HomeMy WebLinkAbout10/02/06 Board of Public Works Special Meeting MinutesSPECIAL MEETING
OCTOBER 2. 2006
The special meeting of the Board of Public Works was convened at 9:34 a.m. on
Monday, October 2, 2006, by Board President Gary A. Gilot, with Carl P. Littrell and Mr.
Donald E. Inks Present. Also present was Board Attorney Thomas Bodnar.
AGENDA ITEMS ADDED
Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following
items were added to the agenda:
- Award Bid -Century Center Carpeting
- Addendum -Fire Station No. 2 -Hull & Associates
- Agreement -Chamber of Commerce
OPENING OF BIDS - MISHAWAKA AVENUE STREETSCAPES - 27TH STREET
TO 30TH STREET -PROJECT NO. 106-048 (RE-BID) (GENERAL FUND
This was the date set for receiving and opening of sealed bids for the above referred to
project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune
and the Tri-County News, which were found to be sufficient. The following bids were
opened and publicly read:
MICHIANA CONTRACTING, INC.
7843 Lilac Road
Plymouth, Indiana 46563
Bid was signed by: Mr. Donald W. Wendel
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID:
Base Bid: $ 93,265.00
Alternate A: $ 16,800.00
Base Bid/Alternate: $110,065.00
TRANS TECH ELECTRIC L.P.
4601 Cleveland Road
South Bend, Indiana 46628
Bid was signed by: Mr. John Ferro
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID:
Base Bid: $105,320.00
Alternate A: $ 18,000.00
Base Bid/Alternate: $123,320.00
Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the above bids
were referred to the Division of Engineering and Community & Economic Development
for review and recommendation. Mr. Rob Nichols, Engineering, recommends that the
Board award the contract to the lowest, responsive and responsible bidder, Michiana
Contracting., in the amount of $110,065.00, which is the Base Bid and Alternate A.
Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the bid was
awarded as outlined above.
OPENING OF BIDS/AWARD BID - WESTERN AVENUE STREETSCAPE
PROJECT -ALBERT TO ILLINOIS STREETS -PROJECT NO. 106-046 (COITI
This was the date set for receiving and opening of sealed bids for the above referred to
project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune
and the Tri-County News, which were found to be sufficient. The following bids were
opened and publicly read:
SPECIAL MEETING
WALSH & KELLY, INC.
243 5 8 State Road 23
South Bend, Indiana 46614
OCTOBER 2. 2006
Bid was signed by: Mr. Kevin Kelly
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID:
Base Bid:
Alternate A:
Alternate B
Base Bid & Alternates
$130,085.00
$ 45,020.00
$ 89,728.00 ($ 89,727.so~
$263,833.00 ($264,832.50)
RIETH RILEY CONSTRUCTION COMPANY, INC.
25200 State Road 23
South Bend, Indiana 46634
Bid was signed by: Mr. Angelo Mazzocchi
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID:
Base Bid:
Alternate A:
Alternate B
Base Bid & Alternates
$131,880.00
$ 42,263.00
$ 42,687.00
$21s,969.00 ~$220,830.00~
SELGE CONSTRUCTION COMPANY, INC.
2833 South 11th Street
Niles, Michigan 49120
Bid was signed by: Mr. John Szuba
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID:
Base Bid: $149,842.50
Alternate A: $ 53,693.50
Alternate B: $100,950.00
Base Bid & Alternates $304,486.00
Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids
were referred to the Division of Engineering for review and recommendation. It was
noted the bids of Walsh & Kelly and Rieth Riley contained errors in the mathematics.
Mr. Rob Nichols, Engineering, recommends that the Board award the contract to the
lowest, responsive and responsible bidder, Walsh & Kelly, Inc., in the amount of
$175,105.00, which is the Base Bid and Alternate A. Mr. Nichols noted the budget for
this project is $180,000.00. Therefore, Mr. Inks made a motion that the recommendation
be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion,
which carried.
SPECIAL MEETING
OCTOBER 2. 2006
AWARD BID -CARPET REPLACEMENT -CENTURY CENTER -PROJECT NO.
106-070 (HOTEL/MOTEL TAXI
Mr. Carl P. Littrell, City Engineer, advised the Board that on September 25, 2006, bids
were received and opened for the above referred to project. After reviewing those bids,
Mr. Littrell recommends that the Board award the contract to the lowest, responsive and
responsible bidder, Carpet Service Outlet, Inc, 1514 Mishawaka Avenue, South Bend,
Indiana, in the amount of $142,950.00. Therefore, Mr. Inks made a motion that the
recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell
seconded the motion, which carried.
APPROVAL OF ADDENDUM -FIRE STATION NO. 2 -HULL & ASSOCIATES -
PROJECT NO. 103-030 (GENERAL FUND/COIT/EMS~
Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South
Bend and Hull and Associates, Indianapolis, Indiana, for compensation for services above
and beyond the scope of the original Agreement, per items 1, 2 and 3 in "Task Order No.
2". Mr. Gilot noted that the Addendum is in the amount of $24,981.00. Therefore, upon
a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Addendum was
approved and executed.
APPROVAL OF AGREEMENT -FUNDING FOR DIRECTOR OF EXISTING
BUSINESS DEVELOPMENT POSITION -CHAMBER OF COMMERCE OF ST.
JOSEPH COUNTY
Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South
Bend and the Chamber of Commerce, South Bend, Indiana, for funding for a Director of
Existing Business Development for the Chamber of Commerce. Mr. Gilot noted that the
Addendum is in the amount of $65,000.00 per year for the remaining 2006 year, and
calendar years 2007, 2008 and 2009. Therefore, upon a motion made by Mr. Gilot,
seconded by Mr. Inks and carried, the Agreement was approved and executed.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr.
Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 9:53 a.m.
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
ATTEST:
Carl P. Littrell, Member
Donald E. Inks, Member
Angela K. Jacob, Clerk
SPECIAL MEETING OCTOBER 2, 2006