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Home My WebLink About06/04/09 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 4, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: May 21, 2009 B.Regular Meeting: May 26, 2009 C.Claims Review: June 1, 2009 2.MIAMI ROAD REMONSTRANCES 3.OPENING OF BIDS A.Demolition of Future TRANSPO Site Phase A – Project No. 109-046 1.Funding: AEDA/TIF (Acct. 324-1050-460-3982) B.Janitorial Supplies 1.Funding: Departmental Budgets/Joint Bid with St. Joseph County C.Abandoned Vehicles 4.OPENING OF QUOTATIONS A.Water Works 2009/2010 Electrical PLC Technician - Project No. 109-059 1.Funding: Water Works Maintenance Fund (Acct. 620.0640.602.31.06) 5.AWARD BIDS A.Waste Gas Burner Replacement – Project No. 108-061 1.Company: Mason Engineering and Construction 2.Amount: $ 45,300.00 3.Funding: (Acct. No. 641-0630-793-6335) 6.CHANGE ORDER A.Century Center Restroom Remodel Project – Project No. 109-007 1.Company: Schrock Commercial 2.Change Order No.: 3 3.Increase Amount: $1,066.00 4.Percent of Increase: 0.15% 5.New Contract Amount: $709,849.00 6.Funding: Century Center Bond Escrow Account B.Eddy Street Commons Site Utilities – Project No. 108-005R 1.Company: HRP Construction, Inc. 2.Change Order No.: 5 3.Increase Amount: $32,816.34 4.Percent of Increase: 1.14% 5.New Contract Amount: $2,899,322.15 6.Funding: TIF Escrow Account BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 4, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 7.PROJECT COMPLETION AFFIDAVIT A.Eddy Street Commons Site Work & Demolition – Project No. 108-003R 1.Company: R & R Excavating, Inc. 2.Final Contract Amount: $3,255,350.66 3.Funding: Escrow Account 8.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.2009 Sewer Lining Rehabilitation Program - Project No. 109-058 1.Funding: 2007B Sewer Bond (Acct. 651.0621.415.31.02) B.2009 Road Repairs for Water Main Extensions - Project No. 109-057 1.Funding: SRF (Acct 620- 0640- 606-31-51) 9.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Proposal – Hull & Associates, Inc. 1.Service: Technical Support for Review and Oversight of Administering the Brownfields Cleanup Revolving Loan Fund Grant 2.Amount: $27,635.00 3.Funding: US EPA Brownfields Revolving Loan Fund Grant (Acct. 209-1401-460- 1-02) B.Amendment to Consulting Services Agreement – Hull & Associates, Inc. 1.Service: Increase Amount of Contract because of Higher than Anticipated Costs on Three Projects – Underground Pipe & Valve, 700 S. Lafayette & TRANSPO 2.Amount: $13,750.00 3.Funding: Section 108 Loan (Acct. 212-1077-460-3101) C.Construction Contract – R&R Excavating, Inc. 1.Service: Demolition of the Former El Buen Vecino Building – Project No. 108- 073 2.Amount: $68,585.00 3.Funding: Code Capital D.Lease Agreement – Main Street Row Properties, LLC 1.Service: Five Year Renewal of Water Department Main Street Row Property Lease. 2.Amount: $4,303.60 per month 3.Funding: Water Operations (Acct 620-0640-658-37-06) E.Proposal – The Troyer Group 1.Service: To Oversee Bidding and Construction Administration of Façade Located at 300 W. Jefferson for WNIT-TV. 2.Amount: $39,000.00 3.Funding: Downtown TIF Bond (Acct. 305-1050-460-42-02) F.Contract for Debt Collections – C. B. M. Accounts Service, Inc. 1.Service: Two Year Contract for Debt Collections for EMS Billing BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 4, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: Contingency Fees 3.Funding: EMSCIF (Acct. 288- 0902 -422- 31-16) G.Agreement Renewal– AMPCO 1.Service: Renewal of One Year On-Street Parking Enforcement in the Central Business District 2.Amount: $3,600.00 Annually 3.Funding: Redevelopment Fund (Acct 601.0463.351.00.00) H.Supplemental Agreement No. 1 – DLZ Indiana, LLC 1.Service: 2009 South Side Water Distribution System Improvements Bond Design 2.Amount: Decrease of Original Contract by $103,100.00; New Amount of $486,400.00 3.Funding: SRF I.Ratify Addendum – Teledata, Inc. 1.Service: Emergency Demolition of 1202 S. Lafayette Building – Temporary Relocation of Fiber Optic Running along Lafayette Boulevard 2.Amount: $12,447.00 3.Funding: AEDA TIF (Acct 324-1050-460-39-82) J.Amendment of Lease – Chase Equipment Finance, Inc. 1.Service: Revised Lease/Purchase Amortization Schedule to Reflect Use of Escrow Funds Applied to Debt Service through July 2017. 2.Amount: $100,289.83 Semi-Annual Payment 3.Funding: Engineering Operating Budget (Acct 101-0602-431-37-02) K.Addendum – WorksRight Software, Inc. 1.Service: Software for License for Postal Coding required for Bulk Rate Discount Mail 2.Amount: $4,800.00 3.Funding: Water Revenue (Acct 620-0640-627-31-37) L.Agreement – The Troyer Group 1.Service: Federal Stimulus Funding Assistance – Project No. 109-060- Assistance to City Staff to Prepare ARRA Project Documents to INDOT for Bidding 2.Amount: NTE $10,000.00 3.Funding: Engineering O&M (Acct 101-0602-431-31067) M.Addendum – Northern Construction Services 1.Service: Extension of Paving Contract to Pave Additional 2200 LF of Voorde Drive - Project No. 108-009 2.Amount: $90,000.00/Unit Prices 3.Funding: AEDA TIF (Acct 324-1050-460-42-03) N.Proposal – McCormick Engineering, LLC 1.Service: Proposal for As-Needed Professional Engineering Services River Crossing 2 Across St. Joseph River 2.Amount: NTE $8,000.00 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 4, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: WWTP – Other Contractuals (Acct 641-0630-793-6335) O.Service Proposal Addendum – Gripp, Incorporated 1.Service: Depth Sensor Calibration of Additional Sixty (60) CSO Net Submerged Probe Level Monitoring Sites 2.Amount: $39,780.00 3.Funding: WWTP – Other Contractuals – (Acct 641-0630-793-6335) P.Proposal Agreement – Lawson-Fisher Associates 1.Service: Monitor Dam and Century Center Island Condition and Assure Stability of the Island 2.Amount: $15,687.00 3.Funding: TBD Q.Professional Services Agreement – Wightman Petrie 1.Service: Provide Demolition Inspection Services for the TRANSPO Site Demolition Project. 2.Amount: $30,440.00 3.Funding: AEDA TIF – (Acct 324-1050-460-39) 10.RECOMMENDATIONS A.Procession – Making Strides Against Breast Cancer 1.Sponsor: American Cancer Society 2.Location: From Howard Park to Indiana University along Riverwalk 3.Date/Time: October 10, 2009, 8:00 a.m. to 12:00 p.m. 4.Favorable Recommendations B.Street Closure – Birthday Party 1.Sponsor: Carol Washington 2.Location: Turnock Street from Kalorama to South Bend Avenue 3.Date/Time: July 18, 2009, 4:00 p.m. to 8:00 p.m. 4.Favorable Recommendations (AGENDA SESSION) C.Street Closure – Open House/Graduation Party 1.Sponsor: Elonda Wilder-Hamilton 2.Location: Humboldt Street from Fremont Street to Olive Street 3.Date/Time: June 6, 2009, 4:30 p.m. to 8:00 p.m. 4.Favorable Comments D.Street Closure – Help Me Reach Out! 1.Sponsor: Valerie Bailey 2.Location: Indiana Avenue from William Street to Franklin Street 3.Date/Time: July 4, 2009, 8:00 a.m. to 8:00 p.m. 4.See Police Comments E.Street Closure – Wedding 1.Sponsor: Vicki English 2.Location: Garden Place BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 4, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Date/Time: June 12, 2009, 4:30 p.m. to 6:30 p.m. 4.Favorable Recommendations F.Street Closure – Leeper Park Art Fair 1.Sponsor: Leeper Park Art Fair – St. Joseph Watercolor Society 2.Location: Riverside from Lafayette to Michigan Street and Park Lane from Lafayette to Michigan Street with Handicapped on North Side 3.Date/Time: June 20 & 21, 2009, 10:00 a.m. to 6:00 p.m. 4.Favorable Recommendations th G.Street Closure – Northside & 30 Block Party 1.Sponsor: Perry L. Stow thst 2.Location: Northside Boulevard between 30 Street and 31 Street 3.Date/Time: June 20, 2009, 4:00 p.m. to 8:00 p.m. 4.Favorable Recommendations (AGENDA SESSION) H.Street Closure – Birthday Party 1.Sponsor: Tracey Pearson 2.Location: Chalfant Street from Arthur Street to Walsh Street 3.Date/Time: June 6, 2009, 2:00 p.m. to 9:30 p.m. 4.Favorable Recommendations I.Street Closure – DAD’s Day Poker Run 1.Sponsor: South Bend Maennechor 2.Location: Sycamore Street from LaSalle Street to Colfax Street 3.Date/Time: June 20, 2009, 7:00 a.m. to 8:00 p.m. 4.Favorable Recommendations (AGENDA SESSION) J.Street Closure – Still Cruisin’ Car Club 1.Sponsor: Downtown South Bend 2.Location: 300 S. Michigan Street from Wayne Street to Western Avenue 3.Date/Time: June 5, 2009, 4:00 p.m. to 9:30 p.m. 4.Favorable Recommendations K.Sidewalk Café – Chicory Cafe 1.Sponsor: Chicory Café 2.Location: 105 East Jefferson Boulevard 3.Date/Time: Mon-Fri, 6:30 a.m. - 6:00 p.m.; Sat. 8:00 a.m.-3:30 p.m.; Sun. 8:30 a.m. - 3:30 p.m. 4.Favorable Recommendations L.Sidewalk Café – LePeep Restaurant 1.Sponsor: Margaret E. Dalton 2.Location: 127 South Michigan Street 3.Date/Time: May - October, 2009, 6:30 a.m. to 2:00 p.m. 4.Favorable Recommendations Subject to Keeping 5' Clearance for Pedestrians M.Encroachment Recommendation – Replacement of Temporary Sign 1.Sponsor: Memorial Hospital of South Bend, Inc. BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 4, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Location: Southeast Corner of Bartlett Street and Lafayette Street 3.See Comments N.Open Air Business – Garden Market 1.Sponsor: Urban Garden Market 2.Location: 1025 North Bendix Drive 3.Date/Time: Saturdays - May 23, 2009 until October 31, 2009, 8:00 a.m. until 12:00 p.m. 4.Favorable Comments as long as Business is Conducted in Right-of-Way O.License Renewal Application – AMPCO System Parking 1.Sponsor: James Calhoun 2.Location: 123 N. St. Joseph Street, 117 S. William Street, 225 Main Street, 211 N. Lafayette, 123 N. Main Street, 226 N. Main Street, 126 N. Main Street, 121 S. St. Joseph Street, 121 E. Wayne Street, 121 S. Michigan Street, 311 Lafayette 3.See Engineering Comments 11.TRAFFIC CONTROL DEVICES A.New Installation - Reserved Handicapped Parking Space Sign 1.437 S. Jackson Street a)All Criteria Met B.New Installation – No Parking Signs 1.South Side of LaSalle – 115’ West of Frances Street a)Restrict Parking for South Bend Clinic 12.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Engineering Division 13.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Water Works 14.BONDS A.Contractor Bonds 1.Pioneer Masonry, Inc. – For Release Effective May 31, 2009 2.D & B Plumbing, Inc. – For Release Effective June 23, 2009 B.Excavation Bonds 1.Martell Electric, LLC – Approved May 19, 2009 Pursuant to Resolution 100- 2000. 2.McIntyre Jones, Inc. – For Reinstatement May 1, 2009 Pursuant to Resolution 100-2000 15.CLAIMS BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 4, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 16.PRIVILEGE OF THE FLOOR 17.ADJOURNMENT