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Home My WebLink About09/14/09 Board of Public Works AgendaBOARD OF PUBLIC WORKS MEETING Monday, September 14, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: August 20, 2009 B.Regular Meeting: August 24, 2009 C.Claims Review: August 31, 2009 and September 7, 2009 2.OPENING OF BIDS A.Two (2) More or Less, 2009 or Newer Emergency Medical Vehicles 1.Funding: EMS Capital Improvement (288.0902.422.43.02) B.Abandoned Vehicles 3.OPENING OF QUOTATIONS A.Cleaning and Rehabilitation of Cleveland Well No. 2– Project No. 109-077 1.Funding: Water Works O&M (620.0640.602.31.06) B.Replacement and Repair of Edison 200 hp Starter – Project No. 109-078 1.Funding: Water Works Capital (622.0640.661.46.07) C.Ireland Road Streetscape Improvements – Project No. 109-043 1.Funding: SSDA TIF (404.0401.415.42.01) 4.AWARD BID A.Ireland Road Booster Station – Project No. 109-054 1.Company: John Boettcher Sewer & Excavating 2.Amount: $330,129.75 (Base Bid plus Alternate 1) 3.Funding: Water Works Revenue Bonds B.Large Diameter Sewer Grit Removal – Project No. 109-017 1.Company: National Power Rodding, Inc. 2.Amount: $141,142.08 (Base Bid Plus All Alternates) 3.Funding: WWTP Other Contractuals (641.0630.793.6335) C.Studebaker Area A Phase IV Bid Package A – Project No. 109-032 1.Company: R&R Excavating, Inc. 2.Amount: $416,000.00 3.Funding: Section 108 Funds 5.CHANGE ORDERS A.West Washington Storm Drainage Improvements – Project No. 107-063 1.Company: Brooks Construction Company, Inc. 2.Change Order No.: 3 3.Increase Amount: $9,596.40 4.Percent of Increase: 0.69% 5.New Contract Amount: $1,391,338.75 6.Funding: 2007 Sewer Bond (647.0621.665.66.11) B.West Washington Storm Drainage Improvements – Project No. 107-063 BOARD OF PUBLIC WORKS MEETING Monday, September 14, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Company: Brooks Construction Company, Inc. 2.Change Order No.: 4 3.Increase Amount: $2,884.85 4.Percent of Increase: 0.21% 5.New Contract Amount: $1,394,223.60 6.Funding: 2007 Sewer Bond (647.0621.665.66.11) C.South Michigan Street Reconstruction – Project No. 104-024 1.Company: Walsh & Kelly, Inc. 2.Change Order No.: 7 3.Increase Amount: $45,790.91 4.Percent of Increase: .017% 5.New Contract Amount: $2,798,166.29 6.Funding: FHWA & INDOT (251.0608.431.42.92) 7.Comment: Claim of Young’s Excavating (sub-contractor) D.Century Center Convention Hall C Renovation – Project No. 109-051 1.Company: Ziolkowski Construction, Inc. 2.Change Order No.: 1 3.Decrease Amount: $3,697.00 4.Percent of Decrease: 0.58% 5.New Contract Amount: $635,183.00 6.Funding: Bond Issue & Capital Fund E.Edison Park Sewer Separation Phase II – Project No. 108-012 1.Company: C&E Excavating, Inc. 2.Change Order No.: 1 3.Increase Amount: $281,583.75 4.Percent of Increase: 7.54% 5.New Contract Amount: $4,013,730.75 6.Funding: 2007B Sewer Bond (651.0621.665.66.11) F.Primary Scum and Final Clarifier Nos. 6 & 7 Gate Improvements - Project No. 108-086 1.Company: Thieneman Construction, Inc. 2.Change Order No.: 1 3.Increase Amount: $1,907.00 4.Percent of Increase: 0.80% 5.New Contract Amount: $228,907.00 6.Funding: Sewer Bond (647.0630.415.42.06) 6.CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A.Lincoln Way West Lighting Project – Project No.108-039 1.Company: Michiana Contracting, Inc. 2.Change Order No.: 2/Final BOARD OF PUBLIC WORKS MEETING Monday, September 14, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Decrease Amount: $4,809.50 4.Percent of Decrease: 3.73% 5.Total Percent of Decrease: 2.05% 6.New Contract Amount: $124,230.50 7.Funding: COIT (404.1001.460.44.05) B.Bendix & Voorde Drive Intersection Improvements – Project No.108-009 1.Company: Northern Construction Services, Corp. 2.Change Order No.: 1/Final 3.Increase Amount: $33,565.39 4.Percent of Increase: 15.15% 5.Total Percent of Increase: 15.15% 6.New Contract Amount: $255,156.79 7.Funding: Airport TIF (324.1050.460.42.03) C.Demolition of Former El BuenVecino Building – Project No.108-073 1.Company: R&R Excavating, Inc. 2.Change Order No.: 1/Final 3.Decrease Amount: $19,000.00 4.Percent of Decrease: 27.7% 5.New Contract Amount: $49,585.00 6.Funding: Code Capital (101.1205.463.39.89) D.River Crossing No. 4 Odor Control – Project No.108-032 1.Company: HRP Construction, Inc. 2.Change Order No.: 1/Final 3.Increase Amount: $12,942.00 4.Percent of Decrease: 6.55% 5.New Contract Amount: $210,642.00 6.Funding: Wastewater Capital (645.0630.415.42.06) 7.PROJECT COMPLETION AFFIDAVITS AND CERTIFICATES OF FINAL COMPLETION A.Primary & Aeration Channel Modifications – Project No.107-062 1.Company: Bowen Engineering Corp. 2.Final Contract Amount: $3,522,950.00 3.Funding: Wastewater Capital (647.0621.665.66.11) 8.PROJECT COMPLETION AFFIDAVIT A.500 Block South Michigan Street Board-Up (Fat Daddy’s) – Project No. 108-076 1.Company: Brown & Brown General Contractors 2.Final Contract Amount: $51,472.00 3.Funding: TIF (420.1050.460.39.89) BOARD OF PUBLIC WORKS MEETING Monday, September 14, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 9.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.One (1) More or Less, Emergency Responder Driver Training Simulator 1.Funding: Firefighter FEMA and DHS Grant (288.0902.422.43.09) B.Kennedy Park Sewer Separation - Project No. 108-092 1. Funding: 2007 Bond (651.0621.415.31.02) 10.RESOLUTIONS A.No. 41-2009 - A Resolution of the South Bend Board of Public Works on Disposal of Real and Personal Property Owned by the City of South Bend 1.Fire Department Helmet and Boots – Kenneth Butler B.No. 42-2009 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Fire Department Equipment C.No. 43-2009 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Fire Department Equipment 11.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Construction Contract – Selge Construction Company, Inc. 1.Service: Main/Western Streetscape Improvements – Project No. 109-040 A 2.Amount: $67,923.50 3.Funding: SBCDA TIF (420.1050.460.42.01) B.Construction Contract – Selge Construction Company, Inc. 1.Service: Main/Western Streetscape Improvements - Project No. 109-040B 2.Amount: $23,085.00 3.Funding: SBCDA TIF (420.1050.460.42.01) C.Construction Contract – Selge Construction Company, Inc. 1.Service: Lafayette/Monroe Streetscape Improvements - Project No. 109-041 2.Amount: $65,392.50 3.Funding: SBCDA TIF (420.1050.460.42.01) D.Construction Contract – Selge Construction Company, Inc. 1.Service: Main/Stull Streetscape Improvements - Project No. 109-042 2.Amount: $51,237.50 3.Funding: AEDA TIF (324-1050-460-42.01) E.Construction Contract – L.L. Geans Construction Co. 1.Service: George Rickey Kinetic Sculptures Assistance – Concrete and Grouting 2.Amount: $2,325.00 3.Funding: Downtown TIF BOARD OF PUBLIC WORKS MEETING Monday, September 14, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 RATIFY F.Construction Contract – Reith-Riley Construction Co., Inc. - 1.Service: 101 North Michigan Street Streetscapes – Project No. 109-048 2.Amount: $286,776.40 3.Funding: Downtown TIF (305.1050.460.31.02) G.Proposal for Consulting Services – Hull & Associates, Inc. 1.Service: General Environmental Consulting for the Remainder of 2009 through 2010 2.Amount: $35,000.00 3.Funding: Section 108 Loan (212.1077.460.31.02) H.Construction Contract – Woodruff & Sons, Inc. 1.Service: Twyckenham Storm Sewer Separation – Project No. 108-050 2.Amount: $4,236,135.00 3.Funding: 2007B Sewer Bond (651.0630.415.42.06) I.Agreement for Consulting Service – M. Catherine Fanello 1.Service: Consultant for the 2010 City Budget Reviews and On-Going Labor Negotiations 2.Amount: $35.00 per hour, Not to Exceed 500 Hours 3.Funding: Other Professional Services (101.0401.415.31.06) J.Construction Contract – R&R Excavating, Inc. 1.Service: Oliver Plow Basin Expansion & Chapin Street Storm Sewer Extension Phase 1 – Project No. 109-012 2.Amount: $540,749.49 3.Funding: 2007B Sewer Bond (651.0630.415.42.06) K.Contract – Greeley & Hansen 1.Service: Capacity Maintenance Operations and Management (CMOM) Plan for Sewage Collection System 2.Amount: $52,000.00 3.Funding: Sewage Works Engineering (641.0630.793.31.02) L.Professional Services Proposal - Jones & Henry Engineers, Ltd. 1.Service: Miscellaneous Engineering Services for Environmental Services 2.Amount: Not to Exceed $7,000.00 3.Funding: Sewage Works Engineering (641.0630.793.31.02) M.Professional Services Proposal - DLZ 1.Service: On-Site Monitoring of Studebaker Area A Demolition - Phase IV, Bid Package A - Project No. 109-032 2.Amount: NTE $53,000.00 3.Funding: Section 108 (212.1077.460.39.82) 12.RECOMMENDATIONS A.Use of City-Owned Property – Community Garden 1.Sponsor: Judith Robleske – Butternut Squash Community Garden BOARD OF PUBLIC WORKS MEETING Monday, September 14, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Location: 802 South Kaley Street 3.Comment: Extension or 2009 Permit through 2010 4.Favorable Recommendations B.Traffic Restriction – Holy Day Services 1.Sponsor: Temple Beth-El 2.Location: Temple Blocks of West Madison Street & North Lafayette Boulevard – “Temple Parking Only” on both sides of the affected streets 3.Date/Time: September 18 – 7:00 p.m. to 11:00 p.m.; September 19 – 9:00 a.m. to 3:00 p.m.; September 27 – 7:00 p.m. to 11:00 p.m.; September 28 – 9:00 a.m. to 6:30 p.m. 4.Favorable Recommendations C.Request – Placement of Banners on City-Owned Poles 1.Applicant: Memorial Hospital, South Bend Clinic, Madison Center, South Bend Medical Foundation, and I.U. School of Medicine 2.Comment: Attach Shrink-Wrapped Banners on City-Owned Light Poles throughout the Center of the City to Promote South Bend as the Regional Center for Health and Build Awareness of the Vast Array of Expertise, Technology & Services Available in South Bend. D.Encroachment - WNIT Façade 1.Applicant: Michiana Public Broadcasting Corporation 2.Location: Air Space above Public Right-of-Way at 300 West Jefferson Blvd. 3.Reason: Permanent Building Encroachment into Air Space above the Public Right-of -Way. E.Street Closure – East Wayne Street Historic District Block Party 1.Sponsor: East Wayne Street Historic District 2.Location: East Wayne Street from Eddy Street to Sunnyside Avenue 3.Date/Time: September 25, 2009 from 5:30 p.m. to 7:30 p.m. 4.Favorable Recommendations F.Street Closure – Tailgate & Bus Parking 1.Sponsor: College Football Hall of Fame 2.Location: Washington Avenue from Michigan Street to St. Joseph Street 3.Date/Time: September 5, 2009 from 6:00 a.m. to 6:00 p.m. 4.Favorable Recommendations 13.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Reserved Parking Space Sign th 1.Location: 943 South 27 Street 2.All criteria has been met B.New Installation – Road Closure to Block Traffic for Student Loading/Unloading at Marquette Academy 1.Location: College Street from Hamilton Street to Bergan Street BOARD OF PUBLIC WORKS MEETING Monday, September 14, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Times: Monday through Friday from 7:45 a.m. to 8:30 a.m.; 10:45 a.m. to 11:45 a.m.; 2:00 p.m. to 2:45 p.m. 3.All criteria has been met 14.INDUSTRIAL WASTEWATER DISCHARGE PERMITS A.Company: Transfer Haldex Garphyttan Wire Wastewater Discharge Permit to New Owner, Suzuki Metals 15.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Environmental Services 16.RATIFY BONDS A.Contractor Bonds 1.Les Nemeth – Approved August 24, 2009 Pursuant to Resolution 100-2000 2.Alfred C. Shambery – Approved August 24, 2009 Pursuant to Resolution 100- 2000 3.TGB Unlimited, Inc. DBA: S/T Bancroft Electric - Approved September 3, 2009 Pursuant to Resolution 100-2000 17.CLAIMS 18.PRIVILEGE OF THE FLOOR 19.ADJOURNMENT