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Home My WebLink About10/09/06 Board of Public Works Regular Meeting AgendaBOARD OF PUBLIC WORKS ~~~ AGENDA MONDAY, OCTOBER 9, 2006 - 9:30 A.M. 1. REVIEW OF MINUTES -SEPTEMBER 21 AND 25, 2006 AND OCTOBER 2, 2006 2. OPENING OF QUOTATIONS A. Western Avenue Median Landscaping Maintenance Service -Project No. 106-079 1. Good Neighbors/Good Neighborhoods Commercial Corridors Improvement/Western Avenue 3 . AWARD BIDS A. Sale of Abandoned Vehicles 4. AWARD QUOTATION A. Water Works North Station Lighting -Project No. 106-077 1. $9,928.00 -Bender Electric -Revenue Bond -Project Code 06W121 5. REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS A. West Washington Street Sewer Repair -Garfield Court 400 Feet West/Title Sheet - Project No. 106-072 1. 2006 Sewer Bond B. Uniform Rentals -City of South Bend 1. User Departments -Supplies/Uniforms 6. CHANGE ORDER A. Fire Station No. 2 -Brown and Brown General Contractors -Project No. 106-002 1. Change Order No. 2 -Decrease $39,372.00 -General Fund/COIT/EMS -Project Code 06FB01 2. Total Percent of Decrease 1.9% 3. Original Contract $2,104,005.00 -New Contract $2,064,633.00 7. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVITS A. LaSalle Area Neighborhood Partnership Center - 1800-2100 Blocks of Humboldt Street - Walsh ~ Kelly -Project No. 106-039 1. Final Change Order -Decrease $11,068.15 -CDBG 2. Total Percent of Decrease 10.23% 3. Original Contract $108,215.00 -Final Contract $97,146.85 B. Oliver Gateway - 800 Block of South Walnut Street - L.L. Geans Construction Company -Project No. 106-042 1. Final Change Order -Decrease $4,376.22 -CDBG 1 2. Total Percent of Decrease 5.8% 3. Original Contract $75,539.00 -Final Contract $71,162.78 C. Blackthorn Corporate Office Park -Sanitary Sewer and Water Main Relocation Herrman Et Goetz -Project No. 103-029 1. Final Change Order -Increase $11,773.00 -Blackthorn TIF/Sewage Works 2. Total Percent of Increase 9.86% 3. Original Contract $118,957.00 -Final Contract $130,730.00 8. PROJECT COMPLETION AFFIDAVITS A. Former Sears Repair Center -Unsuitable Fill Removal -Ritschard Brothers -Project No. 106-025 1. Original Contract $35,320.00 2. Total Percent of Increase 110.19% 3. Final Contract Amount $74,239.95 - COIT -Project Code DGN13 B. Demolition of Former Sears Repair Center -Ritschard Brothers -Project No. 106- 025 1. Original Contract $63,129.00 2. Total Percent of Decrease 1.42% 3. Final Contract Amount $62,234.00 - COIT -Project Code DGN13 C. Studebaker Demolition "Area" A -Phase II -Former Huckins Tool and Die Building - Ritschard Brothers -Project No. 106-029 1. Final Contract $41,961.00 -HUD Section 108 -Project Code J06 D. Morris Performing Arts Center Alley Drainage -Underground Services -Project No. 106-064 1. Final Contract Amount $15,865.00 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Contracts -Emergency Board-Up 1. Superior Fire Et Water 2. Towne Fire and Water Damage Restoration B. Construction Contract -Demolition of 1315-1323 South Michigan Street -Former Kitty Kat Nightclub and Great Lakes Windows -Ritschard Brothers -Project No. 106-068 1. $23, 379.00 - COIT C. Construction Contract -Traffic Signal Communications Improvements 2006 -Trans Tech Electric -Project No. 106-060 1. $288, 310.00 - AEDA/TI F D. Construction Contract -Demolition of 722-726 South Michigan Street -Former Gloworm and Quarterback Nightclubs -Ritschard Brothers, Inc. -Project No. 106- 053 1. $47,224.00 - SBCDA/TIF 2. Approved October 2, 2006, Pursuant to Resolution No. 100-2000 E. Construction Contract -Miami streetscapes Project -Indiana Avenue to Broadway Street - Selge Construction -Project No. 106-045 1. $167, 067.00 - CO IT F. Shelter Plus Care Agreement -Rental Subsidies for AIDS Ministries Clients -Aids Ministries/Aids Assist of Northern Indiana, Inc. 1. $ 39, 672.00 - H U D 2 G. Grant Agreement -Western Avenue Commercial Corridor -Facade Improvement Matching Grant Program -1222 Western Avenue 1. $10,500.00 - COIT/Commercial Corridor Funds H. Grant Agreements -LaSalle Area Residential Enhancement Program -General Fund/Plan Implementation Fund -Project Code DG108C 1. $1,450.00 - 1225 North Elmer 2. $1,572.00 - 217 South Kenmore I. Grant Agreement -Miami Street Commercial Corridor -Facade Improvement Matching Grant Program - 2113-2117 Miami Street 1. $1,500.00 - COIT/Commercial Corridors Improvement Fund -Project Code GM03 J. Grant Agreement -West Side Residential Enhancement Matching Grant Program - 510South Dundee 1. $1,022.50 -General Fund GN/GN -Project code DG108K K. Grant Agreement -Oliver Gateway Residential Enhancement Matching Grant Program -1214 Dunham 1. $1,425.00 -General Fund GN/GN -Project Code DG108J L. Grant Agreements -River Park Residential Enhancement Grant Program -Good Neighbors/Good Neighborhoods -Project Code DG108G 1. $1, 750.00 -1318 South 31St Street 2. Extension of Grant Term to October 4, 2006 -1222 South 30t" Street M. Purchase Agreement -Sale of City-owned Property -Vacant Lot Next to 225 Donald 1. $586.78 N. Grant Agreement -Property Acquisitions in 700-1700 Block of Michigan Street for South Gateway Commercial Corridor Initiative -Urban Enterprise Zone 1. $50,232.00 - COIT -Project Code QG10 10. REQUEST TO CHANGE WATER WORKS CUSTOMER SERVICE HOURS A. One (1) Day Per Week 11. RECOMMENDATIONS A. To Conduct Procession - "Gulu Walk" -The Africa Faith ~ Justice Network/Uganda Conflict Action Network/University of South Bend/Center for Social Concerns (of Notre Dame) 1. October 22, 2006 2. Favorable Recommendations B. To Conduct Procession - "Heart Walk" -American Heart Association 1. October 14, 2006 2. Favorable Recommendations C. To Purchase City-Owned Property - 705 Howard -Northeast Neighborhood Revitalization Organization 1. See Comments 12. RESOLUTION N0. 56-2006 -ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND HERITAGE FOUNDATION -FIRE STATION N0.2 13. EASEMENT AGREEMENT A. Encroachment at 511 East Colfax 3 14. TITLE SHEET A. Lafayette Falls, Section V 15. TRAFFIC CONTROL DEVICES A. Two Hour Parking - 6:00 a.m. - 6:00 p.m. -Tow Zone -Notre Dame Avenue from Angela to Napoleon (West Side) B. New Installation -Handicapped Accessible Parking Space Signs - 114 North Notre Dame Avenue C. New Installation -Handicapped Accessible Parking Space Signs -1625 South Taylor 16. SAFETY REPORTS -PUBLIC WORKS A. Engineering B. Streets/Sewers/Traffic ~ Lighting C. Environmental Services D. Water Works 17. MONTHLY REPORTS -PUBLIC WORKS A. Environmental Services B. Water Works 18. QUARTERLY CONSTRUCTION REPORT -DIVISION OF ENGINEERING 19. LETTERS OF CREDIT A. Woodhaven, Section II - St. Joseph Capital Bank 1. $88,572.00 -Expires September 25, 2007 B. Bradford Shores -Section I 1. $361,040.00 20. BONDS A. Surety Bond for Occupancy - L. L. Geans Construction B. License Bond for Board Up -Superior Fire and Water -Approved September 26, 2006, Pursuant to Resolution No. 100-2000 C. License Bond for Board Up -Towne, Inc. -Approved September 26, 2006, Pursuant to Resolution No. 100-2000 D. Contractor Bond -Salvador Ruiz d/b/a Azteks -Approved September 28, 2006, Pursuant to Resolution No. 100-2000 E. Excavation Bond -Ram Construction -Release F. Excavation Bond -Ortiz Concrete -Release G. Contractor Bond - Niblock Excavating, Inc. -Release 21. CERTIFICATES OF INSURANCE A. Towne, Inc. B. Superior Fire ~ Water C. Bit-Mat Products of Michigan, Inc. D. EMS, Inc. E. Momper/HAAB 4 22. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium C. Trans Tech Electric - South Bend Fire Department 23. DISCUSSION A. Deed's Equipment/Jack Doheny Supplies, Inc. 24. PRIVILEGE OF THE FLOOR 25. ADJOURNMENT 5