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Home My WebLink About07/13/09 Board of Public Works Regular MeetingPUBLIC AGENDA SESSION JULY 9, 2002 217 The Public Agenda Session of the Board of Public Works was convened at 10:35 a.m. on July 9, 2009, by Board President Mr. Gary A. Gilot, with Board Member Donald E. 112cs present. Board Member John H. Murphy was not present. Also present was Board Attorney Cheryl Greene. Ms. Jennifer Corle, Engineering, presented the Board with a proposed agenda of items presented by the public and by City Staff. Additions and Corrections to the Agenda: Mr. Gilot stated the following items were added or corrected to the agenda: - Addition - Addendum to Master Agency Agreement with Redevelopment Commission (Mayflower Road Trunk) - Correction — Contract — Near Northwest Neighborhood Revitalization Program Correct service to read "Program Delivery Prograin" instead of "Food Delivery 4:1 Program". - Correction - Contract Addendum — The Troyer Group Contract Addendum for Federal Stimulus Funding Assistance to increase amount of contract to $25,000.00 instead of $15,000.00, EQUIPMENT Mr. Gary Gilot, Public Works, advised the Board that on June 22, 2009, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Gilot previously awarded the bid to the lowest responsive and responsible bidder Business Furnishings, LLC dba. FOCUS Audio Visual, 4102 Meghan Beeler Court, South Bend, Indiana 46628, in the amount of $21,705.00. The award was based on a voluntary alternate provided by the bidder, and it did not affect the order of the bids. Mr. Gilot presented the award to the Board for ratification of the award. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried. APPROVAL OF AGREEMENTS AND ADDENDA The following Agreements /Contracts /Proposals /Addenda were submitted to the Board for approval: TYPE BUSINESS DESCRIPTION AMOUNT MOTION/ SECONDED Addendum to Redevelopment To amend the Master Mr. Inks/Mr. Master Agency Commission Agency Agreement with Murphy Agreement the Redevelopment Commission to include: Michigan Street Streetscape Improvements Phase 11 (Project No. 109-048) Agreement The Troyer Michigan Street NTE $13,900.00 Mr. Inks/Mr. Group Streetscape plus up to Murphy Improvements Phase 11 $1,000.00 (Project No. 109-048) Re-Imbursables PUBLIC AGENDA SESSION JULY 9, 2009 218 The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:25 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President D nald E. Inks, Member John H. Murphy ATTEST: inda M. Martin, Clerk REGULAR MEETING JULY 13, 2009 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, July 13, 2009, by Board President Gary A. Gilot, with Mr. Donald E. Inks and Mr. John H. Murphy present. Also present was Board Attorney Cheryl Greene. Ms. Jennifer Corle, Engineering, stood in for the Clerk of the Board. �5_RF) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read- Appleton, Wisconsin 54913 Bid was signed by: Mr. John Paalman Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Security was submitted 25487 West SR 2 South Bend, Indiana 46619 Bid was signed by: Mr. Gary Spraker Non-Collusion Affidavit was in order Mal"I Five percent (5%) Bid Bond was submitted 00S Road 2' ) South Bend, Indiana 46614 Bid was signed by: Mr. Joseph Czamecki Non-Collusion Affidavit was in order Non-Discrimination commitment fon-n was completed Five percent (5%) Bid Bond was submitted RM JULY 112009 21.9 Upon a motion made by Mr. Inks, seconded by Mr. Murphy and carried, the above bids were referred to Water Works and Engineering for review and recommendation, OPENING OF BIDS —ICE ROAD WATER MAIN LOOP - PROJECT Na . 109 -o53 (S This was the date set for receiving and opening of scaled bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: 5777 Cleveland Road Post Office Box 266 South Bend, Indiana 46624 Bid was signed by: Mr. Paul Fallon Z:) Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $337,659.00 Alternate A: $' ) 1,000.00 REGULAR MEETING Five percent (5%) Bid Bond was submitted BID: $390,365.00 Alternate A: $50,175.00 BID- $408,74L50 Alternate A: $76,000.00 BID: $432,760.88 Alternate A: $50,000.00 BID: $442,430.38 Alternate A: $78,660.00 BID: $391,533.00 Alternate A: $25,950.00 BID: $426,312.50 Alternate A. $55,750.00 JULY 13, 2009 220 BID: $329,164.35 Alternate A: No Bid BID: $357,655.25 Alternate A: $50,375.00 2010 e Mishawaka, Indiana 46545 Bid was signed by: Mr. William Loudin Non-Collusion Affidavit was in orier = Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $446,688.00 Alternate A: $35,000.00 YOUNGS EXCAVATING, INC. Post Office Box 2766 South Bend, Indiana 46680 Bid was signed by: Mr. Kurt Youngs Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $340,759.00 Alternate A: $27,500.00 BID: $524,903.90 Alternate A: $71,465.00 JULY 13, 2009 221 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Environmental Services for review and recommendation. RE GULAR MEETING BID: $468,079°00 RIETH RILEY CONSTRUCTION CO., INC. 25200 State Road 23 Post Office Box 1775 South Bend, Indiana 46614 Bid was signed by: Mr. Joseph Czarnecki Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $457,125.00 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $405,700.00 JULY 13, 2009 222 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Water Works and Engineering for review and recommendation. BID: Base Bid: $93,379.00 Alternate A: $232,453.65 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Engineering for review and recommendation. INKENRIJ091 11 � 11 � 7616 DiSalle Boulevard, Suite A Fort Wayne, Indiana 46825 Bid was signed by: Mr. Daniel Mason Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $137,400.00 JULY 13, 2009 223 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Water Works and Engineering for review and recommendation. OPENING OF BIDS — ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: 20057 5B Road PlImouth. Indiana 4656�' am REGULAR MEETING No. Vehicle Make & Model Year Bid 11. Burgundy Pontiac Grand 2003 $150.00 1. Prix 2002 $336.00 1 Blue Lincoln Continental 1991 $100.00 3. Gray Chevrolet Lumina 1990 $101.00 4. White Oldsmobile Cutlass 1996 $132.00 S. Gray Oldsmobile Achieva 1994 $95.00 -6. Blue Oldsmobile Cutlass 1988 87.00 T Gold bodge Stratus 2001 $101.00 8. White Chrysler Cirrus 1997 $88.00 9. Red Eagle Vision 1994 $94.00 10 White Toyota Privia 1991 $65.00 11. Black Dodge Durango 2003 $648.00 .S T SS 23416 Roosevelt Road South Bend, Indiana 46614 BID: No. Vehicle Make & Model Year Bid-7 11. Black Dodge Durango 2003 $150.00 MR. HALTON L. WEST 225 Donald Street South Bend, Indiana 46613 BID: No. Vehicle Make & Model Year Bid T Gold Dodge Stratus 2001 $150.00 11. Black Dodge nran�� 2003 $800.00 GERTRUDE METAL RECYCLING 3700 Gertrude Street South Bend, Indiana 46614 BID: No. Vehicle Make & Model Year Bid Burgundy Pontiac Grand 1. Prix 2002 $479.00 3® Blue Lincoln Continental 1991 $180.00 3. Gray Chevrolet Lumina 1990 $150.00 4. White Oldsmobile Cutlass 1996 $139.00 5. Gr 1994 $139.00 JULY 139 2009 224 REGULAR MEETING 6. Blue Oldsmobile Cutlass 1988 $139.00 7. Gold Dodge Stratus 2001 $229.00 ® White Chrysler Cirrus 1997 $139.00 9. Red Eagle Vision 1994 $139.00 10 White Toyota Privia 1991 $139.00 11. Black Dodge Durango 2003 $711.00 JULY 13, 2009 225 OPENING OF QUOTATIONS — DEMOLITION OF FUTURE TRANSPO SITE PHASE B — PROJECT NO. 109-047 (AEDA TIFF Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: C&E EXCAVATING, INC. 53767 CIS 9 Elkhart, Indiana 46514 Quotation was submitted by Mr. Al Johnson QUOTATION: $51,214.67 RITSCHARD BROS, INC. 1204 West Sample Street South Bend, Indiana 46619 Quotation was submitted by Mr. Donald Ritschard, Jr. R&R EXCAVATING INC. 2010 Went Avenue Mishawaka, Indiana 46545 Quotation was submitted by Mr. William Loudin JACKSON SERVICES 1674 North 750 West Rochester, Indiana 46975 Quotation was submitted by Mr. David Jackson QUOTATION: $112,000.00 Upon a motion made by Mr. Gilot, seconded by Inks and carried, the above Quotations were referred to ng Encineeri and Community & Economic Development for review and Engineering REGULAR MEETING JULY 13, 2009 226 REGULAR MEETING JULY 13 �2009 227 PROJECT NO. 109-005 (ESCROW ACCOIaT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Ancon Construction, Inc., 2146 Elkhart Road, Goshen, Indiana 46527, indicating the Contract amount be increased by $60,027.00 for a new Contract sum, including this Change Order, in the amount of $4,173,415.27. Upon a motion made by Mr. Inks, seconded by Mr. Murphy and carried, the Change Order was approved. DADDY'S —PROJECT NO. 108-076JLIF) Mr. Gary Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf of Brown & Brown General Contractors., 124 S. Elkhart Street, Wakarusa, Indiana 4657 ), indicating the Contract amount be increased by $2,245.00 for a new Contract sum, including this Change Order, in the amount of $51,472.00. Upon a motion made by Mr. Inks, seconded by Mn Murphy and carried, the Change Order was approved. Mr. Gilot advised that Mr. Toy Villa has submitted Change Order No. I (Final) on behalf of LL. Geans Construction Company, 1923 North Home Street, Mishawaka, Indiana 46545, indicating the contract amount be decreased by $12,785.40 for a new contract sum, including this Change Order, of $26,111.75. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $26,111.75. Upon a motion made by Mr. Inks, seconded by Mr. Murphy and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. NO. 108-042 (COIT) Mr. Gilot advised that Mr. Toy Villa has submitted Change Order No. I (Final) on behalf of McIntyre Homes, Inc., 260 ) North Foundation Drive, South Bend, Indiana 46628, indicating the contract amount be decreased by $1,680.23 for a new contract sum, including this Change Order, of P37,502.05. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $37,502.05. Upon a motion made by Mr. Inks, seconded by Mr. Murphy and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION — EXTERIOR FACADE REHABILITATION — 101 NORTH MICHIGAN STREET — PROJECT NO. 107-031 (DOWNTOWN TIF) REGULAR MEETING JULY 112009 228 Mr. Gilot advised that Mr. Toy Villa, has submitted a request for a Certificate of Substantial Completion on behalf of Majority Builders, Inc., 62900 U.S. 31 South, South Bend, Indiana 46614, for the above referenced project. Upon a motion made by Mr. lnl,--s, seconded by Mr. Murphy and carried, the Certificate of Substantial Completion was approved. APPROVAL Cl REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS Mr. Gary Gilot advised that the following projects were submitted for permission to advertise for the receipt of bids: A. Michigan Street Streetscapes Phase 11 — Project No. 109-048 (Downtown TIF) B. Granulated Activated Carbon — Water Works (MTBE Settlement Money) C. Raw Sewage Pump No. I — Project No. 109 -039 (Waste Water Capital) D. Abandoned Vehicles Therefore, -upon a motion for their separate approval made by Mr. Inks, seconded by Mr. Murphy and carried, the above requests were approved. APPROVE TITLE SHEET— NEW LONDON LAKE & CLAY SUNNYIROO STATION IMPROVEMENTS — PROJECT 109-068 (2007B SEWER BOND) Mr. Gilot advised that the Title Sheet for the above referenced project was being presented at th time for execution. Upon a motion made by Mr. Inks, seconded by Mr. Murphy and carried, t above referred to Title Sheet was approved and signed. A RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS RELATED TO ACQUISITION OF PROPERTY IN THE CITY OF SOUTH BEND, INDIANA I I !I Jill WHEREAS, pursuant to Indiana Code §36-9-6-3 and Indiana Code §32-24-2-4, the City of South Bend, Indiana, Board of Public Works (ABoard@) is the entity vested with the authority and power to acquire, receive, manage and care for the property of the City and to construct the Project; and WHEREAS, in order to properly complete the Project it is necessary to acquire and the City wants to acquire a permanent and temporary interest in all or part of certain parcels located at 1601 Lincolnway East as more particularly described and depicted on Exhibit "A" and Exhibit "B" as a "Temporary Easement" and "Utility Easement" (collectively "Property"), said exhibits being attached hereto and incorporated herein; and WHEREAS, the Property is owned by the persons or entities set forth in Exhibit "C"; and WHEREAS, the Property will be used by the City during construction on the Project in order to construct the Project and upon completion of the Project, that portion of the Property depicted on RE GULAR MEETING JULY 13, 2009 229 Exhibit "B" as a "Temporary Easement" will be returned to the Property owner identified at Exhibit "C"; and WHEREAS, the Board desires to authorize staff to present and negotiate offers for the Property on behalf of the Board subject to the Board's final approval of any negotiated purchase of the Property; and NOW, THEREFORE, BE IT RESOLVED, by the City of South Bend, Indiana, Board of Public Works, as follows: 1. The Board hereby finds that the Project and the acquiring of the Property will serve a public purpose, will be of benefit to the health or general welfare of the unit, and be in the best interest of the citizens of the City and that it is necessary for the City to acquire the Property for the use of the municipality in order to complete the Project. 3. The staff of the Board is further authorized to make an offer in writing to the owner(s) identified in Exhibit "C" at the concurred-on price stated in Exhibit "C". Any negotiated purchase shall be subject to the Board's final approval. In negotiating the offers, it is understood that the owner(s) of the Temporary Easement may change and that staff may continue to negotiate and secure the Property prior to the date of final consideration of this resolution. ADOPTED at the meeting of the City of South Bend, Indiana, Board of Public Works held on July 13, 2009, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary Gilot s/ Donald Inks s/ John H. Murphy ATTEST: s/Linda Martin, Clerk, APPROVAL OF AGREEME-NTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: TYPE BUSINESS DESCRIPTION AMOUNT MOTION/ SECONDED Construction R & R Demolition of Future $127,000.00 plus Mr. Inks/Mr. Contract Excavating, TRANSPO Site Phase $75.00/CY Murphy Inc. A Project No. 109-046 (AEDA TIF) Construction Mason Waste Gas Burner $45,300.00 Mr. Inks/Mr, Contract Engineering & Replacement Project (WWTP) Murphy Construction, No. 108-061 Inc, Contract Laser's Liquidation of City 5% Commission Mr. Inks/Mr. Auction Owned Vehicles and Murphy Service Equipment (Central Services) Contract Laser's South Bend Police 8% Commission Mr. Irflss/Mr. Auction Department Auction Murphy Service August 15, 2009 Project Crowe Develop Municipal NTE $9,000.00 Mr. Inks/Mr. Assignment Horwath Sewage Works Cash (Sewage Works) Murphy REGULAR MEETING JULY 13, 2009 230 Flow Model ... ........ Agreement Lawson-Fisher East Bank- Improvement $145,000.00 Mr. Inks/Mr. Associates Area Sewer Study (2007B Sewer Murphy (Project No. 109-048) Bond) Professional Limno-Tech, Water Quality NTE $ 10,000.00 Mr. Inks/Mr. Services Inc. Engineering Services (Sewage Works Murphy Agreement for CSO LTCP Engineering) Educational Brown Mackie Provide Practical and N/A Mr. Inks/Mr. 1 Affiliation College Technical Learning Murphy Agreement Experience in the Veterinary Tech field Bid Price Midwest Vendor has extended $411,400.00 Mr. Inks/Mr. Extension Meters unit pricing from (Water Capital) Murphy Agreement 9/30/09 to 12/31/09 Proposal Great Lakes Century Center Island $1,647.50 Mr. Inks/Mr. Subsurface, Renovations (Engineering Murphy LLC Operations) Lease Main Street Five Year Lease $4,303.60 per Tabled — Mr. Agreement Row Renewal for Water month Gilot/Mr. Properties, Works Department (Water Works Inks LLC Offices Operations) Agreement Greeley & Continuing negotiations $73,109.67 Mr. Inks/Mr. Amendment Hansen, LLC with EPA and (WWTP Murphy No. 5 Development of Final Engineering) LTCP Agreement Architecture Architecture Plans for $58,700.00 Mr. Inks/Mr. Design Group the Renovation of (Bond) Murphy Century Center Convention Hall C Addendum to Redevelopment Amend Master Agency $300,000.00 Mr. Inks/Mr. Master Agency Commission Agreement to include Murphy Agreement the Mayflower Road Trunk Sanitary Sewer Professional Abonmarche Design for Mayflower $293,630.00 Mr. Inks/Mr. Services Consultants, Road Trunk, Sanitary (AEDA/TIF) Murphy Agreement Agree LLC Sewer New Energy Entry Upon Public N/A Mr. Inks/Mr. Agreement Corp. Property for Murphy Construction and Sampling Agreement Land, eeney Re-subdivision of $5,500.00 Mr. Inks/Mr. & Associates Riverside Drive (Engineering Murphy Properties for Riverside Operations/Other Trail Professional Services) Contract The Troyer Federal Stimulus NTE $15,000.00 Mr. Inks/Mr. Addendum Group Funding Assistance (Engineering Murphy Operations & Management) Construction L.L. Geans Jon R. Hunt Plaza $7,985.00 Mr. Inks/Mr. Contract Construction Improvements — (Central Murphy Co. Decorative Concrete Development Area TIF) Proposal Greeley & Pump No. 3 Drive NTE $25,000.00 Mr. Inks/Mr. Hansen Replacement (WWTP Murphy Engineering Other Contractual) Contract Community Child Care Subsidy $33,401.00 Mr. Gilot/Mr. Coordinated Program (CDBG) Inks L Child Care JULY 13, 2009 231 Contract Aids Near Northwest Near Northwest Mr. Gilot/Mr. $340,625.00 Mr. Gilot/Mr. Shelter Program (ESG) Neighborhood, Neighborhood Assist of (CDBG) Inks Mr. Inks/Mr. Hungary Inc. Revitalization Program Calvert and Bruce Murphy Contract 10:00 P.M. Near Northwest Near Northwest Contract $$30,000.00 Mr. Gilot/Mr. $44,901.00 Mr. Gilot /Mr. Neighborhood, Neighborhood Program Shelter Program (CDBG) Inks Department Inc. Inc. Delivery Program Contract Twyckenham South Bend NNRO Delivery $75,000.00 Mr. Gilot/Mr. Heritage Program (CDBG) Inks Foundation, Inc., on behalf of the NNRO Contract Near Northwest Community Building $93,000.00 Mr. Gilot/Mr. Neighborhood, Renovation Program (CDBG) Inks Inc. Contract South Bend Colfax Campus $56,250.00 Mr. Gilot /Mr. Heritage Improvements Program (CDBG) Inks Foundation, Inc. Contract Real Services, Crime Victim Program $6,465.00 Mr. Gilot/Mr. Inc. — (CDBG) Inks Contract Real Services, Guardianship Program $6,465.00 Mr. Gilot/Mr. Inc. 1 (CDBG) Inks Contract Habitat for Cleveland Street Home $40,000.00 Mr. Gilot/Mr. Humanity of Rehabilitation (CDBG) Inks St. Joseph County Contract YWCA of St. Neighborhood Outreach $36,6334.00 Mr. Gilot/Mr. Joseph County Program (CDBG) Inks Contract LaCasa de Community Outreach $15,000.00 Mr. Gilot/Mr. Amistad Program (CDBG) Inks Contract South Bend - Fair Housing/Equal $7,000.00 Mr. Gilot/Mr, Human Rights Opportunity Program (CDBG) Inks Commission South Bend Neighborhood Action $67,500.00 Mr. Gilot/Mr. Contract Police Reclamation Patrol (CDBG) Inks Department Program (Neighborhood Foot Patrol Program) Contract South Bend Neighborhood Watch $21,551.00 Mr. Gilot /Mr. Police Program (CDBG) � Inks Contract Aids 2009 Emergency $15,416.00 Mr. Gilot/Mr. Ministries/Aids Shelter Program (ESG) Inks Our Lady of Assist of July 18, 2009, Chapin Street between Mr. Inks/Mr. Hungary Northern from 4:00 to Calvert and Bruce Murphy Indiana, Inc. 10:00 P.M. Streets Contract YWCA of St. 2009 Emergency $44,901.00 Mr. Gilot /Mr. Parks Joseph County, Shelter Program (ESG) Inks Department Inc. 1:00 P.M. — Greenly wn to APPROVAL OF STREET CLOSURES/PROCESSIONS The followina street closures and nroce-ssions uTere vre�eiited val. Sponsor Description Date/Time Location Motion Carried Our Lady of Our Lady of July 18, 2009, Chapin Street between Mr. Inks/Mr. Hungary Hungary Parish from 4:00 to Calvert and Bruce Murphy Festival 10:00 P.M. Streets South Bend Kid's Triathlon July 25, 2009 Wall Street ® Greenlawn Mr. Inks/Mr. Parks 6:00 a.m. to to Ironwood — Belmont Murphy Department 1:00 P.M. — Greenly wn to Twyckenham REGULAR MEETING Hidden Creek, LLC Fair Elias & Alana Zoldan Committee for Jasmyn Forrest Benefit College Football Hall of Fame Greta & Jay Lewis Street Vacation Motorcycle Benefit Run for Jasmyn Forrest Enshrinement Festival Fireworks August 9, 2009 from 4:30 p.m. to 11:30 p.m. Greenlawn — Wall to Belmont — Southwood — Greenlawn to In Honor of Rev Hardy Jones 2009 Crime Stoppers Walk Against Crime July 18, 2009 6:00 a.m. to 3:00 P.M. Mr. Inks/Mr. Murphy Mr. Inks/Mr. Murphy Mr. Inks/Mr. Murphy Cherry Tree bane Mr. Inks/Mr. v ve between Rocl ne Drive Murphy and Coquillard Drive Michigan Street from Washington Street to Jefferson Street Mr. Inks/Mr. Murphy Mr. Gilot/Mr. Inks Mr. Inks/Mr. Murphy APPROVE LICENSE APPLICATION RENEWAL — MASSAGE ESTABLISHMENT Upon a motion made by Mr. Gilot, seconded by Mr. Murphy and carried, the following License Applications was approved: Company: Hair Crafters Location: 602 Lincoln Way East The above license application was referred to Administration and Finance for issuance of a license. It was noted that the required Proof of Insurance as well as the hours and rates to be charged were attached to the applications. APPROVE LICENSE APPLICATION — OPEN AIR BUSINESS Upon a motion made by Mr. Gilot, seconded by Mr. Murphy and carried, the following License 1 9 Applications was approved: Company: Waka Do- 7 Location: Comer of Main Street and Washington Street REGULAR MEETING JULY 13. 2009 233 APPROVE AND DENY TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following traffic control devices were approved: NEW INSTALLATION: Reserved Handicapped Parking Space Sign NEW INSTALLATION: No Parking, Standing or Stopping Sign LOCATION: Northwest side of Bellewood Street — Summit to Westwood REMARKS: All criteria has been met Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following traffic control device was denied: NEW INSTALLATION: Reserved Handicapped Parking Space Sign LOCATION: 605 Cushing Street REMARKS: Does not have required BMV permit & front curb access has one less step R The Division of Water Works submitted a Safety Report for May 2009. This report reflects injuries/accidents for each month and provides for a comparison. There being no further ID discussion, upon a motion made by Mr. Gilot seconded by Mr. Inks and carried, the report ,;Vas accepted and filed. OF PUBLIC WORKS The Divisions of Water Works and Environmental Services submitted their Monthly and Performance Reports. Water Works submitted a report for the month of May 2009 and Environmental Services submitted a report for June 2009. There being no further discussion, upon a motion made by Mr. Gilot seconded by Mr. Inks and carried, the monthly reports were accepted and filed. REGULAR MEETING JULY 13, 2009 234 Business Bond Type Approved/ Released Effective Date Ham man Site Development, LLC Excavation Released June 25, 2009 Precision Concrete Contractor Approved June 30,2009 Mr. Gilot made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Murphy stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, Mr. Murphy made a motion that after review of the expenditures, the claims be approved as submitted. Mr. lnl,--s seconded the motion, which carried. ADJOURNMENT There beinc, no further business to come before the Board, upon a motion made by Mr. Gilot, In seconded by Mr. Inks and carried, the meeting adjourned at 10:3 ) 6 a.m. Gary A. Gilot, President 1knald E.-Inks, Member Linda M. Martin, Clerk