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Home My WebLink About07/27/2009 Board of Public Works AgendaBOARD OF PUBLIC WORKS MEETING Monday, July 27, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: July 9, 2009 B.Regular Meeting: July 13, 2009 C.Claims Review: July 20, 2009 2.OPENING OF BIDS A.5.5 MG Reservoir Roof Restoration at SBWW North Station – Project No. 109-044 1.Funding: SRF B.Twyckenham Drive Sewer Separation – Project No. 108-050 1.Funding: 2007 B Sewer Bond C.Ironwood Drive Water Main Extension – Project No. 109-052 1.Funding: Bond Revenue D.Century Center Convention Hall-C Renovation – Project No.109-051 1.Funding: Bond E.Procurement of Miscellaneous Water Fittings – Project No. 109-066 1.Funding: SRF/Bond F.One (1) More or Less, 2009 or Newer Tandem Axle Dump Truck – Project No. 109- 067A 1.Funding: Bond Revenue G.One (1) More or Less, Cubic Yard Loader/Backhoe – Project No. 109-067B 1.Funding: Bond Revenue 3.AWARD BIDS A. Eddy Street Commons Lighting Procurement (Luminaries Only) – Project No. 109- 006 1.Company: L.S.O.I. (Lighting Systems of Indiana) 2.Amount: $232,453.65 3.Funding: Eddy Street Commons Bond B.Kern Road Water Main Loop – Project No. 109-053 1.Company: C & E Excavating 2.Amount: $329,164.35 3.Funding: Bond Revenue C.Main Line Valve Replacement, Division A– Project No. 109-064 1.Company: Davies Services 2.Amount: $59,000.00 3.Funding: SRF D.Main Line Valve Replacement, Division B – Project No. 109-064 1.Company: Rieth-Riley Construction Co., Inc. 2.Amount: $22,852.00 3.Funding: SRF E.2009 Road Repairs for Water Main Extensions – Project No. 109-057 BOARD OF PUBLIC WORKS MEETING Monday, July 27, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Company: Walsh and Kelly 2.Amount: $405,700.00 3.Funding: Water Works Operating Fund; SRF; Revenue Bonds 4.CHANGE ORDER A.Century Center Island Park Renovation – Project No. 109-014 1.Company: Gibson-Lewis, Inc. 2.Change Order No.: 1 3.Increase Amount: $84,000.00 4.Percent of Increase: 18.8% 5.New Contract Amount: $529,900.00 6.Funding: Century Center Bond/ Downtown TIF 5.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Coveleski Neighborhood Housing Demolition – Project No. 109-023 1.Company: Jackson Services 2.Change Order No.: 1 3.Increase Amount: $2,500.00 4.Percent of Increase: 16.78% 5.New Contract Amount: $17,400.00 6.Funding: AEDA TIF (324.1050.460.39.82) 6.PROJECT COMPLETION AFFIDAVIT A.Maplewood/Knoblock, Oliver Park and Ignition Park Housing Demolitions – Project Nos. 109-020, 109-021, 109-022 1.Company: Jackson Services 2.Final Contract Amount: $57,500.00 3.Funding: AEDA TIF (324.1050.460.39.82) 7.SUBSTANTIAL COMPLETION CERTIFICATE A. Century Center Restroom Remodel – Project No. 109-007 1.Company: Schrock Commercial 2.Funding: Century Center Bond/Escrow Acct. 8.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A.Studebaker Area A Phase IV Demolition – Bid Package A, Concrete Foundations Removal – Project No. 109-032 1.Funding: Section 108 Funds B.CSONet Phase II – Project No. 109-019 1.Funding: SRF BOARD OF PUBLIC WORKS MEETING Monday, July 27, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 9.TITLE SHEETS A.Various INDOT ARRA Funded Resurface Projects 10.RESOLUTION A.No. 37-2009 - A Resolution of the South Bend Board of Public Works Authorizing Certain CDBG Funds to be Used for the Reimbursement of the South Bend General Fund (Legal Services) 11.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Sole Source Purchase – Northrop Grumman – Remotec 1.Service: Purchase Andros F6A-J Communication Upgrade for the Existing SBPD Bomb Robot 2.Amount: $56,510.00 3.Funding: State of Indiana DHS Grant Correction B.Agreement Amendment – Greeley & Hansen 1.Service: Agreement Amendment No. 5 – Continuing Negotiations with EPA & Development of Final LTCP 2.Amount: Approved by BPW on 7/13/09 for $73,109.67 – Corrected Amount $192,000.00 3.Funding: Wastewater Engineering (Acct. 641.0630.792.3102) C.Supplemental Agreement – Ken Herceg & Associates 1.Service: Studebaker Corridor Site Analysis – Increase Scope of Work for Environmental Site Assessment and Industrial Hygiene Reports 2.Amount: $17,250.00 Increase – New Contract Amount $326,250.00 3.Funding: AEDA TIF (324.1050.460.31.02) D.Lease Agreement – Main Street Row Properties, LLC 1.Service: Lease for Water Works Offices at the Main Street Row – Five Year Lease with Out-Clause after the Third and Fourth Years 2.Amount: $4,303.60 per Month 3.Funding: Water Works Operating Fund (620.0640.658.37.06) E.Contract – Godwin Pumps 1.Service: Emergency Repairs of Bypass Pumping/#3 Raw Sewage Pump Due to Failure 2.Amount: TBD (Over $50,000.00) 3.Funding: Wastewater Capital Fund (642.0630.415.43.66) F.Agreement – South Bend Redevelopment Commission 1.Service: Legal Services Provided for Projects in the AEDA and the SBCDA From May 1, 2009 through December 31, 2009 2.Amount: $67,200.00 annually ($44,800 for the Term of the Contract) 3.Funding: AEDA and SBCDA TIF BOARD OF PUBLIC WORKS MEETING Monday, July 27, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 G.Agreement – Avtex 1.Service: Renew Maintenance Contract for 12 Months – Avtex Emergency Call Out System for South Bend Communications Center and SBPD Crime Prevention 2.Amount: $3,627.00 3.Funding: Computer Maintenance (101-0801-421.37-05) H.Proposal – IWM 1.Service: Methane Monitoring Probe Installation 2.Amount: NTE $21,779.00 3.Funding: Wastewater Engineering (641-0630-793-31-02) I.Contract – C.B.M. Accounts Service, Inc. 1.Service: Debt Collections for EMS Billing 2.Amount: Contingency 3. Funding: EMSCIF (288.0902.422.31.06 City EMS; 288.0000.204.10-00 County EMS) J.Addendum – Redevelopment Commission 1.Service: Century Center Island Park Subsidence Repairs Addendum to Master Agency Agreement 2.Amount: Not to Exceed $200,000.00 3.Funding: TIF K.Contract – Family and Children’s Center Counseling & Development Services 1.Service: Counseling & Development Services Program 2.Amount: $24,244.00 3.Funding: CDBG (212.1035.460.81.65) L.Contract – Boys and Girls Club of St. Joseph County, Inc. 1.Service: After School Youth Program 2.Amount: $21,551.00 3.Funding: CDBG (212.1035.460.81.78) M.Contract – Center for the Homeless, Inc. 1.Service: 2009 Emergency Shelter Program 2.Amount: $32,046.00 3.Funding: ESG (212.1051.460.39.90) N.Contract – Youth Service Bureau of St. Joseph County 1.Service: 2009 Emergency Shelter Program 2.Amount: $26,284.00 3.Funding: ESG (212.1051.460.39.90) 12.RECOMMENDATIONS A.Procession – Rally for Hope 1.Sponsor: Jordan Automotive Group th 2.Location: West on Jefferson to Cedar, South to 4 Street, West to Church, South to U.S. 20 Bypass, West to 31 South, South to State Road 4, West to State Road BOARD OF PUBLIC WORKS MEETING Monday, July 27, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 23, North to Crumstown Highway, East to Mayflower, Southeast to U.S. 20 thth Bypass, North on Church to 4 Street, West on 4 Street to Cedar, North on Cedar to Jefferson Ending as Jordan Automotive Group 3.Date/Time: August 9, 2009, 8:30 a.m. to 12:15 p.m. 4.Favorable Recommendations th B.Street Closure – 30 Annual West Washington Street Yard Sale 1.Sponsor: Historic Landmarks 2.Location: West Washington Street from Chapin Street to Scott Street 3.Date/Time: September 12, 2009, 8:00 a.m. to 2:00 p.m. 4.Favorable Recommendations C.Street Closure – Whiffle Ball Wednesday 1.Sponsor: Lisa Jacobs 2.Location: Esther Street from Colfax Avenue to LaSalle Avenue 3.Date/Time: August 12, 2009, 6:30 p.m. to 8:00 p.m. 4.Favorable Recommendations D.Street Closure – Church Picnic 1.Sponsor: Macedonia Missionary Baptist Church 2.Location: Fremont Street from Hamilton Street to Marquette Street 3.Date/Time: August 1, 2009, 11:00 a.m. to 6:00 p.m. 4.Favorable Recommendations E.Street Closure – First Fridays Downtown South Bend and Car Clubs Cruise 1.Sponsor: DTSB 2.Location: 300 South Michigan Street from Wayne Street to Western Avenue and 100 East Washington Street from Michigan Street to St. Joseph Street 3.Date/Time: August 7, 2009, 1:00 p.m. to 11:00 p.m. 4.Favorable Recommendations F.Street Closure – Birthday Party 1.Sponsor: Jasmine Bueno 2.Location: Harris Street from Ford Street to Dunham Street 3.Date/Time: August 2, 2009, 2:00 p.m. to 8:00 p.m. 4.Favorable Recommendations G.Street Closure – Block Party 1.Sponsor: Barbara Echard 2.Location: LaSalle Avenue. from Jacob Street to Twyckenham Avenue 3.Date/Time: August 8, 2009, 3:00 p.m. to 8:00 p.m. 4.Favorable Recommendations H.Street Closure – Fun Fair and Health Fair 1.Sponsor: Greater Holy Temple 2.Location: St. Louis Street from Napoleon Street to St. Vincent Street 3.Date/Time: August 29, 2009 10:30 a.m. to 2:00 p.m. 4.Favorable Recommendations BOARD OF PUBLIC WORKS MEETING Monday, July 27, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 I.Street Closure – Block Party 1.Sponsor: Lisa Minix 2.Location: Barbie Street from Fellows Street to Addison Street 3.Date/Time: August 22, 2009, 12:00 p.m. to 8:00 p.m. 4.Favorable Recommendations J.Sidewalk Café – The Vine 1.Sponsor: The Vine 2.Location: 103 West Colfax Avenue 3.Date/Time: 11:00 a.m. to 11:00 p.m., Daily, from April through October 4.Favorable Recommendations K.Sidewalk Café – Jimmy Johns 1.Sponsor: Jimmy Johns 2.Location: 138 South Michigan Street 3.Date/Time: 8:30 a.m. to 5:30 p.m., Monday through Saturday April through September 4.See Comments L.Request to Purchase City Owned Property 1.Petitioner: Five Corners, LLC 2.Location: 1219 Howard Street 3.See Comments 13.TRAFFIC CONTROL DEVICES A.New Installation – Reserved Handicapped Parking Space Sign 1.1628 Leer Street a)All Criteria Met B.New Installation – No Parking Signs 1.1521 to 1525 Lincoln Way West a)SBPD Request to Abate a Public Nuisance C.New Installation – No Parking, Standing or Stopping 1.Northwest Side of Bellewood Street– Summit Street to Westwood Street a) Washington High School New School Bus Parking Ares 14.SAFETY REPORTS – DEPARTMENT OF PUBLIC WORKS A.Central Services B.Water Works C.Engineering 15.MONTHLY REPORTS – DEPARTMENT OF PUBLIC WORKS A. Central Services B.Water Works BOARD OF PUBLIC WORKS MEETING Monday, July 27, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 16.RATIFY BONDS A.Contractor Bond 1.Niblock Excavating, Inc. – For Release Effective July 15, 2009 Pursuant to Resolution No. 100-2000 2.Jackson Services - Approved July 21, 2009 Pursuant to Resolution No. 100-2000 B.Excavation Bond 1.K-Y Excavating, Inc. – For Release Effective August 9, 2009 Pursuant to Resolution No. 100-2000 17.CLAIMS 18.PRIVILEGE OF THE FLOOR 19.ADJOURNMENT