HomeMy WebLinkAbout05/26/09 Board of Public Works AgendaBOARD OF PUBLIC WORKS
MEETING
Tuesday, May 26, 2009 – 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
1. REVIEW OF MINUTES
A. Agenda Session: May 7, 2009
B. Regular Meeting: May 11, 2009
C. Claims Review: May 18, 2009
2. OPENING OF BIDS
A. Waste Gas Burner Replacement – Project No. 108-061
1. Funding: Other Contractuals (Acct. 641-0630-730-6335)
B. Secondary Digester Cleaning – Project No. 108-083
1. Funding: Sewage Works O & M
3. AWARD BIDS
A. Green Tech Park Retention Pond Sediment Dredging– Project No. 109-030
1. Company: Industrial Disposal & Recycling, LLC
2. Amount: $122,675.00
3. Funding: IFA Brownfields Site Remediation Grant Initiative
4. AWARD QUOTATIONS
A. Sodium Hypochlorite 12.5%
1. Company: Jones Chemical, Inc.
2. Amount: $0.97 per gallon
3. Funding: Waste Water Operating Fund (Acct. 641-0630-793-65.06)
B. Sodium Acid Pyrophosphate (Phosphate Sequestrant)
1. Company: Watcon, Inc.
2. Amount: $1.056 per pound
3. Funding: Water Works Operating Budget (Acct. 620-0640-603-22.25)
5. RESCIND AND RE-AWARD BID
A. Re-Award Bid
1. Abandoned Vehicles
a.) 1995 White Ford Windstar Awarded to Halton West Never Picked Up -Vehicle
Being Awarded to Second Highest Bidder, Indiana Auto Parts.
6. REJECT QUOTES
A. Solar Salt for Water Works
1. Both Bids Non-Responsive to Bid Specifications
7. CHANGE ORDERS
A. CSO Net Calibration & Maintenance
1. Company: Gripp, Inc.
2. Change Order No.: 1
3. Increase Amount: $2,028.00
4. Percent of Increase: 7.3%
5. New Contract Amount: $29,978.00
6. Funding: Waste Water Other Contractuals (Acct. 641-0630-793-6335)
BOARD OF PUBLIC WORKS
MEETING
Tuesday, May 26, 2009 – 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
B. Century Center Life Safety Renovations – Project No. 109-004
1. Company: Koontz-Wagner Electric
2. Change Order No.: 1
3. Time Extension From May 22 to June 5, 2009
C. Eddy Street Commons Parking Garage – Phase II - Project No. 108-004
1. Company: F.A. Wilhelm Construction Co., Inc.
2. Change Order No.: 4
3. Increase Amount: $355,205.00
4. Percent of Increase: 2.3%
5. New Contract Amount: $16,637,258.00
6. Funding: TIF
D. Eddy Street Commons Site Utilities – Project No. 108-005R
1. Company: HRP Construction, Inc.
2. Change Order No.: 4
3. Increase Amount: $179,656.00
4. Percent of Increase: 6.7%
5. New Contract Amount: $2,866,505.81
6. Funding: Bond
E. Demolition of Former Gates Chevy Building – Project No. 108-033
1. Company: R & R Excavating
2. Change Order No.: 1
3. Increase Amount: $56,244.65
4. Percent of Increase: 8.66%
5. New Contract Amount: $705,434.65
6. Funding: Downtown TIF (420-1050-460-39-89)
8. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT
A. Century Center Island Park Demolition – Project No. 109-014A
1. Company: C & E Excavating, Inc.
2. Change Order No.: 1
3. Increase Amount: $4,023.00
4. Percent of Increase: 15.4%
5. Total Percent of Increase: 15.4%
6. New Contract Amount: $30,418.00
7. Funding: Bond
9. PROJECT COMPLETION AFFIDAVIT
A. Wastewater Administration Building Roof Replacement – Project No. 108-055
1. Company: Lawmasters, Inc.
2. Final Contract Amount: $132,750.00
3. Funding: Wastewater Capital (Acct. 642-0630-415-4202)
B. 2008 CSO Backwater Gates Replacement Project
1. Company: Haskins Underground, Inc. – Project No. 108-027 B
2. Final Contract Amount: $42,475.00
3. Funding: Wastewater Capital (Acct. 642-0630-415-4366)
BOARD OF PUBLIC WORKS
MEETING
Tuesday, May 26, 2009 – 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET
A. Kennedy Park Sewer Separation – Project No. 108-029
1. Funding: 2007B Sewer Bond (Acct. 651-0621-415.31-02)
B. WNIT Façade Renovation - Project No. 109-001
1. Funding: Downtown TIF
11. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS
A. Large Diameter Sewer Grit Removal
1. Funding: Waste Water Other Contractuals (Acct. 641-0630-793-6335)
12. RESOLUTIONS
A. No. 28-2009 - A Resolution of the City of South Bend, Indiana Board of Public Works
Recommending Certain Upgrades, Expansions, Additions, Replacements, Extensions and
Improvements for the City’s Waterworks, the Issuance and Sale of Revenue Bonds to
Provide Funds for the Payment Thereof, and Other Matters in Respect Thereto
B. No. 29-2009 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit
and/or Obsolete Property
1. Police Dept. Unit 675, 2002 Dodge Intrepid
C. No. 32-2009 - A Resolution of the City of South Bend, Board of Public Works Accepting
Transfer of Property from the South Bend Redevelopment Commission and Transferring the
Property to a Non-Profit Entity
13. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
A. Contract Extension – Underground Pipe and Valve
1. Service: Extension of 2008 Prices for the Purchase of Valves and Fire Hydrants through
July 14, 2010
2. Amount: Unit Prices
3. Funding: Water Works Operating Fund (Acct. 620-0640-606.23.62)
B. Agreement and Software License Agreement – Indiana Supreme Court
1. Service: Use of ECWS Software and State Furnished Hardware (Scanners) to Facilitate
Communications Between South Bend Police Department and State of Indiana
C. Contract – DLZ, Indiana
1. Service: Oliver Plow Basin and Chapin Street Storm Sewer Expansion Phase II Design -
Project No. 109-012
2. Amount: $100,400.00
3. Funding: 2007 Sewer Bond (Acct. 647-415-31-02)
D. Construction Contract – Brown & Brown General Contractor's, Inc.
1. Service: 500 Block South Michigan Street Fat Daddy’s Cleanup and Re-boarding Project
No. 108-076
2. Amount: $49,227.00
3. Funding: Downtown TIF
E. Contract – Dell Services
1. Service: Hardware/Software Support Agreement for Police Department Servers and
Backup Hardware
BOARD OF PUBLIC WORKS
MEETING
Tuesday, May 26, 2009 – 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
2. Amount: $3,585.82
3. Funding: Police Dept, Acct. 101-0801-421.37-05
F. Agreement – DLZ Indiana, LLC
1. Service: U.S. 31/Adams Road Interchange Studies – Project No. 108-071
2. Amount: $436,500.00
3. Funding: AEDA TIF
G. Agreement - DLZ Indiana, LLC
1. Service: South Bend Avenue Multi-Use Trail – Project No. 109-049
2. Amount: $88,000.00
3. Funding: Northside Neighborhood Development TIF (429-1050-460-42-03)
H. Proposal - Abonmarche Consultants, LLC
1. Service: 2009 Backgate Replacement
2. Amount: $23,900.00
3. Funding: Wastewater Engineering Services (Acct. 641-0630-793-31-02)
I. Contract - Near Northwest Neighborhood, Inc.
1. Service: Administration of the NSP Program Funds
2. Amount: $105,000.00
3. Funding: Neighborhood Stabilization Program (Acct. 212-1013-81-85)
J. Contract – South Bend Heritage Foundation, Inc.
1. Service: Administration Funds
2. Amount: $160,000.00
3. Funding: Neighborhood Stabilization Program (Acct. 212-1013-81-10)
K. Contract –South Bend Heritage Foundation, Inc.
1. Service: Acquisition and Rehabilitation of Abandoned or Foreclosed Upon Homes
2. Amount: $600,000.00
3. Funding: Neighborhood Stabilization Program (Acct. 212-1013-81-45)
L. Contract – South Bend Heritage Foundation, Inc.
1. Service: New Housing Construction
2. Amount: $200,000.00
3. Funding: Neighborhood Stabilization Program (Acct. 212-1013-81-44)
M. Contract – South Bend Heritage Foundation, Inc.
1. Service: Construction of Permanent Rental Housing for Special Needs Population
2. Amount: $1,024,630.00
3. Funding: Neighborhood Stabilization Program (Acct. 212-1013-81-46)
N. Contract – Near Northwest Neighborhood, Inc.
1. Service: Acquisition and Rehabilitation of Abandoned or Foreclosed Upon Homes
2. Amount: $750,000.00
3. Funding: Neighborhood Stabilization Program (Acct. 212-1013-81-88)
O. Contract – Near Northwest Neighborhood, Inc.
1. Service: New Housing Construction Program
2. Amount: $200,000.00
3. Funding: Neighborhood Stabilization Program (Acct. 212-1013-81-87)
P. Construction Contract - Gibson-Lewis, LLC
1. Service: Century Center Island Park Renovation - Project No. 109-014
2. Amount: $445,900.00
BOARD OF PUBLIC WORKS
MEETING
Tuesday, May 26, 2009 – 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
3. Funding: Century Center Bond
Q. Construction Contract - Masonry Contractors
1. Service: Jon Hunt Plaza Improvements - Fountain Caulking Repair
2. Amount: $8,400.00
3. Funding: South Bend Central Development Area TIF (420-1050-460-42-03)
R. Construction Contract - Deluxe Sheet Metal
1. Service: Jon Hunt Plaza Improvements - Fountain Grate
2. Amount: $14,867.00
3. Funding: South Bend Central Development Area TIF (420-1050-460-42-03)
14. RECOMMENDATIONS
A. Street Closure – Lincoln Highway Day Parade
1. Sponsor: Studebaker National Museum
2. Location: Chapin St. from Washington to Wayne St.
3. Date/Time: June 19, 2009 from 12:00 p.m. to 5:00 p.m.
4. Favorable Recommendations
B. Street Closure – Graduation Party
1. Sponsor: Jacquelyn Morris
2. Location: Roger St. from Meade to Fremont
3. Date/Time: May 30, 2009 from 3:00 p.m. to 8:00 p.m.
4. Favorable Recommendations
C. Street Closure – Block Party
1. Sponsor: Erica Broadnax
2. Location: Fremont from Linden to Kenwood
3. Date/Time: May 30, 2009 from 12:00 p.m. to 8:00 p.m.
4. Favorable Recommendations
D. Procession – 2009 Ride for Kids
1. Sponsor: Pediatric Brain Tumor Foundation
2. Location: Beginning at Pinhook Park and traveling on various City, County and State
Roads
3. Date/Time: July 12, 2009 from 8:00 a.m. to 1:00 p.m.
4. Favorable Recommendations
E. Procession – Fallen Officer Scholarship Motorcycle Ride
1. Sponsor: Fraternal Order of Police #36
2. Location: Starting at the South Bend Police Department and traveling on various City,
County and State Roads
3. Date/Time: July 18, 2009 from 11:00 a.m. to 5:00 p.m.
4. See Comments: Enshrinement Parade is on the same day.
F. Procession – Bike to Work Week Urban Ride
1. Sponsor: Bike Michiana Coalition
2. Location: Three different routes for a Family Ride, Intermediate Ride and a Long Ride
3. Date/Time: June 2, 2009 5:00 p.m. to 8:30 p.m.
4. See Comments Police Department
th
G. Procession – 9 Annual POW/MIA Remembrance Ride
1. Sponsor: Remembrance Ride, Inc.
BOARD OF PUBLIC WORKS
MEETING
Tuesday, May 26, 2009 – 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
2. Location: Beginning and the Military Honor Park and traveling on various City, County
and State Roads
3. Date/Time June 21, 2009 from 8:00 a.m. to 12:00 p.m.
4. Favorable Recommendations
H. Acquire City Property
1. Sponsor: Marantha Missionary Baptist Church
2. Location: 824, 826, 828, 830, 832, 834, 836, and 838 Portage
3. See Comments
I. Street Closure – Graduation/Block Party
1. Sponsor: Lillie Chandler/Emma James
2. Location: Bergan from Meade to Fremont
3. Date/Time: May 30, 2009 from 4:00 p.m. to 9:00 p.m.
4. See Comments
J. Street Closure - Graduation Party
1. Sponsor: Rena Donaldson
2. Location: Carroll from Altgeld to Ewing Streets
3. Date/Time: May 30, 2009 from 1:00 p.m. to 8:00 p.m.
4. Favorable Recommendations
15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE
1. 23778 S.R. 23 – Sewer/Water
16. SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS
A. Central Services
B. Streets, Traffic and Lighting
17. MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS
A. Central Services
18. TRAFFIC CONTROL DEVICES
A. New Installation - Handicapped Parking Space Sign
1. 729 S. Gladstone
a) All criteria has been met
19. BONDS
A. Excavation Bonds
1. McIntyre Jones, Inc. – For release on May 1, 2009
2. D & T Drilling, Inc. – Approved May 13, 2009 pursuant to Resolution No. 100-2000
3. Balfour Beatty Construction, LLC – Approved May 14, 2009 pursuant to Resolution No.
100-2000
20. CLAIMS
21. PRIVILEGE OF THE FLOOR
BOARD OF PUBLIC WORKS
MEETING
Tuesday, May 26, 2009 – 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
22. ADJOURNMENT