The URL can be used to link to this page

Home My WebLink About01/23/06 Board of Public Works Minutesoo:. PUBLIC AGENDA SESSION JANUARY 19, 2006 The Public Agenda Session of the Board of Public Works was convened at 10:30 a.m. on January 19, 2006 by Board President Gary A. Gilot, with Mr. Carl P. Littrell. Mr. Donald E. Inks was absent. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. ITEM REMOVED FROM AGENDA -Encroachment Mr. Littrell stated the encroachment does not need to be approved by the Board of Works. OPENING OF BIDS -PARKING GA_ RAGE -PROJECT NO. 105-076 (COIT/BOND ISSUE) This was the date set for opening of sealed bids for the above referred to project. The Clerk tendered proof of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road No.2 South Bend, Indiana 46619 1 1 Bid was signed by: Mr. Daniel Kaser Non-Collusion Affidavit was in order Non-Discrimination commitment form was not included in bid **It was noted the above form was submitted to the Clerk of the Board after the Board adjourned Five percent (5%) Bid Bond was submitted BID: Base Bid - $801,375.00 r ,. Alternate 1-Woodward Court Renovations $30,570.00 Alternate 2 -Site Furnishings $16,590.00 Alternate 3 - Landsca ing $10,100.00 Alternate 4 -Irrigation $10,845.00 Alternate 5 - New Garage Pedestrian Access (Stair #7) WI-20 -Protected Pedestrian Access $15,520.00 Route WI-45 -Provide Level 1 Stairway $7,420.00 Access at NE Corner to Colfax Avenue WI-52 -New Canopy $4,180.00 WI-53 - Mullion/Framing Structure $106,295.00 w/Perf Aluminum Panels & Cast Alum Letters Alternate 6 -Cornice Assembly $29,100.00 Alternate 7 -New Fabricated Metal Facade $(1,500.00) Alternate 8 -Interior Signs $44,460.00 Alternate 9 -Replace Overhead Coiling $6,380.00 Gril~'~at South Vehicle Entry Lane Alternate 10 -Interior Painting $250,000.00 Alternate 11 - Lobb Ceiling $8,280.00 Alternate 12 -New Interior Stair (#8) $13,100.00 Alternate 13 -Illuminated Signs $7,160.00 CASTEEL CONSTRUCTION CORPORATION 23186 West Ireland Road South Bend, Indiana 46614 X09 PUBLIC AGENDA SESSION Bid was signed by: Mr. R. V. Casteel Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid - $1,057,000.00 JANUARY 19.2006 Alternate 1 -Woodward Court Renovations $32,300.00 Alternate 2 -Site Furnishings $14,500.00 Alternate 3 - Landsca ing $9,200.00 Alternate 4 -Irrigation $7,200.00 Alternate 5 - New Garage Pedestrian $135,200.00 Access (Stair #7) WI-20 -Protected Pedestrian Access $25,200.00 Route WI-45 -Provide Level 1 Stairway $10,000.00 Access at NE Corner to Colfax Avenue WI-52 -New Canopy $5,000.00 WI-53 - Mullion/Framing Structure $95,000.00 w/Perf Aluminum Panels & Cast Alum Letters Alternate 6 -Cornice Assembly $28,600.00 Alternate 7 -New Fabricated Metal Facade $(1,400.00) Alternate 8 -Interior Signs $51,700.00 Alternate 9 -Replace Overhead Coiling $5,900.00 Grille at South Vehicle Entry Lane Alternate 10 -Interior Paintin $204,000.00 Alternate 11 -Lobby Ceiling $8,500.00 Alternate 12 -New Interior Stair (#8) $9,200.00 Alternate 13 -Illuminated Signs $7,800.00 APPROVAL OF MARCH/TRANSIENT MERCHANT LICENSE The following March and Transient Merchant License were approved: Martin Luther South Bend East on January 16, 2006 Ratified King March Heritage Jefferson Street - 1:00 p.m. to Motion by Gilot; Foundation From the 1:30 p.m. Seconded by County City Littrell Building to Century Center Transient Super The X Factor January 13-15, Ratified Merchant Liquidation 2006 Motion by Gilot; License Sale -Century Seconded by Center Littrell The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:30 a.m. BOARD OF PUBLIC WORKS ~~``~ Gary A. Gi ot, President C~ OLi~G Carl P. Littrell, Member 1 1 1 u~0 PUBLIC AGENDA SESSION JANUARY 19, 2006 Do ald E. Inks, Me er A ST; r Angel ' .Jacob 'lerk REGULAR MEETING JANUARY 23, 2006 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, January 23, 2006 by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks Present. Also present was Attorney Shawn Peterson. Board Attorney Thomas Bodnar was not present. AGENDA ITEM ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following item was added to the agenda: - Assign Area Plan as Agent to Engman Natatorium APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of the public agenda session and the regular meeting of the Board held on January 5 and January 9, 2006 were approved. OPENING OF BIDS -SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. One (1) bid was submitted replacing (one) other bid; the Board did not have sufficient information to replace the unidentified bid. The following bids were opened and publicly read: JOE CLEMONS 8169 North Oak Avenue Walkerton, Indiana 46574 BID: No. Make of Vehicle Year Bid 9 BLACK MITSUBISHI CONQUEST 1987 $76.00 11 RED FORD PROBE 1994 $141.00 12 SILVER DODGE NEON 1995 $137.50 AMY J. GRAD 8169 North Oak Avenue Walkerton, Indiana 46574 1 BID: No. Make of Vehicle Year Bid 11 RED FORD PROBE 1994 $141.00 12 SILVER DODGE NEON 1995 $141.00 2 ~' ~ REGULAR MEETING DAVID P. FODROCI 19844 Southland Avenue South Bend Indiana 46614 BID: JANUARY 23, 2006 No. Make of Vehicle Year Bid 2 RED MITSUBISHI ECLIPSE 1990 $137.50 g BLACK MITSUBISHI CONQUEST 1987 $161.50 INDIANA AUTO PARTS 3300 South Main Street South Bend, Indiana 46614 BID: No. Make of Vehicle Year Bid 1 RED CHEVROLET CORSICA 1991 $78.60 2 RED MITSUBISHI ECLIPSE 1990 $110.60 3 BLUE CADILLAC FLEETWOOD 1984 $165.50 4 WHITE FORD TAURUS 1991 $78.60 5 WHITE LINCOLN CONTINENTAL 1990 $78.60 6 BURGUNDY PLYMOUTH LASER 1990 $78.60 7 RED FORD EXPLORER 1992 $145.00 g GRAY FORD ECONOLINE 1992 $210.00 9 BLACK MITUBISHI CONQUEST 1987 $145.60 10 SILVER OLDSMOBILE GUTLESS 1990 $78.60 11 RED FORD PROBE 1994 $138.60 12 SILVER DODGE NEON 1995 $102.50 13 BLACK JEEP WAGONEER 1987 $162.70 J. HINES 11394 E400N Grovertown, Indiana 46531 BID: No. Make of Vehicle Year Bid 1 RED CHEVROLET CORSICA 1991 $150.00 2 RED MITSUBISHI ECLIPSE 1990 $125.00 3 BLUE CADILLAC FLEETWOOD 1984 $160.00 4 WHITE FORD TAURUS 1991 $125.00 1 i 1 REGULAR MEETING JANUARY 23, 2006 ~ ~ 2 1 No. Make of Vehicle Year Bid 5 WHITE LINCOLN CONTINENTAL 1990 $125.00 6 BURGUNDY PLYMOUTH LASER 1990 $125.00 7 RED FORD EXPLORER 1992 $250.00 g GRAY FORD ECONOLINE 1992 $350.00 9 BLACK MITSUBISHI CONQUEST 1987 $125.00 10 SILVER OLDSMOBILE CUTLASS 1990 $125.00 11 RED FORD PROBE 1994 $125.00 12 SILVER DODGE NEON 1995 $125.00 13 BLACK JEEP WAGONEER 1987 $150.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to Code Enforcement for review and recommendation. APPROVAL OF REQUEST TO REJECT BIDS - IRELAND/MIAMI & CHIPPEWA BASIN IMPROVEMENTS - PROJECT NO. 108-008 Upon a motion made by Mr. Gilot, and seconded by Mr. Inks, and carried, the request to reject all bids for the above referred to project was approved. AWARD PROPOSAL/CONTRACT - SECURITY SERVICES - MORRIS PERFORMING ARTS CENTER AND PALMS ROYALE Upon a motion made by Mr. Gilot, and seconded by Mr. Inks, and carried, the above contract was approved for Security Services for Morris Performing Arts Center and Palais Royale for ESG Security Services to act as an agent for services. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - .SALE OF ABANDONED VEHICLES Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South~Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lien holders notified. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request was approved. DISPOSAL OF REAL PROPERTY/EXCHANGE OF REAL PROPERTY -NEAR IRONWOOD BASIN Mr. Littrell stated a public hearing will be required for the solicitation of proposals for the sale of real property. This transaction will be for the exchange of property of equal value. The City of South Bend will provide a retention basin in this area. The Clerk of the Board was requested to advertise and solicit proposals for exchange of property of equal value. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to dispose of real property in exchange for real property was approved. The Clerk was instructed to prepare the necessary documents to proceed with the public hearing and disposal/exchange of property, once the information was submitted. CLARIFY BOARD ACTION -FORMER OLIVER SCHOOL DEVELOPMENT - PARTNERS IN CHARITY Mr. Gilot stated the Board recently rejected two proposals for this project. It was noted that "Partners in Charity" was not to be rejected. Therefore, the Board is clarifying that "Partners in Charity" is not a rejected proposal and Community and Economic Development will continue negotiations with them. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Board action was clarified. ~~ ~-~GULAR MEETING JANUARY 23, 2006 APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - INTERSECTION IMPROVEMENTS - BENDIX AND LINCOLNWAY WEST - KANKAKEE VALLEY CONSTRUCTION -PROJECT NO. 100-032 (AIRPORT EDA/TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Kankakee Valley Construction, Post Office Box 1471, LaPorte, Indiana, indicating that the Contract amount be decreased $3,340.72 for a new Contract sum including this Change Order in the amount of $365,263.73. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made Mr. Inks, seconded by Mr. Littrell, and carried, the Final Change Order and Project Completion Affidavit was approved. APPROVAL FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - WAYNE STREET GARAGE WATERPROOFING - STRUCTURAL PRESERVATION SYSTEMS, INC. - PROJECT NO. 105-061 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Structural Preservation Systems, Inc., indicating that the Contract amount be decreased $2,341.92 for a new Contract sum including this Change Order in the amount of $70,446.08. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made Mr. Gilot, seconded by Mr. Inks, and carried, the Final Change Order and Project Completion Affidavit was approved. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA The following Contracts/Agreements/Proposals/Addenda were approved by the Board of Public Works: Type Description Contractor/ Amount Motion/ Business Carried Addendum I Northeast South Bend Time Gilot/Inks Neighborhood Heritage Extension to Revitalization Foundation December 31, 2006 Addendum II Near West Side South Bend Time Gilot/Inks Acquisition Heritage Extension to Rehabilitation Foundation June 30, 2006 Addendum I Training, Construction Habitat for Time Gilot/Inks and Re-Store Center Humanity Extension to January 31, 2006 Addendum I Near Northwest Near Northwest Time Gilot/Inks Neighborhood Neighborhood, Extension to Revitalization Program Inc. June 30, 2006 Addendum II Neighborhood Public Community Time Gilot/Inks Works Development Extension to June 30, 2006 Addendum I South Bend Home Community Time Gilot/Inks Improvement Program Development Extension to June 30, 2006 Addendum II 80/20 Program Community Time Gilot/Inks Homebuyers Extension to Corporation September 30, 2006 Contract Wellness Program - On-Site Solutions See Gilot/Littrell - Cholesterol and Contract Subject to Legal Glucose Screenings for Review City ersonnel Engagement Bond Counsel for Baker & Daniels Not to Gilot/Littrell - Letter Issuance of Sewage exceed Subject to Legal 1 1 REGULAR MEETING JANUARY 23, 2006 ~ ~ 4 1 1 1 Type Description.. Contractor/ Amount Motion/ Business Carried Works Revenue Bond $26,500.00 Review Proposal Professional Services - Lawson Fisher $320,000.00 TABLED Notre Dame Trunk Associates Inks/Gilot Sanitary Sewer Proposals Metronet Lateral Trans Tech TABLED/ALL Fiber/Interior Wiring Electric PROPOSALS - and Enclosure Inks/Littrell Matching Professional Design Crumlish & $5,000.00 Inks/Littrell Grant Services -Portage Crumlish Agreement Avenue Corridor - Streetscape Im rovements Contract Ironwood/McKinley DLZ Indiana $16,000.00 Gilot/Littrell Intersection Design Amended Special Danch, Harner & $2,750.00 Gilot/Littrell Agreement Exception/Variance Associates (Not Original Petition Proposal for Agreement the Chapin street Fire signed) Station Project at S.E. Corner of Lincolnway West/Chapin Lease Parking Garage TRANSPO Inks/Littrell Agreement Corporation Agreement Sewer Extensions - Portage Realty Reimburse- Inks/Littrell Terre Verde Hills ment to City Subdivision Agreement Water Extensions - Portage Realty Reimburse- Inks/Littrell Terre Verdi Hills ment to City Subdivision Uniform M. Catherine Filed Conflict of Fanello Interest Gilot/Inks Disclosure Statement APPROVAL OF PROCESSIONS/GARAGE SALE Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following processions and garage sale were approved: REQUEST SPONSOR LOCATION DATE/TIME COMMENTS Ride for Kids Pediatric Pinhook Park July 9, 2006 - Favorable Brain Tumor 7:30 a.m. to 1:00 Recommendations Foundation p.m. St. Patrick's Shamrock Jefferson March 11, 2006, Favorable Day Parade Club of Notre Boulevard from - 9:00 a.m. to Recommendations Dame Francis Street 12:30 p.m. to St. Joseph Street World's South Bend Parking Garage June 3, 2006 - Favorable Largest Park and -Wayne and 5:00 a.m. - 5:00 Recommendations Garage Sale Recreation St. Joseph p.m. Department Streets APPROVAL OF ASSIGNMENT OF AREA PLAN AS AGENT FOR ENGMAN NATATORIUM ZONING CHANGE Mr. Gilot stated the South Bend Heritage Foundation has requested that the Board of Public Works assign the Area Plan Commission as an agent to change the zoning for the Engman Natatoriurr~. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request was approved. i 5 REGULAR MEETING JANUARY 23, 2006 RESOLUTION NO. 1-2006 -WRITE OFF OF 2005 ACCOUNTS RECEIVABLE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works. RESOLUTION NO. 1-2006 WHEREAS, the City of South Bend, Bureau of Water Works, through utility billing, charged customers for various provided services; and WHEREAS, the attached document listing are the customer accounts aged one ' year, unsuccessfully collected and the accounts receivable written off; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend, by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the attached documents totaling $ 308,814.28, be reflective of the 2005 accounts receivable write off accounts. ADOPTED this 23rd day of January 2006. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: , s/Angela K. Jacob, Clerk RESOLUTION NO. 2-2006 -WRITE OFF OF 2005 UTILITY FIXED ASSETS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works. RESOLUTION N0.2-2006 WHEREAS, the City of South Bend Water and Sewage Utility, by and through its Board of Public Works, desires to dispose of and write off the capital assets listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the attached documents totaling a Net Book Value of $118,378, be reflective of the Utility Capital Asset Disposal and Write Off for 2005. ADOPTED this 23rd day of January, 2006. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member slDonald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control devices were approved: REGULAR MEETING JANUARY 23, 2006 li ~ ~ New Installation -Handicapped 709 South Gladestone All Criteria Has Accessible Parking Space Signs Avenue Been Met New Installation -Two Hour Parking 2700 South Main Street Limit Sign New Installation - No Parking Sign North Curb of LaSalle, 200 Feet West of LaPorte APPROVE LETTERS OF CREDIT Mr. Tony Molnar, Division of Engineering, submitted the following Letters of Credit to ' the Board and recommended approval: Lafayette Falls Section IV $59,339.00 -Performance Bond in lieu of Letter of Credit Kendall Weiss, LLP Willowgate Trails, Phase I $140,200.00 -Expires June 13, 2006 Green Label Development, LLC 1 Staffordshire Section II $75,900.00 -Expires November 30, 2006 Tampico Development, LLC Mr. Gilot made a motion that the Letters of Credit, as outlined above, be approved. Mr. Littrell seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the board for approval: Name Amount of Claim Date Ci of South Bend $1,856,125.98 Janua 23, 2006 Ci of South Bend $2,148,055.69 Janu 16, 2006 St Jose h Coun Housin Consortium $232.20 December 15, 2005 St. Jose h Coun Housin Consortium $739.22 Janua 4, 2005 St. Jose h Coun Housin Consortium $213.81 December I5, 2005 St. Jose h Coun Housin Consortium $150.15 December 15, 2005 St. Jose h Coun Housin Consortium $153.21 December 15, 2005 St. Jose h Coun Housin Consortium $2,247.12 December 15, 2005 St. Jose h Coun Housin Consortium $8,581.63 December 15, 2005 St. Jose h Coun Housin Consortium $180.17 December 15, 2005 St. Jose h Coun Housin Consortium $528.00 December 15, 2005 St. Joseph County Housing Consortium $33,345.58 January 4, 2005 St. Jose h Coun Housin Consortium $675.87 Janua 4, 2005 St. Jose h Coun Housin Consortium $672.25 Janua 4, 2005 St. Joseph County Housing Consortium $787.00 January 6, 2005 St. Jose h Coun Housin Consortium $3,019.00 Janua 4, 2006 St. Jose h Coun Housin Consortium $5,751.00 Janua 4, 2006 St. Jose h Coun Housin Consortium $5,850.00 Janua 4, 2006 St. Jose h Coun Housin Consortium $4,932.00 Januar 4, 2006 St. Jose h Coun Housin Consortium $240.09 Janua 5, 2006 St. Jose h Coun Housin Consortium $16,363.09 Janua 5, 2006 St. Jose h Coun Housin Consortium $104.75 Janua 5, 2006 St. Jose h Coun Housin Consortium $93.71 January 5, 2006 St. Jose h Coun Housin Consortium $1,176.27 Janua 5, 2006 St. Jose h Coun Housin Consortium $324.54 January 5, 2006 St. Jose h Coun Housin Consortium $5,588.21 Janua 5, 2006 St. Jose h Coun Housin Consortium $49.28 Janua 5, 2006 St. Jose h Coun Housin Consortium $264.58 January 12, 2006 St. Jose h Coun Housin Consortium $751.05 Janua 12, 2006 St. Jose h Coun Housin Consortium $71.32 January 12, 2006 St. Jose h Coun Housin Consortium $236.83 Janua 12, 2006 St. Jose h Coun Housin Consortium $327.93 Janua 12, 2006 St. Jose h Coun Housin Consortium $11,925.25 Janua 12, 2006 St. Jose h Coun Housin Consortium $727.08 Janua 12, 2006 '~ ~-~ REGULAR MEETING JANUARY 23, 2006 Name Amount of Claim Date St. Jose h Coun Housin Consortium $15,385.57 Janua 12, 2006 St. Jose h Coun Housin Consortium $17,000.00 Janua 12, 2006 St. Jose h Coun Housin Consortium $4,720.00 Janua 12, 2006 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:15 a.m. BOARD OF PUBLIC WORKS AT T: (~K Angela K. ob, Clerk Gary A. Gilot, President C~ ~ ~~v Carl P. Littrell, Member ~~ D nald E. Inks, Member 1 1 1