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HomeMy WebLinkAbout02/27/06 Board of Public Works Minutesono PUBLIC AGENDA SESSION FEBRUARY 23, 2006 The Public Agenda Session of the Board of Public Works was convened at 10:30 a.m. on February 23, 2006, by Board President, Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney "fhomas Bodnar. Board o1' Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. ' The following agenda items were added: - Change Order -Chapin Street - Construction Contract -Ireland Road Board members discussed the following item(s) from that list, - Service Agreement -Instrumentation -Perkin Elmer Mr. Jack Dillon, Environmental Services, stated this was a service plan for the instrumentation at the Wastewater Treatment Plant. Perkin Elmer is a sole source vendor for this type of service. - Agreement - Development of Potential Specifications for Embedded Sensor Technology -Malcolm Pirnie Mr. Gilot stated this Agreement was an evaluation for the possible development of specifications for embedded sensor teclulology. - Proposal -Kensington Farms/Crest Manor Drainage Improvements - Gripp, Tnc. Mr. Jack Dillon, Environmental Services, stated this Proposal was for monitoring back- ups in the Kensington Farm area. - Proposal -Additional Signage for Gateway Signs - SES/North American Signs Mr. Bill Schalliol, Community and Economic Development, stated an additional row of signage to the existing gateway signs in the City would be added, - Request to Name Stub Street Mr. Nick Witwer, Community and Economic Development, stated this was the finalization of the construction of this street in the U.S. 31 Industrial Park. Grant Agreement -Implementation of "CeaseFire Program" Mr. Lynn Coleman, Mayor's Office, stated this new program would put more officers on the street, with funding coming from a Federal grant. APPROVAL OF CONSTRUCTION CONTRACT - IRELAND ROAD RECONSTRUCTION - LAFAYETTE BOULEVARD TO MICHIGAN STREET - RIETH RILEY CONSTRUCTION - PROJECT NO. 104-040 (BOND ISSUEI Mr. Gilot stated that the Board is in receipt of a Construction Contract between the City of South Bend and Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Contract is in the amount of $1,755,777.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and executed. APPROVAL OF CONSTRUCTION CONTRACT - PARKING GAKAGE REHABILITIATION - PHASE III -KASER SPRAKER CONSTRUCTION - PROJECT NO. 105-076 (BOND ISSUE) Mr. Gilot stated that the Board is in receipt of Construction Contract between the City of South Bend and Kaser Spraker Construction, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Contract is in the amount of $1, 102,475.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Contract was approved and executed. APPROVAL OF ESCROW AGREEMENT - STUDEBAKER ARF_,A "A" DEMOLITON - PHASE I - J&L MANAGEMENT/FIFTH THIRD BANK - PROJECT' NO. 104-030 Mr. Gilot stated that the Board is in receipt of an Escrow Agreement between the City of South Bend, J&L Management and Fifth Third Bank for the above referred to project, Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. i~3t PUBLIC AGENDA SESSION FEBRUARY 23. 2006 APPROVAL OF TRANSIENT MERCHANT LICENSE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Transient Merchant License was approved: Transient Group 2 Century Center - Favorable Merchant Promotions, February 24 -February Recommendations Inc. - Michiana 26, 2006 Boat and Outdoor Show The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:10 p.m. BOARD OF PUBLIC WORKS ATTEST: ~~ ~f~ Angela Jacob, Clerk REGULAR MEETING Gary A. Gilot, President Carl P. Littrell, Member __ __ Donald E. Inks, Member FEBRUARY 27, 2006 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, February 27, 2006, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. AGENDA ITEMS ADDED/TABLED Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following items were added/tabled: - Title Sheet -Riverside Trail -Added - Table Change Order for Parking Garage Rehabilitation - Table TRANSPO Agreement APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of the agenda session and the regular meeting of the Board held on February 9 and 13, 2006, were approved. 1 1 i)32 REGULAR MEETING FEBRUARY 27.2000> PUBLIC HEARING -LICENSE APPLICATION FOR TRANSIENT MERCHAN"T - GOLF LIQUIDATION SALE -MAPLE HILL GOLF COURSE Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant, as submitted by Ms. Nancy Kitchen, 2627 Railside Circle, Byron Center, Michigan, to conduct the sale of golf items and equipment at the Century Center, March 4 and 5, 2006. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrcll, seconded by Mr. Inks and carried, the License Application was approved. OPENING OF BIDS -TWENTY-EIGHT (28), MORE OR LESS 2006 OR NEWER FRONT WHEEL DRIVE POLICE PATROL VEHICLES (2006 VEHICLE CAPITAL BUDGET) This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend "Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVROLET CORPORATION 401 South Lafayette South Bend, Indiana 46601 Bid was signed by: Mr. Dave Holland Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: 2006 Chevrolet Impala $18,402.00 Each Option A $ 1,385.00 Each Car Option B $ 1,995.00 Each Car * * Exception Noted in Attached Documents ERIKS CHEVROLET COMMERCIAL 1800 U.S. 31 Bypass South Kokomo, Indiana 46904-2169 Bid was signed by: Mr. Neil Munsey Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (l0%) Bid Bond was submitted BID: 2006 Chevrolet 9C1 Impala $19,701.00 Each $551,628.00/28 Cars Option A $ 1,785.00 Per Spec Option B $ 2,050.00 Per Spec Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF QUOTATIONS - 2006 LAMPPOST PROGRAM -PROTECT NO 106- 001 (GENERAL FUND/COIT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotation was opened and read: TRANS TECH ELECTRIC, L.P. 4601 Cleveland Road South Bend, Indiana 133 REGULAR MEETING Quotation was submitted b}~ Mr. John Ferro QUOTATION: $300.00 Each Alternate Al $ 10.00 LFT FEBRUARY 27, 2006 $45,000.00 (Base quote) Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotation was referred to the Division of Engineering for review and recommendation. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDSITITLE SHEET - LAFAYETTE BOULEVARD STORM SEWER - NAVARRE STR1:[;"f 'I'O RIVER - PROJECT NO. 105-O15~SEWER BOND] In a letter to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above project. Mr. Gilot advised that the Title Sheet for the above referred to project was also being presented at this time for execution. lJpon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Request to Advertise and Title Sheet were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -PAIN"f - INTERIOR/EXTERIOR (USER DEPARTMENTS) In a letter to the Board, Ms. Marilyn Taylor, Purchasing, requested permission to advertise for the receipt of bids for the above referred to items. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -SIX (6) MORE OR LESS, 2005 COMPACT FOUR DOOR SEDAN AUTOMOBILES - FOUR (4) MORE OR LESS, PRE-OWNED 2005 MID-SIZE FOUR DOOR SEDAN AUTOMOBILES -ONE (1) MORE OR LESS. 2006 FOUR DOOR 4X4 UTILITY VEHICLE -ONE (1) MORE OR LESS, NEW HEAVY DUTY 16,500 LB. GVWR 2006 CHASSIS -ONE (1) MORE OR LESS, 2006 FULL SIZE ONE TON EXTENDED CARGO VAN -THREE (3) MORE OR LESS, 2006 ALL WHEEL DRIVE CARGO VANS -TWO (2) MORE OR LESS, 2006'/4 TON TWO WHEEL DRIVE PICK UP TRUCKS -ONE (1) MORE OR LESS, ONE TON TWO WHEEL DRIVE PICK UP TRUCK -TWO (2) MORE OR LESS, 2006'/4 TON FOUR WHEEF, DRIVE PICK UF' "I RUChS -ONE (1) MORE OR LESS, 2006 OR NEWER'/4 TON EXTENDED CAB "I'W'O WFI_I__;_L_:L_ DRIVE PICK UP TRUCK In a letter to the Board, Mr. Lou Grounds, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to vehicles. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/T[TLE SHEET -RIVERSIDE TRAIL - PROJECT NO. 102-040 In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet for this project was submitted for approval. This project if Federally funded. Bit letting will be administered by the Indiana Department of Transportation. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Request to Advertise and the Title Sheet were approved. APPROVAL OF REQUEST TO ADVERTISE FOR TI-[Fi RI:CI:IP'I' O1~ t311)Si fl"I LI: SHEET -SANITARY SEWER AND WATER MAIN RELOCATION - LO1' 3A - BLACKTHRON CORPORATE OFFICE PARK/TITLE SHEET - PROJEC"I' NO. 103- 029 (AEDA TIF) In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet for this project was submitted for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Request to Advertise and the Title Sheet were approved. ^ ^ ^ (j34 REGULAR MEETING - FEBRUARY 27.2006 APPROVE CHANGE ORDER - SOUTH BEND POLICE DEPARTMENT' HEADQUARTERS - CASTEEL CONSTRUCTION CORPORATION -PROJECT NO. 103-020B (BOND ISSUE) Mr. Gilot advised that Mr. Carl Littrell, Engineering, has submitted Change Order No. 004 on behalf of Casteel Construction, 23186 West Ireland Road, South Bend, Indiana, indicating that the Contract amount be increased $6,305.00 for a new Contract sum including this Change Order in the amount of $16,945,779.52. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER - CHAPIN STREET RECONSTRUCTION -BROOKS CONSTRUCTION - PROJECT NO. 105-006 (EDIT/LRSA/SEWAGE WORKS) Mr. Gilot advised that Mr. Darrell Baker, Engineering, has submitted the Final Change Order on behalf of Brooks Construction, 625 Beiger Street, Mishawaka, Indiana, indicating that the Contract amount be increased $145,846.19 for a new Contract sum including this Change Order in the amount of $1,584,892.63. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - 2005 YARD LAMPPOST PROGRAM -TRANS TECH ELECTRIC - PROJECT NO. 105-041 (GENERAL FUND) Mr. Gilot advised that has submitted Change Order No. 1 (Final) on behalf of Trans Tcch Electric, 4601 Cleveland Road, South Bend, Indiana, indicating that the contract amount be increased by $4,775.52for a new contract sum including this Change Order in the amount of 49,546.02. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by. Mr. Littrell, and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE PROJECT COMPLETION AFFIDAVIT - SOUTH BEND FIRI; DEPARTMENT EQUIPMENT STORAGE BUILDING - H.G. CIIRISTMAN - PROJECT NO. 105-036 (EMS COIT) Mr. Gilot advised that Mr. Jim Freeman, Engineering, has submitted the Project Completion Affidavit on behalf of H.G. Christman, 8520 South Fellows, South Bend, Indiana, for the above referred to project, indicating a final cost of $331,986.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA The following Contracts/Agreements/Proposals/Addenda were approved: 1 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Emergency Board up Services Steamatic of Company Gilol/ Board-Up for Fire and Northern Indiana Collects the Littrell Contract Police Fees from De artments Board-Ups Extension to Dunham Street 1714 Dunham Time Inks/Littrell Letter of Model Block Extension to Agreement Neighborhood Marc1117, Residential 2006 - No Enhancement Cost Matching Grant Pro ram Agreement Government B&D Consulting $6,500.00/ Gilot/Inks Relations LLC Month Services Contract Extension of Bid All Phase Electric Gilot/Inks Prices -Light Supply Bulbs & Lamps Proposal Kensington Gripp, Inc. $6,835.00 ______ ___ Gilot/ Farms/Crest Littrel I Manor Drainage ~) 35 REGULAR MEETING FEBRUARY 27, 2006 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIGU ~ Im rovements Service Service Perkin Elmer $8,448.00 Inks/Littrell Agreement Agreement for Testing Instruments Agreement- Development of Malcolm Pirnie, Not to F,xceed Gilot/Inla. Professional Potential Inc. $80,000.00 Subject to Services Specifications for Financing Embedded Sensor Technology Equipment Insurance Specialty $61,294.00 Inks/Littrell Service (Repairs) for Underwriters LLC (Corrected Agreement Office Equi ment Amount) Professional GIS Consultation, Schneider Consultation/ Gilot/ Services Support and Web Corporation Support -Not LittrclL Agreement Hosting (No to Exceed Subject to Signature on $30,000 Financing Agreement) Web Hosting $600.00/mont hfor6 months/month by month thereafter Grant Implementation CeaseFre of South $98,644.00 Gilot/ Agreement of "Ceasefire Bend, Inc. (Grant to Littrell Program" City) Proposal Addition of Site Enhancement $18,070.00 Gilot/ Signage to Services/North Littrell Previously American Signs Constructed Gateway Si ns APPROVAL OF LICENSE APPLICATIONS - PUBLTC PAKKING FACILITY/MASSAGE ESTABLISHMENTS/TRANSIENT MERCHANT The following License Applications were approved: LICENSE BUSINESS ADDRESS COMMENTS MOTION/ APPLICATION CARRIED Public Parking Memorial 621 Memorial Favorable Gilot/Inks Facility Home Drive Recommendations Care/Memorial Hospital Public Parking Memorial 707 North Favorable Gilot/Inks Facility Home Michigan Recommendations Care/Memorial Hospital Public Parking Memorial 100 Navarre Favorable Gilot/Inks Facility Home Recommendations Care/Memorial Hospital Public Parking E.H. McNease 421 South Favorable Gilot/Inl;s Facility Main Recommendations Public Parking E.H. McNease 418 South Favorable Gilot/Inks Facilit Main Recommendations Public Parking The Cathedral 307-311 West Favorable Gilot/Inks Facility of St. James, Washington Recommendations Inc. Massa e Sandy's Hair 3775 South Favorable Inks(Littrell 1 1 t REGULAR MEETING FEBRUARY 27.2006 l 1 ~ ~ LICENSE BUSINESS ADDRESS COMMENTS MOTION/ APPLICATION CARKI EU Establishment Design Main Recommendations Massage Hair Crafters 602 Favorable Inks/Littrell Establishment Lincolnway Recommendations East Massage Changes in 2009 Main Favorable Inks/Littrell Establishment Attitude, Inc. Recommendations ' APPROVAL OF SCRAP METAL DEALERS LICENSE APPLICATIONS The following Scrap Metal Dealers License Applications were approved. In addition, the Board approved to forward all approved License Applications for the above directly to the City Council. BUSINESS ADDRESS COMMENTS MOTION/CARRIED ' A-1 Auto Parts 2014 South All Criteria Has Inks/Littrell Lafayette Been Met Shapiro Sales 2920 West Sample All Criteria Has Inks/Littrell Been Met APPROVAL OF PROCESSIONS The following applications for Processions were approved: r PROCESSION SPONSOR DATE/TIME ROUTE MOTION/ CARRIED Kids Triathlon South Bend July 29, 2006 Greenlawn to Wall/ Littrell/Inks Park - 6:00 a.m. - Southwood/Twyckenham Department 12:30 p.m. to Greenlawn; Belmont/Twyckenham to Greenlawn; Wall/Greenlawn to Ironwood; Kids Kingdom Ally and Wall St. Paddy's Day Downtown March 17, 217 South Michigan to Littrell/Inla Procession South Bend, 2006 - 4;30 237 Michigan Inc. p.m. - 4:50 p.m. Fitness Walk Lutheran June 24, 2006 Littrell/Inks Women - 6:00 p.m. - Missionary 8:00 .m. Homeward Catholic Apri123, Michigan to Washington Littrell/Inla ~ Bound Walk-A- Charities 2006 - 12:00 to Lafayette to South Thon p.m. - 4:00 Street .m. APPROVAL OF RECOMMENDATION -NAMING OF STUB STREET IN IJ.S. 31 INDUSTRIAL PARK "WOODWIND WAY" In a letter to the Board, Mr. Nick Witwer, Community & Economic Development, recommended that the above referred to street be named "Woodwind Way." Mr. Witwer stated the right-of--way was dedicated on November 28, 2005 and there has not been opposition to this name. Upon a motion made by Mr. Inls, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF OCCUPANCY IN PUBLIC RIGHT-OF-WAY - KASF,R SPRAKFR CONSTRUCTION -REHABILITATION OF PARKING GARAGE - PR0.1EC"1' NO 105-076 In a memorandum to the Board, Mr. Carl Littrell, Engineering, recommended the Board allow Kaser Spraker Construction to occupy portions of the Woodward Court and Allen's Alley right-of--way during construction of the above project per the letter from their project superintendent. They will need to use these portions of the right-of--way from time to time to complete work that has been awarded to them. All necessary paperwork C~ 3 7 REGULAR MEETING FEBRUARY 27, 2006 has been received by the Board for the construction. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Occupancy in the Right-of--Way was approved. APPROVAL OF ACCEPTANCE OF RETENTION BASINS IN SOUTIII AND SUBDIVISION INTO CITY OF SOUTH BEND'S INVENTORY In a memorandum to the Board, Mr. Tony Molnar, Engineering, submitted a Corporate Warranty Deed for two (2) retention basins in the Southland Subdivision, and recommended the Board accept them into the Cite of South Bend"s in~cntur~. \1r. Juc;, Hickey, ROJO Development, has closed his development business and is offering them to the City. Mr. Littrell stated a condition be placed on the acceptance, which is the taxes for 2005 payable and any 2006 taxes payable in 2007 be paid by Mr. I-Iickey. Upon a motion made by Mr. Gilot, seconded by Inks and carried, the acceptance of the retention basins, subject to Mr. Hickey paying the taxes as stated above, was approved. APPROVAL OF TRIPLE TRAILER PERMIT -YELLOW TRANSPORTATION Mr. Gilot stated a Triple Trailer Permit has been submitted to the Board for approval by Mr. Ronald Ganus, Yellow Transportation, 1300 South Walnut, South Bend, Indiana, for ingress and egress from the Toll Road. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Triple Trailer Permit was approved. APPROVAL OF LETTER OF CREDIT Mr. Tony Molnar, Division of Engineering, submitted the following Letter of Credit to the Board and recommended approval: LETTER OF CREDIT NO. 70-0026682 ISSUED BY: MFB Bank -Cleveland Woods Development FOR: Fernwood Phase III AMOUNT: $61,870.00 EXPIRES: February 7, 2007 IMPROVEMENT: Sanitary Sewer Facilities in Subdivision Mr. Inks made a motion that the Letter of Credit, as outlined above, be approved. Mr. Littrell seconded the motion, which carried. ADOPT RESOLUTION NO. 5-2006 -DISPOSAL OF CITY-OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 0~-006 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." 1 A 1 and U3~ REGULAR MEETING FEBRUARY 27, 2006 WHEREAS, THOMAS R. JANOWIAIChas retired from the South Bend, Indiana Fire Department after twenty (20)'or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and ' WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 27`h day of February 2006. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 6-2006 -DISPOSAL OF CITY-OWNED PROPF,R'1'Y Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Worl<s: RESOLUTION NO. 6-2006 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and ' WHEREAS, RUSSELL A. BUYSSE has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and r; ~ iT ,` E1,3~ ,.~ REGULAR MEETING FEBRUARY 27, 2006 WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 27`h day of February 2006. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF CORRECTION TO TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following correction to a traffic control device was approved. The traffic control device dated January 23, 2006 indicated the incorrect street. It should read Michigan Street, rather than Main Street. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following traffic control device was approved: NEW INSTALLATION: "No Parking" LOCATION: West Side of Miami from Milton North 100' REMARKS: Request made from business owner at corner of Miami and Milton for visibility FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the following Certificate of Insurance was accepted for filing: Capitol City Iron Works, Inc. Indianapolis, Indiana 46202 RELEASE CONTRACTOR BOND Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor Bond be released as follows: BOND OF CONTRACTOR Anastos Brothers Custom Concrete Released Effective February 27, 2006 Mr. Gilot made a motion that the recommendation be accepted and that the Bond be released as outlined above. Mr. Littrell seconded the motion, which carried. , APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the board for approval: Name Amount of Claim Date Cit of South Bend $4,60,104.80 February 20, 2006 City of South Bend $1,359,980.37 February 27, 2006 St. Jose h County Housing Consortium $37,705.38 February 1 ~, 2006 REGULAR MEETING FEBRUARY 27, 2006 ~j ~'~ O Name Amount of Date -Claim Cleveland Woods Development Co., $30,000.00 February 21, 2006 LLC Underground Pipe & Valve, Inc. $32,32100 February 21, 2006 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:21 a,m. BOARD OF PUBLIC WORKS 1 ATTEST: Angela K. J ob, Clerk Gary A. Gilot, President ~~C~~U Carl P. Littrell, Member D nald E. nks, Member 1 ~~ ~ .~ 1 1 1