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Home My WebLink About05/22/06 Board of Public Works Regular Meeting AgendaBOARD OF PUBLIC WORKS ~~~ AGENDA MONDAY, MAY 22, 2006 - 9:30 A.M. 1. REVI EW OF MI N UTES A. May 4 and 8, 2006 2. PUBLIC HEARINGS -TRANSIENT MERCHANT LICENSE A. Showtime Fireworks -Old Blockbuster Building - LWW/Ardmore Trail 1. June4 -July 4, 200b 2. See Comments 3. OPENING OF BIDS A. Sale of City-Owned Lot -1201 West Ford Street 4. AWARD BIDS A. 2006 Street Materials -Street Department 1. Walsh ~ Kelly, Inc. -Unit Prices (a) LRSA 2. Bitmat Products -Unit Prices (a) LRSA 3. The Levy Company/Indian Trucking Company -Unit Prices (a) LRSA B. Two Hundred Forty-Eight (248) Firefighters Helmets 1. $35,712.00 -Southwestern Fire ~ Safety, Inc. 2. EMS CIP 288 -Project Code: 06ZM08 C. Two Hundred Forty-Eight (248) Firefighters Boots 1. $42,408.00 -Working Person's Store 2. EMS CIP 288 -Project Code 06ZM08 D. Sale of Abandoned Vehicles 5. REQUEST TO PURCHASE ADDITIONAL VEHICLES A. Three (3) Mid-Size Four-Door Sedan Automobiles - (2) Fire Department; (1) Historic Preservation 1. Original Award -Six (6) Vehicles C $57,000.00 2. Additional Award -Gates Chevrolet - $28, 500.00 3. Fund 288/037 -Project Code: 06ZV10 6. REQUEST TO EXTEND BIDS A. Construction Materials -Ductile Pipe/Valves/Fire Hydrants -Water Works 1. Unit Price -Underground Pipe ~ Valve, Inc. -Water Works Fund 1 2. Extend Bid f rom 2005 B. Infrared Asphalt and Pavement Patching -Street Department 1. $151.10 per Heat -Pavement Restoration of Michigan, Inc. 2. Extend Bid f rom 2005 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Bendix Drive ~ Lathrop Drive Intersection Reconstruction -Project No. 10b- 032 -Airport TI F B. Kensington Farms ~t Crest Manor Drainage Improvements -Project No. 105- 013 -Sewer Bond C. LaSalle Area Public Works Project (1800-2100 Humboldt Street) -Project No. 106-039 -CDBG D. Near West Side Public Works Project (200-300 Huey Street) -Project No. 106-040 -CDBG E. LaSalle Park Model Block (100-200 North Wellington Street) -Project No. 106-041 -CDBG F. Oliver Gateway Neighborhood Public Works (800 Block Walnut) -Project No. 106-042 -CDBG 8. REQUEST TO REJECT BIDS AND READVERTISE FOR THE RECEIPT OF BIDS A. Two Hundred Forty-Eight (248) More or Less, Firefighters Protective Clothing -Fire Department -Fund 288 -Project Code 062M08 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Refurbish One (1) 1992 and One (1) 1995 Pierce Arrow Pumper -Fire Department 1. EMS CIP 288 -Project Code: 06ZV09 B. Elevator Maintenance -Main/Colfax ~ Wayne Street Garages (4 Garages) - Project No. 10b-051 1. Fund 323/Admin Expenses 10. CHANGE ORDERS A. Ireland Road Reconstruction - Rieth-Riley Construction Co., Inc. -Project No. 104-040 1. Change Order No. 1 -Increase $b25.60 -Bond Issue 2. Total Percent of Increase 0.04% 3. Original Contract $1,755,777.00 -New Contract $1,756,402.60 B. Donald/Fox Storm Sewer Extension - Rieth-Riley Construction Co., Inc. - Project No. 105-010 1. Change Order No. 1 -Increase $42,444.00 -Sewer Bond 2. Total Percent of Increase 21.99% 3. Original Contract $193,020.80 -New Contract $235,464.80 C. Donald/Fox Storm Sewer Extension - Rieth Riley Construction Co., Inc. - Project No. 105-010 1. Change Order No. 2 -Extension of Thirty (30) Calendar Days - No Monetary Change 2 2. Original Contract Completion Date June 23, 2006 -New Contract Completion Date July 23, 2006 D. Harris Street Improvements - 400 ~ 500 Blocks -McIntyre Jones, Inc. - Project No. 105-022 1. Change Order No. 3 -Extension of Fifteen (15) Calendar Days - No Monetary Change 2. Original Contract Completion Date May 17, 2006 -New Contract Completion Date June 7, 200b 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Construction Contract -Edison Park Storm Sewer Separation - Phase I - C~tE Excavating, Inc. -Project No. 105-009 1. $1,353,860.05 -Sewer Bond B. Supplemental Agreement No. 1 - Ironwood/Jefferson Intersection Improvements - DLZ Indiana, LLC -Project No. 104-032 1. $3,900.00 - LRSA -Project Code: 06X105 C. Proposal -Maintenance and Support of GIS Software - ESRI 1. $27,2b2.45 -General Fund -Project Code: 06EO07 D. Grant Agreement -Youth Grant Agreement -Apostolic Temple Church 1. $2,000.00 -General Fund -Project Code: E. Building Block Grant Agreements - 45 Awards C $125.00 Each -Total $5,625.00 - COIT -Project Code: DGN55 1. 2513 West Monroe Street 2. 609 Kosciusko Street 3. 1140 East Miner 4. 2211 North Olive Street 5. 806 Dover Avenue 6. 1304 West Washington 7. 509 Harris 8. 517 Harris 9. 629 West LaSalle 10. 1149 Diamond Avenue 11. 4810 Skye Court 12. 1505 South Webster 13. 225 Hammond Place 14. 1609 Orkney Drive 15. 613 Pulaski 16. 608 Phillipa Street 17. 442 South Jackson Street 18. 1211 East Victoria Street 19. 2301 Council Oak Drive 20. 1246 Haney Street 21. 1514 Southeast Drive 22. 617 West Indiana 23. 3718 Surrey Lane 24. 1529 College 3 25. 813 East Woodside Street 26. 110 South Coquillard 27. 4407 West Huron Street 28. 809 East Victoria 29. 1909 Hartman Drive 30. 1229 Altgeld Street 31. 1835 North Adams 32. 1349 East Mon roe 33. 605 Phillipa Street 34. 225 Concord Avenue 35. 617 Northwood Drive 36. 520 Northwood Drive 37. 927 West LaSalle 38. 901 Beale Street 39. 701 East Ewing 40. 1921 East Washington 41. 514 Kosciuszko Street 42. 1008 South Lombardy Drive 43. 706 East Ewing Avenue 44. 2021 South Chapin 45. 1922 South Meade Street F. Proposal -Well Cleaning and Pump Reconditioning -Peerless Midwest 1. $47,000.00 -Fund 622.0640.661.46.02 -Project Code: 06W111 G. Proposal -Portage Avenue Steering Committee Focus Groups - Zugish, Marilyn 1. $500.00 - COIT -Project Code: QP01 H. Supplemental Agreement No. 4 -Miami Road Widening from Kern Road to Three Hundred Feet South of Jackson Road -Ken Herceg ~ Associates 1. $125,000.00 - LRSA -Project Code: 06X102 I. Construction Contract - 2006 Street Lighting Program -Trans Tech Electric, L. P. -Project No. 10b-012 1. $63,885.00 - COIT/General Fund -Project Code: 06EN06 J. Agreement -Utility Reimbursement -Sewer Extensions to Douglas Road - Douglas Road Sewer Extension -Eclipse LLC -Project No. 105-074 K. Agreement -Utility Reimbursement -Water Extensions to Douglas Road - Douglas Road Sewer Extension -Eclipse LLC -Project No. 105-074 12. RECOMMENDATIONS A. Request for Police Escort -Special Olympics 1. June 1, 200b 2. Favorable Recommendations B. To Conduct Procession - "POW-MIA Remembrance Ride 2006" 1. June 18, 200b 2. See Comments C. To Close Street - Birdsell from Fassnacht to Linden -Block Party 1. June 17, 200b 4 2. See Comments D. To Close Street -Chalfant from Arthur to Walsh - Birthday Party 1. See Comments E. To Close Street -Calhoun from Fremont to Olive - Memorial Day Party 1. May 28, 2006 2. See Comments F. To Vacate an Alley -First East/West Alley South of Van6uren and West of Sancome 1. See Comments G. License Application -Transient Merchant License -Blanket License for 2006 - 4H Fairgrounds 1. Favorable Recommendations 13. TRAFFIC CONTROL DEVICE A. New Installation -Handicapped Reserved Parking Space - 301 South LaPorte 14. RESOLUTION N0.26-200b - DISPOSAL OF CITY-OWNED PROPERTY A. Firefighter's Helmet 15. RESOLUTION N0.27-200b - DISPOSAL OF CITY-OWNED PROPERTY A. Firefighter's Helmet 16. RESOLUTION NO 28-2006 - APPOINTING A NEGOTIATOR FOR THE 2006 TEAMSTER NEGOTIATIONS 17. RESOLUTION 29-2006 -AMENDING RESOLUTION 17-2006 ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION 18. IRREVOCABLE ENCROACHMENT PERMIT A. Manufacturing Technology -Washington and College Street B. Billboard Encroachment -Ireland Road 19. CERTIFICATES OF INSURANCE A. Abonmarche Consultants of Indiana LLC B. B~tB Equipment, Inc. 20. BONDS A. Occupancy Bond -Harvey Jackson dba Jackson Trucking ~t Excavating - Approved May 4, 200b, Pursuant to Resolution No. 100-2000 B. Rajski Plumbing LLC -Excavation Bond -Approved May 9, 2006, Pursuant to Resolution No. 100-2000 C. Envirosolutions, Inc. -Excavation Bond -Release D. T. J. Ready Concrete -Excavation Bond -Approved May 12, 200b, Pursuant to Resolution No. 100-2000 5 E. Cutting Edge Excavation (Sara Seltman) -Excavation Bond -Approved May 1b, 2006, Pursuant to Resolution No. 100-2000 F. Mac Trench Services, LLC -Excavation Bond -Approved May 17, 200b, Pursuant to Resolution No. 100-2000 21. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium C. Rieth-Riley Construction Co., Inc. (Ireland Road Reconstruction) D. ESCO Communications, Inc. (Police Department and Fire Department New Headquarters) 22. PRIVILEGE OF THE FLOOR 23. ADJOURNMENT 6