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HomeMy WebLinkAbout2013 Parks and Recreation Annual ReportCity of South Bendwww.sbpark.org ANNUAL REPORT 2013 Mayor Pete Buttigieg 1 12 Vision Statement Marketing Highlights Marketing Our VisionVision Statement “We Build Communities Through People, Parks and Programs.” Marke Ɵ ng Division 2013 Highlights x Beginning January, 2013, the Marke Ɵng & Development Division began producing an email based weekly bulle Ɵn Ɵtled “What’s Up In South Bend Parks?” The bulle Ɵn features informa Ɵon on programs, events, projects, liƩ le known facts, and many other departmental Ɵdbits. x About $ 4,000 was generated by the Superintendents Golf OuƟng for the Youth Scholarship Fund. This fund is used to aid disadva ntaged families in parƟcipa Ɵng in ongoing youth programs and acƟviƟes. x The MarkeƟng & Development Division held its Įrst “markeƟng workshop” for the department. All divisions were included in what was an informa Ɵonal & educa Ɵonal day for all levels of staī . Many great ideas were exchanged with new & exciƟng projects planned. Some of these ideas were accomplished before the year’s end, with many others to be completed in 2014. x The MarkeƟng & Development Division has produced its Įrst printed calendar of events. This calendar is a result of suggesƟons from the afore menƟoned “marke Ɵng workshop”, and is a repl acement for the long-running Ac Ɵvity Guide. Sta ī input favored this format to serve as a monthly reference to our customer base. x Our Department conƟnued par Ɵcipa Ɵon in the Healthy CommuniƟes Surveillance and Management Project as a Beta site in the Įnal of the three-year long commitment. This umbrella project iden ƟĮ es and targets the community aspects that inŇuence obesity and acƟve living, speci Įcally focusing on policies, funding, physical aspects, programs and services. We were asked to parƟcipate in a presentaƟon at the NaƟonal RecreaƟon and Parks AssociaƟon NaƟonal Conference (NRPA) in highlighƟ ng this ini ƟaƟve on the na Ɵonal stage. x Our department conƟnues to spearhead the Ac Ɵve Youth Ini ƟaƟve (A.Y.I.) with Teresa Penbrook of GP Red out of Colorado. This ini ƟaƟve is becoming a powerful partnership of interested stakeholders in childhood development and community involvement. A Youth Forum was added this year, and AYI will be involved in South Bend’s Let’s Move City iniƟaƟve. x The Department has opened the process for selec Ɵng exper Ɵse to assist in the formulaƟng of the Five Year Master Plan Update 2014-2015. This complex process of community feedback, needs assessment and level of service analysis will be kicking o ī its six month cycle at the very end of this 2013. x In 2013 this department was able to maintain for the seventh year in a row its CAPRA accreditaƟon. We again met all 36 cri Ɵcal areas in order to succeed. x The South Bend Parks and RecreaƟon Founda Ɵon Board Į nished its second o ĸcial year of our 501©(3) status. The board is working on many key issues for funding and awareness. x Under Marke Ɵng and Development’s stewardship, the Depart ment’s website content management system underwent a substanƟal improvement behind the scenes. This will allow more Ňexibility and a be Ʃ er viewing experience to our users. x The web site became more user-friendly with the addiƟon of an easier to read mobile plaƞorm. Along with the obvious need to keep up with consumer needs, this was also an item brought to light in the marke Ɵ ng workshop. Over 30% of Park Department registra Ɵons come from online users, and the number is only expected to increase. This project was completed before year’s-end, and has already resulted in posiƟve feedback from users and staī alike. MayorPete ButtigiegBoard of Park CommissionersRobert HenryDr. Thomas KellyGarret MullinsRobert Goodrich DirectorPhil St. ClairSouth Bend Parks and Recreation321 E. Walter StreetSouth Bend, Indiana 46614(574) 299-4765www.sbpark.org 11 2 Golf Highlights Golf Courses The 3 Golf courses total 457 acres of which 398 of those acres are maintained.Elbel Golf Course 313 acre facility 260 acres maintainedElbel maintains 240,000 sq. ft. Greens / 3.25 acres of Tees / 28 acres of FairwaysErskine golf Course 120 acre facility 114 acres maintainedErskine Maintains 130,000 sq. ft. Greens / 1.50 acres of Tees / 20 acres of FairwaysStudebaker Golf Course 24 acre facility 24 acres maintainedStudebaker maintains 71,000 sq. ft. Greens / .91 acres of Tees / 7 acres of FairwaysGolf Division Highlights10th Annual Open House February 16th 255 in attendance $35,000.00 in revenue.Erskine Golf Course voted #2 in the South Bend Tribune reader’s choice award.Commercial featuring our two golf pro’s very efective good feedback from customers.New Bar Code Scanner in Pro shops moves customers thru more eiciently.Elbel & Erskine acquired three way liquor license June 24th 2013Our 2nd Annual Black Friday sale very successful over 14,000.00 in revenueGolf Division StatisticsElbel & Erskine hosted the irst three rounds of the Greater South Bend Men’s Metro with 86 participants.135 children participated in the Junior Golf & Junior Tour Program in 2013Total rounds of golf played for all three courses 66,655 10 3 Director Director’s Message Serving in my 22 nd year as the Director of the South Bend Parks and RecreaƟon Department, I conƟnue to be amazed at the eī orts the Park staī conƟnues to do as responsible and professional stewards of the Park’s resources and the ongoing dedicaƟon to excellent customer saƟsfac Ɵon. Nowhere in city government does a department so consiste ntly experience the opportunity to posiƟvely impact someone’s live through day to day experiences. We have had over 860,000 paid admissions to park facili Ɵes in 2013 and well over a million experiences in the city parks as residents use our playgrounds and trails throughout the year. Although demands never decrease in the public environment, access to much needed resources has been reduced. Declining revenues from property taxes conƟnues its downward trend and puts a severe strain on budgeted requirements that seem to increase in cost each year. Recent strategies developed to help combat property tax reducƟons to the Park Department, include a new creaƟve Public Private Partnership with the Potawatomi Zoological Society and the Park’s Community Volunteer Program, with both venues saving the Park’s Department hundreds of thousands of dollars annually. While innova Ɵve programs and good Įscal stewardship have helped us go a long way in providing valuable park services, a growing concern regarding deferred maintenance is looming large over the Parks and RecreaƟon Department. South Bend currently has 57 parks with over thirty buildings and structures. Capital concerns are moun Ɵng as many of these facili Ɵes have reached or exceeded their lifespan. Addressing newer trends in parks are also a concern. UpdaƟng playgrounds that excite families to get out and get moving in a Ɵme when obesity has become a naƟonal and local epidemic should be a priority for everyone in our city. Addr essing the needs of those with disabiliƟes who live in our community and are woefully underserved con Ɵnue to be a source of discouragement for many local families. Capital investment in our city parks will be a criƟcal component for the Park Department to conƟnue providing recreaƟonal opportuniƟes for local residents in the years to follow. As we move forward in 2014, we will begin the process of developing the Park’s Department Five Year Master Plan. Development of this plan will include many opportuni Ɵes for stakeholders, businesses, government o ĸcials, and local ciƟzens to weigh in regarding park facili Ɵes, programs, and prioriƟes. The Master Plan will be a clearly de Įned road map of priori Ɵes for the Park Department to work towards during the next Įve years. Our future sees many challenges but we have always used chal lenges as sources of opportuni Ɵes to get creaƟve and bring the out the best in what we are and how we get the job done. We will conƟnue to embrace new technology, strive for be Ʃer eĸciencies, and always se rve our community with professionalism and pride at what we do for our residents. In conclusion I want to thank the Board Of Park Co mmissioners for their leadership and support of the Park and RecreaƟon Department. I would also like to further recognize the best sta ī and employee work group in the city. I never say it enough but I am very proud of all our employees and their o Ōen unrecognized dedicaƟon to doing their best for the Parks Department and the City of South Bend. Printed on the department employee picture taken last summer “People Make The Di īerence “ has never been more accurate than demonstrated by the Įne professionals of the city Parks and RecreaƟon Department. Parks and RecreaƟon Department Summary KPI’s for 2013: Program aƩ endance at all Park FaciliƟes 864,304 5399 surveys resulƟng in Customer Survey Ra Ɵng of 4.75 out of 5 Annual Volunteer Program generated 21,892 hours valued at $460,128. Recreation Highlights RecreationRecrea Ɵ on 2013 Highlights x The Recrea Ɵ on Director’s posi Ɵ on changed to Deputy Director. With this Ɵ tle change the Marke Ɵ ng Division was put under the direc Ɵ on of the Deputy Director along with the Recrea Ɵ on Division. x Annual Blues & Ribs Fes Ɵ val was held on June 22 nd at Coveleski Stadium. This was the 2 nd year with the event at the stadium to accommodate more a Ʃ endees. A Ʃ endance for the year was just over 1,300 people, who thoroughly enjoyed the show while braving threats of storms all day. x City Wellness Program: Our division played an integral role in developing and implemen Ɵ ng the Employee City Wellness Program. This included: over 824 employees being educated thro ugh Lunch & Learns, 471 employees entering Employee Contests, 425 empl oyees joining the O’Brien Fitness Center with Memberships and 4,253 employee visits u Ɵ lizing the Į tness center; and 472 employees par Ɵ cipated in O’Brien Group Fitness Classes. x The Silver Sneakers Program began in September at the O’Brien Fitness Center. This is a wellness program for people who have Medicare and have a Medicare supplement from AARP, Anthem Blue Cross & Blue Shield, Harmony Health Plan of Il linois or Humana. From September to December there were 46 memberships to the O’Brien Fitness Center processed and 595 visits u Ɵ lizing the O’Brien Fitness Center. x St. Joseph County signed-up with O’Brien Fitness Center in July for their employee Wellness Program for two years. This included: 195 county employees joining the O’Brien Fitness Center with memberships and 2,407 county employee visits u Ɵ lizing the Į tness center; and 398 county employees par Ɵ cipated in O’Brien Group Fitness Classes. x Our division worked clos ely on the third and last year of the Healthy Communi Ɵ es Project. x Received Award of Excellence for the Men’s Major Fast Pitch Na Ɵ onal So Ō ball Tournamen t by the Na Ɵ onal ASA Associa Ɵ on. We received this by scoring 100%. x We were awarded the 2015 Interna Ɵ onal So Ō ball Congress (ISCI) Tournament to be held August 8 – 16, 2015. x On July 20 th we celebrated the “30 th Anniversary of the East Race Waterway”. 4 9 • Overall attendance was 205,758 visitors in 2013. This is an increase of 1,860 visitors compared to 2012. • New strollers and safari carts were purchased for the 2013 season and rental sales increased $4,165 compared to 2012 rentals.• Several endangered species (SSP) were born at the zoo in 2013. Most signiicant ones were a White-Naped Crane, Red Panda, Diana Monkey, Golden Lion Tamarin Twins, Four Red Necked Wallabies, and Sichuan Takin kid.• Ice cream (Chill Zone) remote had gross sales of $45,723.81 in the irst year.• Food Service overall sales were $235,848.47 which is up by $20,410.96 from 2012.• Pony rides (2,308 rides) = $9,232.00.• Lowest inal inventory igure for retail of $7,997.67 since before 2003.• Perfect Health Department inspection with mention in the Health Department newsletter.• Education Department set a record for annual program participation with over 57,000 people coming into contact with staf and volunteer educators. S.B. Parks “website content management” underwent a substanƟal improvement that allows for more Ň exibility and a be Ʃ er viewing experience for our users. One of the key improvements consisted of making the site compaƟble with any type of mobile device. Currently 30% of all park registraƟons come from online registra Ɵons and we expect that number to rise with the newly created mobile access to the website. S.B. Parks received the 2013 James Farrell Award of Excellence from the Amateur SoŌball AssociaƟon as one the highest rated na Ɵonal so Ōball tournaments in the country. One exciƟng outcome due to the consistently high performance of the staī at the Belleville SoŌball Complex, has resulted in South Bend hosƟng the 2015 InternaƟonal SoŌball Congress World Championship So Ō ball Tournament. This event will have players and representaƟves throughout the world playing in one of the world’s most presƟgious soŌball tournaments. S.B. Parks played an integral role in developing and implementaƟon of the City Employee Wellness Program. Through the eī orts of our city team, we were able to provide 824 city employees valuable nutriƟonal and other related healthy life style choices through the Lunch and Learn Program. Inclusion in the program resulted in 425 city employees joining the O’Brien Fitness Center with full memberships, and another 472 employees parƟcipaƟng in the O’Brien Group Fitness Classes. S. B. Parks also added an addiƟonal 195 St. Joseph County employees who are parƟ cipa Ɵng in their Wellness Program with membership opportuniƟes at the O’Brien Fitness Center. S.B. Parks has successfully entered into a Public Private Partnership with the Potawatomi Zoological Society to manage the operaƟons at the Potawatomi Zoo. The new Į ve year agreement approved by the Board of Park Commissioners allows for growth opportuniƟes at the Zoo while reducing annual Park subsidies for Zoo related expenses. 2014 IniƟaƟves: CompleƟon of the Five Year Strategic Parks Master Plan Capital resource development through Bonds, Fee Based Revenue, Partnerships and Grants. Successful Įrst year transiƟon with the Potawatomi Zoological Society Director Potawatomi Zoo Potawatomi Zoo Highlights MaintenanceMaintenance 2013 Highlights Maintenance Division Highlights x Central Mowing: total 2,922 acres. + cut a total of 3,582 cita Ɵons + cut 714 City owned lots; 1,105 Econ. Devel. ProperƟ es + avg. response Ɵme 9.8 days x Greenspace + Leaves: total 3,003 hours Park & City leaf pick-up + Mowing: total 13,120 acres mowed + Snow removal: total 267 hours sidewalk (combined FT/PT) x GraĸƟ Abatement had a total of 639 sites iden ƟĮ ed and reported. (570 sites cleaned by Park Dept., 69 sites cleaned by owner) x Forestry Division Arbor-Earth Day Fes ƟviƟes – celebrated at Howard Park. AEP distributed 300 trees at the event. Crews trimmed 833 trees in parks and 567 trees on streets/tree lawns, drasƟcally reducing storm damage in the areas. x Storm damage: 5,838 locaƟons, 1,518 hours. x Ice Rink chiller and pipe repair at Howard Park Ice Rink. x Potawatomi Pool restroom & locker room remodel/update. Maintenance Division StaƟ sƟ cs x Mowing: over 6,388.5 hours x Howard Park Ice Rink chiller & pipe repair total over 450 hours of labor, with material and labor costs of $13,329.81, ulƟmately saving the City of South Bend over $100,000.00 (cost of a new chiller unit). The crew dismantled repaired, and in some cases fabricated parts for the over 50 year old unit. x Snow removal loads: 507 (garage, 128, Ice Rink 144, Plaza, 235) x Materials hauled to organic resources: 1,001 loads/2,619.76 tons x Leaf removal: 3,003 hours (city leaves, 2,131 hours, park leaves 872 hours) x Coveleski Stadium: 507.75 hours for 60 work orders. Maintenance Highlights 85 67Revenues and Expenses for All FundsFor the Twelve Months Ending December 31, 2013 Park SpecialRecreationEast RaceCoveleskiZoo REVENUES: Revenue FundNonrevertingNonrevertingNonrevertingEndowment201Operating Fund 203Fund 271Capital Fund 401Fund 403 Tax Revenue $7,826,899$0$0$0$0 Other Revenue 3,941,3761,003,3184992176 TOTAL REVENUE $11,768,275$1,003,318$49$92$176 EXPENSES:Personal Services $7,609,507$438,880$0$0$0 Supplies 1,741,911219,805000 Services 2,483,135227,141000 Capital 348,5620000 Other Uses 209,82410,375000 TOTAL EXPENSE $12,392,940$896,201$0$0$0 OVER (UNDER) ($624,665)$107,117$49$92$176 EXPENSEFUND BALANCE $4,244,608$777,584$44,372$26,850$49,022 AVAILABLE ParkCity Cemetery REVENUES: NonrevertingTrust Capital Fund 405Fund 730Total Tax Revenue $0$0$7,826,899 Other Revenue 228,721138 TOTAL REVENUE $228,721$138$7,826,899 EXPENSES:Personal Services $0$0$8,048,387 Supplies 104,6344,3162,070,666 Services 6,85002,717,127 Capital 36,7310385,293 Other Uses 00220,199 TOTAL EXPENSE $148,214$4,316$13,441,671 OVER (UNDER) $80,506($4,178)($5,614,772) EXPENSEFUND BALANCE $512,591$36,934$5,691,962 AVAILABLE Revenues/ Expenses Report Expenditure Graph Graph $0$2 South Bend Parks & Recreation Department Ten Year Expenditure Comparison (Fund 201) $4$6$8$10$12 Millions $14 024680 $12,260,980 $13,070,878 $13,441,671 $13,233,055 $11,198,349 $11,168,546 $11,203,645 $11,020,275 2008 2011 2013 2012 2004 2005 2006 2007 $12,405,124 $12,072,326 2009 2010