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HomeMy WebLinkAbout07-20-09 Minutes SBBPC OUTH END OARD OF ARK OMMISSIONERS RM EGULAR EETING J20,2009 ULY The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on th Monday the 20 of July 2009 at the O’Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry, President Mr. Robert Goodrich, Vice President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: None Staff members present: Phil St. Clair, Superintendent; Bill Carleton, Betsy Harriman, Administrative Director; Fiscal Officer; Susan O’Connor, Recreation Director; Randy Nowacki, Director of Golf Operations; Terry DeRosa, Zoo Director; Richard Payton, Development Director; Paul McMinn, Assistant Recreation Director; Ray Comer, Athletics Supervisor; Paula Garis, Events Coordinator; Loretta Kollar, Program Supervisor; Matt Bellina, Fitness Supervisor; Cheryl Greene, Park Board Attorney I.The meeting was called to order by Board President Robert Henry at 4:05 p.m. II.The first order of business was the interviewing of interested citizens. th Mr. Brandon Grove, 217 E 6 St., Mishawaka, IN, the owner of Little Jimmy’s Ice Cream, spoke to the Board about the vendor licenses that were recently approved by the Board. He requested clarification regarding vendors that are mobile, such as ice cream trucks. Attorney Greene explained that he could sell on any public street that was not under the jurisdiction of the Park Board. She said she would check on the status of Wall St. through Potawatomi Park. President Henry said that Park Police would be informed of the policy. III.The next order of business was unfinished business. 1. Approval of Revocable License with US Signal Ms. Greene presented a form of agreement with US Signal to install a temporary underground wire near the East Race. Dr. Kelly made a motion to approve the form of agreement pending US Signal’s agreement to the terms as stated in the license. Mr. Goodrich seconded the motion and it was approved. IV.The next order of business was new business. - - 1 - - 1. Arborist License Renewals- The following license application was presented for approval by the Board: a. Trugreen, Inc. b. K & R Tree Service c. West Landscape, Inc. Mr. Goodrich made a motion to accept the renewals of the Arborist Licenses and Mr. Mullins seconded the motion. It was passed 2. Requests for Use of Parks- Ms. Harriman requested the Board approve the following requests: a. Watson Park- August 8, 2009- Youth Rally, Empowering Sisters to Prevail b. Potawatomi Park- August 28, 2009- Corn Roast to Eradicate Polio- South Gateway Rotary c. Howard Park- August 14, 2009- Candlelight Vigil, Vietnam Veterans d. Potawatomi Park- October 3, 2009- Pride in the Park, GLBT e. MLK Center- August 8, 2009- Back to School Event, Greater St. John’s Missionary Baptist Church She stated that all are aware of the insurance requirements. She recommended approval of all requests. Dr. Kelly made the motion to approve the above requests and it was seconded by Mr. Mullins. The motion was approved. 3. Request to Approve 2010 Fee Schedule Director St. Clair noted that the fee for Flag Football was left off by mistake and should be included. The fee will increase by $2 to $50 for residents and $55 for nonresidents. Also, the Leeper Park Tennis rental rate of $135 on page 4 should be deleted. $140 rate is correct. The golf and zoo rates will be determined at a later date The golf pass identification card for senior citizens will increase from $2 to $5. He requested approval of these fees. Mr. Goodrich made a motion to approve the fee schedule for 2010 as presented with the changes as discussed. Dr. Kelly seconded the motion and it was passed. V.Approval of Minutes Mr. Mullins made a motion to approve the minutes of the regular Board meeting held on June 15, 2009 as mailed. The motion was seconded by Dr. Kelly and approved. VI.Approval of Maintenance Vouchers A motion was made by Mr. Goodrich to approve maintenance vouchers for June 2009 totaling $879,471.33. It was seconded by Mr. Mullins. There being no further discussion, the motion was passed. VII.Business of Director St. Clair 1. Director St. Clair addressed the recently passed Local Option Income Tax and the impact it - - 2 - - would have on the operations of the Park Department. He thanked the members of the County and Common Councils for acting on this. The LOIT will narrow the revenue deficit due to the property tax caps to $6.7 million from $24 million since the 2008 budget. He stated that our share of cuts to the 2010 budget would be approximately $1.1 million. 2. There has been no capital budget approved as of yet for this year. He is hopeful some money will be appropriated to address the department’s needs. 3. He wanted to clarify that the Potawatomi Park Outdoor Performing Arts Center is not being funded by park or city funds. It is being funded by the Community Foundation and Rotary International. 4. After the recent vandalism at Rum Village Park, Director St. Clair asked Police Chief Boykins to increase patrols in parks that are considered problem areas. 5. He informed the Board that he was recently on the television program “Economic Outlook” and was able to discuss the impact the Parks Department has on the community. VIII.Comments by the Recreation Director 1. The Senior Picnic was held last Wednesday at Potawatomi Park and over 400 seniors attended. 2. The Kid’s Triathlon has 432 participants registered for this Saturday’s race. There are 8 spots left. 3. The Men’s Major National Softball Tournament will start on July 30 at Belleville and run through August 2. The State C class Slow Pitch Coed Tournament will be held the following weekend. 4. Pools will close August 9. 5. Sunday concerts are going well. IX.Comments by the Golf Operations Director 1. Mr. Nowacki reported that were fourteen days of rain in June, which was less than April or May. 2. Eight tournaments and seven outings were hosted during June. 3. The Men’s Metro was held at Elbel last weekend and the third round will be held at Erskine this weekend. 4. Superintendent’s Outing will be held July 31 at Elbel. 5. Landscaping at Elbel and Erskine clubhouses is complete. 6. New tee markers will be installed this week. 7. Bowman Creek cleanup is almost complete at Studebaker. President Henry asked for information concerning the Pro Link GPS system at the next meeting. Mr. Goodrich commented that the GPS system is working well. He also added that the golf courses are in great shape and many participants in the Metro Tournament also mentioned it. He wanted the greens superintendents to be informed of it. Dr. Kelly expressed concern about reports he had heard that Blackthorn Golf Club was - - 3 - - undercutting the Park Department’s greens fees. He felt that another City owned operation should be more cooperative with other operations. Director St. Clair agreed with him and said that he had discussed it with the Mayor to some extent. X.Comments by the Zoo Director 1. Mr. DeRosa said that the Zoo’s official response to the reaccreditation inspection will be sent by August 10. This will address any concerns the inspection team raised in their recent inspection. 2. Caging replacement and painting are underway to meet issues from the inspection. 3. Renovation of the chimp area is starting. 4. The inspection went very well and there were only 5 issues noted. They were impressed with the effort and expense that was invested in the Zoo since the last inspection. XI.Comments by the Development Director 1. Mr. Payton distributed an article by Mr. Phil Damico of the Chamber of Commerce concerning the Park Department and our programs. 2. Flyers will be going in the bags at Martins Supermarkets in the near future. 3. Culver’s will be doing the ice cream at the Kid’s Tri and will also be a sponsor for the Fall Family Fun Fair at Rum Village. 4. Letters soliciting potential members of the Foundation Board will be going out in August. Mr. Payton will follow up and contact the individuals regarding interest. The list was formulated by Mr. Payton, Director St. Clair, and Dennis Banas of the Praxis Group. 5. A number of sponsorships and prizes have been secured for the Superintendent’s Outing. Chick Fil-A, CJ’s Pub and WRBR are major sponsors. XII.There being no more business to come before the Board the meeting adjourned at 5:10 p.m. The next regular meeting will be held August 17, 2009 at 4:00 p.m. in the Boardroom of the O’Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - - 4 - -