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HomeMy WebLinkAbout06/12/06 Board of Public Works Regular Meeting AgendaBOARD OF PUBLIC WORKS ~~~ AGENDA MONDAY, JUNE 12, 2006 - 9:30 A.M. 1. REVI EW OF MI N UTES A. May 18, 22 and 25, 2006 2. OPENING OF BIDS A. Elevator Maintenance Contract -Main/Colfax and Wayne Street Garages (4 Elevators) -Project No. 106-051 1. Fund 212 B. Refurbish Two (2) Pierce Arrow Pumpers - (1) 1995 Pumper and (1) 1992 Pumper 1. EMS CIP 288 -Project Code 06ZV09 C. Refurbish One (1)1997 Vactor Model 2110 Sewer Cleaning Machine 1. 2006 Vehicle Capital Budget D. Sale of Abandoned Vehicles 3. OPENING OF QUOTATIONS A. Studebaker Area "A" Demolition -Phase II -Project No. 106-029 1. HUD Section 108 Loan Funds -Project Code J06 B. Demolition of Former Sears Repair Center -Project No. 106-025 1. COIT -Project Code DGN13 4. OPENING OF PROPOSAL A. Former Oliver School Site Development 5 . B I D AWARDS A. Janitorial Supplies 1. Kellermeyer -Unit Bid Prices -User Departments B. One (1) Six Yard Front End Tire Loader -Sewer Department 1. $208,861.00 -Capital Lease Purchase/Sewage Works Fund -Project Code 06TV03 C. New Fire Station No. 2 -Package "A" -Project No. 106-002 1. $163,408.00 -HIS Constructors, LLC -General Fund -Project Code 06FB01 6. EXTENSION OF BID AWARD A. One (1) 200b Chevy Impala -Fire Department 1. $19,787.00 -Gates Chevrolet -Fund #288 2. Twenty-eight (28) Chevy Impalas Previously Awarded March 13, 2006 1 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Dylan Drive Extension/Title Sheet -Project No. 106-035 1. AEDA/TIF -Project Code DYLAN B. Voorde Drive Extension/Title Sheet -Project N0. 105-Ob9 1. AEDA/TIF -Project Code JVOORD C. Sale of Equipment (Trash Packer/Ford Distributor) D. Mishawaka Avenue Streetscapes - 27t" to 30t" Streets/Title Sheet -Project No. 106-039 1. General Fund -Project Code DGN109 E. Demolition of 1743 Commerce Drive -Former Venderheyden Distributing Building -Project No. 106-052 1. AEDA -Project Code JVOORD 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment to Professional Services Proposal -Additional Design Services for Design of New Piping and Outfall for CSO No. 6 -Stabilization of CSO No. b Outfall -Christopher B. Burke Engineering -Project No. 105-054A 1. $39,200.00 - 2004 Sewer Bond B. Construction Contract - 2006 Street Materials - Walsh ~ Kelly, Inc. -Project No. 106-019 1. Unit Prices for Items 1A through 1BB and Ul -LRSA C. Construction Contract - 200b Street Materials -Bit-Mat Products -Project No. 106-019 1. Unit Prices for Items 1,2,3,4A, 4B and 5 -LRSA D. Contract -Extension of Bid Prices -Infrared Asphalt Patching -Pavement Restoration of Michigan 1. $151.10 per Heat E. Contract -Extension of Bid Prices -Ductile Iron Pipe/Valves/Fire Hydrants - WaterWorks -Underground Pipe and Valve, Inc. F. Grant Agreement -Operating Funds -Northeast Neighborhood Revitalization Organization 1. $75,000.00 -General Fund -Project Code DGN516 G. Matching Grant Agreement -Facade Improvement - Lincolnway West Commercial Corridor 1. $5,032.50 - COIT H. Agreement -Administrative Support -Healthy Communities Initiative 1. $20,000.00 -General Fund -Project Code DGN511 I. Proposal -Public Relations for LTCP - Perras ~ Associates 1. $42, b51.67 -Sewage Works O~tM J. Proposal -Overall Surface Water Management Plan and Cost Evaluation for Organic Resources Facility - Hull ~ Associates, Inc. 1. $13,500.00 -Fund 245 K. Proposal -Preventive Maintenance - HVAC Units on Site and Lift Station - Environmental Services -Havel 1. $19, 782.69 -Sewage Works 2 L. Contract -Banquet Order for City Plan Meetings - Centerplate at Century Center 1. $158.08 -General Fund -Project Code DGN20 M. Contract -Room Rental for City Plan Meetings -Century Center 1. $400.00 -General Fund -Project Code DGN20 N. Grant Agreement -Additional Police Patrols - Lincolnway West -South Bend Police Department 1. $23, 500.00 - COIT 0. Master Equipment Lease/Purchase Agreement -LaSalle Bank 1. $1,127,036.00 - CCDF -Project Code ObDV06 P. Building Block Grant Agreements - 1 Award C $180.00; 1 Award C $5,000.00; 1 Award C $7, 500.00; 118 Awards C $125.00 -Total of $27,250.00 - COIT 206 S. Falcon Street $180.00 525 E. Eckman Street $125.00 1533 Belmont Avenue $125.00 1805 Marquette Blvd $125.00 717 Corby $125.00 2014 S. Meade Street $125.00 810 Huey Street $125.00 243 Westwood Lane $125.00 202 N. Wellington $125.00 1457 Oakdale Drive $125.00 3227 Rexford Drive $125.00 2204 Pershing $125.00 317 S. Wellington $125.00 1134 N. 0' Brien $125.00 315 E. Bronson Street $125.00 1b17 N. Olive Street $125.00 2510 W. Calvert $125.00 1133 Hillcrest Road $125.00 1241 Sunnymede Avenue $125.00 3322 Locke Street $125.00 b23 Northwood $125.00 321 Tonti $125.00 2254 Ribourde Drive $125.00 3714 Glenview Drive $125.00 1902 Kessler Blvd $125.00 740 Marquette Avenue $125.00 403 E. Broadway Street $125.00 154 N. Summit Drive $125.00 510 N. Walnut Street $125.00 721 Juniper Place $125.00 2017 Riverside Drive $125.00 1206 McCartney $125.00 3 2418 Linden Avenue $125.00 1813 N. Meade Street $125.00 745 Marquette Avenue $125.00 409 E. Eckman $125.00 4816 Skye Court $125.00 1119 E. Fox Street $125.00 528 Ostemo $125.00 1202 Woodward Avenue $125.00 2208 E. Madison Street $125.00 2138 Inglewood Pl $125.00 2225 N. Johnson Street $125.00 133 N. Chicago Street $125.00 2008 Tartan Ct $125.00 1852 Kessler Blvd. $125.00 1501 N. Johnson Street $125.00 823 Sylvan Lane $125.00 1 b05 W. Ewing $125.00 1846 Winston Drive $125.00 401 Corby Blvd $125.00 2218 W. Indiana $125.00 2013 Bertrand $125.00 511 N. Johnson Street $125.00 1018 N. Stanfield Street $125.00 2b41 W. Washington $125.00 4802 Parkway $125.00 2236 N. Johnson Street $125.00 109 N. Kaley $125.00 1807 Pershing $125.00 517 Johnson $125.00 1425 E. Sorin Street $125.00 3b22 Corby Blvd $125.00 2522 Ash Lane $125.00 4327 Ashard Drive $125.00 1750 College Street $125.00 322 S. Kenmore Street $125.00 1337 E. Miner Street $125.00 733 S. 32nd Street $125.00 1022 Sherman $125.00 813 N. Huey Street $125.00 1214 E. Calvert Street $125.00 818 N. Huey Street $125.00 235 E. Broadway $125.00 707 Lindsey Street $125.00 2205 S. Prospect $125.00 1042 Portage Avenue $125.00 1538 Perthway $125.00 4 1b02 N. Adams $125.00 1335 E. Monroe $125.00 2309 Pershing Street $125.00 137 N. Chicago Street $125.00 101 S. Kaley $125.00 753 S. 24t" Street $125.00 1040 Portage Avenue $125.00 2159 Riverside Drive $125.00 1348 E. Donald Street $125.00 529 N. Scott Street $125.00 1234 Edgewood Drive $125.00 3933 Riverside Drive $125.00 1101 Canterbury Drive $125.00 910 Beale $125.00 932 Sylvan Lane $125.00 1503 E. Ewing Avenue $125.00 522 N. Johnson Street $125.00 176 N. Lombardy $125.00 2734 Arrowhead Drive $125.00 2006 S. Meade Street $125.00 1024 Barberry Lane $125.00 104 S. Meade $125.00 458 S. Harris $125.00 1446 Miner Street $125.00 1505 N. Brookfield Street $125.00 133 Wakewa Avenue $125.00 1524 Hass Drive $125.00 323 S. Kenmore Street $125.00 3406 W. Washington $125.00 531 S. Clearview Pl $125.00 249 N. Kenmore Street $125.00 1748 N. Adams $125.00 5031 Bloomfield Pl $125.00 2218 Bergan $125.00 5255 N. Fairfax Ct $125.00 1411 E. LaSalle Avenue $125.00 227 Westwood $125.00 1001 Mayflower $125.00 803 Lincolnway West $5,000.00 1017 Fredericksburg Ct $125.00 1232 Apple Ridge Ct $125.00 4331 Laurel $125.00 501 Alonzo Watson Drive $7, 500.00 5 9. RESOLUTION N0. 31-2006 - WRITE-OFF OF FALSE ALARM FINES ON OUTSTANDING ACCOUNTS -YEARS 2000 THROUGH 2003 -SOUTH BEND POLICE DEPARTMENT 10. RESOLUTION N0. 32-2006 -WRITE-OFF OF AMBULANCE SERVICE ACCOUNTS - YEAR 2003 -SOUTH BEND FIRE DEPARTMENT 11. RESOLUTION N0. 33-2006 -WRITE-OFF OF AMBULANCE SERVICE ACCOUNTS - YEAR 2002 -SOUTH BEND FIRE DEPARTMENT 12. FIRE HYDRANT POLICY -WATER WORKS 13. METER DOWNSIZING POLICY -WATER WORKS 14. NON-RECURRING CHARGES POLICY -WATER WORKS 15. ADMINISTRATIVE SETTLEMENTS 16. RECOMMENDATIONS A. To Close aStreet -Sycamore, between LaSalle and Colfax - M/C Poker Run/Fundraiser for Diabetes Research/Dollars Against Diabetes 1. June 17, 200b 2. See Application B. To Close aStreet -Chapin, between Napier and Washington -Studebaker National Museum Anniversary of Interstate Highway 1. June 2b, 200b 2. See Comments C. To Close aStreet -Chapin, between Napier and Washington -Studebaker National Museum Car Show 1. July 29, 2006 2. See Comments D. To Conduct aProcession -South Bend Chapter Indiana Black Expo -Major Taylor Bike Ride 1. June 17, 200b 2. See Comments E. To Conduct aProcession -HUMMER Homecoming 2006 Motorcade -The Hummer Club 1. June 20, 200b 2. Favorable Recommendations F. To Conduct aProcession -Corpus Christi Procession - St. Adalbert's 1. June 18, 200b 2. See Comment G. To Close aStreet -Scott from Calvert to Donald -Birthday Party 1. June 24, 200b H. To Close aStreet -Black Oak from Oak Park to Scottwood -Ice Cream Social 1. June 19, 200b (Rain Date of June 20, 200b) 6 2. Favorable Recommendations I. To Close aStreet -Cedar from Ironwood to Coquillard -Block Party 1. July 4, 2006 2. See Comment J. To Conduct aProcession - Crimestoppers Moonlight Walk 2006 1. July 2 5, 2006 2. Favorable Recommendations 17. TITLE SHEET A. Norawood Manor Subdivision 18. CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE AND ACKNOWLEDGMENT OF CITY COMPACT FEES A. Parcel on the North Side of U.S. East of Quince Road -Sewer 19. SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Engineering B. Water Works C. Equipment Services D. Environmental Services E. Streets/T~tL/Sewers 20. MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Water Works B. Environmental Services 21. CERTIFICATE OF INSURANCE A. Vincent Concrete Engineers, Inc. 22. BONDS A. Jim Liverman DBA Liverman ~ Son -Excavation Bond -Approved May 25, 2006, Pursuant to Resolution No. 100-2000 B. Phend ~ Brown, Inc. -Contractor Bond -Approved May 12, 2006, Pursuant to Resolution No. 100-2000 C. Lynn Kindig -Contractor Bond -Release D. Christiana Construction -Contractor Bond -Approved May 26, 200b, Pursuant to Resolution No. 100-2000 E. Verkler, Inc. -Excavation Bond -Release F. Robert Folk -Contractor Bond -Approved June 2, 2006, Pursuant to Resolution No. 100-2000 G. Leona McCoy -Contractor Bond -Approved June 5, 2006, Pursuant to Resolution No. 100-2000 H. T.J. Ready Concrete -Contractor Bond -Approved June 6, 200b, Pursuant to Resolution No. 100-2000 7 23. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium C. Griffin Art Gallery (South Bend Fire Department New Headquarters) 24. PRIVILEGE OF THE FLOOR 25. ADJOURNMENT 8