HomeMy WebLinkAbout06/22/09 Board of Public Works Regular MeetingAGENDA SIJSSION
J~JNE 22, 2009 202
The Pul':slic Agenda Session of the hoard of Public ~orlcs was convened at 10:37 a.. on June
1 ~, 2009, by ~®ard Member Donald E. Inks with Member John Id. Mulplly present. President
Gary ~.. Gilot was absent. Also present was hoard Att®rney Sheryl Greene. Board of Public
'0~'orks ~lerlc; Li11da M. Martin, presented tlae hoard with a proposed agenda of iterns presented
by ~:he paiblic and by pity Staff.
Eoard rrlenlbers discussed the following items from that list.
.'~PI~1ZC~~~TAL GP STREET CL~SUgLESIPI~G~ESSIGNS
T~1e following street closures and processions were presented for approval:
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Sout11 ~~end Procession - June 20, 2009 ~asl7ington to Summit In1cs/Murphy
I1ldlal~.a Mack Mayor Taylor from x:00 a.m. to Idlewood to
I~~cpo Eilce fZide - to 11:00 a.m. Westwoo6!. to Linden to
Juneteentla Daley back to
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~elebratioll
Washington
~~jooded Estates Street ~IosLtre - June 22, 2009 ~Iaclc talc from talc Inks/MLlrphy
~~eigllborllood dock Marty from 6:30 p.m. Park to Scottswood Subject to
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ITEM i~o. iTEM C~UANTITY Ui~ET UiViT PRICE A1Vi0U1VT
__ _ Dols. Cent Dois. Cent
-- 1 Mobilize#ion/Demobilize#ion 'I LSUM ~/A $14,000.00
-- .-- 2 Gri# removal/Cleanin 1 LSUM iU/A $242,541.00
3 Pos# removal Video ins eo#ion 1 LSU~Ii ~/R $23,445.00
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_ iTEiVI Igo. &TEM QUA~iTITY U~iET UNIT PRICE AMOUf~T
i Dols. Cent Dols. Cen#
', ~~ _ 2 Gri# rei~ooval/Cleanin 1 LSUii~ [V/A $30,630.00
::~ i'os# res~novai Video ins ec#ion 1 LSUI~i ~/A $3,272.00
I ~3 %:
3 Gri# RemovaiiCleanin
most removal Video ins action 1
1 LSUM
LSUM Ri/A
fU/A $39,138.00
$3,042.00
_
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~: Grit Removal/Cleanin 1 LSUM U/A $18,742.00
~ -- 3 Pos# Removal Video ins ec#ion 1 LSUM i~/A $2,673.00
C~ _ ~: Gri# removailCleanin 1 LSUM f~/A $8,897.00
3 Post removal Video ins ec#ion 1 LSUM iV/A $1,270.00
',, ~~ 2 Grit removal/Cleanin 1 LSUM ~/A $26,741.00
-- 3 Post Removal Video ins action 1 LSUM ~/A $3,829.00
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--- Aft ~~
-
- ITEM Irlo. ITEM QUAl~TiTY UNIT UNIT PRICE AM®U{~T
_
__ Dols. Cen# Dols. Cen#
1 Mobilization/Demobilization 1 LSUM i~/A $14,000.00
-- 2 Grit removallCleanin 1 LSUM ~/A $270,920.00
3 Post removal Video Ins eo#ion 1 LSUM i~/A $21,986.20
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Pl~~s ~Iol~antary .Alternate
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T~*Iote 7, S~cet Al-200,
.l~arnbotron System is by
~vV~~er.
if by contractor add: $263,645.00
Alter~~ate 1 $1,750.00
Alterl~ate 2 $20,497.95
Alternate 3 $12,994.0
Altcra~ate 4 $15,513.0
.Alternate 5 $31,131.24
Total T3id $60,356.35
~0 02 Tyler Street
LaPorte, lndi~na 46350
~~id was signed by: 1VIr. Timothy ~'. 1Jarson
l'~on-~oll~bsion Affidavit was in order
1°~Tors-i:Disorirrbi~aatio~~ corn~nitrnent form was completed
live percent {5%) did fond was s~.~bY~nitted
~1~:
base did $x$2,664.00
Alternate 1 $1,270.00
Alternate 2 $42,000.00
Alternate 3 $20,770.11
Alternate 4 $17,210.05
Alternate 5 $31,922.00
Total did $995,36.16
base did $41,600.00
Alternate 1 $1,231.00
Alternate 2 $23,026.00
Alternate 3 $14,69.00
Alternate 4 $9,903.00
Alternate 5 $31,79.00
Total did $922,41 x.00
2',146 Ell~hart P~oad
~osl~en, Indiana 46526
did was signed by: I1~Tr. Sohn 1~. Place
I'~on-~ollnsion Affidavit was in order
T~~on-l~iscrianination con~mitar~ent form was completed
~~ive percent {5°/®) did fond was submitted
1~1~.
J~T~ 22, 2009 206
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~~~TI,Af~ Ii~IEETINC JUNE 22g 2009 20~
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lit) Eox X6"7
i~1[i~;hiffian City, Indiana 4636I
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;IEC~ION 3 ~AL,~E ATE PI~OI~OSAIJ
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l~,ina~.a l~/,~artin, Mori{, notod tho bid from Pon ProdL~cts had an error in unit oxtonded price, but tho
tot~.l was addod corroctly. Sho notod the bid specifications statod tho bid would be awardod by
soctio~~, so it did not affect thou bid arraoa.int. 1Vtr. Custard rocornmondod that all bids bo rojectod
for Section CC5 becauso tho apparent low bidder, Contral poly, will not ship to individual
loc~otions as statod in the Instraactions to bidders and rocluirod by tho County. holy ro~uirornents
will be ~uotod on the upon ~narlcet by the City and County individually. All other itorns not
~~v~%a.rded vain bo purchased on the open ~~narkot as noeded. `fhoreforo, IVIr. Cfilot rnado a motion
that the rocon~nondations bo accoptod and tho bids bo awardod as outlined above. IVIr. Inks
seconded tho motion, which carriod.
r ~~~JAI~.~ ~IJO~'A~I'ION -JON R. I~IJN I' I~IJAZA I1VII~I2O~TElVIENTS - I~ECORA`TIVE
1C~I~I~E 0~7O`fA~ION AWA - WA'fEl~ WOIZI~S E~,EC`I,I~ICAL, 1 EC ICIAN -
AI~I~I2O'GTAI_, O~ ~ OL7EST TO A~~TE~ZT'ISE I OR ~'I-IE CEIPT OI~ ~II~S -NEW
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]~.T/~~~TJI:,1~fe TeiIIJI~,TIN~ J~JNNI122, 2009 210
by [l~Tr. Inl~s and carried, the above request to advertise was approved, and flee ~'itle Sheet was
<~pproved and signed.
~pI~IZGJf~T~ rI'TrI'IJ~, SkIET1T - ~~TTI;I-~ ST ~ET ~~NS`ff~I..TT~TI~N
]VIr. pilot advised that the 'T'itle Sheet for the above referenced project was being presented at this
ti~n~~ for eXecution on behalf of TNI30~'. Upon a motion made by ~Ir. Gilot, seconded by IVIr.
lnlcs anal carved, the above referred to title Sheet was approved and signed.
~~S~I,~~'~ I~T2~?I~L1~T'Y
I~pon a motion made by 1~Ir. pilot, seconded by IVIr. Inks and carried, the following IZesolLation
vas adopted by the hoard of Public Worl~s:
~T41 I7SE ~f AN ATJC`fIONEEI2 PC~I~ DISPOSAL gyp' ~JNNF'I'T' ANI~/~I~ ~~SOLETE
PTZOP~I~'I'~'
z~1~IEI~AS; it has been date fined by the hoard of Public works that the following
I~roperty is unfit for the purpose for which it was Intended and is no longer needed by the Oity of
~~outh fiend Policc Department.
Il:~~~L.~~.~Ld~~~ ~~ 1V.~.~ r~;~+~~~r~~~~9 -Y~L+..~e~7®~~7~~1~'7~ ~~J~'.~~~ ~~9
Ti;V1-IIJI~,.~1~.5, Indiana bode 5-22-22-1 permits and establishes procedure for disposal of
personal property which is unfit for the purpose for which it was intended and which is no Ionger
needed ]Uy the pity.
I°,1~, ~IJ1JI~,f'OIZ]E, ~E I~' IZES~I,~I~I~ by the board of Public ~"Vorks of the pity of
South ~,~end that the items noted in the attar ant are no longer needed by the Oity; is unfit for
the purpose for which it was intended and Izas an estimated value of less than five thousand
dollars ~~`~5,000.00).
~~ I'f ~"~TI2T'I-I~IZ I~SOLV~D, that said items may be transferred or sold at public
a~uc~:ion, conducted by an auctioneer licensed Linder I.O. 25-6.1, after advertising the property for
sale. I~owever, ifthe property is deemed worthless, such may be demolished or junked.
AfAOP'fIED this 22nd day of June, 2009.
~~A ry~~3~' 1~~T(`~T¢'~LI~ WO ~T S /~
~I~ i ~A S~ V A ~~NI~, 11 tlI~I1`~.N~"$
sl~'rary A. pilot, president
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1:EGCTLAR MEETING
JUNE 22, 2009 212
Resoa.~rces Through December 31,
Corporation 2009
~ Ag~ee~nent Symbiont Primary Clarification X41,250.00: ~ In1cslMurphy
Sca.~m and Grease Removal (Cther
Modifications - Project Contractuals)
_ No, 109-069
An~endr~ent Jones and New London Lake Lift: 520,000.00 Inks/Murphy
plenry Station Irnprove~nents - (Gtlaer
Professional Phifer P-PSMP - Sto water ~4,~00.00 Inks/Murphy
~ Services Environmental Review -Required EPA {Wastewater
~`-lgree~nent
~ and GSIgI~ Flans 08~M)
_
1_,ease South fiend Eleven {11) Year Lease - 51.00/yr; Inks/Murphy
Agreement Civic 'T'heater South C3end Civic Theater ~ 11.00 Laid to the
Exteaasion 13a.~ildin~ City
Professi,~nal The Troyer Preliminary Design Phase X517,105.00 Gilot/I~~lcs
Ser~aices Group for CJp to 50/0 of the Total (2007 Sewer
l~greement Contract -Diamond Bond)
Avenue Trunk Sto {50% of Total
Sewer -Project No. 109- Contract)
_ 059
Agreement Co~°rpro Gne-tune Inspection of $55.00 Inks/Murphy
~Rjaterworks Cathodic Protection (Water Revenue)
Corrosion Control
Equipment at the
Northwest Elevated T ~
APPR~3`J~JC, Gy' ST ET CL,GSCJ S/PRGCESSIGNS
T~~e :following street closures and processions were presented for approval:
~ S~e~ns~~ ~~s~~°I~~Il®~ ~~~l`T'I ~ ~~~~~I~n 1~~~I~n
I ~'~~°r°y~d
~~ooded Street Closure - July 4, 2009 Howard from White I~~cs/Murphy
Estates Kiddie Parade from 10:00 a.~n. Gak to Oalc Ridge
Neighborhood to 12:00 p.m.
Associatioaa
Street Closure - July 4, 2009
I3loclc Party fror~a 1:00 p.m.
to x:00 p.rn.
Jerry Price
Temporary CTse of
City-Gwned
Property -Plant
Switch Grass for
Alternative
Energy Project
North Illinois from Inks/Murphy
Washington to Linden Subject to
Police
Closh~g the
Event if it
becomes a
Problerr~
213 Illia~ois
C~ilot/Inks
DENIED
~'_'l-~e Pacl~ Procession - August 15, Location: Pinlaool~ Paalc Inks/Murphy
Angel of Dope 2009 from x:45 on Riverside, North to
Memorial a.a~n. to 1:45 Cleveland, west on
Motorcycle Ride p.~~n. Cleveland to 31 ~y-
Pass, South on I3y-Pass
to 331, South on 331 to
state Road 6, West on
State Road 6 to CTS 31,
6~/C~ I/90
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I~E'G~~,~l~ 1~IEET'ING JUNE 22, 2449 214
":t'l~srefors, 1~4r. Murphy rnade a motion that after review of the expenditures, the claims be
app:rovsd as submitted. 1l~Ir. Inl~s seconded the motion, which carried.
lal~I~TI~,:'EGE Cl~ TIgE ~I_,G~I'a
lvlfr.. 1~I~~~~ray l~illsr, representing local lTnion 645, questioned whether tl~s I~sgal I4spar-tment had
~~ cli~ancF; to review tl~e law regarding the City awarding bids 'to Iocal contractors over out-off state
contractors. Eoard .Attorney, Cheryl Grssns, stated she had reviewed and found that the law
~~ppliss to State projects, not local projects. I~/ls. Grssns noted she did not know if tl~ers is a
similar local law and she was having her law clerk research the subject. She explained that the
laws arc written specific to the state and specific to local goys nsnt. I~/lr. Gzlot added that even
loc~~l 1a~~7ds diffsz~sntiats between first class, second class, and third class cities. South fiend is
classifis~d as a second class city, so they woaald have to find a Iaw that is specific to second class
cit~cs that applies. I~dr. I~illsr gaaestioned if they would recomrncnd the 1Jnion try to get a similar
la~,v passed in Indiana, lips 1Vlichigan had, which requires the award of bids to favor local
~;oz~tractors over out-ol=state contractors. IVIs. Careens noted she is not his attorney and can`t
rscornm~°nd anything, however the Iaw in Il~ichigan is relatively new, only about a year old, and
when a poorly written law is new it usa.~ally gets challenged within the first year and ends up
bcirlg reviewed. Sl~s suggested a better approach is sometimes not to draft an squally bad law
that is open to challenge, but to raise issue and challenge an existing bad Iaw. 10iIr. Gilot stated in
su~ri~maray, the question would be if ws give preference to local contractors. There is nothing right
r~o~v In the lsgislat~.~rs, and before drafting anything, they would Head to determine what is local.
if a core tractor is just across the border in liilichigan, would they bs considered local or out of
~',tatc.
~~I~.ICUI~TI~I]BNT
1i'hsrs being no further business to corns before the board, upon a motion made by IVIr. Gilot,
seconded by l~r. I~~l~s and carried, the meeting adjourned at 14:55 a.m.
BOA GF I'~TEEIC O S
~ j " ..
_ t %'~ .
~ ~~% _ ~:
Gary A. Gilot, I~rssidcnt
~ f
~ "~
i ~ -~
Ibnald E. " nlcs, 1Vlsinbsr
J®I~~I-. I~lltirplly, lOilsrn~3 rm"'~.~~
~~~
f~TTEST:
I~incJa l~l. I~/Iar~tin, C1s~Ic ~ ~~