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Home My WebLink About05-18-09 Minutes SBBPC OUTH END OARD OF ARK OMMISSIONERS RM EGULAR EETING M18,2009 AY The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday the 18th of May 2009 at the O’Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry, President Mr. Robert Goodrich, Vice President Dr. Thomas Kelly Park Board members absent were as follows: Mr. Garrett Mullins Staff members present: Phil St. Clair, Superintendent; Bill Carleton, Fiscal Officer; Betsy Harriman, Administrative Director; Susan O’Connor, Recreation Director; Randy Nowacki, Director of Golf Operations; Terry DeRosa, Zoo Director; Richard Payton, Development Director; Thomas Bodnar, Park Board Attorney I.The meeting was called to order by Board President Robert Henry at 4:05 p.m. II.The first order of business was the interviewing of interested citizens. 1.South Bend Botanical Society- Martha Lewis Ms. Lewis reported that since taking over the operation of the conservatory last month, they have had 406 volunteer hours. During the first weekend there were 83 visitors. A flower fund raiser was held that will pay for their liability insurance premium. They will be adding chairs and tables to encourage patrons to stay longer. The Board commended them on their progress. III.The next order of business was unfinished business. 1.There was no unfinished business. IV.The next order of business was new business. 1.. Requests for Use of Parks- Betsy Harriman Ms. Harriman requested the Board approve the following requests: a.. Southeast Park- Mommas Against Violence- 5/23/09 This is a returning event. She recommended approval of this request. Dr. Kelly made a motion to approve the request and Mr. Goodrich seconded it. The request was approved. b. East Race/Seitz Park- Urban Adventure- 7/18/09 - - 1 - - A representative for Urban Adventure explained that this was sponsored by the Chamber of Commerce in conjunction with the College Football Hall of Fame’s Enshrinement Festival.. It is a team event that is like a scavenger hunt encompassing the South Bend and Mishawaka area. They would be using the East Race as a portion of the event. Ms. Harriman explained that if the East Race was going to be used outside of public hours, there would be a charge of $330 per hour. If they would use it during public hours they would use it as the normal public would. The representative stated that the race started at 9:30 am and they would be paying the fee. If participants arrived after noon, they would pay the normal East Race fee. Ms. Harriman said insurance has been arranged. Mr. Goodrich made a motion approving the event at the East Race and other facilities pending approval of Park Staff. Dr. Kelly seconded the motion and it was passed. 2.Request to Declare Equipment Obsolete- Terry DeRosa Director Derosa requested that the following items be declared obsolete and that be allowed to dispose of them: Kodak Carousel 4400 projector + case 3M LS1000 Laminator 3M L5950 Laminator Kodak Ektagraph Slide projector model AF2 #4668708 + tray Electro Voice MR-2000A (Dual Receiver Diversity Wireless System) S/N 94479377 + body pack transmitter Gateway laptop serial #BC699244831 laptop power supply serial #HD399281088 PC tower (no brand name) serial #7530 52XMax (this pc does not work at all) Dr. Kelly made a motion to approve the request. Mr. Goodrich seconded the motion and it was passed. V.Approval of Minutes Mr. Goodrich made a motion to approve the minutes of the regular Board meeting held April 20, 2009 as mailed with corrections as noted. The motion was seconded by Dr. Kelly and approved. VI.Approval of Maintenance Vouchers A motion was made by Dr. Kelly to approve maintenance vouchers for April 2009 totaling $911,628.83. It was seconded by Mr. Goodrich. There being no further discussion, the motion was passed. VII.Business of Director St. Clair 1.Director St. Clair showed the Board a list of potential capital projects and items totaling a little over $1 million. They are prioritized by need and type of request. To date there has been no capital budget submitted to the Common Council for 2009. He is hoping that a budget will be submitted later in the summer. 2.He gave the Board a copy of the playground sites that will be open this summer and their hours of operation. Sites have been reduced due to budget cutbacks in 2009. It is hoped - - 2 - - to find funding sources outside the Park general budget for 2009 and 2010. $55,000 is needed for 2010. Ms. O'Connor said we will still do the lunch program for the schools at some sites and will do programming during the hour and a half lunches are served. The Board felt this cut back was unacceptable and the public and politicians should be informed of this. 3.There will be public meetings this week on Tuesday and Thursday to discuss what the public’s priorities are concerning potential cuts in the 2010 budget. He has asked division heads to ask anyone that may wish to speak in favor of retaining park programming to come to these meetings. The results of the city wide survey will be discussed. There were three questions on the survey pertaining to parks and the results were favorable. VIII.Comments by the Recreation Director 1.Ms. O'Connor introduced Ron Dials. He is an intern from Indiana University and will be with us this summer. 2.She handed out two articles by Paul McMinn, Aquatics Director, that have been published concerning lifeguard training, in two aquatics magazines. 3.She met with the department head of IUSB’s Cultural Arts and they will be bringing cultural arts into the recreation centers. It is hoped they will be doing dance and theater as well as mentoring the kids. 4.Orientation for summer camp employees will begin this week. 5.A news conference to announce the Potawatomi Park Outdoor Performing Arts Center construction will be held this Thursday. IX.Comments by the Golf Operations Director 1.Mr. Nowacki reported that April was cold and wet affecting play. 2.May 3 was the demo days at Elbel. About 100 golfers came out to see the equipment. 3.The Thursday ads in the South Bend Tribune will continue this year. They will feature discounts for slow times at the courses. 4.Fourteen GPS ads have been sold and 9 are pending. 5.Aerifying has been done at all courses. 6.Landscaping has been done around the clubhouse at Elbel. 7.Bowman creek at Studebaker is in the second phase of the project. Brush has been removed from the banks and rip rap has been installed for erosion control. He thanked the maintenance division for their help. 8.The wall and fencing repair at Erskine is underway. It is scheduled to be complete by June 30. 9.Erskine clubhouse will get new landscaping. X.Comments by the Zoo Director 1.Mr. DeRosa presented a power point report on the Zoo improvements to the Board. - - 3 - - XI.Comments by the Development Director 1. Mr. Payton reported that he participated in an exhibition with the Convention and Visitors Bureau on the grid iron at the Hall of Fame. They highlighted Park’s facilities and programs and also were interviewed by two television stations. 2. Mr. Jeff Cossey, one of O’Brien’s custodians was awarded the first hospitality award by the Convention and Visitors Bureau at a recent luncheon. 3. Architectural renderings of the new Potawatomi Park Outdoor Performing Arts Center will be displayed in the windows at the Morris Performing Arts Center. 4. Mr. Payton met with Mr. John Affleck-Graves, vice president of finance at Notre Dame, regarding the Parks Foundation Board. Mr. Affleck-Graves felt Notre Dame should be involved with the board. 5.We have partnered with the Silver Hawks to put our logo and website on 166,000 schedules they distribute in the community. We will also have flyers that will be distributed at games. Other promotional opportunities will be available. 6.The activity guide has been distributed to the schools. XII.There being no more business to come before the Board, the meeting was adjourned by President Henry at 5:35 p.m. The next regular meeting will be held June 15, 2009 at 4:00 p.m. in the Boardroom of the O’Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - - 4 - -