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Home My WebLink About051916 Agenda Review CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 19, 201610:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1.OPENING OF QUOTATIONS A.Traffic Cameras at Portage Ave., Forest Ave., and Lamonte Terrace–Project No. 115-101 1.Funding:Traffic Repairs &Maintenance (251.0608.431.36.67) ________________________________________________________________ REGULAR MEETING 1.REVIEW OF MINUTES A.Agenda Review: May 5, 2016; Regular Meeting: May 10, 2016; Claims Review: May 17, 2016 2.OPENING OF BIDS A.FiveThousand (5,000), Moreor Less, Universal/Nestable Refuse Containers, Spec X 1.Funding:Solid Waste Capital Lease(611.0610.415.37.11/.12) 3.OPENING OF PROPOSALS A.Fremont Park Splash Pad 1.Funding:Park Bond 4.OPENING OF QUOTATIONS A.Line Stops for Water Mains Sizes 16”, 20”, 24” 1.Funding:WaterWorks Operations(620.0640.606.31.51) 5.AWARD BIDSAND APPROVE CONTRACTS A.Two (2), More or Less, 2016 or Newer, ¾ Ton Extended Cab Two-Wheel Drive Pick-Up Trucks, SpecT 1.Company: Gates Chevrolet 2.Amount: $88,840; Base Bid plus All Alternates 3.Funding: Water Works Capital(622.0640.415.43.02) B.One (1) or More, 2015 or Newer, Heavy Duty 24’ Articulating Aerial Tower, Spec U 1.Company: Mike Raisor Ford, Inc. 2.Amount: $113,732 3.Funding: Subject to Traffic & Lighting Capital Lease Funding (202.0607.431.37.11/.12) C.Two (2), More or Less, 2016 or Newer, Full Size Cargo Vans, Spec W 1.Company: Jordan Motors, Inc. 2.Amount: $63,380 GA.GDP.REA.MJA.MTJ.D ARY ILOT AVIDELOS LIZABETH ARADIKAMES UELLER HERESEORAU Page1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 19, 201610:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: Waste Water Capital (642.0630.415.43.02); Community Investment Capital (211.1001.460.43.02) 6.REJECT BIDS AND RE-ADVERTISE A.Century Center Service Court Improvements–Project No. 116-006 1.Description: Sole Bid Non-Responsive; Re-Advertise 2.Funding: Hotel-Motel Tax(7304.42010.0000.0099) B.Century Center CEO Suites, Suite 17 Remodel–Project No. 116-010 1.Description: One Bid Non-Responsive; One Bid over Budget; Re-Advertise 2.Funding: Hotel-Motel Tax(7304.42010.0000.0099) 7.AWARD QUOTATIONS AND APPROVE CONTRACTS A.Two (2) New Zero Turn Riding Mowers 1.Company: Riggs Outdoor Power 2.Amount: $12,900 each; $25,800 Total 3.Funding:Sewer Department Capital(642.0621.415.43.02) B.2016 Tree Planting 1.Company: Douglas Landscape, Inc. 2.Amount: $317/Tree; NTE $28,213 3.Funding: MVH (202.0619.431.31.06) 8.CHANGE ORDERS A.Primary Clarifier Rehabilitation and Equipment Upgrades–Project No. 111-071 1.Company: L.D. Docsa Associates, Inc. 2.Change Order No.: 6 3.Increase Amount: $59,686.73 4.Percent of Increase: 1.18% 5.Total Percent of Change: 2.12% 6.RevisedContract Amount: $5,150,540.51 7.Funding: Utilities/Wastewater Capital (642.0630.415.43.66) 9.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Demolition of PNA 83–Project No. 115-118 1.Company:Green Demolition, Inc. 2.Change Order No.: 1(Final) 3.Decrease Amount: ($10,000) 4.Percent of Decrease: (12.08%) 5.RevisedContract Amount: $72,800 6.Funding:RWDA TIF (324.1050.460.39.82) GA.GDP.REA.MJA.MTJ.D ARY ILOT AVIDELOS LIZABETH ARADIKAMES UELLER HERESEORAU Page2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 19, 201610:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B.Wastewater Treatment Plant Digester Nos. 1 and 3 Cleaning –Project No. 114- 052 1.Company: Stewart Spreading, Inc. 2.Change Order No.: 1 (Final) 3.Increase Amount: $97,570 4.Percent of Change: 19.5% 5.Revised Contract Amount: $599,010 6.Funding: Utilities, Wastewater (641.0630.793.63.34) 10.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A.2016 Janitorial/Cleaning Supplies (Spec Z) 1.Funding: Various B.Marriott Hotel Site Development at Hall of Fame, Phase I –Project No.116-021 1.Title Sheet 2.Funding: RWDA TIF (324.1050.460.31.02) 11.RESOLUTIONS A.No. 27-2016–A Resolution of the South Bend Board of Public Works on the Exchange of Unfit and/or Obsolete Property for Scrap Metal Reimbursement 1.Description: Water Meters 12.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Professional Services Agreement –myStaffingPro 1.Description:Renew Applicant Tracking Agreement for Two (2) Years 2.Amount: $7,800/year 3.Funding: COIT(404.0672.415.36.04) B.Agreement –Jeffrey Koenig, Jesse Villagrana, and Garrett Gingerich 1.Description: Agreement allowing City Use of New City Flag Design in Exchange for Public Recognition of the Designers 2.Amount: Donation to City C.Professional Services Agreement –M/E Design Services 1.Description: Martin Luther King, Jr.Center HVAC Revisions 2.Amount: NTE $23,700 3.Funding: Park Bond D.Amendment No. 4 to Professional Services Agreement –Jones Petrie Rafinski Corporation 1.Description: Additional Services for Bartlett Street Roundabout to Design the Relocation of 20” Water Transmission Line and Construction Administration Services 2.Amount: Increase NTE$31,142; New Total$618,757 GA.GDP.REA.MJA.MTJ.D ARY ILOT AVIDELOS LIZABETH ARADIKAMES UELLER HERESEORAU Page3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 19, 201610:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: TIF Bond E.Lease Purchase through Midwestern Higher Education Compact (MHEC) Agreement -Dell 1.Description: Lease of 244 Ruggedized Laptops and 240 Mounts/Docks for Police, Fire, and Environmental Services 2.Amount: $776,971.02 3.Funding: Subject to Fire, Police, and Environmental Services Capital Lease Funding F.Estimate -CopsGear 1.Description: Removal and Installation of Mounting Gear and Power Supply for Laptops for Vehicles 2.Amount: $125/each; NTE $23,750 3.Funding: Subject to Police, Fire, and Environmental Services Capital Lease G.Professional Services Agreement –James T. Stokes 1.Description: Workforce Development Program Management 2.Amount: $40,000 3.Funding: DCI Admin(211.1001.460.3106) H.Amendment No. 2 to Professional Services Agreement –Lawson-Fisher Associates, P.C. 1.Description: Additional Engineering Design Work for Marion Street Roundabout at Michigan Street and Main Street 2.Amount: Increase NTE $68,700; NewContract Total$754,850 3.Funding: TIF Bond I.Amendment No. 2to Professional Services Agreement –Lawson-Fisher Associates, P.C. 1.Description: Additional Engineering Services for Chippewa Avenue at Michigan and Main Streets 2.Amount: Increase NTE $35,450; NewContract Total$621,300 3.Funding: SSDA TIF(430.1050.460.31.06) J.Statement of Work -Civitas 1.Description: Imaging and Deployment of New Computers; Removal and Destruction of Old Computers 2.Amount: NTE $10,000 3.Funding: COIT(404.0672.415.23.25) K.Master Lease Purchase Agreement –Hewlett Packard Financial Services Company 1.Description: 2016 Computer Deployment 2.Amount: $154,350.60; $3,311.78/Month for Forty-Eight (48) Months 3.Funding: Various Departmental Funding L.Lease Financing Proposal–PNC Equipment Financing GA.GDP.REA.MJA.MTJ.D ARY ILOT AVIDELOS LIZABETH ARADIKAMES UELLER HERESEORAU Page4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 19, 201610:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Description: 2016 Vehicle/Equipment Lease Financing 2.Amount: $3,922,548.72 3.Funding: COIT, Waterworks, Solid Waste, Wastewater, MVH, General Fund, Consolidated Building Fund(404/620/611/641/101/202/600) 13.LICENSES AND PERMITS A.Block Party –Residential 1.Applicant: Ambassadors of Love Ministries a)Event: Community Block Party b)Location: Nash St. between Indiana Ave. and Dubail St. c)Date/Time: May 28, 2016; 9:00 a.m. to 4:00 p.m. d)Favorable Recommendations 2.Applicant: Keller Park Church a)Event: Summer BlockParty b)Location: Bryan St. between Sherman St. and Inglewood St. c)Date/Time: June 11, 2016; 10:00 a.m. to 3:00 p.m. d)Favorable Recommendations 3.Applicant: Mary Beth Dickey a)Event: Carsten & Brock’s NeighborhoodParty b)Location: Saint Joseph St. from NapoleonSt.to St.VincentSt. c)Date/Time: June 11, 2016; 4:00 p.m. to 8:00 p.m. d)Police Recommend Denial B.Processions 1.Applicant:Everytown for Gun Safety a)Event:Orange Walk b)Date/Time: June 2, 2016: 6:30 p.m. c)Favorable Recommendations Subject toEnding Walk at Jon Hunt Plaza 14.VACATIONS A.Applicant: Damon Howell 1.Location: First East/West Alley from Olive St. to First North/South Alley between Prast St. and Lincolnway West 2.Purpose: Use as a Driveway for Existing House 3.Favorable Recommendations B.Applicant: Jennifer Smith 1.Location: First Alley West of Fellows St. running North from MiltonSt. to First East/West Alley 2.Purpose: Unused and Unimproved Alley 3.Community Investment does not Recommend; EngineeringRecommends Subject to Cross Access Agreement with Property Owner for Garage Access. GA.GDP.REA.MJA.MTJ.D ARY ILOT AVIDELOS LIZABETH ARADIKAMES UELLER HERESEORAU Page5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 19, 201610:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 15.TRAFFIC CONTROL DEVICES 1.New Installation –Speed Limit, 40 mphand Reduced Speed Ahead; Removal of Speed Limit, 30 mph a)Location:South Ironwood Drive between US 20 Bypass and 500Feet South of Ridgedale Road b)Meets Traffic Study Criteria 16.CLAIMS 17.PRIVILEGE OF THE FLOOR 18.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Please Give Reasonable Advance Request when Possible. GA.GDP.REA.MJA.MTJ.D ARY ILOT AVIDELOS LIZABETH ARADIKAMES UELLER HERESEORAU Page6