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Home My WebLink About11/27/06 Board of Public Works Regular Meeting AgendaBOARD OF PUBLIC WORKS ~~~ AGENDA MONDAY, NOVEMBER 27, 2006 - 9:30 A.M. 1. REVIEW OFMINUTES -November 9, 2006, and November 13, 2006. 2. OPENING OF BIDS (OPEN November 27, 2006) A. One (1) More or Less, Heavy Duty Rescue Unit, and One (1) Medium Duty Type 1 Ambulance 1. EMSCIF Fund 288 Pending Lease 2007 Project B. Dewatering Polymer Feed System -Project No. 106-057 1. Capital -Project Code 06TM07 3. OPENING OF QUOTATIONS (OPEN November 27, 2006) A. Argyle Drive Walkway at Erskine Village -Project No. 106-086 1. General Fund -Project Code 06EN04 B. Sewer and Water Lateral Installation - 701 Pennsylvania Avenue -Project No. 106- 090 1. CIP -Project Code DGN60 4. AWARD QUOTATIONS A. Mattresses, Springs, Frames for the South Bend Fire Department 1. $24,686.00 -Elkhart Bedding -EMSCIF Fund 288 -Project Code 06ZF04 B. Copier for Organic Resources and the Maintenance Shop 1. $7,157.78 -Adams Remco -Capital (642) -Project Code 06T001 5. CHANGE ORDERS A. South Bend Fire Station #2 - Brown ~ Brown General Contractors -Project No. 106- 002 1. Change Order #2 -Increase $65,547.82 - COIT/General 2. Total Percent of Increase 3.17% 3. Original Contract $2,064,633.00 -New Contract $2,130,180.82 B. Studebaker Area ADemolition - Phase I - J~tL Management Corporation -Project No 104-030 1. Change Order #1 -Change to "Not to Exceed" $7,918,250.00 -Removal and Disposal of All Remaining Asbestos - COIT, HUD Fund 209 2. No Change in Cost 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Near West Side NPC -Huey Street (200 ~ 300 Blocks) ~ 200 Block 0' Brien Street - Ortiz Concrete -Project No. 106-040 1. Change Order No 1 -Decrease $21,961.01 - CDBG 2. Total Percent of Decrease (18.49)% 1 3. Original Contract $118,793.50 -Final Contract $96,832.49 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Construction Contract -Century Center Carpet Replacement -Carpet Service Outlet, Inc. -Project No. 106-070 1. $142,950.00 -Hotel/Motel Tax 2. Approved November 15, 2006, Pursuant to Resolution No. 100-2000 B. Construction Contract -Stabilization of CSO No.6 Outfall - Selge Construction - Project No. 105-054 1. $888,250.50 - 2004 Sewer Bond 2. Approved November 14, 2006, Pursuant to Resolution No. 100-2000 C. Construction Contract -Bartlett Street Lighting Project -Trans Tech Electric, L. P. - Project No. 106-082 1. $41,255.00 -Medical/TIF 2. Approved November 16, 2006, Pursuant to Resolution No. 100-2000 D. Grant Agreement -Western Avenue Facade Matching Grant - COIT/Commercial Corridor Funds -Project Code QW13 1. 2105 West Western Avenue - $3,930.00 E. Grant Agreement -Near Westside Residential Matching Grant -PIF/General Fund - Project Code DG108M 1. 605 North Brookfield Street - $3,038.50 F. Grant Agreement -Lincoln Way West Commercial Corridor Facade Matching Grant Program - COIT -Project Code QL04 1. 2222 Lincoln Way West - $4,352.50 2. 1017 Lincoln Way West - $1,188.50 3. 513 Lincolnway West - $20,000.00 G. Grant Agreement -Kenmore Street Model Block Residential Enhancement Matching Grant Program -PIF/General Fund -Project Code DG108Q 1. 513 South Chicago Street - $2, 724.00 2. 614 South Illinois Street - $3,679.50 3. 806 Sheridan Street - $1, 300.00 4. 726 Falcon Street - $278.08 H. Grant Agreement -Rum Village Residential Enhancement Matching Grant Program - PIF/General Fund -Project Code DG1081 1. 2222 Delaware Street - $727.50 I. Grant Agreement -LaSalle Park Residential Enhancement Program Grant -General Fund/PIF -Project Code DG108L 1. 238 North Wellington Street - $795.00 2. 202 North Wellington Street - $1,187.50 3. 305 South Falcon Street - $2,145.00 J. Grant Agreement -Miami Street Commercial Corridor Facade Improvement Matching Grant Program - COIT: Commercial Corridors Improvement Fund -Project Code QM03 1. 1130 Lincolnway East - $2,729.00 2. 1619 Miami Street - $5, 545.00 K. Grant Agreement -Portage Avenue Commercial Corridor Facade Matching Grant Program - COIT -Project Code QP05 1. 605 Portage Avenue - $2,787.00 2. 2255 Portage Avenue - $5,160.00 2 L. Grant Agreement -Mishawaka Avenue Grant - GN/GN -Project Code DG108D 1. 2621 Mishawaka Avenue - $2,072.50 M. Grant Agreement -River Park Residential Enhancement Program -Raymond Norris - Project Code DG108G 1. GN/GN - $4,687.50 N. Building Block Grant Agreement - COIT -Project Code DGN08 1. 5342 Kindig Drive - $125.00 0. Annual Maintenance Agreement -Voice Mail System - AT~tT 1. General Fund Telephone - $1,896.00 per year P. Addendum to Grant Agreement -Portage Avenue Commercial Corridor Facade Matching Grant Program - PIF/General Fund -Project Code QP05 1. Contract increased to $1,522.80 -Original amount $1,492.80 Q. Addendum -Fredrickson Park - COIT -Project Code DGN13 1. Additional Services Scope Proposal - $6,280.00 R. Proposal -Implementation of South Well #5 -Peerless Midwest, Inc. 1. Revenue Bonds of 2006 - $13,000.00 -Project Code 06W119 S. Contract -Studebaker/Oliver Project Area -Acquisition, Relocation, Demolition, Engineering, Environmental Clean-Up, Site Improvements in Project Area - Redevelopment Commission 1. CDBG -Section 108 - $9,180,000.00 -Project Code Various, General Starting With J06 T. Contract -Medical Care to Indigent City Residents -Memorial Hospital of South Bend 1. $0.00 U. Contract Proposal - 2007 Legislative Consulting Services - RJBonham Et Associates 1. $15, 000.00 V. Grant Agreement -South Gateway Police Operations -South Bend Police Department 1. COIT - $3,000.00 -Project Code QG06 W. Agreement -Staff Contract Between Community Homebuyers Corporation and City of South Bend 1. $58,824.00 2. Re-imbursement to City for Staff Time 8. CONSENT TO ANNEXATION, WAIVER OF RIGHT TO REMONSTRATE AND ACKNOWLEDGMENT OF CITY COMPACT FEES A. 54490 26T" Street -Water B. 19335 Pasadena Street -Sewer 9. SAFETY REPORT -PUBLIC WORKS A. Central Services 10. TRAFFIC CONTROL DEVICES A. New Installation -Handicapped Accessible Parking Space Signs - 1223 North Kaley Street B. New Installation -Handicapped Accessible Parking Space Signs - 530 South Chicago Street 3 C. New Installation -Two (2) Hour Parking, 6:00 a.m. to 6:00 p.m., Tow Zone - 1247 North Notre Dame Avenue 11. RESOLUTION NO 66-2006 - DISPOSAL OF OBSOLETE CITY OWNED PROPERTY 12. RESOLUTION NO 67-2006 - A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN CLAY TOWNSHIP (STADIUM VILLAGE ANNEXATION AREA) 13. RESOLUTION NO 68-2006 - A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN CENTRE TOWNSHIP (DRAKE ANNEXATION AREA) 14. BONDS A. Contractor Bond -Reif-Beachy Construction, Inc -Approved November 13, 2006, Pursuant to Resolution No. 100-2000 B. Contractor Bond -Gerald Libertowski dba A-1 Builders -Approved October 30, 2006, Pursuant to Resolution No. 100-2000 C. Contractor Bond - Tonn ~ Blank Construction -Approved November 16, 2006, Pursuant to Resolution No. 100-2000 D. Excavation Bond -Gerald Libertowski dba A-1 Builders -Approved October 30, 2006, Pursuant to Resolution No. 100-2000 E. Contractor Bond -Rescind Previous Release -DNA Concrete -Approved November 16, 2006, Pursuant to Resolution No. 100-2000 15. CERTIFICATES OF INSURANCE A. Fiddler's Hearth, Inc. and Ceolmar, Inc. B. Michiana Public Broadcasting Corp. C. McCollough-Scholten Construction, Inc 16. CLAIMS A. St. Joseph County Housing Consortium B. City of South Bend 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT 4