HomeMy WebLinkAbout08/24/09 Board of Public Works MeetingP1i~3I31[,IC t~CIENI)1-~ SESSION AIJOLIST' 20, 2009 2~0
T''.~e Public Agenda Session of the hoard of Public Works was convened at 10:35 a. on
Thursday, August 20, 2009, by hoard President Gary A. Gilot, with Eoard Members Donald E.
Ir~lcs and Carl P. I~,ittrell present. Also present was Board Atto ey Cheryl Greene. Eoard of
P~!tblic Worlcs Clerl~, Linda I~. I~llartin, presented the Eoard with a proposed agenda of items
presented y the public and by City Staff.
ADI3TITIONS TO TI-IE AGENDA
~!~r. Gilot noted the addition to the agenda of a quotation award for the concrete for the George
Rickey Sculpture project, and a final bill for an emergency bypass pu p for the No. 3 raw
influent pu p. fir. Littrell also stated he would need to add a Surety and Title Sheet for
Audubon Woods water and a contract for the WNIT Facade Renovation project.
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Ite
No. Description Amount
1 General Construction for CSO 044 $178,800.00
2 General Construction for CSO 025 $190,800.00
3 General Construction for CSO 027/028 $348,100.00
4 General Construction for CSO 003 $633,400.00
5 General Construction for CSO 004 $169,600.00
6 General Construction for CSO 014 $159,900.00
7 General Construction for CSO 026 $170,600.00
8 General Construction for CSO 030 $194,900.00
9 Allowance for Structural 1~/Iodifications to Manhole 98
at the CSO 027/028 Site $ 20,000.00
T TAI. $2,066,100.00
l~Is. a~reene, Board Atto ey, noted the bid appeared to e in o~°dcr but due to the S funding of
the project she would recommend the bid be accepted subject to confi ing all documents are in
order. Upon a motion made by Mr, Gilot, seconded by Mr. Inks and carried, the above bid was
r~;ferred to Engineering and Malcol Pirnie, their consultant, for review d recommendation.
A,PPROVAI, OF AG EMENT
The ~E°ollowing Agree ent was submitted to the Eoard for approval:
'T'~'I~E LTIE ESC P'TI A I7NT TI /
SEC 1V E
___
Professional Greeley ~z Engineering Services $85,000.00 Gilot/Inks
Services FIansen for Raw Sewage P p Wastewater
t~,gree ent No. 3 Drive Capital
Replacement -Project
No. 109-071
APPROVE CLAIMS
~Ir. Inks stated that a request to pay the following claims in the a ounts indicated has been
received by the Eoard; tech clai is frilly supported by an invoice; the person receiving the
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PIJI3IJIC AGENDA SESSIC)N
ALIGL7ST 20, 2009 2~2
The Clerk was inst cted to past the agenda d notify the edia d other parsons who have
rc,uested notice of the Dating agenda. No other business ca e before the Board. The meeting
ad~ou ed at 12:0 p.
C)A C)F F'LT23L,IC WC) S
ATTEST:
Linda M. Martin, Clerk
I2.EG~ULAR MEETING
A~TGLTST 24 2009
The regular eating of the I~oard of Public Works was convened at 9:33 a. . on Monday,
August 24, 2009, by hoard Member Donald ~. Inks with hoard Me bar Carl P. Littrell present.
Eoard President Clary Gilot was absent. Also present was hoard Attorney Cheryl Greene.
A:PI'RC)VE MINUTES ®F P ~IC)IJS MEETING
ITpon a otion ads by Mr. Littrell, seconded by Mr, Inks and serried, the rr~inutes of the
Agenda Session, Regular Meeting d Cleilns Meeting of the o d held on August b, 2009,
August 10, 2009, and August 17, 2009, were approved.
Al[7D CTIC3N TC3 TIE AGENDA
1~fir. In1cs noted the addition to the agenda of a Recornrnendation for a procession.
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Ite Amount
base did X322,000.00
Alternate 1 ~3~,600.00
Alta ate 2 Ie1o bid
3305 forth I-Io e Street
IVlishawaka, Indiana 46545
did was signed by: 11~Ir. John ®ettcer
Non-Collusion Affidavit was in order
won-L~iscri ination co mitrnent fo was completed
Five percent ~5~/0} did 13®nd vvas submitted
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Ite Amount
f3ase did X299,41 x.00
Alta ate 1 X30,711.75
.Alta ate 2 1~1o bid
AIJLIST 24 2009 2~4
IJpor~ a otion ade by r, I,ittrell, seconded by li4r. Inks and carried, the above bids were
referred to mater forks and their consultant, I~I,Z Indiana, LLC, fur review d
re;cor~ endation.
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T':his was the date set f®r receiving and ®pening ®f sealed bids for the above referred t® pr~~ect.
The Clerk tendered proofs of publication of I°Iotice in the South ?3end Tribune d the Tri-
Co~tr7ty News, which were found to be sufficient. The following bids were opened and publicly
read:
2625 South Loomis Street
Chicago, Illinois 6060
did was signed by: l~Ir. Anthony ~uarnero
won-Collusion .Affidavit was in order
~1on-I~iscri~~nination commitment fo was completed
Five percent (5°/®) did fond was submitted
f3II7e X963,200.00
SID: X416,000.00
13II~: X1,692,362.14
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Ina ~ or du to the Board, IO~Ir. I~/iatt Chlebov~ski, central Services, requested perraaission to
advertise for the receipt of bids for the above referenced vehicles. Wherefore, upon a motion
rr~ade by 1l4r. Inks, seconded by NIr. Littrell and carried, the above request arras approved.
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I~E~I~LAI~ EETII~Cr
~.TTEST;
siLinda 1~Iartin, Clerlc
ALTt3ITST 24 2009 2g~
s/ Donald Inks
s/ Carl Littrell
LTpord a otion made by r. Inks, seconded by 1VIr. Littrell and carried, the following Resolution
was adopted by the hoard of Public Works:
A S®
R ®B
~v`I-IE ~S, it has been date fined by the hoard of PLiblie Works that the following property
is unlit for the purpose for which it was intended and is no longer needed by the
City oaf South Bend Division of Central Services;
See Attached List of Vehicles and EgLaip ant
WI-IE AS, Indi a Code 5-22-22 pe its and establishes procedure for disposal of
personal property which is unfit for the purpose for which it was intended and which is no longer
needed by the City.
RTCW, TI4E F'C E IT SCLVEI) by the Board of Public Works of the City of
South fiend that the fife s listed above are no longer needed by the City9 are unfit for the purpose
for which they were intended and have an estimated value of less than one thousand dollars
~~'~1,000.00).
~ IT 1~'IIRTPIER RES®LVED that said items may be transferred or sold at public
auction or private sale, without advertising. I~owever, if the property is dee ed worthless, such
ay be de olished or junked.
ADOPTED this 24th. day of AugLast 2009.
ATTEST:
slli=,inda martin, Clerk
CITY ®F SC~LTT~-I EI~1I~
®A CF PLTI~LIC WO S
sl Donald Inks
sl Carl Littrell
S
IvTpon a otion ade by I1iIr. Inks, seconded by Ivlr. Littrell and carried, the following Resolution
was adopted by the hoard of Public Worlcs:
WITI4 TfIE SCTJTII ~El~TD P®LICE DEPART'~4EI~TT
WfIE AS, it is necessary that there be available to the South fiend Palice L7epartment
around the clock towing services to remove illegal cars in the street or cars which have been
involved in accidents and ca of be removed by their o ers~ and
WISE AS, the City of South Eend has elected not to aintain its o ound the clock
tow fleet, but to utilize a rotating list of private South Rend tow comp ies9 and
S®LIJTIt7I~1 Nth, 39-2009
WIIE ~AS, these fees should be reviewed and adjusted on a periodic basis.
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~I Tf,AR EETII~IC~ ALJC~~LTST 24 2009 290
WIIE AS, the Eoard of Public Worlcs {"Eoard") for the City of South Fend, Indi a
(6GCity") exists and operates under the authority of Indiana Code §36-4-9-5 and 36-4-9-6, as
arner~ded fro tune-to-tirrae; and
WI-IE AS, pursuant to Intercreditor .Agree ant y and ong the Easiness
Develop ant Corporation ("EDC"), the Indiana Small EL~siness Develop ant Corporation as
ad inistrator of the Enterprise Development Fand ("ISEI3C"'), the City of 13~Iisawaka
{`''T/Iishawaka""} and the City of South Eend {"City") the City provided pertain funds to CED to
be aced to establish d implement a revolving loan fund; and
W1dE .AS, CEL? has subsequently ceased to operate and there remains certain
o~.~tst ding loan and grant agree ants which require further ad inistratioe actions including,
beat not li ited to ad inistration of a loan agree ant between CED and First Choice Fire
eater Restoration, I~L,C {"First Choice"}; and
WIdE AS, First Choice has ade certain org izational ch gas and, accordingly,
Darrell Rains {"Mains"'} is no longer a member of First Choice; and
WILE AS, Rains and has requested that CED release its security interest against his
personal property taken by CED at the tune of the loan agree ant between CED d First
Choice; d
WIdE AS, First Choice is agreeable to executing a new to agree ant upon release
CED"s the security interest in Mains property and to execute a new loan and security agreement
with the City; and
WIIE AS, the City, acting by and through its Eoard of Public Works, desires to serve
as ad inistrator of CED funds d any concomitant outstanding to or grant agreements,
including ad inistration of the First Choice to agreement.
T I' , E "I' I.~~ by the Eoard of Public Works of the City
of South Eend, Indi a as follows:
T'he Eoard hereby agrees to serve as ad inistrator of CED funds, and to
ad inister d oversee any and all outstanding loan or grant agreements
previously entered into by CED including, bat not li ited to, the loan agree ant
between CED and First Choice Fire Water Restoration, I,L,C,
2. ~'he security interest in Darrell Rains's property is hereby released, and the Eoard
hereby agrees to execute a new loan agreement and secln°ity agree ant with First
Choice Fire ~ Water Restoration, I,L,C,
3. 'T'his Resolution shall be in full force and effect after its adoption by the Eoard of
Public Works for the City of South Eend, Indi a.
ADC)PT"ED at a eating of the South Eend Redevelopment Commission held on .August
24, 2009 at 130 County-City Euilding, 227 West Jefferson Eoulevard, South Eend, Indiana
4~~601! ,
CITE' ®F S~3IJTI-I EE~TI7
ECA C}F PIJELIC Wl~ S
s/ Donald Inks
sJ Carl I,ittreli
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RE~L7LAIZ EETIl~ ALIC~LTST 24 2009 292
first Friday`s 2009; 2:00 p. Wayne Street to Weste
Classic Car to 9:30 p. Ave.
~ ise Drive In
Darden , Kristin Strut Closure - September 13, E. LaSalle Ave. fro Littrell/Inks
dock Party 2009, 3:00 p.rn. Twyckenha to Esther
to 7:00 r~.m.
~orttaern
Ir~d.i~na
Mountain ]3ike
~.ssociation street Closure -
mountain dike
Tune Trials
Series September 13,
2009; x:00 a.m.
to 3:00 p. . S. Csertr~de St. from
IZu ~Iillage West
entrance to West
Chippewa Ave. Littrell/Inks
Jest Traffic L e September 12 ~ 1/2 Elock, I~Tortern Littrell/Inks
Washington Closure 139 11:00 a. Parking L e in Front of
Tour of FIo es to 5:00 p.m. Central fIig Apartments
Wicked Jester Procession September 4, Start at Howard Park, L7ENIE1~
Ente~° South Eend 2009; 7:00 p,ln. West on Jefferson t® St. Littrell/Inks
Zo bie Walk to 11:00 p. . Joseph St., I~lorth to
~ LaSalle Ave., East to
Miles Ave., and South to
Howard P k
a-as x acv v t., 1,99..LilVti7JLi 1--~t i L1~.tS11~ilV - ll~~l\ f-liiS .~ it41V13
:r. Lciks advised that the following license application has been received:
~~pon a otion ade by r. Inks, seconded by ~Ir. Littrell d carried, the above license
application was approved and referred to the Ad inistration and Fire ce for issuance.
I~EI~1'~ T ffIC CC71~iTI~~I, I7Et1ICES
IvTpon a otion ade by ~Ir, Inks, seconded by I1~Ir. Littrell and carried, the following traffic
control devices were denied:
STEW II~ISTALLATI~~T: I-Iandicapped Izeserved Parking Space Signs
L®CATI~I~: 521 South Falcon Street
1~IA S: Petitioner has barrier free driveway that gives better access
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ATJGLTST 24g 2009 294
AL~JC)~J EI~'I,
"here being no ~` her business to come before the L~oard, upon a otion ade by I~Ire L,ittrell,
seconded by ~4r. lnlcs and carried, the meeting adjourned at 10022 a,
13®1~ ®1? PI11~I,IC ~ S
~'1'"f~ ST.
~; .,.
,+ j = 3
Clary A. Cailot, President
~°~,,
x~ ~y~"' ,
_,_,.~~i ~;u ,. _Y,
1;?dnald E. Inks, 1~/lemer
°' _ ~' ~:
Carl P. l,ittrell, e ber
~,inda. NI, 1~Iartin, Clerk