The URL can be used to link to this page

Home My WebLink About07/23/2009 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS AGENDA SESSION Thursday, July 23, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: July 9, 2009 B.Regular Meeting: July 13, 2009 C.Claims Review: July 20, 2009 2.OPENING OF BIDS A.5.5 MG Reservoir Roof Restoration at SBWW North Station – Project No. 109-044 1.Funding: SRF B.Twyckenham Drive Sewer Separation – Project No. 108-050 1.Funding: 2007 B Sewer Bond C.Ironwood Drive Water Main Extension – Project No. 109-052 1.Funding: SRF D.Century Center Convention Hall-C Renovation – Project No.109-051 1.Funding: Bond E.Procurement of Miscellaneous Water Fittings – Project No. 109-066 1.Funding: SRF/Bond F.One (1) More or Less, 2009 or Newer Tandem Axle Dump Truck – Project No. 109- 067A 1.Funding: SRF G.One (1) More or Less, Cubic Yard Loader/Backhoe – Project No. 109-067B 1.Funding: SRF 3.AWARD BIDS A. Eddy Street Commons Lighting Procurement (Luminaries Only) – Project No. 109- 006 1.Company: L.S.O.I. (Lighting Systems of Indiana) 2.Amount: $232,453.65 3.Funding: Eddy Street Commons Bond B.Kern Road Water Main Loop – Project No. 109-053 1.Company: C & E Excavating 2.Amount: $329,164.35 3.Funding: SRF C.Main Line Valve Replacement, Division A– Project No. 109-064 1.Company: Davies Services 2.Amount: $59,000.00 3.Funding: SRF D.Main Line Valve Replacement, Division B – Project No. 109-064 1.Company: Rieth-Riley Construction Co., Inc. 2.Amount: $22,852.00 3.Funding: SRF E.2009 Road Repairs for Water Main Extensions BOARD OF PUBLIC WORKS AGENDA SESSION Thursday, July 23, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Company: Walsh and Kelly 2.Amount: $405,700.00 3.Funding: Water Works Operating Fund; SRF; Revenue Bonds 4.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Coveleski Neighborhood Housing Demolition – Project No. 109-023 1.Company: Jackson Services 2.Change Order No.: 1 3.Increase Amount: $2,500.00 4.Percent of Increase: 16.78% 5.New Contract Amount: $17,400.00 6.Funding: AEDA TIF (324.1050.460.39.82) 5.PROJECT COMPLETION AFFIDAVIT A.Maplewood/Knoblock, Oliver Park and Ignition Park Housing Demolitions – Project Nos. 109-020, 109-021, 109-022 1.Company: Jackson Services 2.Final Contract Amount: $57,500.00 3.Funding: AEDA TIF (324.1050.460.39.82) 6.SUBSTANTIAL COMPLETION CERTIFICATE A. Century Center Restroom Remodel – Project No. 109-007 1.Company: Schrock Commercial 2.Funding: Century Center Bond/Escrow Acct. 7.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.CSONet Phase II – Project No. 109-019 1.Funding: SRF 8.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET 1.Studebaker Area A Phase IV Demolition – Bid Package A, Concrete Foundations Removal – Project No. 109-032 2.Funding: Section 108 Funds 9.TITLE SHEET AGENDA SESSION A.101 N. Michigan St. Streetscapes - Project No. 109-048 - 1.Funding: Downtown TIF BOARD OF PUBLIC WORKS AGENDA SESSION Thursday, July 23, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 10.RESOLUTION A.No. 37-2009 - A Resolution of the South Bend Board of Public Works Authorizing Certain CDBG Funds to be Used for the Reimbursement of the South Bend General Fund (Legal Services) 11.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Sole Source Purchase – Northrop Grumman – Remotec 1.Service: Purchase Andros F6A-J Communication Upgrade for the Existing SBPD Bomb Robot 2.Amount: $56,510.00 3.Funding: State of Indiana DHS Grant Correction B.Agreement Amendment – Greeley & Hansen 1.Service: Agreement Amendment No. 5 – Continuing Negotiations with EPA & Development of Final LTCP 2.Amount: Approved by BPW on 7/13/09 for $73,109.67 – Corrected Amount $192,000.00 3.Funding: Wastewater Engineering (Acct. 641.0630.792.3102) C.Supplemental Agreement – Ken Herceg & Associates 1.Service: Studebaker Corridor Site Analysis – Increase Scope of Work for Environmental Site Assessment and Industrial Hygiene Reports 2.Amount: $17,250.00 Increase – New Contract Amount $326,250.00 3.Funding: AEDA TIF (324.1050.460.31.02) D.Lease Agreement – Main Street Row Properties, LLC 1.Service: Lease for Water Works Offices at the Main Street Row – Five Year Lease with Out-Clause after the Third and Fourth Years 2.Amount: $4,303.60 per Month 3.Funding: Water Works Operating Fund (620.0640.658.37.06) E.Contract – Godwin Pumps 1.Service: Emergency Repairs of Bypass Pumping/#3 Raw Sewage Pump Due to Failure 2.Amount: TBD (Over $50,000.00) 3.Funding: Wastewater Capital Fund (642.0630.415.43.66) F.Agreement – South Bend Redevelopment Commission 1.Service: Legal Services Provided for Projects in the AEDA and the SBCDA From May 1, 2009 through December 31, 2009 2.Amount: $67,200.00 annually ($44,800 for the Term of the Contract) 3.Funding: AEDA and SBCDA TIF G.Agreement – Avtex 1.Service: Renew Maintenance Contract for 12 Months – Avtex Emergency Call Out System for South Bend Communications Center and SBPD Crime Prevention 2.Amount: $3,627.00 BOARD OF PUBLIC WORKS AGENDA SESSION Thursday, July 23, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: Computer Maintenance (101-0801-421.37-05) H.Proposal – IWM 1.Service: Methane Monitoring Probe Installation 2.Amount: NTE $21,779.00 3.Funding: Wastewater Engineering (641-0630-793-31-02) I.Contract – C.B.M. Accounts Service, Inc. 1.Service: Debt Collections for EMS Billing 2.Amount: Contingency 3. Funding: EMSCIF (288.0902.422. 31-06 City EMS; 288.0000.2040 10-00 County EMS) J.Addendum – Redevelopment Commission 1.Service: Century Center Island Park Collapse Repairs Addendum to Master Agency Agreement 2.Amount: Not to Exceed $200,000.00 3.Funding: TIF K.Contract – Family and Children’s Center Counseling & Development Services 1.Service: Counseling & Development Services Program 2.Amount: $24,244.00 3.Funding: CDBG (212.1035.460.81.65) L.Contract – Boys and Girls Club of St. Joseph County, Inc. 1.Service: After School Youth Program 2.Amount: $21,551.00 3.Funding: CDBG (212.1035.460.81.78) M.Contract – Center for the Homeless, Inc. 1.Service: 2009 Emergency Shelter Program 2.Amount: $32,046.00 3.Funding: ESG (212.1051.460.39.90) N.Contract – Youth Service Bureau of St. Joseph County 1.Service: 2009 Emergency Shelter Program 2.Amount: $26,284.00 3.Funding: ESG (212.1051.460.39.90) 12.RECOMMENDATIONS A.Procession – Rally for Hope 1.Sponsor: Jordan Automotive Group th 2.Location: West on Jefferson to Cedar, South to 4 Street, West to Church, South to U.S. 20 Bypass, West to 31 South, South to State Road 4, West to State Road 23, North to Crumstown Highway, East to Mayflower, Southeast to U.S. 20 thth Bypass, North on Church to 4 Street, West on 4 Street to Cedar, North on Cedar to Jefferson Ending as Jordan Automotive Group 3.Date/Time: August 9, 2009, 8:30 a.m. to 12:15 p.m. BOARD OF PUBLIC WORKS AGENDA SESSION Thursday, July 23, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4.Favorable Recommendations th B.Street Closure – 30 Annual West Washington Street Yard Sale 1.Sponsor: Historic Landmarks 2.Location: West Washington Street from Chapin Street to Scott Street 3.Date/Time: September 12, 2009, 8:00 a.m. to 2:00 p.m. 4.Favorable Recommendations C.Street Closure – Whiffle Ball Wednesday 1.Sponsor: Lisa Jacobs 2.Location: Esther Street from Colfax Avenue to LaSalle Avenue 3.Date/Time: August 12, 2009, 6:30 p.m. to 8:00 p.m. 4.Favorable Recommendations D.Street Closure – Church Picnic 1.Sponsor: Macedonia Missionary Baptist Church 2.Location: Fremont Street from Hamilton Street to Marquette Street 3.Date/Time: August 1, 2009, 11:00 a.m. to 6:00 p.m. 4.Favorable Recommendations E.Street Closure – First Fridays Downtown South Bend and Car Clubs Cruise 1.Sponsor: DTSB 2.Location: 300 South Michigan Street from Wayne Street to Western Avenue and 100 East Washington Street from Michigan Street to St. Joseph Street 3.Date/Time: August 7, 2009, 1:00 p.m. to 11:00 p.m. 4.Favorable Recommendations F.Street Closure – Birthday Party 1.Sponsor: Jasmine Bueno 2.Location: Harris Street from Ford Street to Dunham Street 3.Date/Time: August 2, 2009, 2:00 p.m. to 8:00 p.m. 4.Favorable Recommendations G.Street Closure – Block Party 1.Sponsor: Barbara Echard 2.Location: LaSalle Avenue. from Jacob Street to Twyckenham Avenue 3.Date/Time: August 8, 2009, 3:00 p.m. to 8:00 p.m. 4.Favorable Recommendations H.Street Closure – Fun Fair and Health Fair 1.Sponsor: Greater Holy Temple 2.Location: St. Louis Street from Napoleon Street to St. Vincent Street 3.Date/Time: August 29, 2009 10:30 a.m. to 2:00 p.m. 4.Favorable Recommendations I.Street Closure – Block Party 1.Sponsor: Lisa Minix 2.Location: Barbie Street from Fellows Street to Addison Street 3.Date/Time: August 22, 2009, 12:00 p.m. to 8:00 p.m. BOARD OF PUBLIC WORKS AGENDA SESSION Thursday, July 23, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4.Favorable Recommendations J.Sidewalk Café – The Vine 1.Sponsor: The Vine 2.Location: 103 West Colfax Avenue 3.Date/Time: 11:00 a.m. to 11:00 p.m., Daily, from April through October 4.Favorable Recommendations K.Sidewalk Café – Jimmy Johns 1.Sponsor: Jimmy Johns 2.Location: 138 South Michigan Street 3.Date/Time: 8:30 a.m. to 5:30 p.m., Monday through Saturday April through September 4.See Comments 13.TRAFFIC CONTROL DEVICES A.New Installation – Reserved Handicapped Parking Space Sign 1.1628 Leer Street a)All Criteria Met B.New Installation – No Parking Signs 1.1521 to 1525 Lincoln Way West a)SBPD Request to Abate a Public Nuisance C.New Installation – No Parking, Standing or Stopping 1.Northwest Side of Bellewood Street– Summit Street to Westwood Street a) Washington High School New School Bus Parking Ares D.New Installation – Change of Lane Assignments 1. Portage Way at Portage Avenue and Cleveland Road at Portage Avenue a)Portage Way Left Northbound Changed from “Left Turn Only” to “Through and Left Turn”. Cleveland Road the Right Northbound Lane will be marked for “Through and Right Turn”. b)Comment: To Alleviate Conflicts and Reduce Congestion. 14.SAFETY REPORTS – DEPARTMENT OF PUBLIC WORKS A.Central Services B.Water Works 15.MONTHLY REPORTS – DEPARTMENT OF PUBLIC WORKS A. Central Services B.Water Works 16.RATIFY BONDS A.Contractor Bond BOARD OF PUBLIC WORKS AGENDA SESSION Thursday, July 23, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Niblock Excavating, Inc. – For Release Effective July 15, 2009 Pursuant to Resolution No. 100-2000 2.Jackson Services - Approved July 21, 2009 Pursuant to Resolution No. 100-2000 B.Excavation Bond 1.K-Y Excavating, Inc. – For Release Effective August 9, 2009 Pursuant to Resolution No. 100-2000 17.CLAIMS 18.PRIVILEGE OF THE FLOOR 19.ADJOURNMENT