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Home My WebLink About05/08/06 Board of Public Works Regular Meeting AgendaBOARD OF PUBLIC WORKS ~~~ AGENDA MONDAY, MAY 8, 2006 - 9:30 A.M. 1. REVI EW OF MI N UTES A. April 17, 20 and 24, 2006 2. OPENING OF BIDS (05/8/Ob) A. Five (5) More or Less, Dump Bodies Mounted on Tandem Axle Chassis - Street Department 1. 2006 Approved Vehicle Capital Budget B. Two Hundred Forty-Eight (248) Pairs, More or Less, Firefighters Boots; Two Hundred Forty-Eight (248), More or Less, Firefighters Helmets; Two Hundred Forty-Eight (248) More or Less, Firefighters Protective Clothing 1. Emergency Medical Services Capital C. One (1) More or Less, Six (6) Yard Front End Rubber Tire Loader - WWTP 1. 2006 Vehicle Capital Budget D. Sale of City Owned Property - 225 East Donald E. Sale of Abandoned Vehicles 3. AWARD BIDS A. One (1) 200b One Ton Two Wheel Drive Pickup Truck -Central Services 1. $17,285.00 -Gates Chevrolet -Capital Lease Purchase Agreement B. One (1) 200b 3/ Ton Four Wheel Drive Pickup Truck -Street Department 1. $23,2b5.00 -Capital Lease Purchase Agreement C. Six (b) 2005 Mid-Size Four-Door Sedan Automobiles - (1) Engineering; (1) Park ~t Recreation; (4) Building Department 1. $57,000.00 -Gates Chevrolet - Park ~ Recreation/Capital Lease Purchase Agreement/Fund 201/Fund 600 4. REJECT BIDS A. Six (b) More or Less, Pre-Owned 2005 Compact Four Door Sedan Automobiles - Code Enforcement 5. AWARD QUOTATION A. Oliver School Site Mowing -Project No. 106-030 1. $70.00 per Mowing - Fitzmaurice Landscaping -Plan Implementation Fund/General Fund 6. CHANGE ORDER -CORRECTION (SCRIBNER ERROR) A. South Bend Police Department New Headquarters - Casteel Construction - Project No. 103-020 1. Change Order No. 5 -Increase $b,305.00 -Bond 2. Original Contract $16,388,500.00 -Corrected New Contract Amount - $17,144, 497.52 7. CHANGE ORDERS A. East Washington Streetscape - Rieth-Riley Construction -Project No. 104- 046 1. Change Order No. 2 -Increase $2,887.90 - EADA/TIF 2. Total Percent of Increase .27% 3. Original Contract $1,071,9b4.00 -New Contract Amount $1,074,851.90 B. Harris Street Improvements -McIntyre Jones Construction -Project No. 105- 022 1. Change Order No. 1 -Increase $2,100.00 -CDBG 2. Total Percent of Increase 1.2b% 3. Original Contract $166,513.83 -New Contract Amount $168,613.83 C. Harris Street Improvements -McIntyre Jones Construction -Project No. 105- 022 1. Change Order No. 2 -Increase $3,000.00 -CDBG 2. Total Percent of Increase 3.Ob% 3. Original Contract $168,613.83- New Contract Amount $171,613.83 8. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. 2005 Neighborhood Street Lighting Program - Sunnymede ~ Longfellow - Michiana Contracting, Inc. -Project No. 105-053 1. Final Change Order -Increase $786.00 -General Fund 2. Total Percent of Increase 1.07% 3. Original Contract $73,690.00 -Final Contract $74,476.00 9. REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS A. Refurbish One (1) 1997 Vactor Model 2110 Sewer Cleaning Machine -Sewer Department 1. 2006 Approved Vehicle Capital Budget B. Sale of Abandoned Vehicles 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Construction Contract -Yard Lamppost Program 2006 -Trans Tech Electric - Project No. 10b-001 1. $300.00 per Lamppost and Lamp Installation/$10.00 per Linear Foot Beyond Fifty (50) Feet -General Fund -Project Code 06EN05 B. 2006 Emergency Shelter Grant Program Contracts -HUD 1. Center for the Homeless - $44,844.00 2. Aids Ministries/Aids Assist of Northern Indiana, Inc. - $8,874.00 3. Youth Service Bureau of St. Joseph County, Inc. - $19,759.00 2 4. YWCA of Northern Indiana, Inc. - $44, 844.00 5. Contract FCC Counseling - 2006 CDBG Program - $45,000.00 6. Contract - NNN Administration - 200b CDBG Program $82,400.00 7. Contract -Youth Program -Ark Angels, Inc. - $30,000.00 8. Contract -Osborne House Acquisition ~ Rehabilitation -South Bend Heritage Foundation - $361,125.00 9. Contract -Older Adult Crime Victim Activity -Real Services - $12,000.00 10. Contract -Food Bank Expansion Plan -North Central Indiana Food Bank, Inc. - $185,000.00 C. Proposal -Fredrickson Park Parking Lot and Entrance Feature - Kil Architecture Planning -Project No. 106-036 1. $16,000.00 - COIT D. Contract -Mortgage Subsidies -Community Homebuyer's Corporation 1. $300,000.00 -CDBG E. Purchase Agreement -138 East Dayton -Paul Read, Sr. 1. $1, 000.00 F. Building Block Grant Agreements - 13 Awards C $125.00/1 Award C $1, 500.00/ 1 Award C $2, 500.00 -Total $5, b25.00 - COIT 1. 315 East Bronson Street -Monroe Park Neighborhood Association - $1,500.00 2. 333 West Colfax Avenue -First Presbyterian Church - $2,500.00 3. 1823 North Meade Street 4. 1902 Marine Street 5. 509 South 30t" Street 6. 1007 Hudson Avenue 7.433 South Falcon Street 8. 211 West Marion 9. 1018 North Niles Avenue 10. 3927 Glenview Drive 11. 431 North Sunnyside Avenue 12. 2715 Anzio Avenue 13. 4316 Ashard Drive 14. 127 South Coquillard Drive 15. 521 East South Street G. Community Development Contracts - 2006 CDBG Funds 1. Contract -HDC -Model Block - $60,000.00 2. Contract -HDC -REWARD - $40, 000.00 3. Contract -Boys and Girls Club - $40,000.00 4. Contract - Department of Community ~t Economic Development -Division of Community Development -Public Works - $874,415.00 5. Contract -Community Coordinated Child Care, Inc. -$62,000.00 6. Contract - LaCasa de Amistad -$20,000.00 7. Contract -NNN Revitalization Activity -$479,471.00 8. Contract -Indiana Plan -$39,750.00.00 9. Contract -SBHF - NNRO Revitalization -$218,250.00 10. Contract -SBHF - Admin -$137,300.00 3 11. Contract -Human Rights Commission -$13,000.00 12. Contract -YWCA - 2006 CDBG Funds - $b8,000.00 13. Contract -Real Services -Guardianship Program -$12,000.00.00 14. Contract -SBPD -Neighborhood Watch -$40,000.00 15. Contract -SBPD -Neighborhood Action Patrols - $90,000.00 H. Proposal -Extend General Environmental Consulting Services Contract in Support of Redevelopment Areas A, B and C -Hull ~t Associates, Inc. 1. $10,000.00 -Section 108 Loan I. Agreement -Board of Public Safety Member - Bruce J. Bondurant 1. $3,400.00 per Year -May 3, 2006 through December 31, 2006 J. Proposal -Assistance with NPDES Permit - Greeley ~ Hansen 1. Not to Exceed $12,000.00 -Sewage Works O~tM K. Proposal -Fredrickson Park Environmental Reporting (Methane) -Weaver Boos Consultants, Inc. 1. $b,495.00 - COIT L. Agreement -Landfill Usage -Waste Management 1. $25.00 per ton per Ton (0-999 Tons per Month)/$20.00 per Ton (over 1, 000 Tons per Month) -Sold Waste O~tM M. Agreement -Preventative Maintenance for Division Generators -Wastewater Treatment Plant - Herrman ~ Goetz, Inc. 1. $12,352.00 -Sewage Works/ Wastewater O~tM N. Agreement -Preventative Maintenance Service Program -Indiana Trane 1. $9,8b4.00 -General Fund/Fire Budget 0. Agreement -Automatic External Defibrillator Support (19 Units) -Medtronic Emergency Response Systems 1. $4,512.00 -General Fund/Fire Budget P. Agreement -Medical Oxygen Service - Mittler Supply, Inc. 1. $12,000.00 -General Fund/Fire Budget Q. Addendum -Staff Service Contract -Housing Development Corporation 1. $1,b19.00 -Paid to City R. Memorandum of Understanding/Resolution -Access and Purchase of Right- of -Way -Northwest Corner of Lafayette and Ireland 1. Ireland Road Improvements -Project No. 104-040 S. Agreement -Continued Assistance on Clean Water Act Issues -Barnes ~ Thornburg 1. Verbal -Not to Exceed $b5,000.00 11. 12. RESOLUTION N0.23-200b - DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY A. Vehicles And Trucks 1. May 29, 2006 2. See Comments B. To Close Street -Ice Cream Social -Madison Primary Center -Park Lane from Lafayette to Main RECOMMENDATIONS A. To Close Street -Block Party -Fremont from Kenwood to Linden 4 1. May 19, 2006 2. Favorable Recommendations C. To Encroach Onto Public Right-of-Way -Installation of Awning - 1602 Mishawaka Avenue 1. Favorable Recommendations D. To Close Street -Graduation Party -Hazelwood Court to Summit Drive 1. Favorable Recommendations E. To Conduct Procession - "South Bend Westside Memorial Day Parade" 1. May 29, 2006 2. Favorable Recommendations F. To Conduct Procession - "Making Strides Against Breast Cancer 5K Run/Walk" 1. October 14, 200b 2. See Comments G. To Encroach Onto Public Right-of-Way -Install Facade - 126 North Main Street 1. Favorable Recommendations 13. TRAFFIC CONTROL DEVICES A. New Installation -Handicapper Jackson B. New Installation - 15 Minute Family Life Center Reserved Parking Space Signs - 1802 South Loading Zone - 432 South Lafayette -The 14. SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Engineering B. Streets/Sewers/Traffic ~ Lighting C. Environmental Services D. Water Works E. Central Services 15. MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Environmental Services 1. Goals and Performance Measures Report B. Water Works 16. CONSENTS TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE AND ACKNOWLEDGEMENT OFCITY COMPACT FEES A. Lots 2b0 and 261 Fulkerson Park Subdivision -North Side of Darden Road, Northwest Corner of Darden Road and Prescott Street -Sewer B. Lot 25 Darden Woods Addition -East Side of Jackie Lane, North of Darden Road -Sewer 17. INDUSTRIAL WASTEWATER DISCHARGE PERMIT RENEWAL A. South Bend Absorbtech, LLC - 4900 West William Richardson Drive 5 18. BONDS A. Nettrouer, Inc. dba Chuck ~ Sons Plumbing ~t Heating -Excavation Bond - Approved April 20, 2006 Pursuant to Resolution 100-2000 B. D~tB Plumbing -Excavation Bond -Approved April 20, 2006 Pursuant to Resolution 100-2000 C. Martin Well Drilling -Excavation Bond -Approved April 20, 2006 Pursuant to Resolution 100-2000 D. Indiana Michigan Power Company -Excavation Bond -Approved April 2b, 2006 Pursuant to Resolution 100-2000 E. McIntyre Jones, Inc. -Contractor Bond -Approved April 20, 2006 Pursuant to Resolution 100-2000 F. Mitschelen ~ Associates -Contractor Bond -Approved April 27, 2006 Pursuant to Resolution 100-2000 G. Indiana Michigan Power Company -Contractor Bond -Approved April 26, 2006 Pursuant to Resolution 100-2000 H. Millinium Construction, Inc. -Excavation Bond -Release I. Concreations, LLC -Contractor Bond -Release J. Ricardo Ramirez -Contractor Bond -Approved May 4, 2006, Pursuant to Resolution No. 100-2000 19. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium C. Ace Sign Systems, Inc. (Police Department and Fire Department New Headquarters) D. Casteel Construction Corp. (Police Department and Fire Department New Headquarters) 20. PRIVILEGE OF THE FLOOR 21. ADJOURNMENT 6