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Home My WebLink About08/06/2009 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, August 6, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1.OPENING OF BIDS A.Clay-Sunnybrook and New London Lake Pump Station Replacement – Project No. 109-068 1.Funding: 2007B Sewer Bond (651.0630.415.06) B.North Reservoir Roof Rehabilitation - Project No. 109-044 1.Funding: SRF (620.0640.658.31.02) 2.AWARD BID AND CONSTRUCTION CONTRACT A.Century Center Convention Hall “C” Renovation – Project No. 109-051 1.Company: Ziolkowski Construction Co. 2.Amount: $638,880.00 3.Funding: Bond Issue & Capital Fund 3.AWARD QUOTE A.Cover for Lagoon Cell Closure - Project No. 109-073 1.Company: Ritschard Brothers, Inc. 2.Amount: $34,660.00 3.Funding: Environmental Services Operations (641.0630.793.63.35) 4.CONTRACT A.Construction Contract – Peerless Midwest, Inc. 1.Service: Cleveland Wells Nos. 1 & 2 Rehabilitation 2.Amount: $27,260.00 3.Funding: Water Works Capital (622.0640.661.46.07) B.Professional Service Agreement - Malcolm Pirnie, Inc. 1.Service: Engineering for WWTP Blower #1A & #1B Replacement 2.Amount: $289,600.00 3.Funding: WWTP Engineering (642.0630.793.31.02) 5.INDUSTRIAL WASTEWATER DISCHARGE PERMITS A.Company: Ark Engineering Services - RENEWAL 1.Location: 4023 West Sample Street (S&Q Burger Dairy) REGULAR MEETING 1.PUBLIC HEARING A.Proposed Exercise of Eminent Domain – 1601 Lincoln Way East 1.Pursuant to Resolution 36-2009 Approved July 13, 2009 2.OPENING OF BIDS A.Oliver Plow Basin Expansion Phase I – Project No. 109-012 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, August 6, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Funding: 2007B Sewer Bond (651-0630-415-42-06) B.Kennedy Park Sewer Separation – Project No. 109-003 1.Funding: 2007 Sewer Bond (651.0621.415..31.02) C.101 North Michigan Street Streetscapes (Michigan/Washington Streetscape Improvements)– Project No. 109-048 1.Funding: Downtown TIF (305 1050 460 42.03) D.Raw Pump No. 1 Upgrade – Project No. 109-039 1.Funding: WWTP Capital (642.0630.415.43.66) E.Granulated Activated Carbon 1.Funding: MTBE Settlement Money F.Abandoned Vehicles 3.OPENING OF QUOTATIONS A.Main/Western Streetscape Improvements – Project No. 109-040A 1.Funding: SBCDA TIF (420.1050.460.42.01) B.Main/Western Streetscape Improvements – Project No. 109-040B 1.Funding: SBCDA TIF (420.1050.460.42.01) C.Lafayette/Monroe Streetscape Improvements – Project No. 109-041 1.Funding: SBCDA TIF (420.1050.460.42.01) D.Main/Stull Streetscape Improvements – Project No. 109-042 1.Funding: AEDA TIF (324-1050-460-42.01) 4.AWARD BIDS A.Ironwood Drive Water Main Extension – Project No. 109-052 1.Company: C&E Excavating, Inc. 2.Amount: $293,851.35 3.Funding: Water Works Bond (623.0640.661.46.04) B.Procurement of Miscellaneous Water Fittings – Project No. 109-066 1.Company: Underground Pipe & Valve 2.Amount: Unit Prices, NTE $112,479.82 3.Funding: Water Works Bond/SRF (623.0640.661.46.04) C.Edison Water Treatment Plant Filter Cell 3 West Media Replacement – Project No. 109-065 1.Company: All Service Contracting Corp. 2.Amount: $99,320.00 3.Funding: SRF (622.0640.415.43.62) D.North Reservoir Roof Rehabilitation - Project No. 109-044 1.Company: TBD 2.Amount: TBD 3.Funding: SRF (620.0640.658.31.02) BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, August 6, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 5.AWARD QUOTATION A.Water Works 2009/2010 Electrical PLC Technician– Project No. 109-059 2.Company: Infrasource Electrical 3.Amount: NTE $6400.00; $75.00/hr. Straight Time; $110.00/hr, Overtime;$140.00/hr. Premium Time; 4.Funding: Water Maintenance (620.0640.602.31.06) 6.REJECT BIDS A.Large Diameter Sewer Grit Removal – Project No. 109-017 1.Comment: Bids Exceed Budget 7.CHANGE ORDER A.Eddy Street Commons – Phase II Parking Garage – Project No. 108-004 1.Company: F.A. Wilhelm Construction Co., Inc. 2.Change Order No.: 5 3.Increase Amount: $304,198.00; Increase Contract Time Three Days 4.Percent of Increase: 1.9% 5.New Contract Amount: $16,941,456.00 6.Funding: TIF/Escrow B.Western Avenue Streetscapes - Project No. 108-037 1.Company: S/T Bancroft Electric 2.Change Order No: 1 3.Increase Amount: $52,407.90 4.Percent of Increase: 25.78% 5.New Contract Amount: $255,720.90 6.Funding: COIT (404.1001.460.44.05) C.West Washington Storm Drainage Improvements – Project No. 107-063 1.Company: Brooks Construction Company, Inc. 2.Change Order No. 1 3.Increase Amount: $1,004.00 4.Percent of Increase: 0.07% 5.New Contract Amount: $1,379,652.35 6.Funding: 2007 Sewer Bond (647.0621.665.66.11) D.West Washington Storm Drainage Improvements – Project No. 107-063 1.Company: Brooks Construction Company, Inc. 2.Change Order No. 2 3.Increase Amount: $2,090.00 4.Percent of Increase: 0.15% 5.New Contract Amount: $1,381,742.35 6.Funding: 2007 Sewer Bond (647.0621.665.66.11) BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, August 6, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 8.CONTRACTOR'S AFFIDAVITS OF RELEASE OF LIENS, PAYMENT OF DEBTS AND CONSENT OF FINAL PAYMENT A.Exterior Façade Rehabilitation – 101 North Michigan Street – Project No. 107- 031 1.Company: Majority Builders, Inc. 2.Final Contract Amount: $714,434.00 3.Funding: Downtown TIF (305.1050.460.42.02) 9.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Traffic Signal Modernization Phase I, Mishawaka Avenue & Phase II, Western Avenue – Project No. 108-065 1.Funding: LRSA B.Large Diameter Sewer Grit Removal – Project No. 109-017 1.Funding: WWTP Other Contractual (641.0630.793.6335) 10.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Construction Contract – C&E Excavating, Inc. 1.Service: Demolition of Future TRANSPO Site Phase B – Project No. 109-047 2.Amount: $51,214.67 3.Funding: AEDA/TIF (324.1050.460.39.82) B.Form of Agreement – Synagro Central, LLC. 1.Service: Secondary Digester Cleaning – Project No. 108-083 2.Amount: $329,609.60 3.Funding: Wastewater Capital (642.0630.415.43.66) C.Construction Contract – Casteel Construction Corp. 1.Service: Wayne Street Parking Garage Masonry Repairs – Project No. 107- 103 2.Amount: $12,800.00 3.Funding: SBCDA TIF (101.1064.645.42.02) D.Contract – Community Homebuyer’s Corporation 1.Service: Mortgage Subsidy Program for First Time Homebuyers 2.Amount: $300,000.00 3.Funding: CDBG (212.1035.460.81.04) E.Contract – Housing Development Corporation 1.Service: REWARD Program 2.Amount: $40,000.00 3.Funding: CDBG (212.1035.460.81.07) F.Amendment #1/Renewal #1 - Indiana Housing and Community Development Authority 1.Service: Provide Process Fee Structure for Referrals from IFPN for Counseling Services to Assist Homeowners in Foreclosure Situations. BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, August 6, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $72,500.00 3.Funding: CED Contractual Services; (212.1001.339.03.00) G.Dedication Agreement and Authorization for Entry Upon and the Temporary Use of Private Property - 17382 SR 23 - C&E Development, LLC 1.Service: Acquire ROW for Current and Future ROW Improvements Related to Douglas Rd. Improvements in Exchange for Demolition of Structure at 17382 SR23 2.Amount: TBD 3.Funding: Douglas Rd. TIF (435-1050-460-42.03) H.Contract – EmNet 1.Service: Yearly Service Agreement to Maintain and Operate CSONet 2.Amount: $137,400.00 3.Funding: WWTP Other Contractual (641.0630.793.63.35) I.Contract – Code Enforcement 1.Service: City-Wide Demolition of Dilapidated Structures within the City 2.Amount: $257,000.00 3.Funding: CDBG (212.1035.460.81.14) J.Proposal – M/E Design Services 1.Service: Dewatering Building Ventilation Upgrade 2.Amount: $8,900.00 3.Funding: WWTP Other Contractual (641.0630.793.3102) K.Site-Access Agreement – Mother Earth, LLC 1.Service: Green Tech Park Retention Pond Sediment Dredging – Project No. 109-030 – Access for Company to Perform Environmental Remediation & Cleanup Activities 11.RECOMMENDATIONS A.Street Closures – Art Beat 1.Sponsor: Downtown South Bend, Inc. 2.Locations: Washington from St. Joseph to Michigan Street; Michigan from Wayne to Colfax; Sycamore from LaSalle to Colfax; North Curb Lane on Colfax from St. Joseph to Sycamore 3.Date/Time: September 26, 2009 from 6:00 a.m. to 9:00 p.m. 4.Favorable Comments B.Procession – Muscular Dystrophy Ride 1.Sponsor: ABATE of Indiana 2.Location: From the St. Joseph County 4-H Fairgrounds East on Jackson Road, North on Ironwood Drive; West on U.S. 20 Bypass, South on US 31; West on SR 6; North on US 23; East on US 20 Bypass; South on Ironwood Drive; West on Jackson Road to 4-H Fairgrounds 3.Date/Time: September 6, 2009 from 12:00 p.m. to 7:00 p.m. BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, August 6, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4.Favorable Comments C.Procession – Walk to Cure Diabetes 1.Sponsor: Juvenile Diabetes Research Foundation 2.Location: Begin at Potawatomi Park, West on wall Street, North on Twyckenham Drive, West on Mishawaka Avenue, West on Beyer Avenue; th East on Northside Boulevard; North on S. 20 Street; East on Mishawka Avenue; North on Ironwood Drive; West on Wall Street to Potawatomi Park 3.Date/Time: September 20, 2009 from 12:00 p.m. to 4:00 p.m. 4.Favorable Recommendations D.Street Closure - Block Party 1.Sponsor: Bercliff Estates Homeowners Association 2.Location: Sylvan Glen from Oakcrest to Winding Wood 3.Date/Time: August 23, 2009 from 3:00 p.m. to 6:00 p.m. 4.Favorable Recommendations E.Recommendation of Standardization of Lift Station Equipment 1.Wastewater's Recommendation to Standardize Equipment for Forty-five+ Lift Stations to Make Purchasing, Repairs, Spare Parts, and Replacements Costs Effective and Timely. 12.BONDS A.Contractor Bonds 1.L.E. Barber, Inc. – Approved July 28, 2009 Pursuant to Resolution 100-2000 2.Tonn & Blank Construction – Approved July 29, 2009 Pursuant to Resolution 100-2000 3.Jesse Denlinger dba J.L. Denlinger Concrete – Approved July 23, 2009 Pursuant to Resolution 100-2000 4.DNA Concrete, Inc. - For Release Effective August 13, 2009 B.Excavation Bonds 1.D&B Plumbing, LLC - Approved July 22, 2009 Pursuant to Resolution 100- 2000 2.Rick Rajski dba Rajski Plumbing, LLC - Approved July 27, 2009 Pursuant to Resolution 100-2000 13.CLAIMS 14.PRIVILEGE OF THE FLOOR 15.ADJOURNMENT