity Description Product Code Pricc No. 7 100 Interior - Acrylic Vinyl B31 W7700 $10.30 Latex, Semi-Gloss Enamel 8 30 Interior - Acrylic Vinyl B30WF6000 Q7.5f1 Latex, Flat Enamel 9 40 Exterior -Oil-Alkyd, High B54W 101 $14.75 Gloss for Metal 10 50 Interior/Exterior - Gloss B54W101 14.75 Alkyd Enamel Metal Paint for Wood & Metal 11 5500 Exterior Traffic Paint - STM2239 --- -- _ _ $7.75 Waterbourne M.A. BRUDER AND SONS, INC. (M.A.B. PAINTS) 600 Reed Road Broomall, Pennsylvania 19008 Bid was signed by: Mr. David Rhoads Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Item Quantity Description Product Code Price No. ~ 1 25 Exterior/Interior -Acrylic MAB #077 ~ $10.99 Latex Porch & Desk Enamel 2 25 Exterior -Acrylic Latex, MAB #409 $9.39 Flat 3 50 Exterior -Acrylic Latex, MAB #324 $13.9 , Semi-Gloss i 4 30 Exterior -Acrylic, Latex MAB #043 $14.99 Gloss *Safety Colors Extra ~ 5 50 Exterior -Latex Primer MAB #356958 $10.19 6 40 Interior - Acrylic Vinyl MAB #022 $1-1.99 Latex, Gloss Enamel ~ 7 100 Interior - Acrylic Vinyl MAB #410 _ $9.29 Latex, Semi-Gloss Enamel 8 30 Interior - Acrylic Vinyl MAB #402 $6.89 Latex, Flat Enamel 9 40 Exterior -Oil-Alkyd, High MAB #074 $13.95 ~ Gloss for Metal ~ * Safet~~ Colors i Extra ~ 10 50 Interior/Exterior - Gloss MAB #074 $13.95 Alkyd Enamel Metal Paint *Safety Colors for Wood & Metal Extra 11 5500 Exterior Traffic Paint - MAB $8.49 Waterbourne #1830109 1830209 ~ ~~ UNITED COATINGS TECHNOLOGIES 1001 South Main Street South Bend, Indiana 46601 i 1 1 Bid was signed by: Mr. James Nadolny Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed REGULAR MEETING MARCH 13, 2006 t' ~ Ten percent (10%) Bid Bond was submitted BID: 1 1 Item Quantity Description Product Code Price No. 1 25 Exterior/Interior -Acrylic 3-510 $9.90/Per Gal. Latex Porch & Desk ~~, Enamel 2 25 Exterior -Acrylic Latex, 6-650 $10.50/Per Gal. Flat _ 3 50 Exterior -Acrylic Latex, 6-901 $13.60/Per Gal. Semi-Gloss 4 30 Exterior -Acrylic, Latex 6-900 $11.97/Per Gal. Gloss 5 50 Exterior -Latex Primer 14-650 $12.60/Per Gal. 6 40 Interior -Acrylic Vinyl 90-374 $16.25/Per Gal. Latex, Gloss Enamel 7 100 Interior - Acrylic Vinyl 6-500 $12.00/Per Gal. Latex, Semi-Gloss Enamel 8 30 Interior -Acrylic Vinyl 6-70 $7.22/Per Gal. I Latex, Flat Enamel i 9 40 Exterior -Oil-Alkyd, High 7-814 $16.10/Per Gal. '~ Gloss for Metal 10 50 Interior/Exterior - Gloss 7-814 $16.10/Per Gal. Alkyd Enamel Metal Paint for Wood & Metal I 11 5500 Exterior Traffic Paint - White 72W- $R58/Per Gal. I Waterbourne A042 In Drums Yellow 72YA056 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the bids were referred to Purchasing for review and recommendation. OPENING OF BIDS - CHLORINE/FLOURISILICIC ACID/POTASSIUM PERMANGANATEBLENDED PHOSPHATE SEQUESTRANT (CORROSION INHIBITOR)/SALT (WATER WORKS) This was the date set for receiving and opening of sealed bids for the above referred to chemicals. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: CALCIOUEST, INC. 181 Woodlawn Avenue Belmont, North Carolina 28012 Bid was signed by: Mr. Craig Principi Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted ' BID: Item Quanti Descri tion Unit Price Total Price 1 5 20,000 Lbs. Blended Phosphate ' $.99 $19,8UO.OU ~ Sequestrant Corrosion Inhibitor WATER SOLUTIONS UNLIMITED, INC. Post Office Box 347 Franklin, Indiana 46131 t) REGULAR MEETING MARCH 1 ~. ?0OG Bid was signed by: Mr. Nick Stanley Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was not submitted. Clerk of the Board notified company to submit a Bid Bond within t~~~cnty-tour (24) hours. It was noted the Bid Bond was received within the twenty-four hour time frame. BID: Item Quanti Deseri tion Unit Priec Total 1'ricc 5 20,000 Lbs. Blended Phosphate $.97 $19,400.00 Sequestrant Corrosion Inhibitor ALEXANDER CHEMICAL CORPORATION 2525 Cabot Drive, Suite 201 Lisle, Illinois 60532-3628 Bid was signed by: Mr. Gillman Leavitt Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Item Quanti Descri tion Unit Price Total Price 1 70 Tons Chlorine $490.00 $34,300,00 2 200 Cylinders 1501b. Cylinders/Chlorine $68.50 $13,700.00 3 135 Tons 23% Fluorisilicic Acid $255.00 $34.42.00 4 8000 Lbs. 55 lb. pails/free flowing Potassium Perman anate $2.5455 _ ~ $20.364.00 j ~ WATCON, INC. 2215 South Main Street South Bend, Indiana 46613 Bid was signed by: Watcon, Inc. Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Item Quanti Descri tion Unit Priec Total Priec 5 20,000 Lbs. Blended Phosphate $1.05 $21,000.00 ~ Sequestrant Corrosion Inhibitor (Sodium Pyrophosphate) _ ULRICH CHEMICAL, INC. 3111 North Post Road Indianapolis, Indiana 46226 Bid was signed by: Ms. Suzanne Shaw Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted 1 1 1 BID: E; J ~ 1 REGULAR MEETING MARCH 13, 2006 Item Quanti Descri tion Unit Price Total Price 1 70 Tons Chlorine $595.00/cyl $41,650.00 Delivered on $750.00/each Tailgate - ' llcposi t Price Firm one Year 2 200 Cylinders 150 lb. Cylinders/Chlorine $86.25/cyl $17,250.00 ~ Delivered on $100.00 each Tailgate - Deposit Price Firm one I Year 4 8000 Lbs. 55 lb. Pails/Free flowing $101.02/each $14,650.00 Potassium Permanganate Price Firm One Year LUCIER CHEMICAL INDUSTRIES, LTD DBA LCI LTD. Post Office Box 49000 Jacksonville Beach, Florida 32240-9000 Bid was signed by: Ms. Betty Kendall-Jones Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: 1 1 Item Quanti Descri tion Unit Price Total_Price 3 135 Tons 23% Fluorisilicic Acid $290.00/tons $39,150.00 SHANNON CHEMICAL 602 Jeffers Circle, Suite 116 Exton, Pennsylvania 19341-2539 Mr. Bodnar noted that the Non-Collusion Affidavit was not signed on this bid and recommended its rejection. The Bid was not read. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, this bid was considered non-responsive and was rejected and returned. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the bids, with the exception of Shannon Chemical, were referred to Purchasing for review and recommendation. OPENING OF BIDS - SALE/EXCHANGE OF PROPERTY - NOR"fHI:.~Sl QUARTER OF SECTION 30, TOWNSHIP 37 This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend "I~ribune and the Tri-County News, which were found to be sufficient. There were no bids received. Attorney Bodnar stated that as there were no bids received, Mr. Feeney could submit a letter bid and the Legal Department would review the proceedings for a property bid submittal. Attorney Bodnar stated the Board should accept the letter bid, and would be accepted under the conditions that the business 1) be qualified; 2) the tax roll records be checked, and 3) any accrued taxes be paid and up-to-date. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the letter bid would be accepted as long as the business qualified to bid, the check rolls be checks and any accrued taxes be paid. It was noted that Mr. Feeney submitted a letter bid at 10:10 a.m. on this date. i) ~ 1 REGULAR MEETING MARCH 13. 2006 OPENING OF QUOTATIONS -INSTALLATION OF DFMISTNG WAIL BFTWF:FN 117/119 SOUTH MICHIGAN -PROJECT NO. 106-027 (MICHIGAN S 1'RFh°1" SHOP FUND Mr. Gilot advised that this was the date set for the receiving and opening of scaled Quotations for the above referred to project. The following Quotations were opened and read: THE ROBERT HENRY CORPORATION 404 South Frances South Bend, Indiana 46624 Quotation was submitted by Mr. Brian Amor QUOTATION: $35,536.00 KASER SPRAKER CONSTRUCTION. INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Douglas VonGunten QUOTATION: $34,460.00 ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette South Bend, Indiana 46601 Quotation was submitted by Mr. Nate Marker QUOTATION: $40,300.00 CASTEEL CONSTRUCTION CORPORATION , 23186 West Ireland Road South Bend, Indiana 46614 Quotation was submitted by Mr. Ray Fleck QUOTATION: $28,890.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Community & Economic Development and Engineering for review and recommendation. After reviewing those bids, Mr. Durr recommends that the Board award the contract to the lowest responsive and responsible bidder, Castel Construction in the amount of $28,890.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. ~1r. Littrell seconded the motion, which carried. OPENING OF QUOTATIONS - COMPRESSOR BUILDING UNDERGRO[IND STORAGE TANKS REMOVAL - PROJECT NO. 106-020 (SEWAGE WORKSI Mr. Gilot advised that this was the date set for the receiving and opening of seal~~l Quotations for the above referred to project. The following Quotation was opened and read: ' B AND B EQUIPMENT, INC. 5750 West Brick Road South Bend, Indiana 46628 Quotation was submitted by Mr. Bernard Bauer QUOTATION: $16,251.15 c ~ 2 REGULAR MEETING MARCH 13, 2006 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotation was referred to Environmental Services for review and recommendation. After reviewing the quotation, Mr. Patrick Henthorn recommends that the Board award the contract to the lowest responsive and responsible bidder, B and B Equipment in the amount of $16,251.15. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried. ' APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - EDISON PARK STORM SEWER SEPARATION/TITLE SHEET -PROJECT NO. 105-009 (SEWER BOND) In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the 'I ills Sheet was presented for approval. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot, the Request to Advertise for the receipt of bids and the Title Sheet were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -DRIVE REPLACEMENT -RAW SEWAGE PUMP NO. 2 -WASTEWATER TREATMENT PLANT/TITLE SHEET - PROJECT NO. 106-003 (WASTEW'A"hER CAPf1 E1L) In a memorandum to the Board, Mr. Patrick Henthorn, Environmental Services, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet was presented for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the Request to Advertise for the receipt of bids and the Title Sheet were approved. TABLE REOUEST TO AWARD QUOTATION - KENSING"fON 13N"CR,1N~'1 \\'f\1.1, -BRICK REPAIR Ms. Marcia Qualls, Engineering, requested approval of a quotation award for the above ' referred to project to Masonry Restoration Specialist, Inc., 1904 Hartman Drive, South Bend, Indiana, in the amount of $2,550.00. The Board reviewed the request and found that a policy should be set for the maintenance and repair of entrance walls for neighborhood subdivisions. Many neighborhood associations maintain the entrance facades. In this particular instance, there is not a neighborhood association or the resources in place to take care of the maintenance. Further review is required for this agenda item. Therefore, Mr. Gilot made a motion that this request be tabled. Mr: Inks seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT -WESTERN AVENUE CORRIDOR IMPROVEMF,NTS -_ PnRT R_ WALSH & KELLY, INC. - PROJECT NO. 104-026B (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend. Indiana. indicating that the contract amount be decreased by $5,727.44 for a new contract sum including this Change Order in the amount of $154,048.16. Additionally submitted vas the Project Completion Affidavit indicating this new final cost. Upon a motion made b}' Mr. Inks, seconded by Mr. Gilot, and carried, Change Order No. 1 (Final) and the Pr~~;ect Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. INTENT TO AWARD -TWENTY-EIGHT (28) POLICE PATROL VEHICLES (2006 CAPITAL BUDGET) Mr. Matt Chlebowski, Central Services, advised the board that on February 27, 2006, bids were received and opened for the above referred to vehicles. After revic~~ in~~ th~~sr bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Gates Chevy World, South Bend, Indiana, in the amount of $560,140.00. Mr. Gilot made a motion that an "Intent to Award" be issued to Gates Chevy World, and a formal award would be made once the funding has been appropriated. Mr. Littrell seconded the motion, which carried. r ~ [' ~3 f,v~ REGULAR MEETING MARCH 13, 2006 APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA The following Contracts/Agreements/Proposals/Addenda were approved: TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ C:IRRIT; D Construction Vacant Lot Infolink, Inc. $24.00 Per _ Inls/Littrell Contract Mowing and Lot/Approxi- Maintenance mately 169 Lots Program Owner Occupied Community $425.000.00 lnla/I.ittrcll i Contract Home Improvement Develo ment Agreement Solid Waste Southeast Berrien No Change in ' GilutlLitu~cll Disposal County Landfill Cost Authority Agreement Community Garden Jerry Price, Sr. ___ _ _ _ _ Littrell/Inks I Program -Various Lots on Orange I Street ~ Agreement Community Garden Jerry Price, Sr. Littrell/Inks Program - Various Lots on Kaley Street a Professional Financial Advisory Crowe Chizek Not to Exceed Gilot/Littrell Services for Sewer Revenue $30.000.00 Agreement Bonds for Years 2006-2009 Only Professional Mayflower Road The Abonmarche $12.800.00 Inks/Tittrell Services Trunk Sanitary Group I Agreement Sewer Study Maintenance Elevators at Morris Otis Elevator Gilot/inks Agreement Civic and Palais Royale Proposal South Bend Water Trans Tech $3,732.00 Gilot/Inks Works -Fiber for Lateral Proposal South Bend Water Trans Tech $1,973.00 _ Gilot/Inks Works -Interior ~ Wiring/Enclosure Proposal South Bend Water Trans Tech $2,760.00 Gilot/Inks Works -Metronet Lateral Proposal South Bend Water Trans Tech $1,864.00 Gilot/Inks ~ Works -Cabinet Proposal South Bend Water Trans Tech $2.8?4.00 GiIM'h~l;s Works -Cabinet Installation Proposal Morris Performing Trans Tech $1,840.00 Gilot/Inks Arts -Metronet I Lateral Proposal Organic Resources Trans Tech $4,559.00 Gilot/Inks -Conduit for ~ Metronet Lateral ~ Proposal Organic Resources Trans Tech $2,057.00 Gilot/Inks -Fiber for ~ Metronet Lateral Proposal Organic Resources Trans Tech $1,227.00 Gilot/Inla -Interior ~ Wiring/Enclosure Proposal Century Center- Trans Tech $2,774.00 __ Gilot/Inks 1 1 1 1 REGULAR MEETING l? J MARCH 13, 2006 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARIZI[~;ll Metronet Lateral Proposal Animal Control - Trans Tech $3,521.00 Gilot/Inks Conduit for Metronet Lateral __1 Proposal Animal Control - Trans Tech $2,150.00 Gilot/Inks ~ Interior ~, Wiring/Enclosure Proposal Animal Control Trans Tech $1,970.00 Gilot/]nks APPROVAL OF RESOLUTION NO. 12-2006 - APPROVING A FORM OF PROJECT AGREEMENT AND THE TRANSFER OF PROPERTY TO THE EXTEN"f OI' "f l l f BOARD'S AUTHORITY AND OTHER RELATED MATTERS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the follo~~ in~_= Resolution was adopted by the Board of Public Works. It was noted that the Board of Public Works will serve as an agent for the bidding process. The Board President will work with the City Engineer for negotiations of terms. RESOLUTION NO. 12-2006 1 1 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THF, CITY OF SOUTH BEND, INDIANA APPROVING A FORM OF PROJECT AGREEMENT AND THE TRANSFER OF PROPERTY TO THE EXTENT OF THE BOARD'S AUTHORITY AND OTHER RELATED MAT"fERS WHEREAS, the South Bend Public Transportation Corporation, an hidiana municipal corporation ("TRANSPO"), desires to acquire, develop, construct and equip certain local public improvements on or near its property at 100 W. South Street. South Bend, Indiana, commonly known as the South Street Station, which improvements as more particularly described at Exhibit A (the "Project"). WHEREAS, the Project will be of substantial benefit to TRANSPO and the City as it will improve the area immediately surrounding the South Street Station whereby encouraging the use TRANSPO's services offered at the South Street Station and the redevelopment of the surrounding area; and WHEREAS, TRANSPO has received a grant from the Build Indiana Fund, approximately Seven Hundred Thousand and 00/100 Dollars ($700,000.00) of which it desires to use for the Project, along with any other funds made available for such purpose (collectively, the "Project Funds"); and WHEREAS, TRANSPO has requested that the City undcrtal.e certain responsibilities and obligations, on behalf of the City and TRANSPO to assist in the completion of the Project, which obligations and responsibilities are to be set forth in a Project Agreement by and between TRANSPO and the City; and WHEREAS, the City desires to provide for the Project by undertaking certain responsibilities and obligations to be outlined in the Agreement, including performing certain public bidding and project management function as a limited agent fur TR~~',~'SI'O and facilitating the completion the design work for the Project; and WHEREAS, there has been presented a form of Project Agreement (tlle "Agreement") by and between TRANSPO and the City, acting by and through its Board of Public Works (the "Board") outlining those obligations and responsibilities of the City, as well as TRANSPO; and WHEREAS, the Board desires to approve, on behalf of the City. the form of Agreement submitted to the Board with certain terms and conditions that are subject to final negotiations between the various parties and to authorize the Board's President to finalize, execute and deliver the Agreement on behalf of the City; and ~1 v..J REGULAR MEETING MARCH 13_2006 WHEREAS, the City, through its Department of Kedevelopment, owns a certain parking lot located at 633 S. Michigan Street in the City (the "City Lot"); and WHEREAS, the Agreement, in its current form, provides that the Cite will transfer the City Lot to TRANSPO in order to provide for its revocation and efficient use as a part of the Project; and WHEREAS, the Board, to the extent of its authority, desires to approve said transaction, to authorize the President of the Board to approve and execute any documents necessary to provide for said transfer, including a deed, and to request the , South Bend Redevelopment Commission (the "Commission"), the governing body of the City's Department of Redevelopment, to approve and effect said transfer; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. The Board hereby approves, on behalf of the City the loan of the Agreement presented to the Board at this meeting, and Secretary is instructed to include a copy of said Agreement with minutes of this meeting. 2. The Board hereby authorizes and directs the President of the Board to negotiate, execute and deliver the Agreement on behalf of the City in the form approved by the Board, with such changes either in form or substance as may be approved by the President with such approval to be conclusively evidenced by such execution. 3. The Board further authorizes and directs the President of the Board to negotiate, execute and deliver any documentation necessary to provide for the transfer of the City Lot to TRANSPO and to request the Commission to transfer said the City Lot to TRANSPO. 4. This Resolution shall take effect immediately upon its adoption by the ' Commission ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on March 13, 2006 at 1308 County-City Building, 227 W. Jefferson Boulevard, South Bend, Indiana 46601. ATTEST: s/Angela K. Jacob, Clerk BOARD OF PUBLIC WORK OF "I~HE CITY OF SOUTH BEND, INDIANA s/Gary Gilot, President s/Donald E. Inks, Member s/Carl P. Littrell, Member APPROVAL OF SCRAP METAL DEALERS LICENSE APPLICATIONS The following Scrap Metal Dealers License Applications were approved and forwarded to the City Council office. BUSINESS ADDRESS COMMENTS MOT10N/ CARRI F p i Harwich Iron d/b/a U.S. 2016 West All Criteria Has Been -_ _.. _ Littrell/hula Scrap & Recycle Washington Met ~ South Bend Waste Paper 1519 South Code Enforcement .Tabled Franklin Street stated the fence was in Inks/Gilot disrepair and recommended denial U.S. Scrap & Recycling 1420 South Walnut All Criteria Ilas Been hlla/Gilot Street Met ~ South Bend Iron & 429 West Indiana Code Enforcement Tabled Metal Avenue stated the fence was in inla!l.i~trell ~~ ~ disrepair and j 1 nr ,. 1 REGULAR MEETING MARCH 13, 2006 BUSINESS ADDRESS COMMENTS MOTION/ CARRIF.,D --, recommended denial _ _ _ Hurwich Iron d/b/a U.S. 1610 Circle All Criteria Has Been Inks/Littrell I Sera & Recycling Met Hurwich Iron d/b/a U.S. 1700 West All Criteria Has Been Inks/Littrell Scrap & Recycling Washington Met _~ Concrete Recycling 1702 North Bendix All Criteria Has Been Inks/Littrel I i I Center Drive Met --~ APPROVAL OF PROCESSION The following application for a Procession was approved: PROCESSION SPONSOR DATE/TIME ROUTE MOTION/ ~ CARRIED Alzheimer's Alzheimer's 9/23/06; 8:30 Starting at Potawatomi Gilot/Inks Walk 2006 Services of a.m. - 12:00 Park South on Northern p.m. Greenlawn, West on i Indiana, Inc. Mishawaka Avenue, Southwest on Longfellow Street, Northwest on Beyer Avenue, Southeast on ~ i Northsidc Boulevard, ~ ~~ South on Greenlawn '~ Avenue to Potawatomi Park APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGIIT- OF-WAY -INSTALLATION OF SIGN - 119 NORTH MICHIGAN - BURK}-InRT ' ADVERTISING Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner, Fire Department and the Legal Department for a request to install a sign at the above referred to location. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the recommendation was approved. FAVORABLE RECOMMENDATION -PETITION TO VACATE AN ALLEY -- FIRST NORTH/SOUTH ALLEY EAST OF ST. PETER STREET, FROM_LASALLF., TOFIRST EAST/WEST ALLEY Mr. Littrell indicated that Ms. Rachel Robinson, Veritas Academy, 814 East LaSalle, South Bend, Indiana, has submitted a request to vacate the above referred to alle}•. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department, Fire Department, Sanitation. Department of Economic Development and the Department of Public Works. The Area Plan Commission stated that the vacation would hinder the growth and orderly development of the two adjacent businesses contiguous to the alley, which uses the alley for dumpster pick up and vehicle parking. Area Plan also stated that the vacation would prevent access to the lands of the adjacent two businesses by means of the public alley way, and would hinder the use of the public way by the neighborhood in which it is located. "fhe Arca Plan Commission stated that safety cones have been utilized in the allev to temp~~raril~~ restrict vehicle access as the Veritas Academy released children for parent pick up and this appears to be a good compromise for promoting traffic safety while allowing the two adjacent businesses to use the alley. The Board of Public Works gave an unfavorable recommendation as, Veritas Academy will be moving from this location shortly. The Board would not grant a vacation for ashort-term resident. However, the Division of Engineering is willing to work with Veritas Academy in regard to the safety and security of the Academy. Therefore, Mr. Gilot made a motion that the Clcrl: send a Icurr t~~ the petitioner regarding the recommendations. Mr. Inks seconded the motion which carried. i) ~'~ REGULAR MEETING MARCH 13, 2006 TO VACATE ASTREET - EDGEWOOD DRIVE FROM EDISON TO DEAD END Mr. Littrell indicated that Mr. Bernie Feeney, South Bcnd, lndiuna, has subu~itt~~l a request to vacate the above referred to street. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. The Division of Engineering stated the petitioner should prepare a title search to determine how vacated land will be disposed if vacated. Community and Economic Development stated the vacation of the street would cut off access to Lot 11. Even though Lots No. 1 and 11 arc under common ownership, Lott 1 could not be sold separately since the address would be removed. Therefore, Mr. Gilot made a motion that the Clerk send a letter to the petitioner regarding the recommendations. Mr. Inks seconded the motion which carried. ADOPT RESOLUTION NO.8-2006 -DISPOSAL OF CITY-OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.08-2006 WHEREAS, LC. 36-9-6-1 gives the Board of Public Works of the City oi' South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of Sottth Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Puhlic Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standin~~ is surplus property and no longer useful to the City of South Bend: and WHEREAS, SERGEANT JEROME KRECZMER retired from the South Bend Police Department after more than thirty-nine (39) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, LC. 5-22-22-1 permits and establishes procedure frn• disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL50114 a .40 caliber Sig-Sauer sidearm. is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five ITundred Dollars (SS00.001. BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 13th Day of March 2006. BOARD OF PUBLIC ~~'OP.T<S s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 9-2006 -ADOPTING ~~ ~~RTTTEN T'ISCAI, 1'I.;1~ ;1\ I) ESTABLISHING A POLICY FOR THEPROVISON OF SERVICES TO ANN ANNEXATION AREA IN CENTRE TOWNSHIP (KENDALL WEISS I LP ANNEXATION AREA) Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried. the following Resolution was adopted by the Board of Public Works: 1 1 1 U.r.~1 REGULAR MEETING MARCI 1 13.''006 RESOLUTION NO. 9-2006 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN CENTRE TOWNSHIP (KENDALL WEISS, LLP ANNEXATION AREA) ' WHEREAS, there has been submitted to the Common Council of the City ol~ South Bend, Indiana, an Ordinance and a petition by all (100%) property owners which proposes the annexation of real estate located in Centre Township, St..Toscph Count~•. Indiana, which is more particularly described at Table 2, page 12 of Exhibit "A" attached hereto; and WHEREAS, the territory proposed to be annexed encompasses approximately 69.94 acres of vacant, unimproved land, which property is at least 12.5% contiguous to the current City limits, i.e., approximately 18% contiguous, generally located adjacent to and west of the current Lafayette Falls residential development It is anticipated that the annexation area will be developed as a residential subdivision. This residential use will require a basic level of municipal public services of anon-capital improvement nature, including street and road maintenance, street sweeping, flushing, snow removal, and sewage collection, as well as services of a capital improvement nature, including street and road construction, street lighting, a sanitary sewer system, a water distribution system, and a storm water system and drainage plan; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non-capital nature, including street and road maintenance, street sweeping, flushing, and snow removal, and sewage collection, and other non-capital services normally provided ' within the corporate boundaries; and services of a capital improvement nature including street and road construction, street lighting, a sanitary sewer extension, a water distribution system, and a storm water system to be furnished to the territory to be annexed (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of anon-capital nature will he provided to the annexed area within one (1) year after the effective date of the annexation. and that they will be provided in a manner equivalent in standard and scope to similar non-capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within three (3) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees or other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. It is in the best interest of the City of South Bend and the area proposed to be annexed that the real property described more particularly at Table 2, page 12 oI~ ' Exhibit "A" attached hereto be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Worl<s. to furnish to said territory services of anon-capital nature, such as street and road maintenance, street sweeping, flushing, and snow removal, within one (1) year of the effective date of the annexation in a manner equivalent in standard and scope to services furnished by the City to other areas of the City regardless of similar topography. pattern of land utilization, and population density; and to furnish to said territory, services of a capital improvement nature such as street and road construction, a street light system, a lit" U.~9 REGULAR MEETING MARCH 13, 2006 sanitary sewer system, a water distribution system, a storm water system and drainage plan, within three (3) years of the effective date of the annexation in the same manner os those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density. Section III. That the Board of Public Works shall and does hereby now establish and adopt the Fiscal Plan, attached hereto as Exhibit "A", and made a part hereof, for the furnishing of said services to the territory to be annexed, which provides, among other things, that the public sanitary sewer network is available with capacity sufficient to service this area; that an additional water main line will be needed to service this area as ' well as the previously annexed Mark J. Halacz Annexation Area as noted in the Halacz annexation report~of April 12, 2005; that street lighting and an extended street networl: will be installed at the developer's expense; and that a street drainage plan will be also be planned, provided and paid for by the developer subject to compliance with state and local law. Section IV. It is recommended that the developer be required to grant a 15 foot easement along the entire western length of the Annexation Area as part of a potential regional green way system, and for the recreational benefit of residents. Adopted the 13`" day of March 2006. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary Gilot, President s/Carl Littrell, Member s/Donald E. Inks, Member ADOPT RESOLUTION NO. 11-2006 -TRADE-IN OF CITY OWNED PROPERTY ON PROPETY OF SIMILAR NATURE ' Upon amotion made by Mr. Gilot, seconded by Mr. Littrell and carried. the follrnvin? Resolution was adopted by the Board of Public Works: RESOLUTION NO. 1 1-2006 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY-OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described properly is unfit for the purpose for which it .vas intended and should be traded-in for property of a similar nature: ONE (1) UNIT 227, 1994 INTERNATIONAL DUMP TRUCK VIN 1HTGCN2TSRH552251 ONE (I) UNIT 268, 7993 FORD DUMP TRUCK, VIN 1 PDZV'J82E I PVA?~63~~ ONE (1) UNIT SN488, 1996 FORD JET RODDER VIN 1 FDYR82E7TVA02458 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above-described property and should be traded with the above-described property: ' TO BE DETERMINED WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City-owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC \\~ORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded-in for the following described property of a similar nature: REGULAR MEETING MARCH 13.2006 PROPERTY TO BE TRADED: ONE (1) UNIT 227, 1994 INTERNATIONAL DUMP TRUCK VIN 1HTGCN2TSRH552251 ONE (1) UNIT 268, 1993 FORD DUMP TRUCK, V 1N 1 FDZW 82E1 PVA25639 ONE (1) UNIT SN488, 1996 FORD JET RODUEIZ VIN 1FDYR82E7TVA02458 2. That the traded in or exchanged property, to wit; TO BE DETERMINED shall be removed from the inventory of the City of South Bend and will be duly recorded upon receipt of the new property. A subsequent Resolution of the new property will be recorded. ADOPTED this 13`x' day of March 2006. BOARD OF PUBLIC WORKS s/Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk RELEASE OF EASEMENT AND DEDICATION OF EASEMENT - NORTHWES"I' CORNER OF VIRIDIAN DRIVE AND BENDIX DRIVE The Release is for a storm sewer which runs under an office building at this location. Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried. the ahove rcferrecl to Release of Easement was approved. APPROVE TRAFFIC CONTROL DEVICE ' Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control device was approved: NEW INSTALLATION: Handicap Reserved Parking Si~~ns LOCATION: 2206 Hollywood Place REMARKS: All Criteria has been Met FILING OF SAFETY REPORTS -DEPARTMENT OF PUBLIC WOi'.KS The Division of Environmental Services, Street Department, Division of Engineering. Water Works and Equipment Services submitted Safety Reports for February 2006. These reports will reflect injuries/accidents for each month and pro~~idc for a ~onil;aruo,~. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT -ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources. Solid Waste and Sewer Repair, for the month of February 2006. There being nip 1•urthci discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly reports were accepted and filed. ' FILING OF MONTHLY REPORT -WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the month of February 2006. There being no further discussion, upon a motion made by Mr. Ui1ot, seconded by ivh•. Inks and carried, the monthly reports were accepted and filed. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE AND ACKNOWLEDGMENT OF CITY COMPACT FEES - SEWER AND WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Green Label Development, LLC, 828 East Jefferson Boulevard, South Bend, Indiana. The Consent indicates that in consideration for CEO 6~ REGULAR MEETING MARCH 13.2006 permission to tap into public sanitary water and sewer system of the City, to provide sanitary water and sewer service to lots 3, 4 and 5 and Outlot A in the Homestead Farms Major Subdivision, South Bend, Indiana, Green Label Development, LLC, waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Littrell seconded the motion, which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the following Certificates of Insurance were accepted for filing: ' Bruce Carter Assoc., LLC & Steamatic of Northern hidiana BCA Consultants, Inc. Mishawaka, Indiana Elkhart, Indiana Schumacher Homes of Indiana, Inc. Kimbles Plumbing Contractor Ft. Wayne, Indiana South Bend, Indiana John Pairitz d/b/a Indianian Woodcrafts Walkerton, Indiana APPROVE INDUSTRIAL WASTEWATER DISCHARGE PERMIT RENEWAI, In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator. Division of Environmental Services, submitted the following Wastewater Discharge Permit Renewal and recommended approval: Univar USA, Inc. 59865 Market Street South Bend, Indiana Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Industrial , Wastewater Discharge Permit Renewal was approved. APPROVE AND/OR RELEASE BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following License & Permit, Contractor and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Schumacher Homes of Indiana, Inc. Approved Effective March 1.2006. Pursuant to Resolution No. 1 UO-2000 Shorts Concrete Approved Effective February 27, 2006, Pursuant to Resolution No.100-2000 BOND OF EXCAVATION Schumacher Homes of Indiana, Inc. Approved Effective March 1.2006. Pursuant to Resolution No. 100-2000 Kimbles Plumbing Contractor Approved Effective March 6:L006. Pursuant to Resolution No. 100-2000 LICENSE AND PERMIT BOND Watterud, Inc. Released Effective March 1 ~. 2006 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the bonds were released and/or approved as noted above. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the board for approval: b :_' REGULAR MEETING MARCH 1 ~. 2006 Name Amount of Claim Datc City of South Bend $1,142,981.06 March 6, 2006 Cit of South Bend $1,403,919.64 March 13. 2006 St. Joseph County Housing Consortium $11,900.00 February 28, 2006 St. Jose h County Housing Consortium $2,491.44 February 17, 2006 Mr. Gilot made a motion that the claims be approved and the reports as submittal bz filed. Mr. Inks seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 1 1:06 a.m. BOARD OF PUBLIC WORKS 1 ATTEST: ~h Angela K, acob, Cle 1 1~~ ~ Gary A. Gilot, President " ` ~7~~~ Carl P. Littrell, Member Donald E. Inks, Member ~~~ 1 1 1