HomeMy WebLinkAbout02/27/06 Board of Public Works Regular Meeting AgendaBOARD OF PUBLIC WORKS ~~~
AGENDA
MONDAY, FEBRUARY 27, 2006 - 9:30 A.M.
1. REVI EW OF MI N UTES
A. February 9 and 13, 2006
2. PUBLIC HEARING
A. Transient Merchant License
1. Golf Liquidation Sale -Maple Hill Golf Course
2. March 4 and 5, 2006 -Century Center
3. Favorable Recommendations
3. OPENING OF BIDS
A. Twenty-eight (28), More or Less, 2006 or Newer Front Wheel Drive Police
Patrol Vehicles
1. 2006 Vehicle Capital Budget
4. OPENING OF QUOTATIONS
A. 200b Lamppost Program -Project No. 106-001
1. General Fund/COIT
5. REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS
A. Paint -Interior/Exterior - 2006
1. User Departments
B. Sanitary Sewer and Water Main Relocation -Lot 3A, Blackthorn Corporate
Office Park/Title Sheet -Project No. 103-029
1. Sewage Works
C. Six (b) More or Less, 2005 Compact Four Door Sedan Automobiles - (4)
Building Department; (2) Code Enforcement
1. 2006 Vehicle Capital Budget
D. Four (4) More or Less, Pre-Owned 2005 Mid-Size Four Door Sedan
Automobiles - (1) Engineering; (1) Park Department; (2) Fire Department
1. 2006 Vehicle Capital Budget
E. One (1) More or Less, 2006 Four Door 4X4 Utility Vehicle -Street
Department
1. 2006 Vehicle Capital Budget
F. One (1) More or Less, New Heavy Duty 16, 500 Lb. GVWR 200b Chassis -
Street Department
1. 2006 Vehicle Capital Budget
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G. One (1) More or Less, 2006 Full Size One Ton Extended Cargo Van -Code
Enforcement
1. 2006 Vehicle Capital Budget
H. Three (3) More or Less, 2006 All Wheel Drive Cargo Vans - (2) Park
Department; (1) Wastewater
1. 2006 Vehicle Capital Budget
I. Two (2) More or Less, 2006 3/ Ton Two Wheel Drive Pick Up Trucks -Park
Department
1. 2006 Vehicle Capital Budget
J. One (1) More or Less, One Ton Two Wheel Drive Pick Up Truck -Central
Services
1. 2006 Vehicle Capital Budget
K. Two (2) More or Less, 2006 3/ Ton Four Wheel Drive Pick Up Trucks - (1)
Traffic ~ Lighting; (1) Street Department
1. 2006 Vehicle Capital Budget
L. One (1) More or Less, 2006 or Newer 3/ Ton Extended Cab Two Wheel
Drive Pick UpTruck -Wastewater
1. 2006 Vehicle Capital Budget
6. CHANGE ORDERS
A. South Bend Police Department New Headquarters - Casteel Construction -
Project No. 103-0206
1. Change Order No. 4 -Increase $6,305.00 -Bond Issue
2. Total Percent of Increase 3.3%
3. Original Contract $16,388,500.00 -New Contract $16,945,779.52
B. Parking Garage Rehabilitation - Kaser-Spraker Construction -Project No.
105-076
1. Change Order No. 1 - COIT/Bond
2. Original Contract $1,102,475.00 -New Contract $
C. Chapin Street Reconstruction -Brooks Construction -Project No. 105-006
1. Final Change Order -Increase $145,84b.19 -EDIT/LRSA/Sewage Works
2. Total Percent of Increase 10.13%
3. Original Contract $1,439,04b.44 -New Contract $1,584,892.63
7. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT
A. 2005 Yard Lamppost Program -Trans Tech Electric -Project No. 105-041
1. Change Order No. 1 (Final) -Increase $4,775.52 -General Fund
2. Total Percent of Increase 10. b7%
3. Original Contract $44,770.50 -Final Contract $49,546.02
8. PROJECT COMPLETION AFFIDAVIT
A. Fire Department Equipment Storage Building - H.G. Christman
Construction -Project No. 105-036
1. Final Contract Amount $331,986.00 -EMS/COIT
2. Total Percent of Increase 3.1
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9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
A. Emergency Board-up Contract - Steamatic of Northern Indiana, Inc.
1. Recommended by Police and Fire Departments
B. Grant Agreement -Extension to Dunham Street Model Block Neighborhood
Residential Enhancement Matching Grant Program
1. 1714 Dunham -Extended to March 17, 200b
2. No Cost to Extension
C. Agreement -Government Relations Services - B~tD Consulting LLC
1. $6,500/Month -January 1, 200b -December 31, 2006 -General Fund
D. Proposal -Kensington Farms/Crest Manor Drainage Improvements Project -
Gripp, Inc. -Project No. 105-013
1. $6,835.00 -Sewer Bond
E. Agreement -Professional Services -Development of Potential Specifications
for Embedded Sensor Technology -Malcolm Pirnie, Inc.
1. Not to Exceed $80,000.00
F. Agency Agreement - TRANSPO
G. Service Agreement -Basic ~t Repair Service Plan for Chillers - WWTP -
Perkin Elmer
1. $8,448.00 -Sewage Works
H. Correction to Service Agreement -City of South Bend Office Equipment -
SpecialtyUnderwriters LLC
1. Corrected Amount $61,294.00 ($62,957.00)
I. Professional Services Agreement - GIS Consultation/Support/Web Hosting -
Schneider Corporation
1. Consultation/Support -Not to Exceed $30,000.00
2. Web Hosting - $b00.00/Month for Six (6) Months; $600.00/Month by
Month Basis Thereafter
(a) General Fund
J. Contract -Lights/Bulbs -All Phase Electric Supply
1. Contract for Extension of Bid Prices through December 31, 200b
K. Grant Agreement -Implementation of "Ceasefire Program" - CeaseFire
South Bend, Inc.
1. $98,b44.00 -Federal Department of Justice Earmark Grant
L. Proposal -Addition of Signage to Previously Constructed Gateway Signs -
Site Enhancement Services/North American Signs
1. $18,070.00 - 2005 COIT
10. RECOMMENDATIONS
A. License Applications -Renewals -Public Parking Facilities
1. 621 Memorial Drive -Memorial Home Care/Memorial Hospital
2. 707 North Michigan -Memorial Home Care/Memorial Hospital
3. 100 Navarre -Memorial Home Care/Memorial Hospital
4. 421 South Main - E.H. McNease
5. 418 South Main - E.H. McNease
6. 307-311 West Washington -The Cathedral Church of St. James, Inc.
(a) All Favorable Recommendations
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B. License Applications -Renewals -Massage Establishments
1. 3775 South Main -Sandy's Hair Design
2. 602 Lincolnway East -Hair Crafters
3. 2009 Miami - Changes in Attitude, Inc.
(a) All Favorable Recommendations
C. License Applications -Renewal -Scrap Metal Dealers
1. 2014 South Lafayette - A-1 Auto Parts
2. 2920 West Sample -Shapiro Sales
(a) All Favorable Recommendations
D. To Conduct Procession -Kids' Triathlon -South Bend Park Department
1. July 29, 2006
2. Favorable Recommendations
E. To Conduct Lutheran Women Missionary League Fitness Walk
1. June 24, 200b
2. Favorable Recommendations
F. To Conduct St. Paddy's Day Procession -Downtown South Bend
1. March 17, 200b
2. Favorable Recommendations
G. To Conduct Homeward Bound Walk-a-Thon -Catholic Charities
1. April 23, 2006
2. Favorable Recommendations
11. RESOLUTION N0.5-2005 - DISPOSAL OF CITY-OWNED PROPERTY
A. Fire Department Helmet
12. RESOLUTION N0.6-2005 - DISPOSAL OF CITY-OWNED PROPERTY
A. Fire Department Helmet
13. TRIPLE TRAILER PERMIT
A. Yellow Transportation, Inc.
1. Ingress/ Egress f rom Toll Road
14. LETTER OF CREDIT
A. Fernwood -Phase III
1. MFB Ban k - $61, 870.00
2. Expires February 8, 2007
15. ACCEPTANCE OF RETENTION BASINS - SOUTHLAND SUBDIVISION
A. Two (2) Retention Basins
16. OCCUPANCY IN RIGHT-OF-WAY
A. Rehabilitation of Parking Garage No. 1 -Phase III -Facade Renovation -
Kaser SprakerConstruction -Project No. 105-076
1. To Occupy Portions of Woodward Court and Allen's Alley
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17. REQUEST TO NAME STU B STREET
A. "Woodwind Way" in the U.S. 31 Industrial Park
18. TRAFFIC CONTROL DEVICES
A. Correction -Two Hour Parking, 8 a.m. - 8 p.m. -West Curb of South
Michigan -Original Traffic Control Device indicated "West curb of South
Main"
B. New Installation - "No Parking" -West Side of Miami from Milton, North
100 Feet
19. CERTIFICATE OF INSURANCE
A. Capitol City Iron Works, Inc.
20. BOND
A. Anastos Brothers Custom Concrete -Contractor Bond -Release
21. CLAIMS
A. City of South Bend
B. Cleveland Woods Development Co., LLC
C. Underground Pipe ~ Valve, Inc.
22. PRIVILEGE OF THE FLOOR
23. ADJOURNMENT
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