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Home My WebLink About051016 Board of Public Works Agenda CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 10, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda ReviewSession:April 21, 2016; Regular Meeting: April 26, 2016; and Claims ReviewMeeting:May 3, 2016 2.OPENING OF BIDS A.Century Center CEO Suites –Suite 17 Remodel–Project No.116-010 1.Funding:Hotel/Motel Tax(7304.42010.0000.0099) B.Century Center Service Court Improvements–Project No. 116-006 1.Funding:Hotel/Motel Tax(7304.42010.0000.0099) C.Two (2), More or Less, 2016 or Newer Full Size Cargo Vans(Spec W) 1.Funding:Waste Water and Community Investment Capital (642.0630.415.43.02/211.1001.460.43.02)) D.One (1) or More, 2015 or Newer, Heavy Duty 24’ Articulating Aerial Tower (Spec U) 1.Funding:Subject to Traffic & Lighting Capital Lease (202.0607.431.37.11/12) 3.OPENING OF QUOTATIONS A.Two (2) New Zero Turn Riding Mowers 1.Funding:Sewer Department Capital (642.0621.415.43.02) B.2016 Tree Planting –Project No. 116-031 1.Funding:Motor Vehicle Highway(202.0619.431.31.06) 4.AWARD BIDS AND APPROVE CONTRACTS A.One (1) or More, 2016 or Newer, Combination Jet Rodder/Vacuum Machine with Cab & Chassis (Spec H) 1.Company: Jack Doheny Companies, Inc. 2.Amount: $331,398 3.Funding: Sewer Department Capital(642.0621.415.43.02) B.Century CenterElectrical Distribution Upgrades–Project No. 116-007 1.Company: Days Electrical 2.Amount: $76,069.00 3.Funding: Hotel/MotelTax(7304.42010.0000.0099) 5.REJECT BIDS A.2016 Parking Garage Improvements –Project No. 115-143 1.Description: Sole Bid exceedsBudget. 2.Funding: Parking Garage Fund (412.0401.415.36.01) 6.CHANGE ORDERS GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 10, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 A.Central Services Roof Replacement –Project No. 115-035 1.Company: Northern Indiana Roofing & Sheet Metal 2.Change Order No.: 1 3.Increase Amount: Twelve (12) Days; Extension of Contract Days due to Weather 4.Funding: Central Services Capital (224.0605.419.42.10) B.Ignition Park Infrastructure,Phase 1C,Division B –Project No. 114-063A 1.Company: Majority Builders, Inc. 2.Change Order No.: 4 3.Increase Amount: $31,840 4.Percent of Increase: 3.25% 5.Total Percent of Change: 10.76% 6.RevisedContract Amount: $1,010,472.87 7.Funding: RWDA TIF (324.1050.460.341.06) 7.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A.Three (3), More or Less, 2016 or Newer, Compact Four-Door Sedan Automobiles (Spec Y) 1.Funding: Building Department Capital Lease (600.1306.415.37.11/.12) B.Lafayette Falls Subdivision Pavement –Project No. 115-086 1.Funding: LRSA (251.0608.380.10.99) C.I/N Tek and I/N Kote Sanitary Sewer Chemical Feed Facilities –Project No. 114- 051 1.Funding: Utilities,WastewaterOther Equipment (641.0630.793.36.05) D.Wastewater Treatment Plant Belt Filter Press No. 3 Rehabilitation –Project No. 116-051 1.Funding: Utilities,Waste Water Other Equipment (641.0630.793.36.05) E.Wastewater Treatment Plant Compressor Building Roof Replacement –Project No. 116-052 1.Title Sheet 2.Funding: Utilities, Wastewater Building Maintenance Services (641.0630.793.36.01) 8.REQUEST TO ADVERTISE FOR PROPOSALS A.Lawn Maintenance and Mentorship Program 1.Funding: EDIT (408.1001.460.39.64) 9.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Agreement –Neighborhood Resources & Technical Services Corp. d/b/a Neighborhood Resources Connection GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 10, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Description:Educational Leadership and Technical Training Services for NeighborhoodResidents 2.Amount: $12,500 3.Funding: EDIT(408.1001.460.39.30) B.Independent Contractor Agreement –David Scott Bockover 1.Description: One-Way to Two-Way Streets Conversion Inspection Services 2.Amount: $26.50/hour; NTE $25,000 3.Funding: TIF Bond C.Order Form and Addendum–WestPublishing Corporation, a Thomson Reuters Business 1.Description:Purchase of 300 Licenses of the Clear Program for use for Criminal Investigations by the Police Department; Addendum Sets Termfor Five (5) Years 2.Amount:$1,398/month;$16,776 First Year/$85,574 for Five (5) Years 3.Funding: Subject to Police Department Continuing Education Fund (220.8101.421.31.02) D.Professional Services Agreement–EPOCH Architecture + Planning, LLC 1.Description:Design for Abatement, Demolition, LEED Certified Rebuild, and Site Development of New Fire StationNo. 4 2.Amount: NTE $184,179 3.Funding: Fire Department Capital Improvements(287.0902.422.42.02) E.Midwestern Higher Education Compact Agreement Purchase –Dell 1.Description:Leaseof 244 Ruggedized Laptops and 240 Mount/Docks through Midwestern Higher Education Compact Agreement (MHEC) for Police, Fire, and Environmental Services 2.Amount: $776,971.02 3.Funding: Subject to Police, Fire and Environmental ServicesCapital Lease Financing F.Estimate–CopsGear 1.Description:Removal and Installation of Mounting Gear and Power Supply for Laptops forPolice Vehicles 2.Amount: Unit Price of $125 each; NTE $23,750 3.Funding: Police, Fire and Environmental ServicesCapital Lease G.Amendment to Maintenance Agreement –Kirby Risk Electrical Supply 1.Description: Board of Works approved One Year Agreement on April 26, 2016; Request for Three (3) Year Option Approval for Software Maintenance & Support for Monitoring & Control of the Waste Water Treatment Plant 2.Amount: Previous Approval of$25,922.60/year;Total $77,767.79 for Three (3)Years 3.Funding: Waste Water Operations & Maintenance(641.0630.793.39.10) GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 10, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 H.Addendum to Agreement–InfoSend, Inc. 1.Description: Water Works Customer BillingThree (3) Year Extension 2.Amount: Current Unit Pricing 3.Funding: Water Works Operations (620.0640.657.31.35) I.Interdepartmental Agreement –South Bend Park Department 1.Description: ParkForestryDepartment and Community Investment Five (5) Year Tree Maintenance Agreementfor New Trees Planted withSmart Streets and Ignition Park Projects 2.Amount: a)2016: One Thousand (1,000) Trees at $125,000; b)2017: One Thousand, Five Hundred (1,500) Trees at $130,000; c)2018: One Thousand, Five Hundred (1,500) Trees at $130,000; d)2019: One Thousand (1,000) Trees at $126,000; e)2020: One Thousand (1,000) Trees at $126,000. 3.Funding: EDIT (408.1001.460.39.64) 10.LICENSES AND PERMITS A.Block Party–Non-Residential 1.Applicant: Regional Development Authority a)Event: Kickoff and Groundbreaking Ceremony for Studebaker Redevelopment Initiative b)Locations:Lafayette Blvd. from South St. to Marcus Dr., and Bronson St. from Lafayette Blvd. to Main St. c)Date/Time: May 12, 2016; 9:00 a.m. to 4:00 p.m. d)Favorable Recommendations 2.Applicant: Morris Performing Arts Center a)Event: Fridays by the Fountain b)Locations: Jon Hunt Plaza c)Date/Time: June 3, 10, 17, July 1, 8, 15, 22, 29, August 5, 12, 19, and 26, 2016;9:00 a.m. to 1:30 p.m. d)Favorable Recommendations; Subject to Construction B.Processions 1.Applicant:Mama’s Against Violence a)Event:Annual Walk and Remembrance Celebration b)Date/Time: May 28, 2016; 9:30 a.m. to 10:00 a.m. c)Must Cross at Signalsat CedarSt. and Eddy St. andSR 23, and obey Traffic Laws 2.Applicant: Beacon Health Systems a)Event: Sunburst Race b)Date/Time: June 4, 2016; 6:00 a.m. to 12:30 p.m. GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 10, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 c)Favorable Recommendations 3.Applicant: REAL Services, Inc. th a)Event: Alzheimer’s & Dementia Services 26Annual Fundraising Walk b)Date/Time: June 11, 2016; 9:00 a.m. to 2:00 p.m. c)Favorable Recommendations subject to Construction 4.Applicant: LGBTQ Center a)Event: LGBTQ Pride b)Date/Time: June 25, 2016; 3:00 p.m. to 5:00 p.m. c)Favorable Recommendations 5.Applicant: American Legion Post 357 a)Event: Stars and Stripes Forever Ride b)Date/Time: May 28, 2016; 8:00 a.m. to 12:30 p.m. c)Favorable Recommendations 6.Applicant: Thomas Klempay, Sr. a)Event: Westside Memorial Day Parade b)Date/Time: May 30, 2016; 6:00 a.m. to 12:00 p.m. c)Favorable Recommendations subject to Revised Route due to Construction C.Sidewalk Café Permits 1.Applicant: The View Tavern a)Location: 515 E. Jefferson Blvd. b)Days/Hours: Monday–Saturday: 11:00 a.m. to 10:00 p.m.; Sunday: 1:00 p.m. to 10:00 p.m. c)Favorable Recommendations 2.Applicant: Café Navarre a)Location: 101 N. Michigan St. b)Days/Hours: Sunday:4:00 p.m.to10:00 p.m.; Monday –Thursday:11:00 a.m.to 11:00 p.m.; Friday:11:00a.m.to 12:00 a.m.; Saturday:4:00 p.m. to12:00a.m. c)Recommend Approval Subject to Set-Up meeting ADA Requirements D.Licenses 1.Type:Public Parking Facility a)Applicant: LAZ Parking Midwest, LLC b)Location: 1228 N. Eddy St. c)Favorable Recommendations 11.TRAFFIC CONTROL DEVICES A.New Installation -Handicapped Accessible Parking Space Signs 1.Locations: a)1841 N. Huey St. GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 10, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 th b)938 S. 27St. 2.All criteria has been met B.New Installation –No Parking Anytime Signs,and Removal of Conflicting Signs, Markings,and Striping 1.Location:East and West Sides of Notre Dame Avenue between NapoleonSt. and Angela Blvd. 2.All criteria has been met 12.INDUSTRIAL WASTEWATER DISCHARGE PERMITS A.Company: I/N Tek & I/N Kote 1.Location:30755 Edison Road, New Carlisle 2.Description: Renew Expiring Permit 13.CLAIMS 14.PRIVILEGE OF THE FLOOR 15.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Please Give Reasonable Advance Request when Possible. GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page6