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Home My WebLink About07/09/09 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS AGENDA SESSION Thursday, July 9, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: June 18, 2009 B.Regular Meeting: June 22, 2009 C.Claims Review: June 29, 2009 D.Claims Review: July 6, 2009 2.OPENING OF BIDS A.Main Line Valve Replacement – Project No. 109-064 1.Funding: SRF/2009 Revenue Bonds (622.0640.661.46.04) B.Kern Road Water Main Loop – Project No. 109-053 1.Funding: / 2009 Revenue Bond (622.0640.661.46.04) C.2009 Road Repair for South Bend Water Works Main Extensions – Project No. 109-057 1.Funding: SRF (620.0640.606.31.51) D.Eddy Street Commons Lighting Procurement – Project No. 109-006 1.Funding: Bond E.Edison Water Treatment Plant – Filter Cell 3 West Media Replacement – Project No. 109-065 1.Funding: SRF/2009 Revenue Bonds (622.0640.415.43.62) F.Sale of Abandoned Vehicles 3.OPENING OF QUOTATIONS A.Demolition of Future TRANSPO Site Phase B – Project No. 109-047 1.Funding: AEDA TIF 4.AWARD BIDS A.WNIT Façade Renovation – Project No. 109-001 1.Company: Holladay Construction Group 2.Amount: $860,356.35 3.Funding: Downtown TIF 5.AWARD QUOTATIONS A.Rehabilitation Cleveland Wells #1 & 2 1.Company: Peerless Midwest 2.Amount: $27,260.00 3.Funding: Capital Fund (622-0640-661.46.07) B.Wayne Street Masonry Repairs – Project No. 107-103 1.Company: Casteel Construction 2.Amount: $12,800.00 3.Funding: SBCDA TIF (101.1064.645.42.02) BOARD OF PUBLIC WORKS AGENDA SESSION Thursday, July 9, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 (RATIFY AWARD-AGENDA C.Common Council Audio Visual Equipment SESSION) 1.Company: Business Furnishings, LLC dba FOCUS Audio Visual 2.Amount: $21,705.00 (Voluntary Alternate) 3.Funding: 6.CHANGE ORDERS A.Century Center Restroom Remodel Project – Project No. 109-007 1.Company: Schrock Commercial 2.Change Order No.: 4 3.Increase Amount: $25,884.00 4.Percent of Increase: 3.65% 5.New Contract Amount: $735,733.00 6.Funding: Century Center Bond – Escrow Account B.Century Center Chiller Replacement – Project No. 108-085 1.Company: Hermann & Goetz 2.Change Order No.: 2 3.Increase Amount: $4,889.00 4.Percent of Increase: 0.82% 5.New Contract Amount: $602,272.00 6.Funding: Century Center Bond - Escrow Account C.Lincoln Way West Lighting Project – Project No. 108-039 1.Company: Michiana Contracting, Inc. 2.Change Order No.: 1 3.Increase Amount: $7,300.00 4.Percent of Increase: 6.00% 5.New Contract Amount: $129,040.00 6.Funding: COIT (404.1001.460.4405) D.Washington Street/Burbank Avenue Sewer Separation – Project No. 107-041 1.Company: Northern Construction Services Corporation 2.Change Order No.: 1 3.Increase Amount: $4,950.00 4.Percent of Increase: 1.06% 5.New Contract Amount: $470,479.05 6.Funding: 2007 Sewer Bond (651.621.415.4205) E.Pleasant Street Sewer Separation – Project No. 108-070 1.Company: HRP Construction, Inc. 2.Change Order No.: 1 3.Increase Amount: $10,839.00 4.Percent of Increase: 1.47% 5.New Contract Amount: $750,639.00 BOARD OF PUBLIC WORKS AGENDA SESSION Thursday, July 9, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6.Funding: 2007 Sewer Bond (651-0621.415.31.02) F.Eddy Street Commons Streetscapes – Project No. 109-005 1.Company: Ancon Construction, Inc. 2.Change Order No.: 1 3.Increase Amount: $60,027.00 4.Percent of Increase: 1.5% 5.New Contract Amount: $4,173,415.27 6.Funding: TIF; Escrow Account G.500 Block of South Michigan Street (Fat Daddy’s Board Up) – Project No. 108- 076 1.Company: Brown & Brown General Contractors 2.Change Order No.: 1 3.Increase Amount: $2,245.00 4.Percent of Increase: 4.56% 5.New Contract Amount: $51,472.00 6.Funding: TIF (420.1050.460.3989) 7.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Portage Avenue Crosswalks – Project No. 108-043 1.Company: LL Geans Construction Company 2.Change Order No.: 1 3.Decrease Amount: ($12,785.40) 4.Percent of Decrease: (32.87%) 5.Total Percent of Decrease: (32.87%) 6.New Contract Amount: $26,111.75 7.Funding: COIT (404.1001.460.44.05) B.Miami Streetscapes (Viaduct to Lincoln Way East) – Project No. 108-042 1.Company: McIntyre Jones, Inc. 2.Change Order No.: 1 (Final) 3.Decrease Amount: ($1,680.23) 4.Percent of Decrease: (4.2%) 5.Total Percent of Decrease: (4.2%) 6.New Contract Amount: $37,502.05 7.Funding: COIT 8.PROJECT COMPLETION AFFIDAVIT A.Demolition of Former Gates Chevy Building – Project No. 108-033 1.Company: R & R Excavating 2.Final Contract Amount: $705,434.65 3.Funding: Downtown TIF (420.1050.460.3982) BOARD OF PUBLIC WORKS AGENDA SESSION Thursday, July 9, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 9.CERTIFICATE OF SUBSTANTIAL COMPLETION A.Exterior Façade Rehabilitation, 101 North Michigan Street – Project No. 107-031 1.Company: Majority Builders, Inc. 2.Date of Substantial Completion: April 30, 2009 3.Funding: Downtown TIF (305-1050-460-4202) 10.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Michigan Street Streetscapes Phase II – Project No. 109-048 1.Funding: Downtown TIF B.Raw Sewage Pump No. 1 – Project No. 109-039 1.Funding: Waste Water Capital (642.0630.415.43.66) C.Abandoned Vehicles 11.RESOLUTION A.No. 36-2009 - A Resolution of the City of South Bend, Indiana Board of Public Works Related to the Acquisition of Property in the City of South Bend, Indiana (1601 Lincoln Way East) 12.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Addendum to Master Agency Agreement – Michigan Street Improvements (AGENDA SESSION) 1.Service: Amend Master Agreement to Include the Michigan Street Improvements Project B.Construction Contract – R & R Excavating, Inc. 1.Service: Demolition of Future TRANSPO Site Phase A – Project No. 109-046 2.Amount: $127,000.00 plus $75.00/CY Environmental Allowance 3.Funding: AEDA TIF C.Construction Contract – Mason Engineering and Construction, Inc. 1.Service: Waste Gas Burner Replacement – Project No. 108-061 2.Amount: $45,300.00 3.Funding: WWTP Other Contractuals D.Contract – Kaser’s Auction Service 1.Service: Liquidation of City Owned Vehicles and Equipment – August 29, 2009 2.Amount: 5% Commission E.Contract – Kaser’s Auction Service 1.Service: South Bend Police Department Auction – August 15, 2009 2.Amount: 8% Commission F.Project Assignment – Crowe Horwath 1.Service: Develop City of South Bend Municipal Sewage Works Cash Flow Model BOARD OF PUBLIC WORKS AGENDA SESSION Thursday, July 9, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: NTE $9,000.00 3.Funding: Sewage Works (641-0630-793-31-04) (AGENDA SESSION) G.Agreement – The Troyer Group 1.Service: Michigan Street Streetscape Improvements Phase II – Project No. 109-048 2.Amount: NTE $13,900.00 3.Funding: Downtown TIF (305.1050.460.31.02) H.Agreement – Lawson-Fisher Associates 1.Service: East Bank Improvement Area Sewer Study – Project No. 109-070 2.Amount: $145,000.00 3.Funding 2007B Sewer Bond (651.0630.415.42.06) I.Professional Services Agreement - Limno-Tech, Inc. 1.Service: Water Quality Engineering Services for CSO LTCP Update 2.Amount: NTE $10,000.00 3.Funding: Sewage Works Engineering (641.0630.793.31.02) J. Educational Affiliation Agreement – Brown Mackie College 1.Service: Provide Practical and Technical Learning Experience in the Veterinary Technology Field K.Bid Price Extension – Midwest Meters 1.Service: Procurement of Water Meters - Vendor has extended their unit pricing from 9/30/09 to 12/31/09 2.Amount: $411,400.00 3.Funding: Water Capital (620.0640.661.46.05) L.Contract – Community Coordinated Child Care 1.Service: Child Care Subsidy Program 2.Amount: $33,401.00 3.Funding: CDBG (212.1035.460.81.61 M.Contract – Near Northwest Neighborhood, Inc. 1.Service: Near Northwest Neighborhood Revitalization Program 2.Amount: $340,25.00 3.Funding: CDBG (212.1035.460.81.23) N.Contract - Near Northwest Neighborhood Revitalization Program 1.Service: Near Northwest Neighborhood Food Delivery Program 2.Amount: $30,000.00 3.Funding: CDBG (212.1035.460.81.84) O.Contract – South Bend Heritage Foundation, Inc., on behalf of the NNRO 1.Service: NNRO Program Delivery Program 2.Amount: $75,000.00 3.Funding: CDBG (212.1035.460.81.57) P.Contract – Near Northwest Neighborhood, Inc. 1.Service: Community Building Renovation Program BOARD OF PUBLIC WORKS AGENDA SESSION Thursday, July 9, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $93,000.00 3.Funding: CDBG (212.1035.460.81.24) Q.Contract – South Bend Heritage Foundation, Inc. 1.Service: Colfax Campus Improvements Program 2.Amount: $56,250.00 3.Funding: CDBG (212.1035.460.81.47) R.Contract – Real Services, Inc. 1.Service: Crime Victim Program 2.Amount: $6,465.00 3.Funding: CDBG (212.1035.460.81.63) S.Contract – Real Services, Inc. 1.Service: Guardianship Program 2.Amount: $6,465.00 3.Funding: CDBG (212.1035.460.81.75) T.Contract – Habitat for Humanity of St. Joseph County 1.Service: Cleveland Street Home Rehabilitation 2.Amount: $40,000.00 3.Funding: CDBG (212.1035.460.81.49) U.Contract – YWCA of St. Joseph County 1.Service: Neighborhood Outreach Program 2.Amount: $36,634.00 3.Funding: CDBG (212.1035.460.81.62) V.Contract – LaCasa de Amistad 1.Service: Community Outreach Program 2.Amount: $15,000.00 3.Funding: CDBG (212.1035.460.81.81) W.Contract – South Bend Human Rights Commission 1.Service: Fair Housing/Equal Opportunity Program 2.Amount: $7,000.00 3.Funding: CDBG (212.1035.460.81.89) X.Contract – South Bend Police Department 1.Service: Neighborhood Action Reclamation Patrol Program (Neighborhood Foot Patrol Program) 2.Amount: $67,500.00 3.Funding: CDBG (212.1035.460.81.71) Y.Contract – South Bend Police Department 1.Service: Neighborhood Watch Program 2.Amount: $21,551.00 3.Funding: CDBG (212.1035.460.81.70) Z.Contract – Aids Ministries/Aids Assist of Northern Indiana, Inc. 1.Service: 2009 Emergency Shelter Program BOARD OF PUBLIC WORKS AGENDA SESSION Thursday, July 9, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $15,416.00 3.Funding: ESG (09-2) AA.Contract – YWCA of St. Joseph County, Inc. 1.Service: 2009 Emergency Shelter Program 2.Amount: $44,901.00 3.Funding: ESG (09-4) BB.Proposal – Great Lakes Subsurface, LLC 1.Service: Century Center Island Renovations – Project NO. 109-014 2.Amount: NTE $1,647.50 3.Funding: Engineering OPS (101.0602.431.31.06) CC.Lease Agreement – Main Street Row Properties, LLC 1.Service: Five Year Lease Renewal for Water Works Department Offices 2.Amount: $4,303.60 per month 3.Funding: Water Works Operating Fund (620.0640.658.37.06) DD.Agreement Amendment No. 5 – Greeley & Hansen, LLC 1.Service: Continuing Negotiations with EPA and Development of Final LTCP 2.Amount: $73,109.67 3.Funding: Wastewater Engineering (641.0630.792.31.02) EE.Agreement – Architecture Design Group 1.Service: Architecture Plans for the Renovation of Century Center Convention Hall C – Project No. 109-051 2.Amount: $58,700.00 3.Funding: Bond Issue FF.Professional Services Agreement – Abonmarche Consultants, LLC 1.Service: Design for Mayflower Road Trunk Sanitary Sewer – Project No. 109- 055 2.Amount: $293,630.00 3.Funding: AEDA/TIF GG.Access Agreement – New Energy Corp. 1.Service: Entry Upon Public Property for Construction and Sampling HH.Agreement – Lang, Feeney & Associates 1.Service: Re-Subdivision of Riverside Drive Properties for Riverside Trail – Project No. 105-051 2.Amount: $5,500.00 3.Funding: Engineering Operating Budget/Other Professional Services (101.0602.2431.31.06) II.Contract Addendum – The Troyer Group 1.Service: Federal Stimulus Funding Assistance 2.Amount: Increase Amount of Original Contract to $15,000.00 3.Funding: Engineering Operations & Management JJ.Construction Contract – LL Geans Construction Co. BOARD OF PUBLIC WORKS AGENDA SESSION Thursday, July 9, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Service: Jon R. Hunt Plaza Improvements – Decorative Concrete – Project No. 108-043 2.Amount: $7,985.00 3.Funding: South Bend Central Development Area TIF 13.RECOMMENDATIONS A.Street Closure – Parish Festival 1.Sponsor: Our Lady of Hungary – Denise Domonkos 2.Location: Chapin from Calvert to Bruce 3.Date/Time: July 18, 2009 from 4:00 p.m. to 10:00 p.m. 4.Favorable Recommendations B. License Application Renewal – Massage Establishment 1.Sponsor: Hair Crafters 2.Location: 602 Lincoln Way East 3.Favorable Recommendations C.Procession – Kid’s Triathlon 1.Sponsor: South Bend Park Department 2.Location: Wall Street - Greenlawn to Ironwood – Belmont – Greenlawn to Twyckenham - Greenlawn Wall to Belmont – Southwood – Greenlawn to Twyckenham 3.Date/Time: July 25, 2009 from 6:00 a.m. to 1:00 p.m. 4.Favorable Recommendations D.Street Vacation 1.Petitioner: Hidden Creek, LLC 2.Location: A Portion of Summer Time Lane from Jackson Rd. to Hidden Creek Drive 3.Favorable Recommendations E.Procession – Wedding 1.Sponsor: Yair Elias 2.Location: West on East Eckman (from 605 East Eckman) to High Street then South to Hebrew Orthodox Church 3.Date/Time: August 9, 2009 from 6:00 p.m. to 7:30 p.m. and 10:00 p.m. to 10:30 p.m. 4.See Comments F.Procession – Motorcycle Benefit Run for Jasmyn Forrest 1.Sponsor: Committee for Jasmyn Forrest Benefit 2.Location: AJ’s Burger Shack on Ameritech Drive, West on Cleveland to US 31 Bypass, South on Bypass to SR 23 to Crumstown Rd., North to Pine Rd, Pine Rd., to SR 2, East to US 31 N. to Cleveland Rd. Exit, East to Ameritech Drive to AJ’s Burger Shack 3.Date/Time: July 26, 2009 from 9:00 a.m. to 3:00 p.m. BOARD OF PUBLIC WORKS AGENDA SESSION Thursday, July 9, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4.Favorable Recommendations G.Street Closure – Enshrinement Festival Fireworks 1.Sponsor: College Football Hall of Fame 2.Location: Colfax from St. Joseph St. to Niles Ave. 3.Date/Time: July 17, 2009 from 6:00 p.m. to 12:00 a.m. (Fire Works End Approximately 11:00 p.m., Then Clean-Up) 4.Favorable Recommendations H.Street Closure - Coquillard/Cherry Tree Neighborhood Block Party 1.Sponsor: Greta & Jay Lewis 2.Location: Cherry Tree Lane between Rockne Drive and Coquillard Drive 3.Date/Time: August 2, 2009; 1:00 p.m. to 3:00 p.m. 4.Favorable Recommendations I.Open Air License Application - Hot Dog Cart 1.Sponsor: Waka Dog 2.Location: Corner of Main & Washington Streets 3.Date/Time: May to December 2009, from 11:00 a.m. to 3:00 p.m. 4.See Comments J.Street Closure – Urban Adventure Race 1.Sponsor: South Bend/Mishawaka Convention & Visitors Bureau 2.Location: Michigan Street from Washington to Jefferson Streets 3.Date/Time: July 18, 2009 from 6:00 a.m. to 3:00 p.m. 4.Awaiting Recommendations K.Street Closure – In Honor of Rev. Hardy Jones 1.Sponsor: Andre & Kristina Goober 2.Location: Fredrickson from Goodland Street to Bendix Drive 3.Date/Time: July 25, 2009 from 8:00 a.m. to 8:00 p.m. 4.Awaiting Recommendations L.Procession – 2009 Crime Stoppers Walk Against Crime 1.Sponsor: South Bend Area Crime Stoppers 2.Location: Stanley Coveleski Stadium/ Walk starts and ends 3.Date/Time: July 23, 2009 from 5:30 p.m. to 7:00 p.m. 4.Awaiting Recommendations 14.CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A.Lot 22 Roanoke Heights Subdivision – Located on Westside of Myrtle Avenue South of Darden Road – Sewer/Water 15.TRAFFIC CONTROL DEVICES A.New Installations Approved - Handicapped Parking Space Signs 1.221 Hammond BOARD OF PUBLIC WORKS AGENDA SESSION Thursday, July 9, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.1626 S. Kendall th 3.922 S. 35 Street 4.1617 N. Brookfield B.New Installation Denied - - Handicapped Parking Space Sign 1.605 Cushing, Apt. A a)Does not meet requirements 16.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Water Works (May) 17.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Water Works (May) B.Environmental Services 18.BONDS A.Contractor Bonds 1.Precision Concrete – Effective June 30, 2009 B.Excavation Bonds 1.Hamman Site Development LLC - Released Effective June 25, 2009 19.CLAIMS 20.PRIVILEGE OF THE FLOOR 21.ADJOURNMENT