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Home My WebLink About05/25/06 Board of Public Works Special Meeting Minutes~;_67 SPECIAL MEETING MAY 25, 2006 A special meeting of the Board of Public Works was convened at 10:30 a.m. on Thursday, May 25, 2006, by Board President Gary A. Gilot, with Board Members Carl P. Littrell and Donald E. Inks present. Also present was board Attorney Thomas Bodnar. OPENING OF BIDS -FIRE STATION N0.2 - PROJECT NO. 106-002 (COIT) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard South Bend, Indiana 46601 ' Bid was signed by: Mr. Ben Ziolkowski Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Contract B BASE BID $133,000.00 Accounting Work Performed along Kuntsman Court $8,000.00 Install, Seam and Test under Slab Geomembrane $28,000.00 ALTERNATES No.l Third Apparatus Bay Add $133,000.00 No. 2 Porch Roof and Slab Add $83,640.00 No.,3 Two Flag Poles Add $2,820.00 No. 4 Ornamental Metal Fence with Piers Add $35,590.00 No. 5 Firefighter Pole Add $3,590.00 No. 6 Double Pane Glazing No Change UNIT PRICES Concrete Footings in Place Per, Cubic Yard $375.00 HIS CONSTRUCTORS LLC 7525 East 39` Street, Suite 1100 Indianapolis, Indiana 46226 Bid was signed by: Mr. Steve Ahlersmeyer Non-Collusion Affidavit was in order ' Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Contract B BASE BID $163,408.00 ACCOUNTING All Work to be Performed $2,500.00 along Kuntsman Court, East of the New Chain-Link Fence WARNER & SONS, INC. Post Office Box 87 Elkhart, Indiana 46515 1 1 Bid was signed by: Mr. Mark Weaver Non-Collusion Affidavit was in order Non-Discrimination commitment form was not included SPECIAL MEETING MAY 25, 2006 Five percent (5%) Bid Bond was submitted BID: Contract B 1 BASE BID $281,311.00 Accounting Work Performed along Kuntsman Court $45,000.00 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by: Mr. David Reinhold Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: BASE BID $266,935.00 Accounting Work Performed along Kuntsman Court $20,000.00 GIBSON-LEWIS INC. 1001 West 11` Street Mishawaka, Indian 46544 1 Bid was signed by: Mr. Robert Lingenfelter Non-Collusion Affidavit was in order ' Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Contract A 1 BASE BID $1,923,000.00 Accounting Work Performed along Kuntsman Court $20,000.00 Install, Seam and Test under Slab Geomembrane $8,000.00 ALTERNATES No.l Third Apparatus Bay Add $130,000.00 No. 2 Porch Roof and Slab Add $56,500.00 No. 3 Two Flag Poles Add $2,900.00 No. 4 Ornamental Metal Fence with :Piers Add $48,000.00 No. 5 Firefighter Pole Add $3,500.00 No. 6 Double Pane Glazing No Change UNIT PRICES Concrete Footings in Place Per Cubic Yard $480.00 CASTEEL CONSTRUCTION, INC. 23186 West Ireland Road South Bend, Indiana 46614 Bid was signed by: Mr. R.V. Casteel Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%).Bid Bond was submitted t U -f' ~ ~PECIAL MEETING BID: Contract A MAY 25, 2006 BASE BID $2,009,000.00 Accounting Work Performed along Kuntsman Court $12,000.00 Install, Seam and Test under Slab Geomembrane $14,000.00 ALTERNATES No.l Third Apparatus Bay Add $130,600.00 No.,2 Porch Roof and Slab Add $68,800.00 No. 3 Two Flag Poles Add $3,600.00 No. 4 Ornamental Metal Fence with Piers Add $27,600.00 No. 5 Firefi hter Pole Add $4,800.00 No. 6 Double Pane Glazing ~ Deduct $2,700.00 UNIT PRICES ' Concrete Footings in Place Per Cubic Yard $475.00 H.G. CHRISTMAN CONSTRUCTION COMPANY, INC. 850 South Fellows Street South Bend, Indiana 46601 Bid was signed by: Mr. Howard Emmons Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Contract A BASE BID $1,881,225.00 Accounting Work Performed along Kuntsman Court $7,575.00 Install, Seam and Test under Slab Geomembrane $33,469.00 ALTERNATES No.l Third Apparatus Bay Add $133,524.00 No. 2 Porch Roof and Slab Add $80,652.00 No. 3 Two Flag Poles Add $3,004.00 No.,4 Ornamental Metal Fence with Piers Add $44,306.00 No. 5 Firefighter Pole Add $2,794.00 No. 6 Double Pane Glazing UNIT PRICES Concrete Footings in Place Per Cubic Yard $225.00 BROWN & BROWN GENERAL CONTRACTORS, INC. Post Office Box 487 124 South Elkhart Street Wakarusa, Indiana 46573 Bid was signed by: Mr. Eric Brown Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted 1 1 1 BID: Contract A . h7 SPECIAL MEETING MAY 25, 2006 ' ' 0 1 BASE BID $1,826,600.00 Accounting Work Performed along Kuntsman Court $7,575.00 Install, Seam and Test under Slab Geomembrane $15,456.00 ALTERNATES No.l Third A aratus Bay Add $156,000.00 No. 2 Porch Roof and Slab Add $75,600.00 No. 3 Two Flag Poles Add $2,650.00 No. 4 Ornamental Metal Fence with Piers Add $40,730.00 No. 5 Firefighter Pole Add $2,425.00 No. 6 Double Pane Glazing No Bid UNIT PRICES Concrete Footings in Place Per Cubic Yard $400.00 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by: Mr. Gary Spraker Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Contract A 1 BASE BID $2,046,000.00 Accounting Work Performed along Kuntsman Court $10,000.00 Install, Seam and Test under Slab Geomembrane $10,000.00 AL`T'ERNATES No.l Third Apparatus Bay Add $145,000.00 No. 2 Porch Roof and Slab Add $55,000.00 No. 3 Two Flag Poles Add $4,500.00 No. 4 Ornamental Metal Fence with Piers Add $55,000.00 No. 5 Firefighter Pole Add $4,220.00 No. 6 Double Pane Glazing No Bid UNIT PRICES Concrete Footings in Place Per Cubic Yard $250.00 ' Upon a motion made by Mr. Littreli, seconded by Mr. Inks, and carried, the above bids were referred to' the Division of Engineering and the Fire Department for review and recommendation. , TABLE BID AWARD -SANITARY SEWER AND WATER MAIN RELOCATION - BLACKTHORN PARK LOT 3 - PROJECT NO. 103-029 (SEWAGE WORKS) Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried,. the above bid award was tabled. 1 f SPECIAL MEETING MAY 25, 2006 AWARD BID -JANITORIAL SUPPLIES (USER DEPARTMENTS) Mr. Matt Chlebowski, Central Services, advised the board that on April 24, 2006, bids were received and opened for the above referred to items. After reviewing those bids, Mr. Chlebowski recommends that the Board award the items as follows. It was noted that the bid award is a unit price award. The bid award amount shown below is the total. HP Products $ 9,819.35 KSS Enterprises $14,767.90 Therefore, Mr. Inks made a motion that the recommendation be accepted and the bids be ' awarded as outlined above to HP Products and KSS Enterprises. Mr. Littrell seconded the motion, which carried. Mr. Gilot made a motion to table the bid award for Kellermeyer. Mr. Inks seconded the motion, which carried. AWARD QUOTATION -SALT (WATER WORKS CHEMICALS Mr. Sohn Wiltrout, Water Works, advised. the board that on April 24, 2006, quotations were received and opened for salt. After reviewing those quotations, Mr. Wiltrout recommends that the Board award the contract to Morton Salt in the amount of $153.14 per ton. It was noted that Cargill did not meet the specifications. Their product had an insoluble consistency of 0.15%. The specifications require a consistency of 0.10%. The quotation of Cargill was not responsive. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion, which carried. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS The following Contracts/Agreements/Proposals were submitted for approval: TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED ' Agreement State-Local Public Indiana $549,708.00 Gilot/Inks Agency Agreement - Department of Road Reconstruction of Transportation South Michigan Street from Chippewa to Ireland Road Contract Billboards for Burkhart $1,512.00 Inks/Littrell Advertising City Plan Advertising . Meetings ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 11:00 a.m. BOARD OF PUBLIC WORKS ~~ ~ ~~ Gary A. Gilot, President Carl P. ittrell, Member D nald E. Inks, Member EST: ~lC- Angela K. acob, Clerk 1 1