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Home My WebLink About06/18/09 Board of Public Works Agenda Session BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 18, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.PUBLIC HEARINGS A.Massage Establishment 1.Chinese Massage Spa a)Petitioner: Jingli Crain, Owner b)Location: 2606 S. Michigan St. c)Favorable Recommendations 2.Massage by Angie a)Petitioner: Angela Attard b)Location: 108 N.Main St. c)Favorable Recommendations 2.REVIEW OF MINUTES A.Agenda Session: June 4, 2009 B.Regular Meeting: June 8, 2009 C.Claims Review: June 15, 2009 3.OPENING OF BIDS A.Large Diameter Sewer Grit Removal – Project No. 109-017 1.Funding: Other Contractuals (Acct. 641-0630-793-6335) B.WNIT Façade Renovation – Project No. 109-001 1.Funding: Downtown TIF 4.OPENING OF QUOTATIONS A.Wayne Street Masonry Repairs – Re-quote – Project No. 107-103 1.Funding: SBCDA TIF (?) (Acct. No. 101.1064.645.42.02) 5.AWARD BIDS A.Secondary Digester Cleaning - Project No. 108-083 1.Company: Synagro Central LLC 2.Amount: $329,609.60 3.Funding: Capital (Acct No. 642-0630-415-43.66) B.2009/2010 Janitorial Bid 1. HP Products a)Amount: $156,847.64 2.Pen Products a)Amount: $15,980.00 3.Funding: Various Department Budgets BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 18, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6.AWARD QUOTATIONS A.Jon R. Hunt Plaza Improvements – Decorative Concrete 1.Company: LL Geans Construction Co. 2.Amount: $7,985.00 3.Funding: South Bend Central Development Area TIF (Acct. No. 420-1050-460- 42-03) B.Water Works Electrical Technician – Project No. 109-059 1.Companies: Infrasource, Herrman & Goetz, Peerless-Midwest, Inc. 2.Amount: Various Rates; Rotating List of First Available 3.Funding: Water Works Revenue (Acct. No. 620.0640.602.31-06) 7.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Procurement of Construction Equipment for Water Works – Project No. 109-067 1.Funding: SRF B.Ironwood Water Main Extension – Project No. 109-052 1.Funding: SRF C.Ireland Booster Station – Project No. 109-054 1.Funding: SRF D.Main Line Valve Replacement – Project No. 109-064 1.Funding: SRF E.Edison WTP Filter Cell 3W Media Replacement – Project No. 109-065 1.Funding: SRF F.New London Lake & Clay Sunnybrook Lift Station Improvements – Project 109-068 1.Funding: 2007B Sewer Bond (Acct No. 651-0630-415-06) G.Abandoned Vehicles 8.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET A.Twyckenham Trunk Storm Sewer – Project No. 108-050 1.Funding: 2007B Sewer Bond (Acct. No. 651-0621-415.31-02) 9.RESOLUTION A.No. 35-2009 - A Resolution of the City of South Bend, Indiana Board of Public Works On Use of an Auctioneer for Disposal of Unfit and/or Obsolete Property 1.Police Department 10.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Amendment No. 4 - Malcolm Pirnie 1.Service: Design Work for CSO Net Phase II Additional Work That Was Added Because of Stimulus Aid. 2.Amount: $152,000.00 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 18, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: 2007B Sewer Bond/SRF Will Reimburse for This Work at the Loan Closing B.Professional Services Agreement Extension – ME Simpson 1.Service: 2008 Award Correction - Three Year Contract for Water Meter Evaluation and Maintenance was approved in 2008 for $70,000.00 for One Year. Should Have Been $70,000.00 Per Year. 2.Amount: $70,000.00 per year through 12/31/2010 3.Funding: Other Professional Services (Acct. 620-0640-605-31.06) C.Construction Contract – Brooks Construction Company 1.Service: West Washington Street Storm Drainage Improvements – Project No. 107-063 2.Amount: $1,378,648.35 3.Funding: 2007 Sewer Bond (647-0621-665-66-11) D.Construction Contract – Industrial Disposal & Recycling, LLC 1.Service: Green Tech Park Retention Pond Sediment Dredging - Project No. 109- 030 2.Amount: $122,675.00 3.Funding: IFA Brownfields Site Remediation Grant Initiative E.Warranty Deed 1.Service: Accept Deeded Property from Memorial Hospital – New Bartlett Street F.Agreement – Madison Center 1.Service: Employee Assistance Program for Employees and Dependents for July 2009 to December 2010 2.Amount: $2.22 Per Employee Per Month; Additional Optional Charges 3.Funding: Self Insured Employee Benefit Fund Acct711-0401-671-34-13) ( G.Addendum No. 1 – South Bend Heritage Foundation 1.Service: Extension of Time for Colfax Campus Improvement Rehab Contract 2.Amount: N/A 3.Funding: CDBG (212-1034-460-81.47) 4.Start/End Date: January 1, 2008 to December 31, 2009 H.Interlocal Agreement - City of Elkhart 1.Service: Fish Sampling Study in St. Joseph River from Elkhart to South Bend 2.Amount: $150,000.00 3.Funding: Wastewater Other Contractuals (641-0630-793-6335) 4.Start/End Date: 3 Years from 2010-2012 I.Addendum – Neighborhood Resources & Technical Services, Inc. 1.Service: Continuation of NRC Neighborhood Grant Program 2.Amount: $5,000.00 3.Funding: EDIT (Acct 408.1001.460.39.30) J.Addendum – Neighborhood Resources Corporation 1.Service: Extension of Grant Term Through December 31, 2009 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 18, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: N/A 3.Funding: EDIT K.Agreement – Symbiont 1.Service: Primary Clarification Scum and Grease Removal Modifications– Project No. 109-069 2.Amount: $41,250.00 3.Funding: Other Contractuals (Acct. No. 641-0630-793-6335) L.Agreement – Jones and Henry 1.Service: New London Lake Lift Station Improvements– Project No. 109-068 2.Amount $20,000.00 3.Funding: Other Contractuals (Acct No. 641-0630-793-6335) M.Agreement – Burkhart Advertising Inc., Miller & Johns & City of South Bend 1.Service: Transfer of City Owned Parcels (Lots 29, 30, and Remaining Part of Lot 31) in Exchange for ROW Needed for Extension of Napoleon Street 2.Amount: $50,000.00 3.Funding: Major Moves (Acct. No. 412.0401.415.42-01) N.Professional Services Agreement – Phifer Environmental 1.Service: RMP-PSMP- Stormwater Review - Required EPA and OSHA Plans 2.Amount: $4,800.00 3.Funding: Wastewater O&M (Acct. No. 641-0630-793-6335) O.Lease Extension – South Bend Civic Theater 1.Service: Eleven (11) Year Lease – South Bend Civic Theater Building 2.Amount: $11.00 Paid to the City P.Professional Services Agreement – The Troyer Group 1.Service: Preliminary Design Phase for Up to 50% of the Total Contract - Diamond Avenue Trunk Storm Sewer - Project No. 109-059 2.Amount: $517,105.00 3.Funding: 2007B Sewer Bond (Acct. No. 651-0621-415.31-02) Q.Addendum No. 2 – Near Northwest Neighborhood, Inc. 1.Service: Dollar House Management Agreement Addendum to allow Clearance, Demolition or Removal R.Addendum No. 2 – Northeast Neighborhood Revitalization Organization, Inc. 1.Service: Dollar House Management Agreement to allow Clearance, Demolition or Removals S.Addendum No. 2 – South Bend Heritage Foundation 1.Service: Dollar House Management Agreement to allow Clearance, Demolition or Removals T.Agreement - Corrpro Waterworks 1.Service: One-time Inspection of Cathodic Protection Corrosion Control Equipment at the Northwest Elevated Tank 2.Amount: $585.00 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 18, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: Water Revenue (Acct. 620.0640.602.31.35) 11.RECOMMENDATIONS AGENDA A.Procession – Major Taylor Bike Ride – Juneteenth Celebration ( SESSION) 1.Sponsor: South Bend Indiana Black Expo 2.Location: Washington to Summit to Idlewood to Westwood to Linden to Kaley back to Washington 3.Date/Time: June 20, 2009 from 8:00 a.m. to 11:00 a.m. 4.See Engineering Comments AGENDA SESSION) B.Street Closure – Block Party ( 1.Sponsor: Wooded Estates Neighborhood Association 2.Location: Black Oak from Oak Park to Scottswood 3.Date/Time: June 22, 2009 from 6:30 p.m. to 8:30 p.m. 4.See Comments C.Street Closure – Kiddie Parade 1.Sponsor: Wooded Estates Neighborhood Association 2.Location: Howard from White Oak to Oak Ridge 3.Date/Time: July 4, 2009 from 10:00 a.m. to 12:00 p.m. 4.Favorable Comments D.Street Closure –Block Party 1.Sponsor: Ruthie Aikens 2.Location: North Illinois from Washington to Linden 3.Date/Time: July 4, 2009 from 1:00 p.m. to 8:00 p.m. 4.See Police Comments E.Temporary Use of City-Owned Property – Plant Switch Grass for Alternative Energy Project 1.Sponsor: Jerry Price 2.Location: 213 Illinois 3.Date/Time: 4.See Comments F.Procession – Angel of Hope Memorial Motorcycle Ride 1.Sponsor: The Pack 2.Location: Pinhook Park on Riverside, North to Cleveland, west on Cleveland to 31 By-Pass, South on By-Pass to 331, South on 331 to State Road 6, West on State Road 6 to US 31, North on US 31 to State Road 4, West on State Road 4 to State Road 23, North on State Road 23 to 31 By-Pass, North on 31 By-Pass to Mayflower, North on Mayflower to Linden, East on Linden to VFW #9820. 3.Date/Time: August 15, 2009 from 8:45 a.m. to 1:45 p.m. 4.Favorable Comments BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 18, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 G.Street Closing – Community Health Fair 1.Sponsor: Mount Carmel Missionary Baptist Church 2.Location: St. Joseph Street from Indiana Avenue to Haney Street 3.Date/Time: July 18, 2009 9:00 a.m. to 2:00 p.m. 4.Favorable Comments H.Street Closing – Block Party 1.Sponsor: Geneva Sullivan 2.Location: Dundee from Ford to Huron 3.Date/Time: July 4, 2009 4:00 p.m. to 8:00 p.m. 4.See Comments – Economic Development 12.TRAFFIC CONTROL DEVICES A.New Installation – One Hour Parking 1.2801 Mishawaka Ave. a)All criteria has been met B.New Installation -Reserved Handicapped Parking Space Sign 1.218 E. Altgeld a)All criteria has been met C.New Installation – Trolley Sign Locations 1.N/W Corner Michigan & Jefferson; S/E Corner St. Joseph & Wayne; 322 E. Colfax; Niles Ave. at Madison Center; Jefferson Blvd. West of Lafayette a)All criteria has been met SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS 13. A.Central Services 14.MONTHLY REPORT OF OPERATIONS - DEPARTMENT OF PUBLIC WORKS A.Environmental Services B.Central Services 15.CLAIMS 16.PRIVILEGE OF THE FLOOR 17.ADJOURNMENT