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Home My WebLink About07/24/06 Board of Public Works Regular Meeting Agendaa~neMg e .u~P BOARD OF PUBLIC WORKS ~~~ ` AGENDA MONDAY, JULY 24, 2006 -9:30 A.M. 1. REVIEW OF MINUTES A. July 6, 10, and 17, 2006 2. OPENING OF BIDS A. Harter Heights -Storm Sewer Separation Project (North Shore Drive, Leeper Avenue, Peashway Street, Stanfield Street, Foster Street, &t St. Joseph Street) - Project No. 105-012 ***BID OPENS AT 10:30*** 1. Sewer Fund B. Oliver Gateway Neighborhood Public Works -Sidewalks, Approaches, Curbs - (800 North Block of Walnut Street) -Project No. 106-042 1. CDBG C. 2006 Concrete Pavement Repairs -Project No. 106-015 1. LRSA -Project Code 06X107 D. Mishawaka Avenue Streetscapes -Sidewalks and Lighting -Project No. 106-048 1. General Fund -Project Code DGN109 E. Near West Side NPC Public Works -Sidewalks, Approaches, Curb - (200-300 Blocks of Huey Street and 200 Block of O'Brien Street) -Project No. 106-040 1. CDBG F. LaSalle Park Model Block -Sidewalks, Approaches, Curb - (100-200 Blocks of North Wellington Street) -Project No. 106-041 1. CDBG G. Organic Resources Drive On Scale and Automatic Gate -Project No. 106-056 1. Auto Gate with Keypad -Capital Budget -Building Improvements -Project Code 06TB32 2. Scale -Capital Budget -Treatment/Disposal Equipment -Project Code 06TM09 H. Railroad Bridge Aesthetic Enhancements &t Parking Lot Improvements Phase 1 - Painting and Concrete Stain &t Seal -Project No. 106-033 1. TRANSPO I. Dylan Drive Extension -Project No. 106-035 1. AEDA TIF -Project Code DYLAN J. Sale of Abandoned Vehicles 3. OPENING OF QUOTATIONS A. Demolition of 1010 Lincolnway East (Former Fire Station) -Project No. 105-082 1. General Fund -Project Code 06EB02 4. BID AWARD A. Elevator Maintenance Contract -Project No. 106-051 1 1. Garage Funds: 424 &t 601 B. Two Hundred Forty-eight (248) More or Less, Firefighters Protective Clothing 1. EMS CIP 288 -Project Code 06ZM08 C. Fire Station No. 2, Contract B - Project No. 106-0026 1. $2,104,005.00 -Brown &t Brown General Contractor -General and COIT - Project Code 06FB01 D. Voorde Drive Extension- Project No. 105-069 1. $1,070,055.70 - R &t R Excavating - AEDA -Project Code JVOORD 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Road Salt 2006 -Project No. 106-062 1. Sewage Works -Project Code S6SEM B. Ireland-Miami-Chippewa Basin Improvements/Title Sheet -Project No. 105-008A &t 105-0086 1. 2005 CIP COIT -Project Code J20 C. Sale of Abandoned Vehicles 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Harris Street Improvements - 400 &t 500 Block -McIntyre Jones, Inc. -Project No. 105-022 1. Change Order No. 4 and Final -Decrease $42,224.03 - CDBG 2. Total Percent of Decrease - 22.29% 3. Original Contract $166,513.83 -Final Contract $129,389.80 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Grant Agreement -Exterior Housing Improvements -LaSalle Area Housing Repair &t Improvement Program -LaSalle Area Neighborhood Association- General Fund/Plan Implementation Fund -Project Code DG108C 1. 1226 North O'Brien Street - $4,990.00 2. 1333 North O'Brien Street - $950.45 B. Proposal -Edison #3A Well Replacement -Peerless Midwest 1. $150,000.00 -Bond - 06WI11 C. Agreement -Cathodic Protection at Northwest Tank - Corrpro Water Works 1. $515.00 -Water Treatment Professional Service D. Proposal - 2006 Groundwater and Methane Gas Reporting -Fredrickson Park - Weaver Boos Consultants LLC 1. $6,495.00 -Funding ?? E. Proposal- Geophysical Survey -Sears Property - 1340 South Bend Avenue -Weaver Boos Consultants North Central, LLC 1. $9,900.00 - COIT F. Grant Agreements - Exterior Housing Improvements - Rum Village Residential Enhancement - Rum Village Neighborhood Association - PIF/General Fund - Project Code DG1081 1. 2013 Philippa Street - $2,483.00 2. 1640 South Grant Street - $2,090.00 3. 1905 South Philippa Street - $5,000.00 4. 2218 West Indiana - $1,950.00 2 G. Agreement -Downtown South Bend Parking Lot Income/Administration Fund - Downtown South Bend 1. Allow Expenditure of Program Income -CDBG H. Construction Contract -Bendix Drive and Lathrop Drive Intersection Reconstruction - Walsh &t Kelly, Inc. -Project No. 106-032 1. $827,412.50 -Airport TIF -Project Code JVOORDE I. Construction Contract -Blackthorn Corporate Office Park Sanitary Sewer and Water Main Relocation -Herrman &t Goetz DBA Underground Services -Project No. 103- 029 1. $118,957.00 -Blackthorn TIF J. Addendum- Neighborhood Public Works -Community Development 1. Time Extension to December 31, 2006 -CDBG K. Grant Agreement - Kenmore Street Model Block Neighborhood Residential Enhancement Matching Grant Program 1. 3620 Dunham Street (a) $1,630.39 - PIF/General Fund -Project Code DG108Q L. Grant Agreement -West Side Residential Enhancement Matching Grant Program - General Fund GN/GN -Project Code DG108K 1. 502 South Bendix - $2,321.00 2. 2516 West Grace - $5,000.00 3. 506 South Dundee - $2,587.50 4. 830 South Meade - $3,997.50 5. 436 South Camden - $3,606.00 6. 420 South Warren - $3,632.50 M. Service Proposal -Flow Monitor PM - Gripp, Inc. 1. $9,093.00 -Sewage Works 0&tM N. Supplemental Agreement -Additional Services -New Fire Station No. 2 - MPA Architects -Project No. 103-030 1. $33,500.00 -General and COIT -Project Code 06FB01 O. Youth Grant Agreement 1. $1,000.00 -Notre Dame Community Relations -General Fund -Project Code DGN55 P. Building Block Grant Agreements - 1 Award C~ $2,500.00/45 Awards C~ $125.00 - TOTAL - $5,625.00 - COIT -Project Code DGN08 1. 918 W. Oak Street $125.00 2. 1711 S. Oliver Street $125.00 3. 1612 Byron Drive $125.00 4. 1609 Southeast Drive $125.00 5. 1004 Woodward $125.00 6. 833 Miner Street $125.00 7. 243 E. Broadway $125.00 8. 823 N. Oakridge Drive $125.00 9. 625 N. Hickory Road $125.00 10. 1516 Arcadia Avenue $125.00 11. 603 Parkovash $125.00 12. 1644 N. Iowa Street $125.00 13. 509 Studebaker Street $125.00 3 14. 1827 Inwood Road $125.00 15. 1515 E. Jefferson Blvd $125.00 16. 805 S. 24t" Street $125.00 17. 1621 Altgeld Street $125.00 18. 2408 W. Ford $125.00 19. 2161 Parkview Pl $125.00 20. 1725 Philippa Street $125.00 21. 1013 S. Ironwood $125.00 22. 1225 N. Brookfield $125.00 23. 2822 E. Edison Road $125.00 24. 202 Clearview $125.00 25. 1028 W. Oak Street $125.00 26. 1223 Marietta $125.00 27. 755 S. Warren Street $125.00 28. 667 LaPorte Avenue $125.00 29. 1121 N. Hill Street $125.00 30. 2818 Fir Lane $125.00 31. 1638 E. Calvert Street $125.00 32. 5310 Floral Pl $125.00 33. 1014 Hill Street $125.00 34. 2519 Marquette $125.00 35. 1201 E. Victoria Street $125.00 36. 539 Riverside Drive $125.00 37. 1325 N. Adams $125.00 38. 1337 Huffman Drive $125.00 39. 5114 Fellows $125.00 40. 1934 Fremont $125.00 41. 521 N. Jacob Street $125.00 42. 610 N. Harrison $125.00 43. 2210 Rockne $125.00 44. 2507 W. Marquette $125.00 45. 3711 Belle Vista $125.00 46. 2505 W. Grace Street - St. Adalabert $2,500.00 Q. AFTER SCHOOL GRANT AGREEMENTS - $158,217.50 - COIT -Project Code DGN62 1. Center for the Homeless - 813 S. $8,490.00 Michigan 2. Living Stones Church - 718 E. Donmoyer $8,460.00 3. South Bend Heritage Foundation - $8,490.00 Charles Martin Youth Center - 802 Lincolnway West 4. Robinson Learning Center - 921 N. Eddy $4,150.00 Street 5. South Bend School Corporation - $6,000.00 LaSalle Academy - 635 S. Main Street 6. South Bend School Corporation -Kennedy $5,000.00 4 Academy - 635 S. Main Street 7. LaSalle Academy Robotics - 2701 W. $8,250.00 Elwood 8. Riley Science Olympiad - 1902 Fellows $7,950.00 9. Corpus Christi School - 2817 Corpus $3,700.00 Christi Dr 10. Carousel Family Services - 814 E. LaSalle $6,675.00 11. Housing Authority of SB - 501 Alonzo $8,030.00 Watson 12. Slice of Life - 816 W. LaSalle $8,490.00 13. Lincoln Primary Center - 1425 E. Calvert $7,837.50 14. Greater Friendship Church - 206 S. $8,470.00 Falcon 15. Arbors - 23225 Bellville Circle $7,070.00 16. Faith Temple - COGIC 2313 W. Linden $8,735.00 17. Family &t Youth Outreach - 141 E. Haney $2,460.00 18. Pentecostal Cathedral - 1025 Western $8,460.00 Avenue 19. Boys &t Girls Club -Harrison 502 Sample $7,875.00 20. Boys &t Girls Club - Perley 502 Sample $7,875.00 21. Boys &t Girls Club -Sample 502 Sample $7,875.00 22. Boys &t Girls Club -Wilson 502 Sample $7,875.00 8. RECOMMENDATIONS A. To Close aStreet -Blaine from California to Vassar -Faith Baptist Church - Vacation Bible School Carnival Kick-Off 1. July 29, 2006 2. Favorable Recommendations B. To Close aStreet -Piedmont Way from Woodmont to Trent Way -Get to Know Your Neighbors Block Party 1. August 5, 2006 2. Favorable Recommendations C. To Close aStreet -Carroll from Haney to Broadway -Gloria Dei Lutheran Church - Neighborhood Street Fair 1. July 30, 2006 2. Favorable Recommendations D. To Close aStreet -Studebaker Street from LaPorte to Fassnacht -Birthday Party 1. August 5, 2006 2. Favorable Recommendations E. To Close aStreet - Parkovash Avenue from Lafayette to Iroquois -Encourage Community and Safety On Our Block 1. August 12, 2006 2. Favorable Recommendations F. To Close aStreet -LaPorte from Colfax to LaSalle -Jam 4 The Lamb: Christian Music Concert - St. Paul's Memorial United Methodist Church 1. August 11, 2006 2. See Comments 5 G. To Close a Street -Adams from Marquette to Hamilton -Neighborhood Get Together 1. August 12, 2006 2. Favorable Comments H. Use of City Property -Shenandoah Drive in Carriage Hills Sub-Division -Carriage Hills Homeowners Association -Annual Family Fun Day 1. August 12, 2006 2. Favorable Recommendations 9. RESOLUTION N0. 39-2006 -DECLARATION OF OBSOLETE MATERIAL -FLAG POLE FROM FORMER STUDEBAKER NATIONAL MUSEUM 10. SAFETY REPORT -DEPARTMENT OF PUBLIC WORKS A. Water Works 11. MONTHLY REPORT -DEPARTMENT OF PUBLIC WORKS A. Water Works -Goals and Performance Measures Report B. Central Services -Goals and Performance Measures Report 12. BOND A. Denney Excavating -Excavation Bond -Release B. Keith &t Dawn Bowen -Contractor Bond -Approved July 18, 2006 -Pursuant to Resolution No. 100-2000 13. CLAIMS A. City of South Bend B. Reith-Riley Construction Company, Inc. (Ireland Road Reconstruction) 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT 6