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HomeMy WebLinkAbout2. Minutes 7/24/09SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING .Iuly 24, zoo9 10:00 a.m. Presidii~g~ Nancy King, Secretary 1. ROLL CALL Members Present: Members Absent: Legal Counsel: Ms. Nancy King, Secretary MI•. Greg Downes Mr. Donald Alford 227 West Jefferson Boulevard South Bend, Indiana Ms. Marcia Jones, President Dr. David Valuer, Vice President Ms. Stephanie Spivey Mr. Charles S. Leone, Esq. Mr. Lawrence Meteiver, Esq. Redevelopment Staff: Mr. Don Inks, Director Mrs. Cheryl Phipps, Recording Secretary Mr. Bill Schalliol, Economic Development Specialist Ms. Debrah Jennings, Property Manager Others Present: Mr. Tom Price. Mavor•s Office Ms. Elizabeth Leonard Mr. Carl Littrell, Engineering Mr. Gary Gilot, Board of Public Works Mr. Mark Seaman Mr. Kent Brown, Century Center Ms. Linda Doshi, Century Center Mr. Scott Herceg, Century Center Ms. Rita Kopala Ms. GlendaRae Hernandez Ms. Donna Ring 2. APPROVAL OF MINUTES A. Approval of Minutes of the Rescheduled Regular Meeting of Tuesday, July 14, 2009. Upon a IllOtlOn by MI'. DO~~~neS, seconded by MI'. COM~4ISSION APPROVED THE MINUTES OF THE Ali-OI'd alld Unan11170US1y Ca]-I'led, tl]e COI111111SSlOn RESCHEDULED REGULAR MEETING OF approved the Minutes of the Rescheduled Regular TuESDAV..1uLV 14, ?009 Meeting of Tuesday, July 14, 2009. South Bend Redevelopment Commission Regular Meeting -July 24, 2009 3. APPROVAL OF CLAIMS Redevelopment Commission Claims submitted July 24, 2009 for approval. 305 FUND SBCDA BOND ADG South Bend Tribune Troyer Group Inc 324 AIRPORT AEDA Wightman Petrie South Bend Parks & Recreation Dept Ken Herceg & Associates, Inc. Botkin & Hall, LLP South Bend Parks Recreation Dept. South Bend Tribune Indiana & Michigan Power DHA Wightman Petrie Wightman Petrie South Bend Parks & Recreation Dept 3,500.00 Exterior Facade 101 North Michigan St 48.96 WNIT Fagade 5,465.32 WNIT Exterior & Lobby 6,739.88 Professional Srvc Agreement Transpo 3,210.00 Lawn Maintenance 2,023.84 Studebaker Corridor Study 325.00 Ignition Park 2,940.00 Lawn Maintenance 87.36 Cotter Street 7.00 501 Wenger St. Sprk Sys/Johnson Blvd 2,560.00 Survey Work 1,201.74 Phase II ESA 4,940.00 Professional Srvc Agreement Transpo 2,460.00 Lawn Maintenance 420 FUND TIF DISTRICT-SBCDA GENERAL Meridian Title Corporaion South Bend Parks Recreation Dept. R & R Excavating, Inc. Wightman Petrie Brown & Brown 422 TIF DISTRICT WEST WASHINGTON South Bend Parks Recreation Dept. 100.00 122 Nile Ave 630.00 Lawn Maintenance 136,566.67 Former Gates Chevrolet Bldg 4,803.75 118 S. Williams St. (The Manor) 51,472.00 Fat Daddys 150.00 Lawn Maintenance 430 FUND SOUTHSIDE DEVELOPMENT TIF AREA #1 South Bend Parks Recreation Dept. 180.00 Lawn Maintenance 619 BLACKTHORN GOLF COURSE Meadowbrook Golf Group, Inc. 8,000.00 Management Fee $ 237,411.52 Upon a IllOtlOn by Ml". DOWneS, SCCOnded by Mr. l~tfOI'd COMMISSION APPROVED THE CLAIMS Ind Un1r111110USty C111'led, tt1C COI111111SSI011 appl'OVCd the SUBMITTED JULY 24, 2009. AND ORDERED THE Claims submitted July 24, 2009, and ordered checks to cHEC-cs To aE RELEASED be released. South Bend Redevelopment Commission Regular Meeting -July 24, 2009 4. COMMUNICATIONS There Wel'e Il0 C0111111UI11Cat1011S. 5. OLD BUSINESS There was no Old Business. 6. NEW BUSINESS Mr. Inks noted that Mr. Gary Gilot, President of the South Bend Board of Public Works, intended to give the repol-t on Item 6.A.(1), but was delayed in alliving at the meeting. He asked that the item be postponed until Mr. Gilot arrives. There was no objection and item 6.A.(1) was postponed. B. West Washington-Chapin Development Area (1) Resolution No. 2592 related to acquisition of property in the West Washington- Chapin Development Area. (Hansel Center) Mr. Schalliol noted that Hansel Center, 1045 West Washington St., was added to the West Washington-Chapin Development Area Acquisition List on July 14, 2009. Resolution No. 2592 sets the offering price at $51,500, the average Of two independent appraisals and authorizes the sending of a purchase offer. Upon acquisition of this historic building, the city, in conjunction with the University of Notre Dame's Institute for Latino Studies. will begin rehabilitation work on the interior and exterior of the building. The city has committed up to $500,000 to the purchase a11d exterior rehab. The University of Notre Dante has committed up to $800,000 to the interior rehab. Both interior and exterior THERE ~~'ERE NO COMMUNICATIONS THERE W'AS NO OLD BUSINESS South Bend Redevelopment Commission Regular Meeting -July 24, 2009 6. NEW BUSINESS (CONT.) B. West Washington-Chapin Development Area (I) continued... work will run concun•ently. Once the rehab is completed, the building and grounds will be transfen-ed to the University of Notre Dame. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously can-ied, the Commission approved Resolution No. 2592 related to acquisition of proper-ty in the West Washington-Chapin Development Area. (Hansel Center) (2) Resolution No. 2593 approving and accepting a counter offer for the acquisition of property in the West Washington-Chapin Development Area. (Hansel Center) Mr. Schalliol noted that the University of Notre Dame has made a counter offer of $83,415.64 for Hansel Center. The offer covers the $70,000 owed by South Bend Heritage Foundation on its Community Foundation loan and S 13,415.64 owed in back taxes. Staff recommends accepting the counter offer. The purchase of the building and grounds is contingent on negotiation of a mutually agreeable contract between the Commission and Notre Dame outlining the details of the work expected by each party and teens of transfer of the building and grounds to Notre Dame. Mr. Inks noted that the back taxes went COMMISSION APPROVED RESOLUTION NO. 2592 RELATED TO ACQUISITION OF PROPERTY IN THE WEST WASHINGTON-CHAPIN DEVELOPMENT AREA. (HANSEL CENTER) 4 South Bend Redevelopment Commission Regular Meeting -July 24, 2009 6. NEW BUSINESS (CONT.) B. West Washington-Chapin Development Area (2) continued... unpaid because they were under appeal. The appeal was recently settled and the $ l 3,415.64 is the remainder dete~7nined to be due. Ms. King described the project as an excellent example of entities in the community working together to find a use for a building many gave up on. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission approved Resolution No. 2593 approving and accepting a counter offer for the acquisition of property in the West Washington-Chapin Development Area. (Hansel Center) A. South Bend Central Development Area (1) Addendum to the Master Agency Agreement (Centur~~ Center Island Park Subsidence Repair) Mr. Gilot noted that during repairs to Century Center begun on June 2, it was discovered that at the south end there is an area of subsidence where the soils are loose and settling. The repairs and improvements that were being made by Gibson-Lewis were being paid for from a bond. The bond funds dedicated to that are nearly expended and there isn"t enough to cover these additional repairs. In a spirit of partnership, Century Center and the Board of Public Works are asking the Commission to pay for the COMMISSION APPROVED RESOLUTION NO. 2593 APPROVING AND ACCEPTING A COUNTER OFFER FOR THE ACQUISITION OF PROPERTY IN THE WEST WASHINGTON-CHAPIN DEVELOPMENT AREA. (I-IANSEL CENTER) South Bend Redevelopment Commission Regular Meeting -July 24, ?009 6. NEW BUSINESS (CONT.) A. South Bend Cent><°al Development Area (1) continued... additional repairs fi•om TIF funds. Carl Littrell of Engineering has negotiated the price for these repairs down from $200,000 to $100,000. The nature of the island prevents the use of large equipment for the repair, so much of it has to be done with manual labor. Work is expected to be completed in two weeks. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously can•ied, the Commission approved the Addendum to Master Agency Agreement in the coi7-ected amount of $100,000. (Century Center Island Park Subsidence Repair) C. Airport Economic Development Area (1) Resolution No. 2594 authorizing Bid Specifications for the Operations and Management Agreement of Blackthorn Golf Coarse and Publication Thereof. Ms. Jennings noted that the Management Agreement with Meadowbrook Golf for operation of Blackthorn Golf Course expires December 3 ] , ?009. Staff has prepared specifications for operations and management of the golf course and requests approval of the specifications and authorization to publish a request for bids. The agreement will be a three-year agreement with an option for the Commission to terminate the abn•eement at the end of the first twelve months. COMMISSION APPROVED THE ADDENDUM TO MASTER AGENCY AGREEMENT IN THE CORRECTED AMOUNT OE ~ 100,000. (CENTURY CENTER ISLAND PARK SUBSIDENCE REPAIR) 6 South Bend Redevelopment Commission Regular Meeting -July 24, ?009 6. NEW BUSINESS (CONT.) C. Airport Economic Development Area (1) continued... Mr. Inks noted that the option to terminate is subject to the Commission deciding to lease or sell the golf course to another party. Staff thought we would be in a position to move ahead with soliciting bids for lease or sale at the same time as bidding the management agreement, but we are not. During the next twelve months we will be going through the steps to put the property up for sale or lease. We didirt want to lock ourselves into a long teiali management agreement and preclude selling the golf course if we had an opportunity, so we structured it with this option. Mr. Downes asked how long Meadowbrook has had the management agreement. Mr. Inks responded they have had it since the golf course opened in 1995. Ms. King noted that the Commission is fulfilling its fiduciary responsibility to bid this contract out. It does not mean the Commission is dissatisfied with Meadowbrook. Mr. Inks agreed, noting that, in fact, while other golf courses have seen revenue fall in the ?009 economy, Blackthorn revenues have been higher than last year. We think Meadowbrook is doing a good job with the golf course, but it has a responsibility to bid the contract out periodically. South Bend Redevelopment Commission Regular Meeting -July 24, 2009 6. NEW BUSINESS (CONT.) C. Airport Economic Development Area (1) continued... Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously ca~-~-ied, the Commission approved Resolution No. 2594 authorizing Bid Specifications for the Operations and Management Agreement of Blackthorn Golf Course and Publication Thereof. D. South Side Development Area There was no business in the South Side Development Area. E. Northeast Neighborhood Development Area There was no business in the Northeast Neighborhood Development Area. F. Douglas Road Economic Development Area There was no business in the Douglas Road Economic Development Area. G. Other (1) Agreement for Services by and between the Cite of South Bend, Department of Redevelopment, Acting by and through the South Bend Redevelopment Commission and the Civil City of South Bend. Mr. Inks noted that throughout the year staff bas been looking at strategies for various TIF budgets. In the Airport and South Bend Central TIFs there have been line items for COMMISSION APPROVED RESOLUTION NO. 2594 AUTHORIZING BID SPECIFICATIONS FOR THE OPERATIONS AND MANAGEMENT AGREEMENT OF BLACKTHORN GOLF COURSE AND PUBLICATION THEREOF 8 South Bend Redevelopment Commission Regular Meeting -July 24, 2009 6. NEVV BUSINESS (CONT.) G. Other (I) continued... legal services. Those were originally set up to reimburse the city legal staff for the time spent on TIF projects. Recently, it has been used to pay for outside counsel as well. As part of the city budgeting process, we are trying to foi-~nalize and make sure all these revenues are lined up for the 2009 and 2010 city budgets. This contract allocates a portion of those amounts previously appropriated for city legal services. Mr. Leone noted that as pressure has increased on the general fund budget, the intent is to allocate costs v~'here the work was performed. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously can•ied, the Commission approved the Agreement for Services by and between the City of South Bend, Department of Redevelopment, Acting by and through the South Bend Redevelopment Commission and the Civil City of South Bend. 7. PROGRESS REPORTS Mr. Inks gave an update on progress at Eddy Street Commons which is moving steadily ahead. We will soon be seeing people living, working, and shopping there. Eddy Street and the new Napoleon Street are scheduled to open by the end of August. Some of the retail is expected to open mid-September. The apartments will be open mid-August. Mr. hiks noted that the George Rickey sculpture exhibit COMMISSION APPROVED THE AGREEMENT FOR SERVICES BY AND BETWEEN THE CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT. ACTING Bl' AND THROUGH THE SOUTH BEND REDEVELOPMENT COMMISSION AND THE CIVIL CITY OF SOUTH BEND 9 South Bend Redevelopment Conul~ission Regular Meeting -July 24, 2009 7. PROGRESS REPORTS (CONY) will be coming to downtown South Bend soon and staying for a year. The Community Foundation is paying for the exhibit to be here. Large sculptures will be located along Michigan Street, at Key Bank Plaza, Jon Hunt Plaza, in front of the renovated bank at 101 N. Michigan and the College Football Hall of Fame. Then, there will be an interior exhibition at the South Bend Museum of AI-t. There will be some cost to the Commission, approximately $ 15,000, for their installation, due to the large cranes needed to place sculptures of that size. He asked for Commission authorization to use up to $15,000 of downtown TIF for that purpose. Mr. Gibney noted that the value of the sculptures is one million dollars o1- more, each. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously can-ied, the Commission authorized expenditure of up to $15,000 for erection and stabilization of the George Rickey exhibit in downtown SOUth BeIld. 8. NEXT COMMISSION MEETING The next meeting of the Redevelopment Commission is scheduled for Friday, August 7, 2009 at 10:00 a.m. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Mr. Downes made a motion that the meeting be adjourned. Mr. Alford seconded the motion and the meeting was adjourned at 10:20 a.m. Donald E. Inks, Director PROGRESS REPORTS AND AUTHORIZAITON TO EXPEND UP TO ~ 15,000 FOR ERECTION AND STABILIZATION OF THE GEORGE RICKEI' EXHIBIT IN DOWNTOWN SOUTH BEND NEXT COMMISSION MEETING ADIOURN~4ENT 10