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Home My WebLink About08/24/09 Board of Public Works AgendaBOARD OF PUBLIC WORKS MEETING Monday, August 24, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: August 6, 2009 B.Regular Meeting: August 10, 2009 C.Claims Review: August 17, 2009 2.OPENING OF BIDS A.Ireland Road Booster Station – Project No. 109-054 1.Funding: Revenue Bond B.Studebaker Area A Phase IV – Bid Package A Concrete Foundations Removal – Project No. 109-032 1.Funding: Section 108 (212.1077.460.31.01) 3.AWARD BIDS A.Oliver Plow Basin Expansion and Chapin Street Storm Sewer Extension Phase I– Project No. 109-012 1.Company: R & R Excavating 2.Amount: $540,749.49 3.Funding: 2007B Sewer Bond (651.0630.415.42.06) B.Twyckenham Sewer Separation - Project No. 108-050 1.Company: Woodruff & Sons, Inc. 2.Amount: $4,236,135.00 3.Funding: 2007B Sewer Bond (651.0630.415.42.06) C.Raw Sewage Pump No. 1 Replacement – Project No. 109-039 1.Company: Thieneman Construction, Inc. 2.Amount: $456,000.00 3.Funding: Wastewater Capital (642.0630.415.43.66) D.101 N. Michigan Street Streetscapes – Project No. 109-048 1.Company: Rieth-Riley Construction Co., Inc. 2.Amount: $286,776.40 3.Funding: Downtown TIF E.Embedded Censor CSO Monitoring Phase II - Project No. 109-019 1.Company: HRP Construction, Inc. 2.Amount: $2,066,100.00 3.Funding: SRF (647.0621.665.66.11) 4.AWARD QUOTATIONS A.Placement of George Rickey Kinetic Sculptures 1.Company: Central Rent-A-Crane 2.Amount: $2,680.00 3.Funding: Downtown TIF B.Concrete for George Rickey Kinetic Sculpture Placement BOARD OF PUBLIC WORKS MEETING Monday, August 24, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Company: L.L. Geans Construction, Co. 2.Amount: $2,325.00 3.Funding: Downtown TIF 5.CHANGE ORDER A.Eddy Street Commons Streetscapes – Project No. 109-005 1.Company: Ancon Construction, Inc. 2.Change Order No.: 2 3.Increase Amount: $137,982.00 4.Percent of Increase: 3.3% 5.New Contract Amount: $4,311,397.27 6.Funding: TIF (412..0401.415.42.01) 6.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Mishawaka Avenue Streetscapes – Project No. 108-038 1.Company: Michiana Contracting, Inc. 2.Change Order No.: 1 (Final) 3.Decrease Amount: $14,902.49 4.Percent of Decrease: 7.34% 5.New Contract Amount: $188,030.01 6.Funding: COIT (404.1001.460.44.05) 7.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Demolition of Former Waste Management, Inc. Properties - Project No. 109-075 1.Funding: AEDA TIF (324.1050.460.39.82) B.Two (2) More ore Less, 2009 or Newer Emergency Medical Vehicles 1.Funding: EMS Capital Improvement Fund (288.0902.422.43.02) C.Abandoned Vehicles 8.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET A.Raw Sewage Pump No. 3 Drive Replacement - Project No. 109-071 1.Funding: Wastewater Capital (651.0630.415.42.06) 9.SURETY AND TITLE SHEET A.Audubon Woods Water 10.RESOLUTIONS A.No. 38-2009 - A Resolution of the Board of Public Works for the City of South Bend, Indiana Ratifying, Confirming, and Approving all Actions Taken by John H. Murphy at Its Meeting of August 6, 2009 BOARD OF PUBLIC WORKS MEETING Monday, August 24, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B.No. 39-2009 – A Resolution of the Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Various Vehicles and Equipment from Central Services C.No. 22-2009 - Establishing Fees for Towing Companies Contracting with the South Bend Police Department D.No. 40-2009 - Consenting and Approving Certain Actions Related to the Administration of Funds Associated with the Former Corporation for Entrepreneurial Development 11.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Construction Contract – Holladay Construction Group, LLC. 1.Service: WNIT Façade Renovation – Project No. 109-001 2.Amount: $860,360.24 3.Funding: Downtown TIF; (305.1050 460 42.02) B.Construction Contract – Ritschard Bros., Inc. 1.Service: Former Partial Backfill Closure - Project No. 109-073 2.Amount: $34,660.00 3.Funding: Environmental Services OPS (641.0630.793.63.65) C.Professional Services Agreement - Abonmarche Consultants of Indiana, LLC 1.Service: Construction Inspection for Twyckenham Sewer Project No. 108- 050 2.Amount: As-Needed Hourly Basis, NTE $85,000.00 3.Funding: 2007B Sewer Bond (651.0630.415.42.06) D.Professional Services Proposal - Weaver Boos Consultants 1.Service: UST Closeout for Former Studebaker Museum 2.Amount: $30,000.00 3.Funding: Downtown TIF (420.1050.460.31.06) E.Agreement - South Bend Regional Museum of Art 1.Service: Installation and Maintenance of George Rickey Art Sculpture 12.RECOMMENDATIONS A.Change in Traffic Control – B-100 Birthday Party 1.Sponsor: WBYT Radio (B100) 2.Location: Close Ironwood at Jackson to Northbound Traffic with Police or Barricaded Controlled Automobile Access; Two Lane Traffic from US 20 Bypass South to Jackson then West to Jackson Main Entrance; Close Jackson at York Road to Eastbound Traffic and direct Traffic to York Road Main Entrance to 4-H Fairgrounds 3.Date/Time: September 13, 2009 from 6:00 a.m. to 7:30 p.m. 4.Favorable Recommendations B.Street Closure – Annual Bus Rodeo BOARD OF PUBLIC WORKS MEETING Monday, August 24, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Sponsor: TRANSPO 2.Location: Frances from Northside to Western; Notre Dame from Northside to Wayne 3.Date: September 13, 2009 from 8:00 a.m. to 2:00 p.m. 4.Favorable Recommendations C.Street Closure – Labor Day Block Party 1.Sponsor: Harold Mayfield 2.Location: Grant from Ford to Dunham 3.Date: September 7, 2009 from 8:00 a.m. to 8:00 p.m. 4.Favorable Recommendations D.Street Closure - First Friday's Classic Car Cruise Drive In 1.Sponsor: DTSB 2.Location: South Michigan from Wayne Street to Western Ave. 3.Date: September 4, 2009; 2:00 p.m. to 9:30 p.m. 4.Favorable Recommendations E.Street Closure - Block Party 1.Sponsor: Kristin Darden 2.Location: E. LaSalle Ave. from Twyckenham to Esther 3.Date: September 13, 2009; 3:00 p.m. to 7:00 p.m. 4.Favorable Recommendations F.Street Closure - Northern Indiana Mountain Bike Association Time Trial Series 1.Sponsor: James Yarbrough 2.Location: South Gertrude St. from Rum Village West Entrance to West Chippewa Ave. 3.Date: September 13, 2009; 8:00 a.m. to 3:00 p.m. 4.Favorable Recommendations G.Alley Vacation – A Vacation of a Portion of Grace Street, Portion of the E/W Alley (North of Grace Street), and Vacation of the Connecting N/S Alley 1.Petitioner: City of South Bend 2.Purpose: Enlarge Retention Basin 3.Favorable Recommendations H.Open Air License - United Way Hot Dog Sale 1.Sponsor: City of South Bend/United Way 2.Location: County -City Building, Corner of Jefferson and Lafayette 3.Date: September 1, 2009; 10:30 a.m. to 3:00 p.m. 4.Favorable Recommendations I.Lane Closure - West Washington Historic District Tour of Homes 1.Sponsor: Near West Side Neighborhood Organization 2.Location: 1/2 Block, Northern Parking Lane in Front of Central High Apartments 3.Reason: Sell Tickets to West Washington Tour of Homes BOARD OF PUBLIC WORKS MEETING Monday, August 24, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4.Favorable Recommendations 13.TRAFFIC CONTROL DEVICES A.Recommend Denial - New Installation - Handicapped Reserved Parking Space Signs 1.521 South Falcon Street 2.1318 Brummitt Lane a)Petitioners have barrier free driveway which gives better access B.Recommend Approval - New Installation - Handicapped Reserved Parking Space Sign 1.2430 Grace Street a)All Criteria is met. 14.SAFETY REPORTS A.Central Services 15.MONTHLY REPORT OF OPERATIONS A.Environmental Services B.Central Services 16.CERTIFICATES OF INSURANCE A.Chamber of Commerce of St. Joseph County, Inc. B.Beachy & Son Concrete & Construction, Inc. 17.BONDS A.Contractor Bonds 1.Bill Briones dba Briones Construction – Approved August 6, 2009 Pursuant to Resolution 100-2000 2.Richard Sanders – Approved August 13, 2009 Pursuant to Resolution 100- 2000 3.Moore’s Concrete Contractors (No. 5685812) – For Release Effective July 15, 2009 18.CLAIMS A.Final Bill for Emergency Bypass Pumping of No. 3 Raw Influent Pump 1.Company: Godwin Pumps 2.Amount: $77,225.00 19.PRIVILEGE OF THE FLOOR 20.ADJOURNMENT