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Home My WebLink About060916 Agenda Review CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 9, 201610:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda ReviewSession ofMay 19, 2016; Regular Meeting of May 24, 2016; and Claims ReviewMeetings ofMay 31, 2016and June 7, 2016 2.OPENING OF BIDS A.Lafayette Falls Subdivision Pavement–Project No.115-086 1.Funding:LRSA(251.0608.380.10.99) B.I/N TEK & I/N KOTE Sanitary Sewer Chemical Storage and Feed Facilities– Project No. 114-051 1.Funding:Utilities, Wastewater(641.0630.793.36.05) C.Wastewater Treatment Plant Belt Filter Press No. 3Rehabilitation–Project No. 116-051 1.Funding:Utilities, Wastewater (641.0630.793.36.05)) D.Wastewater Treatment Plant Compressor Building Roof Replacement–Project No. 116-052 1.Funding:Utilities, Wastewater (641.0630.793.36.01) E.Three (3), More or Less, 2016 or Newer, Compact Four Door Sedan Automobiles (Spec Y) 1.Funding: Building Department Capital Lease (600.1306.415.37.11/.12) F.2016 Janitorial/Cleaning Supplies (Spec Z) 1.Funding: Various 3.OPENING OF PROPOSALS A.Lawn Maintenance & Mentorship Program 1.Funding: EDIT (408.1001.460.39.64) 4.AWARD BIDS AND APPROVE CONTRACT A.Six (6), More or Less, 2016 or Newer, 3/4 Ton, Four-Wheel Drive Pick Up Trucks (Spec K) 1.Company: Gates Chevrolet 2.Amount: Extend Previous Award for Two (2) Additional Trucks at Unit Price of $29,054; Total $58,108 3.Funding: Park Department Capital B.Thirty-Nine (39), More or Less, 2016 or Newer, All Wheel Drive, Police Patrol Vehicles (Spec S) 1.Company: Bloomington Ford, Inc. 2.Amount: Base Bid of$23,961.35plus Alternate Afor Twenty-Seven (27); Total of $979,420.65 3.Funding: Subject to Police Department Capital Lease Funding (404.0401.415.37.11/.12) GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETHARADIK HERESEORAUAMESUELLER Page1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 9, 201610:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 C.Five Thousand (5,000), More or Less, Universal/Nestable Refuse Containers (Spec X) 1.Company: Pyramid Equipment, Inc. 2.Amount: Unit Prices, NTE $150,000 3.Funding: Subject to Solid Waste Capital Lease Funding (611.0610.415.37.11/.12) 5.AWARD QUOTATIONSAND APPROVE CONTRACT A.Line Stops for Olive/Sample Valve Replacement 1.Company: Culy Contracting, Inc. 2.Amount: Unit Pricing, Not to Exceed $55,325 3.Funding:Water Works Operating(620.0640.606.31.51) 6.AWARD PROPOSAL A.Fremont Park Splash Pad 1.Company: RecSource 2.Description: Two (2) Proposals Non-Responsive to Scoring Matrix; RecSourceHighest Scoring of Remaining Two (2) 3.Amount: $119,961 4.Funding: Park Bond 7.CHANGE ORDERS A.South Bend One-Way to Two-Way Conversion, Division A–Project No. 116- 001 1.Company: Rieth-Riley Construction Co., Inc. 2.Change Order No.: 1 3.Description: Change in Pavement Materials; No Cost Change 4.Contract Amount: $3,398,021.37 5.Funding: SSDA TIF(430.1050.4601.31.36) B.South Bend One-Way to Two-Way Conversion, Division B –Project No. 116- 001 1.Company: Rieth-Riley Construction Co., Inc. 2.Change Order No.: 1 3.Description:Change in Pavement Materials; No Cost Change 4.Contract Amount: $16,321,642 5.Funding: 2015 TIF Bond C.Waste Water Treatment PlantSecondary Treatment Improvements –Project No. 114-053 1.Company: Thieneman Construction, Inc. 2.Change Order No.: 3 GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETHARADIK HERESEORAUAMESUELLER Page2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 9, 201610:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Increase Amount: $91,038.50 4.Percent of Increase: 0.76% 5.Total Percent of Change: 0.85% 6.RevisedContract Amount: $11,986,221.75 7.Funding: 2012 Sewer Bond 8.PROJECT COMPLETION AFFIDAVITS A.2015 Utility Cut Repairs–Project No. 115-075 1.Company:Walsh & Kelly, Inc. 2.Final Contract Amount: $292,000 3.Funding:Sewers Operations and Maintenance (641.0621.792.36.07/620.0640.606.31.51) B.2015/2016 Road Salt –Project No. 115-107 1.Company:Cargill, Inc. 2.Final Contract Amount: $569,851.68 3.Funding:Motor Vehicle Highway (202.0607.431.23.40) C.Rum Village Nature Center Roof Replacement 4.Company: R. Yoder Construction, Inc. 5.Final Contract Amount: $54,232 6.Funding:Park Bond 9.RESOLUTIONS A.No. 28-2016–A Resolution of the City of South Bend, Indiana Boardof Public Works for the Disposal of Surplus Property 1.Description: Retiring Police OfficersThomas Cameron andFred Eyster Handguns B.No. 29-2016 –A Resolution of the City of South Bend, Indiana Board of Public Works for theTransfer of City Property to the Redevelopment Commission 1.Description:Newman Center 10.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Professional Services Agreement –University of Notre Dame on behalf of Notre Dame Clinical Law Center 1.Description: Provides Legal Guidance to Approved Applicants to Utilize the Tax Sale Process for Property Acquisition 2.Amount: $66,250 3.Funding: EDIT(408.1001.460.39.30) B.Real Property Transfer Agreement –Northeast Neighborhood Revitalization Organization 1.Description: Transfer 803 N. Notre Dame Ave. to NNRO GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETHARADIK HERESEORAUAMESUELLER Page3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 9, 201610:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $1.00 C.Amendment No. 3 to Professional Services Agreement–CHA Consulting, Inc. 1.Description:Redirects Costs of unused Design Tasks to Construction Phase Services 2.Amount: No Change 3.Funding: REDA TIF(424.1050.460.31.02) D.Extend Professional Services Agreement –Kristopher Priemer 1.Description: Continue Consulting in the Planning, Development, Implementation and Training of the Microsoft Dynamics CRM system for 311 2.Amount: Unit price $65/hour; NTE$12,000 through August 31, 2016 3.Funding: COIT E.Response to Offer of Resolution –Grand River Construction 1.Description: Wastewater Treatment Plant-Digester No. 2 Upgrade and Digester Gas Cleaning, Project No. 111-029Settlement Letter Request 2.Amount: TBD 3.Funding: 2012 Sewer Bond(659.0530.415.42.06) F.Memorandum of Understanding –University of Notre Dame 1.Description: Transfer of FERC Exemption to Notre Dame for Hydroelectricity G.Memorandum of Understanding –Indiana & MichiganElectric Company 1.Description: Above and Below Ground Work Conducted by I&M for Smart Streets Project 11.LICENSES AND PERMITS A.Block Party –Residential 1.Applicant: Stephen M. Hayes a)Event: Wooded Estates Annual Ice Cream Social b)Location: Black Oak from Oak Park to Scottswood c)Date/Time: June 22 & 23, 2016; 5:30 p.m.-8:30 p.m. d)Favorable Recommendations 2.Applicant: Victor & Lois Steward nd a)Event: 2Annual Block Party b)Location: Bonds Avenue from Olive St. to MeadeSt. c)Date/Time: July 2, 2016; 11:00 a.m.-8:00 p.m. d)Favorable Recommendations 3.Applicant: Flora Cole th a)Event: 4of July Block Party b)Location: Brookfield Streetfrom KellerSt.to MarquetteBlvd. c)Date/Time: July 4, 2016; 10:00 a.m.-8:00 p.m. d)Favorable Recommendations B.Block Party–Non-Residential GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETHARADIK HERESEORAUAMESUELLER Page4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 9, 201610:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Applicant: KRG Eddy Street Commons a)Event: Family Fun Day b)Location: Eddy Street from Angela Blvd. to NapoleonSt. c)Date/Time: June 25, 2016; 9:00 a.m.-2:00 p.m. d)Favorable Recommendations C.Processions 1.Applicant:Malkah Harris a)Event:Elias-Harris Wedding b)Date/Time: June 26, 2016; 6:00 p.m.to 6:45 p.m. and 9:45 p.m.to 10:15 p.m. c)Police, Fire, and StreetsDepartments recommend Denialdueto Safety Concerns 2.Applicant:South Bend Park Department a)Event: Kids’ Tri b)Date/Time: July 9, 2016; 5:30 a.m.to 11:00 a.m. c)Favorable Recommendations 3.Applicant:Rick L. Kring a)Event: St. Joseph County 4H Fair Parade 2016 b)Date/Time: July 2, 2016; 7:00a.m. to 11:30 a.m. c)Favorable Recommendations D.Permits 1.Type: Sidewalk Sale a)Applicant: Peter McCormick b)Location: 125 N. Michigan Street, McCormick’s Coney Island c)Dates/Times: June 3, 10, 17, 24; July 1, 8, 15, 22, 29; August 5, 12 19 and 26; 10:30 a.m.to 2:00 p.m. d)Favorable Recommendations Subject to Five (5) FootPedestrian Walkway Maintained E.Licenses 1.Type: Transient Merchant Renewal a)Applicant: TNT Fireworks b)Location: 3701 Portage Rd.; Walmart Parking Lot c)Dates/Times: June 24, 2016 –July 5, 2016; 10:00 a.m. to 10:00 p.m. d)Favorable Recommendations 2.Type: Open Air Business Renewal a)Applicant: BOAZ Used Merchandise, LLC b)Location: 224 East MonroeSt. c)Dates/Times: Monday-Saturday; 8:00 a.m. to 6:00 p.m. d)Favorable RecommendationsSubject to Five (5)FootPedestrian Walkway Maintained. GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETHARADIK HERESEORAUAMESUELLER Page5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 9, 201610:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 F.Encroachments/Revocable Permits 1.Applicant:South Bend Junior Academy a)Location:Ironwood Rd. and AltgeldSt. facing North and South;Altgeld St. and YorkRd. and TwyckenhamDr. b)Description: Four (4) 24” x 36”Way-FindingSigns in Right-of-Way c)Fire Department and Area Plan concerns thatSigns Obstruct View of On- Coming Traffic. 12.AMENDED IRREVOCABLE STANDBY LETTER OF CREDIT A.Company: Tampico Developments, LLC 1.Subdivision Name: Crescent Oaks Subdivision 2.Description: Rescind Previous Non-Extension Notice and Set Expiration Date to April 11, 2017 3.Amount: $423,148 4.Improvements: Storm Sewer System, Detention Basin Improvements, Water System, Sanitary Sewer System, Concrete Work, Road Improvements, and Miscellaneous Site Improvements 13.TRAFFIC CONTROL DEVICES A.New Installation -Handicapped Accessible Parking Space Sign 1.Locations: a)220 Hammond Place b)1138 North Elmer c)1409 West Western Avenue d)1162 East Indiana (1)All criteria has been met 2.Location: a)1749 S. Vernon Street (1)Recommend Denial; Property has Access with Driveway B.New Installation –Do Not Enter (2); One Way (4) 1.Location: 1500 and 1600 Blocks of the Business Alleys South of Mishawaka Avenue 2.Recommend 1500 Block of Alley to be Designated One-Way West,and the 1600 Block of Alley to be Designated One-Way East C.New Installation –No Parking Anytime 1.Location: South Side of Marion Street, between Lafayette Boulevard and Main Street in Single Eastbound Lane and Taper Section D.New Installation –Speed Limit 25 mph 1.Location: Howard Street and St. LouisSt. Intersection GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETHARADIK HERESEORAUAMESUELLER Page6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 9, 201610:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 14.RATIFY BONDS A.Contractor Bonds 1.Marc Todd Concrete Designs, Approved April 28, 2016 B.Excavation Bonds 1.KemnaRestoration & Construction, Inc., Approved May 24, 2016 2.R&R Visual Incorporated, Approved May 25, 2016 3.DMTM, Inc., Approved June 3, 2016 15.CLAIMS 16.PRIVILEGE OF THE FLOOR 17.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Please Give Reasonable Advance Request when Possible. 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