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Home My WebLink About04212016 Agenda Review SessionAGENDA REVIEW SESSION APRIL 21, 2016 143 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on April 21, 2016, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, Therese Dorau; and James Mueller present. Also present was Attorney Benjamin Dougherty. The meeting was held in the 13' Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana, Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. CHANGES TO THE AGENDA Mr. Gilot noted the removal of Item No. IIC, a Traffic Restriction for LU.S.B.'s E-Waste Festival, OPENING OF BIDS — EQUIPMENT PURCHASE FOR NELLO CORPORATION PIIASE VII (THREE WHEEL STRADDLE CARRIER) —PROJECT NO 116-056 (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bid was opened and publicly read: ALTA EQUIPMENT COMPANY 3502 W. McGill Street South Bend, IN 46623 Bid was signed by: Thomas P. Champney Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted BID: Item No. Description P Est. Q y. Unit Unit Price Total Amount 1 I Three Wheel Straddle Carrier 1 LS $304,500.00 $304,500.00 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bid was referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — EQUIPMENT PURCHASF FOR NELLO CORPORATION PHASE VIII (FLAT BED TRAILERS) — PROJECT NO 116-057 (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced equipment The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bid was opened and publicly read: GREAT DANE TRAILERS 4301 W. Bradbury Ave Indianapolis, IN 46241 Bid was signed by: Kevin Sheddy Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No bid bond received. 00 Item No. Descri tion P Est. Qtj. Unit Unit Price Total Amount ] Flat Bed Trailer 3 Each $30,200.00 $90,600.00 en inn a e ,..a ...„,.,.,, —IU 1 1,1 „v, uiwana oases tax as per and proposal. AGENDA REVIEW SESSION APRIL 21, 2016 144 Upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the above bid was referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — EQUIPMENT PURCHASE FOR NELLO CORPORATION PHASE IX (GV WR TANDEM AXLE TRACTOR) — PROJECT NO 116-058 (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bid was opened and publicly read: TRUCK CENTERS INC. DBA HILL TRUCK SALES 1011 W. Sample St. South Bend, IN 46619 Bid was signed by: Rich Stopezynski Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Business Preference form submitted. Ten Percent (10%) Bid Bond was submitted. BID: Item No. Description P Est. Qty. Unit Unit Price Total Amount 1 52,000# GV WR Tandem Axle Day Cab Tractor I LS $108,854.00 $108,854.00 Upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the above bid was referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — EQUIPMENT PURCHASE FOR NELLO CORPORATTON, PHASE X (MAGNETIC PLATE HANDLING SYSTEM) — PROJECT NO 116 059 (RWDA TIF)) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bid was opened and publicly read: PERMADUR INDUSTRIES. INC. 186 US Highway 206 South Hillsborough, NJ 08844-4123 Bid was signed by: Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. mo Item No. Descri lion P Est. Q Unit Unit Price Total Amount 1 Magnetic Plate Handling System 1 LS $128,900.00 $128,900.00 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bid was referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — EQUIPMENT PURCHASE FOR NELLO CORPORATION PHASE XI (STEEL PROCESSING EOUIPMENI')—PROJECT NO 116-060 (RWDA TIT) AGENDA REVIEW SESSION APRIL 21, 2016 145 This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bid was opened and publicly read: PEDDINGHAUS CORPORATION 300 N. Washington Bradley, IL 60915 Bid was signed by: Greg Kubiak Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. fifi7l Item Description Qty Unit Unit Price Total Amount No. I Steel Angle/Flat Bar, 1 EACH $429,775.00 S429;775.00 Processing System 2 Mill Plate Processing 1 EACH 5930,420.00 $930,420.00 System Total: $1,360,195.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bid was referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — EOUIPMENT PURCHASE FOR NF.LLO CORPORATION. PHASE XII (WELDING EOUIPMENT) — PROJECT NO. It 6-061 (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bid was opened and publicly read: THE LINCOLN ELECTRIC COMPANY 3749 BroadmOOr Avenue Suite B Grand Rapids, MI 49512 Bid was signed by: John Steinmetz Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Tran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted, No Bid Bond was submitted. BID: Item No. Descri tion p Est. Q Unit Unit Price Total Amount 1 Multi -Process Welder 25 EACH $6,972.62 $174,315.50 2 Submerged Are Welder 1 EACH $15,826.62 $15,826.62 Total: $190,142.12 riease see included document for pricing and package details. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bid was referred to Engineering and Community Investment for review and recommendation. AGENDA REVIEW SESSION APRIL 21, 2016 146 OPENING OF BIDS — 2016 CURB AND SIDEWALK CONSTRUCTION PROJECT NO 116-029 (MVO This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. 'fhe following bids were opened and publicly read: SELGR CONSTRUCTION CO.. INC 2833 South I I" Street Niles, MI 49120 Bid was signed by: James Boyles Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: Division A Total $93,223.40 Division B Total $40,865.00 Division C Total $228,780.25 Division D Total S 182-039.05 WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of Unitcd States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted Division A Total $90,835.00 Division B Total $41,250.00 Division C Total $245,099.00 Division D Total S128,245.00 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua A. McCormick Contractors Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: Division A Total $109,842.00 Division B Total $29,700.00 Division C Total S316,633.00 AGENDA REVIEW SESSION APRIL 21 2016 147 Division D Total $166,961.00 PREMIUM CONCRETE SERVICES, INC. 712 Richmond St. Elkhart, IN 46516 Bid was signed by: Becky L. Yeakey Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: Division A Total $77,809.00 Division B Total $25,575.00 Division C Total S159,970.00 Division D Total $ 96,396.00 Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — 2016 STRFF.T AND SEWER DEPARTMENT MATERIALS — PROJECT NO. 116-015 (MVII, LRSA, SEWERS SEWER INSURANCE) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: — BERNATH LLC DBIA SEALMASTER INDIANAPOLIS 1010 E. Sumner Avenue Indianapolis, IN 46227 Bid was signed by: Jacob Bernath Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security was submitted. KUERT CONCRETE. INC. 3402 Lincolnway West South Bend, IN 46628 Bid was signed by: Tim Miller Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid. Bond was submitted BIT -MAT PRODUCTS OF INDIANA, INC P. O. Box 428 Ashley, IN 46705 Bid was signed by: John Baumgartner Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. AGENDA REVIEW SESSION APRIL 21, 2016 148 Ten percent (10%) Bid Bond was submitted THE KLINK GROUP P. O. Box 428 Ashley, IN 46705 Bid was signed by: Anthony Winters Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (1.0%) Bid Bond was submitted OZINGA READY MIX CONCRETE INC. 751 W. Ireland Rd. South Bend, IN 46614 Bid was signed by: Scott Underwood Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United Status Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted AMERICAN HIGHWAY PRODUCTS LTD 11723 Strasburg Bolivar Rd, NW Bolivar, OH 46612 Bid was signed by: Jason Downing Contractor's Non-Colhsion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted RIETH-RILEY CONSTRUCTION CO.. INC 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua A. McCormick Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Fligibility Verification, Non -Discrimination Commitment for Contractors and. Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted Upon a motion made by Mr. Rules, seconded by Ms. Maradik and carried, the above bids were referred to Engineering and the Street Department for review and recommendation. OPENING OF BIDS —LAWN CARE SERVICES FOR THE CITY OF SOUTH BEND — PROJECT NO. 116-002 (EDIT) AGENDA REVIEW SESSION APRIL 21, 2016 149 This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: KENNF.DY EXPRESSLINE LAWN SERVICE 4324 Ashard South Bend, IN 46628 Bid was signed by: Marcus Northern Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond was submitted BID: Division A: North of Western Avenue and West of the River Total: $35,100.00 Division B: South of Western Avenue and West of the River Total: No bid Division C: East of the River Total: $ 2,000.00 CARETAKER LANDSCAPING & LAWN P. 0. Box 324 Michigan City, IN 46360 Bid was signed by: Kathleen Pritchard Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond was submitted BID: Division A: North of Western Avenue and West of the River Total: $32,370.00 Division B: South of Western Avenue and West of the River Total: $69,090.00 Division C: East of the River Total: $ 2,280.00 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. APPROVE CHANGE ORDER NO 2 — WASTE WAFER TREATMENT PLANT — SECONDARY TREATMENT IMPROVEMENTS — PROJECT NO. 114-053 2012 SEWER BOND) Mr. Gilot advised that Mr. Jacob Klosinski, Waste Water, has submitted Change Order No. 2 on behalf of Thieneman Construction, Inc., 17241 Foundation Parkway, Ste. 100, Westfield, Indiana, indicating no change in the dollar amount but amending the contract language regarding descriptive quality of materials acceptance provided by approved shop drawings submittals. Mr. Klosinski noted the agenda states Change Order No. 3 but it should state this is Change Order No. 2. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Change Order was approved. Board members discussed the following item(s) from the agenda. - Professional Services Agreement - Watertrax Ms. Kim Thompson, Water Works stated this is a unique software developed by and used for treatment plant companies. She noted it will be able to map customer complaints, create data and do tracking for IDEM related issues. She added this is a one-time cost for the software. Maintenance Agreement Renewal — AT&T Mobility Mr. Shawn Delahanty, Information Technologies, stated the Police Department owns 300 licenses for this software. He noted a three (3) year contract saves over $10,000.00. Mr. Delahanty informed the Board that the Police Department has some extra licenses that will be used by the Fire Department. AGENDA REVIEW SESSION APRIL 21, 2016 150 Change Order —Equipment Purchase for Nello Corporation Mr. Aaron Kobb, Community investment, informed the Board that when the big brake press the City helped purchase for Nello last year was delivered, the floor inside and the outside asphalt started cracking. As a result, there were extra costs incurred, all of which will come out of Nello's budget. He added the City will pay for the additional installation costs and Nello will reimburse the City out of the overall costs for them. He noted this is just additional installation costs, it is not to fix the asphalt or concrete, Nello will have that work done. Change Order— Colfax and Hill Street Improvements Mr. Toy Villa, Engineering, stated this is to seal between the curb and sidewalk which wasn't put into the original specifications. He noted this will protect the concrete against the damage from the freeze and thaw of winter. - Real Property Transfer Mr. Jitin Kain, Public Works, stated this transfer is for the property of the former Mar Main building. He stated this will create a temporary easement for the contractor to do the work and when completed, the property will be transferred to the City from Beacon Medical Group. - Professional Services Agreement — Lawson -Fisher Associates, P.C. Mr. Gilot asked if the City held neighborhood meetings on this roundabout project at Corby Blvd. and Ironwood Rd. Mr. Corbin Ken, Engineering, stated they have and one thing that is now included in all of these types of documents is public outreach meetings at the beginning of any project and towards the Stage 2 process. - Amendment No. 2 to Professional Services Agreement — Lawson -Fisher Associates Mr. Kerr stated this is Phase lI of the update to the City's standards and prevailing specifications project. Ile explained the first phase was for a pilot project and public input, and this is implementing those results. He noted the amount of this amendment is $79,700. No other business came before the Board. Upon a motion by Mr. Relos, seconded by Ms. Maradik and carried, the meeting adjourned at 11:35 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President David" P. Relos, embe � � Elizabeth A. Maradik, Member Therese Doran, NWnber James°. Mueller, Member ATTEST: Li da M. Martin, Clerk REGULAR MEETING APRIL 26, 2016 The Regular Meeting of the Board of Public Works was convened at 9:33 a.m. on April 26, 2016, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, James Mueller, and Therese Doran present. Also present was Board Attorney Michael Schmidt. ADDITION TO THE AGENDA Mr. Gilot announced there were additional line item awards to American Highway Products for the Street and Sewer Materials bid.