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Home My WebLink About01/09/06 Board of Public Works Minutes~~~ PUBLIC AGENDA SESSION JANUARY 5, 2006 The Public Agenda Session of the Board of Public Works was convened at 10:33 a.m. on January 5, 2006 by Board President, Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from that list. ' -Safety Reports, Department of Public Works Mr. Sam Hensley, Street Department; Mr. John Machowiak, Central Services; Mr. Andy Wierzbicki, Water Works; and Mr. Jack Dillon, Environmental Services, were present and submitted their respective Safety Report for December 2005. - Monthly Reports, Department of Public Works Mr. Andy Wierzbicki, Water Works, and Mr. Jack Dillon, Environmental Services, presented their respective Monthly Report for December 2005. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:33 a.m. BOARD OF PUBLIC WORKS j~~ Gary A. Gilot, President ~ G~~ Carl P. Littrell, Member Donald E. Inks, Member ATTEST: ~^ ~ ':.._.. Angela K. Jacob, Clerk REGULAR MEETING JANUARY 9, 2006 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, January 9, 2006 by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Attorney Shawn Peterson. Board Attorney Thomas Bodnar was not present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of the regular meeting of the Board held on December 27, 2005 were approved. ----- ~ ~ ~ REGULAR MEETING JANUARY 9, 2006 BID OPENING -IRELAND -MIAMI - CHIPPEWA BASIN IMPROVEMENTS - PHASE I - PROJECT NO. 105-008A (COIT/SEWER BOND) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of pub ication of Notice in the South Bend Tribune and the Tri-County News, which were fou~d to be sufficient. HRP CONSTRUCTION, INC. 5777 Cleveland Road Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by: Mr. Paul Fallon Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid $2,279,591.25 Alternate Bid $ 20,400.00 Base and Alternate $2,299,991.25 RITSCHARD BROTHERS, INC. 1204 Sample Street South Bend, Indiana 46619 Bid was signed by: Mr. David Reinhold Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid $2,390,212.02 Alternate Bid $ 17,870.00 Base and Alternate $2,408,082.02 RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by: Rieth Riley Construction Company, Inc. Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid $1,952,902.50 Alternate Bid $ 13,077.00 Base and Alternate $1,965,979.50 Bid was signed by: Mr. William Loudin Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 REGULAR MEETING JANUARY 9, 2006 BID: Base Bid $1,995,660.50 Alternate Bid $ 35,000.00 Base and Alternate $2,030,660.50 1 1 1 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to The Division of Engineering for review and recommendation. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - MIAMI STREETSCAPE IMPROVEMENTS -INDIANA TO DAYTON - WALSH & KELLY - PROJECT NO. 105-026 (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Walsh & Kelly, 24358 State Road 23, South Bend, Indiana, indicating that the Contract amount be decreased $26,083.15 for a new Contract sum including this Change Order in the amount of $230,675.60. Additionally submitted was the Project Completion Affidavit indicating this new fmal cost. Upon a motion made Mr. Inks, seconded by Mr. Littrell, and carried, the Final Change Order and Project Completion Affidavit was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - 2004-2005 SEWER LINING PROGRAM - INSITUFORM TECHNOLOGIES, USA, INC. - PROJECT NO. 104-062 (SEWER BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Insituform Technologies, USA, 12897 Main Street, Lamont, Illinois, indicating that the Contract amount be increased $33,825.70 for a new Contract sum including this Change Order in the amount of $1,082,105.70. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made Mr. Littrell, seconded by Mr. Inks, and carried, the Final Change Order and Project Completion Affidavit was approved. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA Type Description Contractor/ Amount Motion/ Business Carried Construction 2005 Street Lighting Michiana $73,690.00 Mr. Gilot - Contract S stem U ades Contracting, Inc. Mr. Inks Agreement Boazd of Public Safety Jesusa Rodriguez $3,400.00/year Mr. Littrell Member 2006 - Mr. Inks Agreement Boazd of Public Safety Juanita Dempsey $3,400.00/year Mr. Littrell Member 2006 - Mr. Inks Agreement Board of Public Safety Patrick Cottrell $3,400.00/year Mr. Littrell Member- Pazt of - Mr. Inks 2005;2006 Construction Chlorine Building Herrman & Goetz $208,730.00 Mr. Gilot- Contract Im rovements Inc. Mr. Inks Construction 3100-3500 West Trans Tech $165,790.00 Mr. Gilot- Contract Washington Public Electric Mr. Inks Works hn rovements Construction Waste Water Treatment Herrman & Goetz $39,937.50 Mr. Gilot - Contract Plant Tunnel -Gas Inc. Mr. Littrell Monitoring System Re lacement Amendment Public Outreach - Perras & $36,420.40 Mr. Gilot - to Contract Wastewater Treatment Associates Mr. Inks Plant Agreement Boazd of Public Safety Reverend Donald $3,400.00/yeaz Mr. Littrell Member 2006 Alford - Mr. Inks ~~~ U~4 REGULAR MEETING JANUARY 9.2006 TABLE AGREEMENT -SEWER CONTRACT EXTENSIONS - TERRE VERDE HILLS SUBDIVISION - PORTAGE REALTY CORPORATION - REIMBURSEMENT Upon a motion by Mr. Gilot, seconded by Mr. Inks and carried the Agreement for Sewer Contract Extensions for the. Terre Verde Hills Subdivision was tabled. TABLE AGREEMENT -WATER CONTRACT EXTENSIONS - TERRE VERDE HILLS SUBDNISION - PORTAGE REALTY CORPORATION - ' REIMBURSEMENT Upon a motion by Mr. Gilot, seconded by Mr. Inks and carried the Agreement for Water Contract Extensions for the Terre Verde Hills Subdivision was tabled. CONSTRUCTION CONTRACT - STUDEBAKER DEMOLITION "A" PHASE 1 J&L MANAGEMENT -PROJECT NO. 104-030 (HUD FUNDSICOIT/GENERAL FUND/CRED) Mr. Gilot stated that the Board is in receipt of the Performance and Maintenance Bonds from J&L Management for the above referred to Contract. Mr. Gilot noted that the Performance Bond was not in the amount 125% as required by contract. No further action was taken. The Clerk was instructed to return the Performance Bond to J&L Management by overnight mail. APPROVAL OF RECOMMENDATION - TO CONDUCT RIGHT TO LIFE MARCH -KNIGHTS OF COLUMBUS Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department .and the City Attorney's office, in reference to a request as submitted by Mr. Kevin Large, The Knights of Columbus, 553 East Washington Street, South Bend, Indiana, to conduct the above referred to procession on January 15, 2006, from 1:45 p.m. to 3:00 p.m. on the designated route as submitted. Upon a motion made by Mr. Litrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVE TRAFFIC CONROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control devices were approved. New Installation - 617 West Washington All Criteria Has Been Met. Handicapped Accessible Parking S ace Signs New Installation - 1027 Stanfield All Criteria Has Been Met. Handicapped Accessible Parkin Space Signs New Installation -1 Hour North Side of East Wayne All Criteria Has Been Met. Parking for Business Turn Street West to 1015 East Over Wa a -Erasmus Books New Installation - 916 North Jacob Street Denied, Resident Has Handicapped Accessible Driveway. Parking S ace Signs FILING OF SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for December 2005. FILING OF MONTHLY REPORT -ENVIRONMENTAL SERVICES These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of December 2005. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littxell and carried, the monthly reports were accepted and filed. REGULAR MEETING JANUARY 9, 2006 ! j FILING OF MONTHLY REPORT -WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works for the month of December 2005. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the monthly report was accepted and filed. FILING OF QUARTERLY CONSTRUCTION REPORT - DIVISION OF ENGINEERING Mr. Toy Villa, Engineering, submitted a quarterly construction report for the Division of Engineering for the months of October, November, and December 2005. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. FILLING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the following Certificates of Insurance were accepted for filing. Herrman & Goetz, Inc. 225 South Lafayette South Bend, Indiana 46601 Michiana Contracting, Inc. Post Office Box 929 Plymouth, Indiana 46563 US Signal Company, LLC 20 Monroe NW Suite 450 Grand Rapids, Michigan 49503 1 RELEASE CONTRACTOR & SURETY BONDS Mr. Tony Molnar, Engineer, Division of Engineering, recommended that the following Bonds be released as follows: SURETY DEMOLITION BOND Wattenad,Incorporated BOND OF CONTRACTOR Casteel Construction John Freidline 1 Released January 9, 2006 Released January 9, 2006 Released January 9, 2006 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be released as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the board for approval: Name Amount of Claim Date Ci of South Bend $170,066.82 December 29, 2005 Ci of South Bend $1,969,908.50 Janua 9, 2006 St. Joseph County Housing Consortium $5,019.00 December 21, 2005 St. Jose h Coun Housin Consortium $827.00 December 8, 2005 St. Jose h Coun Housin Consortium $363.54 December 8, 2005 St. Joseph County Housin Consortium $196.75 December 8, 2005 St. Jose h Coun Housin Consortium $7,015.67 December 16, 2005 St. Jose h Coun Housin Consortium $5,713.00 December 16, 2005 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 9:53 a.m. t~o~ REGULAR MEETING ATT~T: ~~ r Angela K. ~ cob, Clerk JANUARY 9, 2006 BOARD OF PUBLIC WORKS ;~ Gary A. ilot, President ~U" ~ G~~~~~~~Y Carl P. Littrell, Member D nald E. Inks, Member 1 1