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Home My WebLink About04/13/2009 Board of Public Works AgendaBOARD OF PUBLIC WORKS MEETING Monday, April 13, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: March 19, 2009 B.Regular Meeting: March 23, 2009 C.Special Meeting: March 26, 2009 D.Claims Review: March 30, 2009 E.Claims Review: April 6, 2009 2.OPENING OF BIDS A.Demolition of the Former El Buen Vecino Building (404 South Walnut Street) – Project No. 108-073 1.Funding: Code Capital (Acct. #101-1205-463-3989) B.2009 Water Treatment Chemicals – Project No. 109-028 1.Funding: Department Budgets (Acct. #620-0640-603-2225 & 641-0630-793- 6506) C.Exterior, Interior & Traffic Paint 1.Funding: Department Budgets (Acct. #101-0607-431-2230) D.Organic Material Screener 1.Funding: Environmental Services Vehicle Capital Budget (Acct. #642-0630-415- 4302) 3.AWARD BIDS A.Pleasant Street Sewer Separation – Project No. 108-070 1.Company: HRP Construction 2.Amount: $739,800.00 3.Funding: 2007 Sewer Bond (Acct. #651-0621-415-3102) B.Washington/Burbank Sewer Separation – Project No. 107-041 1.Company: Northern Construction Services Corporation 2.Amount: $465,529.15 3.Funding: 2007 Sewer Bond (Acct. #651-0621-415-3102) C.Fairfax Estates Drainage Improvements – Project No. 108-014 1.Company: HRP Construction 2.Amount: $749,749.00 3.Funding: 2007 Sewer Bond (Acct. #651-0621-415-3102) D.Eddy Street Commons Lighting Procurement – Project No. 109-006 1.Company: L.S.O.I. 2.Amount: $155,398.10 3.Funding: Eddy Street Commons TIF 4.Comment: Base Bid previously awarded – award for Alternate 1 BOARD OF PUBLIC WORKS MEETING Monday, April 13, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4.CHANGE ORDERS A.Exterior Façade Rehabilitation – 101 North Michigan Street - Project No. 107-031 1.Company: Majority Builders, Inc. 2.Change Order No.: 7 3.Increase Amount: $8,125.00 4.Percent of Increase: 1.17 % 5.New Contract Amount: $712,825.00 6.Funding: Downtown TIF (Acct #305-1050-460-4202) B.Exterior Façade Rehabilitation – Project No. 107-031 1.Company: Majority Builders, Inc. 2.Change Order No.: 8 3.Increase Amount: $1,609.00 4.Percent of Increase: 0.23 % 5.New Contract Amount: $714,434.00 6.Funding: Downtown TIF (Acct #305-1050-460-4202) C.Century Center Restroom Remodel Project – Project No. 109-007 1.Company: Schrock Commercial 2.Change Order No. 2 3.Increase Amount: $5,967.00 4.Percent of Increase: 0.85% 5.New Contract Amount: $708,783.00 6.Funding: Century Center Bond (Escrow) D.Eddy Street Commons Parking Garage – Project No. 108-004 1.Company: F. A. Wilhelm Construction 2.Change Order No.: 3 3.Increase Amount: $407,534.00 4.Percent of Increase: 2.6% 5.New Contract Amount: $16,282,053.00 6.Funding: Eddy Street Commons Bond E.Century Center Chiller Replacement - Project No. 108-085 1.Company: Hermann & Goetz 2.Change Order No.: 1 3.Increase Amount: $3,983.00 4.Percent of Increase: .67% 5.New Contract Amount: $597,383.00 6.Funding: Century Center Bond 5.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Abandoned Vehicles B.Secondary Digester Cleaning – Project No. 108-083 1.Funding: Sewage Works O&M BOARD OF PUBLIC WORKS MEETING Monday, April 13, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6.RESOLUTIONS A.No. 16-2009 - A Resolution of the City of South Bend Board of Public Works Signatory Authorization Resolution 1.Purpose: For David Tungate to apply for a State Revolving Fund Loan B.No. 17-2009 - A Resolution of the City of South Bend Board of Public Works PER Acceptance Resolution 1.Acceptance of a Preliminary Engineering Report prepared by DLZ Indiana, LLC C.No. 19-2009 - A Resolution of the City of South Bend Board of Public Works Signatory Authorization Resolution 1.Approving Gary Gilot to apply for SRF Loan D.No. 20-2009 - A Resolution of the City of South Bend Board of Public Works PER Acceptance Resolution 1.Acceptance of a Preliminary Engineering Report prepared by DLZ Indiana, LLC, American Structurepoint, Inc; Abonmarche Consultants, LLC; and Malcolm Pirnie, Inc. 7.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Construction Contract – L.L. Geans Construction Co. 1.Service: Portage Avenue Crosswalks – Project No. 108-043 2.Amount: $38,897.15 3.Funding: COIT st B.Proposal – 1 Source Bank 1.Service: Banking Services for March 1, 2009 to March 1, 2011 – Indicates reduction in fees for per item charges C.Contract – On-Site Health Solutions 1.Service: Wellness Screenings & Case Management for City Employees – To include cholesterol & glucose screenings 2.Amount: $10,530.00 (Wellness Screenings) & $33,000 (Case Management) 3.Funding: Health Insurance Fund 711 (Acct. #711-0401-671-31-06) D.Release of Utility Easement – Danch Harner & Associates, Inc. 1.Location: Bernice Street from Bulla Street, south to the dead end and the first east/west alley from Bernice Street to Palmer Street south of Bulla Road. 2.Purpose: Reconfiguration of property to allow for future development of Notre Dame – Alley Vacation is being done through St. Joseph County Council E.Agreement – Garda CL Great Lakes, Inc. 1.Service: Armored car services for Water Works 2.Amount: $350.41, plus mileage 3.Funding: Water Works O&M F.Service Agreement – Badger Meter, Inc. 1.Service: Service for meter reading handhelds, software and laptop through 2009 BOARD OF PUBLIC WORKS MEETING Monday, April 13, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $10,164.00 3.Funding: Water Works O&M (Acct. #620-0640-657-3137) G.Agreement – IN.gov 1.Service: Research ownership of abandoned vehicles towed by Code Enforcement for the purpose of notifying owner of reclaim requirements 2.Amount: $1.00 per request 3.Funding: Vehicle Fund (Acct. #101-1204-425-3989) H.Agreement – Linc Services 1.Service: Building HVAC Maintenance Agreement – Palais Royale – 2 year agreement 2.Amount: $15, 465.00/Year 3.Funding: Building Maintenance (Acct. #101-0405-453-3601) I.Agreement – Linc Services 1.Service: Building HVAC Maintenance – Morris Performing Arts Center – 2 year agreement 2.Amount: $25,200.00/Year 3.Funding: Building Maintenance (Acct. #101-0404-453-3601) J.Memorandum of Understanding – MACOG 1.Service: 2009 Annual Traffic Counting Program 2.Amount: $5,000.00 3.Funding: General Fund/Engineering Operations (Acct. #101-0602-431-3106) K.Agreement – Liquid Engineering Corporation 1.Service: South Reservoir Underwater Inspection 2.Amount: $10,775.00 3.Funding: Operating (Acct. #620-0640-602-3106) L.Agreement – Norfolk Southern Railway Company 1.Service: Twyckenham Trunk Storm Sewer 2.Amount: $1,000.00 (consultant’s reimbursable expense) 3.Funding: Sewer Bond Issue (Acct. #647-0621-1415-3102) M.Contract – Near Northwest Neighborhood 1.Service: Administration Funds 2.Amount: $80,400.00 3.Funding: CDBG (Acct. #212-1035-460-8185) N.Contract– South Bend Heritage Foundation 1.Service: Administration Funds 2.Amount: $140,895.00 3.Funding: CDBG (Acct. #212-1035-460-8110) O.Professional Services Proposal – McCormick Engineering, LLC – Project No. 109- 029 1.Service: Pleasant Street Sewer Separation Project Phase 2 2.Amount: $84,940.00 BOARD OF PUBLIC WORKS MEETING Monday, April 13, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: 2007 Sewer Bond ( Acct # 647-0621-665-66-11) P.Real Estate Purchase & Site Work Agreement – The 1100 Corporation 1.Service: Real Estate Purchase for Underground Pipe & Valve building and sale of Oliver Industrial Park for new location of Underground Pipe & Valve 2.Amount: $1,625,000.00 less credit for land in Oliver Industrial Park, $205,000.00 for relocation 3.Funding: Section 108 Loan (Acct. #212-1077-460-4102 & 212-1077-460-3980) Q.Settlement of Disputed Claim – Oselka Construction Company 1.Purpose: Closed Biosolids Lagoon No. 4 – Project No. 107-073 disputed claim 2.Amount: $1,200,068.00 R.Contract – Department of Community & Economic Development 1.Service: South Bend Home Improvement Program 2.Amount: $148,705.00 3.Funding: CDBG (Acct. #212-1035-460-8105) S. Contract – Department of Community & Economic Development 1.Service: Rebuilding Together 2.Amount: $125,000.00 3.Funding: CDBG (Acct. #212-1035-460-8113) T.Agreement – Century Center/Global Spectrum, LP 1.Service: Use of Room at Century Center for Green Ribbon Commission Meeting U.Amendment to Professional Services Agreement - HNTB 1.Service: Twyckenham Trunk Storm Sewer – Project 108-050 - Reflecting Design Changes due to Acquisition of Easement for the Outfall of the Storm Sewer 2.Amount: $13,000.00 3.Funding: 2007 Sewer Bond (Acct #651-0621-415.31-02) V.Quotation – ESRI, Inc. 1.Service: GIS Maintenance Agreement 2.Amount: $28,500.00 3.Funding: Engineering Operating Budget (Acct #101-0602-431-36-04) W.Contract – AMPCO System Parking 1.Service: On-Street Parking Enforcement for the Central Business District – 2.Amount: $4,000.00 3.Funding: (Acct #601-0463-645-31.06) X.Professional Services Agreement – M.E. Simpson Company 1.Service: 2009 Comprehensive Water System Leak Survey 2.Amount: $ 72,000.00 3.Funding: Water Works Operating Budget (Acct #620-0640-605-31-06) Y.Professional Services Agreement – Wightman Petrie, Inc. 1.Service: Ignition Park Area (Transpo Site) Property Demolition – Asbestos reports, Phase 1 ESA, and demolition specifications 2.Amount: $58,950.00 BOARD OF PUBLIC WORKS MEETING Monday, April 13, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: AEDA TIF (Acct. #324) Z.Construction Contract – Ancon Construction, Inc. 1.Service: Eddy Street Commons - Streets and Streetscapes Project No. 109-005 2.Amount: $4,113,388.27 3.Funding: Bond 8.RECOMMENDATIONS A.Street Closure – Ice Cream Social 1.Sponsor: James Madison Primary Center 2.Location: Park Lane from Lafayette Boulevard to Bartlett Street 3.Date/Time: May 1, 2009 from 4:00 p.m. to 8:00 p.m. 4.Favorable Recommendations B.Procession – EcoFest Criterium 1.Sponsor: Honeywell Cycling Team 2.Location: South St. Louis Boulevard to Northside Boulevard, South Notre Dame Avenue to East Wayne Street 3.Date/Time: June 20, 2009 from 10:00 a.m. to 3:15 p.m. 4.Favorable Recommendations C.Procession – Sunburst Races 1.Sponsor: Memorial Hospital, The South Bend Tribune, WSBT TV, WSBT Radio Group 2.Location: Three Routes throughout South Bend 3.Date/Time: Family Walk – June 5, 2009 beginning at 6:00 p.m./Marathon & Half- Marathon – June 6, 2009 beginning times of 6:00 a.m. through 9:00 a.m. and ending at 12:30 p.m. 4.Favorable Recommendations D.Procession – SOS Take Back the Night 1.Sponsor: SOS of Madison Center 2.Location: Begin at St. Joseph County Courthouse steps, Main St. side; South on Main St. to Western Ave.; Cross Main St.; North on Main St.; East on Wayne St.; North on Michigan St.; East on Washington; cross Colfax Ave.; Stop at Red Flag Project display on corner of Colfax and St. Joseph St. for minimum of five minutes; West on Colfax Ave.; East on Colfax Ave.; South on Michigan St.; East on Washington St. to the College Football Hall of Fame 3.Date/Time: April 23, 2009 from 6:30 p.m. to 9:00 p.m. 4.Favorable Recommendations E.Procession – 2009 Enshrinement Community Parade with Large Balloons 1.Sponsor: College Football Hall of Fame 2.Location: Begin at East Jefferson Boulevard West of Eddy Street; West on East Jefferson Boulevard; North on St. Joseph Street, East on LaSalle Avenue; South on Niles Avenue to Howard Park BOARD OF PUBLIC WORKS MEETING Monday, April 13, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Date/Time: July 18, 2009, From 9:30 a.m. to 11:00 a.m. 4.Favorable Recommendations F.Procession – Run for Life 1.Sponsor: Suicide Prevention Council 2.Location: Walkway behind Madison Center from Madison Street to Howard Street 3.Date/Time: July 25, 2009 from 6:00 a.m. to 10:00 a.m. 4.Favorable Recommendations G.Procession – Opening Day Parade 1.Sponsor: Chet Waggoner Little League 2.Location: Begin at Coveleski Stadium; North on St. Taylor Street; East on Western Avenue; North on Lafayette boulevard; West on Navarre Street; North on Portage Avenue; through Highland Cemetery; North on Portage Avenue; East on Boland Drive; North on Riverside Drive to Chet Waggoner Park 3.Date/Time: April 25, 2009 from 7:00 a.m. to 8:30 a.m. 4.Favorable Recommendations H.Procession – Opening Day Children’s Parade 1.Sponsor: Matthy’s Little League 2.Location: Begin at Meadow Lane east of Lombardy Drive; North on Edison Avenue; West on West Washington Street; South on Lombardy Drive to point of beginning 3.Date/Time: April 25, 2009 from 10:00 a.m. to 10:20 a.m. 4.Favorable Recommendations I.Alley Vacation – First North/South Alley between St. Peter Street and Notre Dame Avenue from Wayne Street to First East/West Alley and the First East/West Alley from Notre Dame Avenue to First North/South Alley North of Wayne Street 1.Petitioner: Blake Hochstetler 2.Purpose: Construct Garage 3.See Comments – Fire, Engineering, Area Plan, CED J.Open Air License – Martin’s Back Yard B-B-Q 1.Petitioner: Booker T. Martin 2.Location: 130 Ireland Road (Parking Lot) 3.See Comments – Owner, CED, Engineering K.Sidewalk Café – Fiddler’s Hearth 1.Location: 127 North Main Street, Sidewalk in Front of Address 2.Date/Time: 11:00 a.m. to 12:00 a.m. (Midnight) daily until October 31, 2009 3.See Legal Comments L.Transient Merchant License Renewal - Leeper Park Art Fair 1.Sponsor: Judy Ladd 2.Location: Leeper Park BOARD OF PUBLIC WORKS MEETING Monday, April 13, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Date/Time: June 20, 2009 From 10:00 a.m. to 6:00 p.m., June 21, 2009 From 10:00 a.m. to 5:00 p.m. 4.Favorable Recommendations M.Sidewalk Café – Trio’s Restaurant & Jazz Club 1.Location: 129 N. Michigan Street 2.Date/Time:11:00 a.m. to 12:00 a.m. (Midnight) daily until October 31, 2009 3.Favorable Recommendations N.Open Air License – El Tianquis del Pueblo 1.Location: 4321 W. Western Avenue 2.Date/Time: Saturdays & Sundays from 7:00 a.m. to 5:00 p.m., beginning 3/14/09. 3.See Comments: Building Department, Engineering, Community & Economic Development 9.TRAFFIC CONTROL DEVICES A.New Installation – No Parking/Tow Zone 1.Location: East, west, and north side of Lindenwood Drive, Auten Road to Laurelwood Court and east side of Laurelwood Court to Auten Road 2.Comment: for mobility of school busses and emergency vehicles for residents of Golden Oaks apartments 10.SAFETY REPORTS A.Water Works 11.MONTHLY REPORT OF OPERATIONS A.Environmental Services B.Water Works 12.PUBLIC CONSTRUCTION QUARTERLY REPORT 13.CERTIFICATES OF INSURANCE A.Advanced Restoration Contractors, Inc., Indianapolis, Indiana 14.BONDS A.Contractor Bonds 1.Meehan Electric Company – For release effective September 16, 2008 2.Cleland Builders, Inc. (No. EX975433) – For release effective April 3, 2009 3.Cleland Builders, Inc. (No. 604399) – For release effective April 3, 2009 15.CLAIMS 16.PRIVILEGE OF THE FLOOR BOARD OF PUBLIC WORKS MEETING Monday, April 13, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 17.ADJOURNMENT