The URL can be used to link to this page

Home My WebLink About05/21/09 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 21, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1.Award Bid - West Washington Street Storm Drainage Improvements A.Company: Brooks Construction B.Amount: $1,378,648.35 C.Funding: 2007 Sewer Bond 2.Award Quotation - Jon Hunt Plaza Improvements - Fountain Caulking Repair A.Company: Masonry Contractors, Inc. B.Amount: $8,400.00 C.Funding: South Bend Central Development Area TIF (Acct. 420-1050-460-42-03) 3.Award Quotation - Jon Hunt Plaza Improvements - Fountain Grate A.Company: Deluxe Sheet Metal B.Amount: $14,867.00 C.Funding: South Bend Central Development Area TIF (Acct. 420-1050-460-42-03) 4.Request to Advertise and Title Sheet - Future Transpo Site Demolition – Project No. 109- 046A&B A.Funding: AEDA TIF (Acct. 324-1050-460-39.82) 5.Request to Advertise - Janitorial Supplies A.Funding: Department Operating Budgets B.Joint County-City Bid 6.Approval of Resolution - No. 30-2009 - A Resolution of the City of South Bend Board of Public Works Confirming Acquisition of Property in the City of South Bend, Indiana (Miami Road Widening Project; DES #931900) 7.Approval of Resolution - No. 31-2009 - Resolution of the City Of South Bend Board of , Public Works Setting Acquisition Price For Property Located In The City Of South Bend Indiana(Miami Road Widening Project; DES# 931900) 8.Construction Contract – Gibson-Lewis, LLC A.Service: Century Center Island Park Renovation Project – Project No. 109-014 B.Amount: $445,900.00 C.Funding: Century Center Bond 9.Industrial Discharge Permit Renewal A.IN Tek REGULAR MEETING 1.REVIEW OF MINUTES A.Agenda Session: May 7, 2009 B.Regular Meeting: May 11, 2009 C.Claims Review: May 18, 2009 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 21, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.OPENING OF BIDS A.Waste Gas Burner Replacement – Project No. 108-061 1.Funding: Other Contractuals (Acct. 641-0630-730-6335) B.Secondary Digester Cleaning – Project No. 108-083 1.Funding: Sewage Works O & M 3.AWARD BIDS A. Green Tech Park Retention Pond Sediment Dredging– Project No. 109-030 1.Company: Industrial Disposal & Recycling, LLC 2.Amount: $122,675.00 3.Funding: IFA Brownfields Site Remediation Grant Initiative 4.AWARD QUOTATIONS A.Sodium Hypochlorite 12.5% 1.Company: Jones Chemical, Inc. 2.Amount: $0.97 per gallon 3.Funding: Waste Water Operating Fund (Acct. 641-0630-793-65.06) B.Sodium Acid Pyrophosphate (Phosphate Sequestrant) 1.Company: Watcon, Inc. 2.Amount: $1.056 per pound 3.Funding: Water Works Operating Budget (Acct. 620-0640-603-22.25) 5.RESCIND BID AWARDS A.Re-Advertise Bid 1.Eddy Street Commons Lighting Procurement - Project No. 109-006 a) Rescind Award of Alternate 1, LED Luminaires to L.S.O.I. in the Amount of $155,398.10 B.Re-Award Bid 1.Abandoned Vehicles a.)1995 White Ford Windstar Awarded to Halton West Never Picked Up - Vehicle Being Awarded to Second Highest Bidder, Indiana Auto Parts. 6.REJECT QUOTE A.Solar Salt Requirements for Water Works 1.Company: Cargill Salt 2.Bid Specifications Non-Responsive 7.CHANGE ORDERS A.CSO Net Calibration & Maintenance 1.Company: Gripp, Inc. 2.Change Order No.: 1 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 21, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Increase Amount: $2,028.00 4.Percent of Increase: 7.3% 5.New Contract Amount: $29,978.00 6.Funding: Other Contractuals (Acct. 641-0630-793-6335) B.Century Center Life Safety Renovations – Project No. 109-004 1.Company: Koontz-Wagner Electric 2.Change Order No.: 1 3.Time Extension From May 22 to June 5, 2009 C.Eddy Street Commons Parking Garage – Phase II - Project No. 108-004 1.Company: F.A. Wilhelm Construction Co., Inc. 2.Change Order No.: 4 3.Increase Amount: $355,205.00 4.Percent of Increase: 2.3% 5.New Contract Amount: $16,637,258.00 6.Funding: TIF D.Eddy Street Commons Site Utilities – Project No. 108-005R 1.Company: HRP Construction, Inc. 2.Change Order No.: 4 3.Increase Amount: $179,656.00 4.Percent of Increase: 6.7% 5.New Contract Amount: $2,866,505.81 6.Funding: Escrow Account E.Demolition of Former Gates Chevy Building – Project No. 108-033 1.Company: R & R Excavating 2.Change Order No.: 1 3.Increase Amount: $56,24.65 4.Percent of Increase: 8.66% 5.New Contract Amount: $705,434.65 6.Funding: Downtown TIF 8.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Century Center Island Park Demolition – Project No. 109-014A 1.Company: C & E Excavating, Inc. 2.Change Order No.: 1 3.Increase Amount: $4,023.00 4.Percent of Increase: 15.4% 5.Total Percent of Increase: 15.4% 6.New Contract Amount: $30,418.00 7.Funding: Escrow Account BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 21, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 9.PROJECT COMPLETION AFFIDAVIT A.Wastewater Administration Building Roof Replacement – Project No. 108-055 1.Company: Lawmasters, Inc. 2.Final Contract Amount: $132,750.00 3.Funding: Wastewater Capital (Acct. 642-0630-415-4202) B.2008 CSO Backwater Gates Replacement Project 1.Company: Haskins Underground, Inc. – Project No. 108-027 B 2.Final Contract Amount: $42,475.00 3.Funding: Wastewater Capital (Acct. 642-0630-415-4366) 10.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A.Kennedy Park Sewer Separation – Project No. 108-029 1.Funding: 2007 Sewer Bond (Acct. 651-0621-415.31-02) 11.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Large Diameter Sewer Grit Removal 1.Funding: Other Contractuals (Acct. 641-0630-793-6335) 12.RESOLUTIONS A.No. 28-2009 - A Resolution of the City of South Bend, Indiana Board of Public Works Recommending Certain Upgrades, Expansions, Additions, Replacements, Extensions and Improvements for the City’s Waterworks, the Issuance and Sale of Revenue Bonds to Provide Funds for the Payment Thereof, and Other Matters in Respect Thereto B.No. 29-2009 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Police Dept. Unit 675, 2002 Dodge Intrepid C.No. 32-2009 - A Resolution of the City of South Bend, Board of Public Works Accepting Transfer of Property from the South Bend Redevelopment Commission and Transferring the Property to a Non-Profit Entity 13.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Contract Extension – Underground Pipe and Valve 1.Service: Extension of 2008 Prices for the Purchase of Valves and Fire Hydrants through July 14, 2010 2.Amount: Unit Prices 3.Funding: Operating Fund (Acct. 620-0640-606.23.62) B.Agreement and Software License Agreement – Indiana Supreme Court 1.Service: Use of ECWS Software and State Furnished Hardware (Scanners) to Facilitate Communications Between South Bend Police Department and State of Indiana BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 21, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 C.Contract – DLZ, Indiana 1.Service: Oliver Plow Basin and Chapin Street Storm Sewer Expansion Phase II Design -Project No. 109-012 2.Amount: $100,400.00 3.Funding: Sewer Bond (Acct. 647-0630-793) D.Construction Contract – Brown & Brown General Contractor's, Inc. 1.Service: 500 Block South Michigan Street Fat Daddy’s Cleanup and Re-boarding Project No. 108-076 2.Amount: $49,227.00 3.Funding: Downtown TIF E.Contract – Dell Services 1.Service: Hardware/Software Support Agreement for Police Department Servers and Backup Hardware 2.Amount: $3,585.82 3.Funding: Acct. 101-0801-421.37-05 F.Agreement – DLZ Indiana, LLC 1.Service: U.S. 31/Adams Road Interchange Studies – Project No. 108-071 2.Amount: $436,500.00 3.Funding: AEDA TIF G.Agreement - DLZ Indiana, LLC 1.Service: South Bend Avenue Multi-Use Trail – Project No. 109-049 2.Amount: $88,000.00 3.Funding: Near Northeast Development TIF H.Proposal - Abonmarche Consultants, LLC 1.Service: 2009 Backgate Replacement 2.Amount: $23,900.00 3.Funding: Wastewater Engineering Services (Acct. 641-0630-793-31-02) I.Contract - Near Northwest Neighborhood, Inc. 1.Service: Administration of the NSP Program Funds 2.Amount: $105,000.00 3.Funding: Neighborhood Stabilization Program (Acct. 212-1013-81-85) J.Contract – South Bend Heritage Foundation, Inc. 1.Service: Administration Funds 2.Amount: $160,000.00 3.Funding: Neighborhood Stabilization Program (Acct. 212-1013-81-10) K.Contract –South Bend Heritage Foundation, Inc. 1.Service: Acquisition and Rehabilitation of Abandoned or Foreclosed Upon Homes 2.Amount: $600,000.00 3.Funding: Neighborhood Stabilization Program (Acct. 212-1013-81-45) BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 21, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 L.Contract – South Bend Heritage Foundation, Inc. 1.Service: New Housing Construction 2.Amount: $200,000.00 3.Funding: Neighborhood Stabilization Program (Acct. 212-1013-81-44) M.Contract – South Bend Heritage Foundation, Inc. 1.Service: Construction of Permanent Rental Housing for Special Needs Population 2.Amount: $1,024,630.00 3.Funding: Neighborhood Stabilization Program (Acct. 212-1013-81-46) N.Contract – Near Northwest Neighborhood, Inc. 1.Service: Acquisition and Rehabilitation of Abandoned or Foreclosed Upon Homes 2.Amount: $750,000.00 3.Funding: Neighborhood Stabilization Program (Acct. 212-1013-81-88) O.Contract – Near Northwest Neighborhood, Inc. 1.Service: New Housing Construction Program 2.Amount: $200,000.00 3.Funding: Neighborhood Stabilization Program (Acct. 212-1013-81-87) 14.RECOMMENDATIONS A.Street Closure – Lincoln Highway Day Parade 1.Sponsor: Studebaker National Museum 2.Location: Chapin St. from Washington to Wayne St. 3.Date/Time: June 19, 2009 from 12:00 p.m. to 5:00 p.m. 4.Favorable Recommendations B.Street Closure – Graduation Party 1.Sponsor: Jacquelyn Morris 2.Location: Roger St. from Meade to Fremont 3.Date/Time: May 30, 2009 from 3:00 p.m. to 8:00 p.m. 4.Favorable Recommendations C.Street Closure – Block Party 1.Sponsor: Erica Broadnax 2.Location: Fremont from Linden to Kenwood 3.Date/Time: May 30, 2009 from 12:00 p.m. to 8:00 p.m. 4.Favorable Recommendations D.Procession – 2009 Ride for Kids 1.Sponsor: Pediatric Brain Tumor Foundation 2.Location: Beginning at Pinhook Park and traveling on various City, County and State Roads 3.Date/Time: July 12, 2009 from 8:00 a.m. to 1:00 p.m. 4.Favorable Recommendations E.Procession – Fallen Officer Scholarship Motorcycle Ride BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 21, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Sponsor: Fraternal Order of Police #36 2.Location: Starting at the South Bend Police Department and traveling on various City, County and State Roads 3.Date/Time: July 18, 2009 from 11:00 a.m. to 5:00 p.m. 4.See Comments: Enshrinement Parade is on the same day. F.Procession – Bike to Work Week Urban Ride 1.Sponsor: Bike Michiana Coalition 2.Location: Three different routes for a Family Ride, Intermediate Ride and a Long Ride 3.Date/Time: June 2, 2009 5:00 p.m. to 8:30 p.m. 4.See Comments Police Department th G.Procession – 9 Annual POW/MIA Remembrance Ride 1.Sponsor: Remembrance Ride, Inc. 2.Location: Beginning and the Military Honor Park and traveling on various City, County and State Roads 3.Date/Time June 21, 2009 from 8:00 a.m. to 12:00 p.m. 4.Favorable Recommendations H.Acquire City Property 1.Sponsor: Marantha Missionary Baptist Church 2.Location: 824, 826, 828, 830, 832, 834, 836, and 838 Portage 3.See Comments I.Street Closure – Graduation/Block Party 1.Sponsor: Lillie Chandler/Emma James 2.Location: Bergan from Meade to Fremont 3.Date/Time: May 30, 2009 from 4:00 p.m. to 9:00 p.m. 4.See Comments 15.CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE 1.23778 S.R. 23 – Sewer/Water SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS 16. A.Central Services B.Streets, Traffic and Lighting 17.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services 18.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Parking Space Sign 1.729 S. Gladstone BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 21, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 a)All criteria has been met 19.BONDS A.Excavation Bonds 1.McIntyre Jones, Inc. – For release on May 1, 2009 2.D & T Drilling, Inc. – Approved May 13, 2009 pursuant to Resolution No. 100- 2000 3.Balfour Beatty Construction, LLC – Approved May 14, 2009 pursuant to Resolution No. 100-2000 20.CLAIMS 21.PRIVILEGE OF THE FLOOR 22.ADJOURNMENT