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HomeMy WebLinkAbout06-15-09 Minutes SBBPC OUTH END OARD OF ARK OMMISSIONERS RM EGULAR EETING J15,2009 UNE The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday the 15th of June 2009 at the O’Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry, President Mr. Robert Goodrich, Vice President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: None Staff members present: Phil St. Clair, Superintendent; Bill Carleton, Betsy Harriman, Administrative Director; Fiscal Officer; Paul McMinn, Assistant Recreation Director; Terry DeRosa, Zoo Director; Richard Payton, Development Director; Mike Dyszkiewicz, Maintenance Superintendent; Thomas Bodnar, Park Board Attorney I.The meeting was called to order by Board President Robert Henry at 4:05 p.m. II.The first order of business was the interviewing of interested citizens. 1.Report by South Bend Baseball Club, LLC Mr. Terry Coleman of the South Bend Silver Hawks reported that attendance is up 25% from last year at this time, despite four rain outs. This is attributed to the promotions that they are having. 2.Concession Vendors Mr. Michael Bueno translated for some vendors that wished to sell food concessions in the parks at soccer and baseball games. They were unaware that they could not sell in City parks without Park Board approval. They had business licenses and health permits, but were unaware of the ordinances concerning selling in parks. Director St. Clair requested that the Board approve a request to set fees for vendors to sell in specific parks on specified days. He hoped this would help offset the budget cuts in playground programs for next year and control the selling and consumption of alcohol in these parks. Mr. Goodrich made a motion to require all vendors in City Parks to have a concessions contract. Small vendors will be charged $25 per contract and large vendors will be charged $100 per contract. Details will be determined by staff. This will be effective as of today. Dr. Kelly seconded the motion and it was passed. - - 1 - - 3.Botanical Society Ms. Lewis reported that the Conservatory has had over 400 visitors in the last month. Foegley Landscaping will trim plants that are growing into the glass. An IUSB individual will be helping with pruning. III.The next order of business was unfinished business. There was no unfinished business. IV.The next order of business was new business. 1. Requests for Use of Parks- Ms. Harriman requested the Board approve the following requests: a. Watson Park- August 8, 2009- Annual Youth Explosion, Pentecostal Church b. Howard Park- October 25, 2009- Volksmarch, Hoosier Hikers c. Muessel Park- June 28, 2009- Family Gathering, WUBS/Rev Williams d. Howard Park- October 10, 2009- Cancer Society Walk e. Alonzo Watson Park- June 25, 2009- Salvation Army Awards Ceremony She recommended approval of all requests. Mr. Goodrich made the motion to approve the above requests and it was seconded by Mr. Mullins. The motion was approved. V.Approval of Minutes Mr. Mullins made a motion to approve the minutes of the regular Board meeting held on May 18, 2009 as mailed. The motion was seconded by Mr. Goodrich and approved. VI.Approval of Maintenance Vouchers A motion was made by Dr. Kelly to approve maintenance vouchers for totaling $1,215,762.71. It was seconded by Mr. Goodrich. There being no further discussion, the motion was passed. VII.Business of Director St. Clair 1. Director St. Clair reported that 48 acts of vandalism occurred in restrooms in May. President Henry asked if we were obligated to have restrooms in the parks. Director St. Clair responded that there has been discussion about shutting restrooms and installing porta potties in parks as part of the budget cuts. 2.Director St. Clair distributed information from of the public forums that were held last month. There were financial data from 2005- 2010. He emphasized the loss of $2.5 million in property tax revenues from 2008 to 2010. 3.He handed out specific impacts of the cut in property tax on 2010 operations. VIII.Comments by the Assistant Recreation Director 1.Mr. McMinn and Ms. Kollar presented the Board with a fee schedule for the Bounce a Rama program. These fees would subsidize the playground program’s cuts. - - 2 - - Mr. Goodrich made a motion to adopt the fees. Mr. Mullins seconded the motion and it was passed. IX.Comments by the Zoo Director 1.Mr. DeRosa reported that the accreditation committee will be flying in tonight to begin their inspection tomorrow and will be here for two days. 2.He gave a presentation to the City Council on all the improvements that have been done and it was well received. 3.The month of May was very busy. Year end field trips were coming through. 4.The white alligator has arrived and is on exhibit for the summer. 5.Urban Adventures will be using the Zoo for their program in July. They are anticipating 500 people to participate. X.Comments by Maintenance Superintendent 1.Mr. Mike Dyszkiewicz informed the Board that mowing and trimming are underway. In addition to our full time employees, fifteen part time are working, as well as ten others doing the centralized mowing of city lots. 2.The Zoo’s parking lot was striped in house. 3.There are several greenhouse projects underway. 4.General repairs are ongoing. XI.Comments by the Development Director 1.Mr. Payton reported that an article will be running in the Chamber of Commerce newsletter regarding our programs. 2.Martin’s Supermarkets is doing a half page flyer to include with grocery orders highlighting National Parks and Recreation month. 3.The rendering of the new outdoor performing arts pavilion at Potawatomi will be displayed in the windows at the Morris Performing Arts Center. He thanked Dennis Andres for that space. 4.The Inn at St. Mary’s is interested in partnering with us. 5.WRBR is a sponsor for the Superintendent’s Golf Outing and has been airing spots about it and golf in general. 6.Interviews for the Park Foundation Board will be scheduled in the near future. Working with Director St. Clair and Dennis Banis, names of potential candidates have been put together. XII.There being no more business to come before the Board the meeting adjourned at 5:35 p.m. - - 3 - - The next regular meeting will be held July 20, 2009 at 4:00 p.m. in the Boardroom of the O’Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - 4 -